Best Electronic Data Capture Software for Windows
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Compare the Top Electronic Data Capture Software for Windows as of May 2025
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What is Electronic Data Capture Software for Windows?
Electronic data capture (EDC) software is a digital tool used to collect, manage, and store data electronically, commonly in clinical trials, research, and business applications. It replaces traditional paper-based methods, reducing errors, improving efficiency, and ensuring data integrity. EDC systems often include features like real-time data validation, audit trails, and remote access for streamlined collaboration. They integrate with other databases and analytics tools, enabling faster decision-making and compliance with regulatory standards. By automating data collection and processing, EDC software enhances accuracy, security, and scalability across various industries. Compare and read user reviews of the best Electronic Data Capture software for Windows currently available using the table below. This list is updated regularly.
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1
DocuPhase
DocuPhase
Attain 99.99% accuracy with our AI-driven and human-assisted OCR technology that reads header, line-item, and handwritten notes. That means less time spent manually keying in data. -
2
Square 9
Square 9
Paper-based work is a soul-crushing, profit-sapping drag on individual, team, and company productivity. Paper literally smothers innovation, creating a competitive disadvantage. The Square 9 AI-powered intelligent information processing platform takes the paper out of work and makes it easier to get things done with digital workflows that automate many aspects of how you work today. We make it easy by extracting information from scans or PDFs, storing documents in a searchable archive, and building digital twins of your current processes through graphical workflows. Let’s end the challenge of lost or misplaced invoices, approval bottlenecks, and tedious data entry into multiple systems. Now, you can capture and extract key data from your documents through Artificial Intelligence, eliminate data entry, access documents in the office or from home, streamline your three-way matching process, and automate invoice approval routing.Starting Price: $50/month/user -
3
UnForm
Synergetic Data Systems, Inc.
UnForm is a powerful enterprise document management and process automation solution that seamlessly integrates with any application. Our platform-independent, fully browser-based solutions provide the ability to create, deliver, capture, index, route, and store documents from start to finish so that a transaction’s entire life cycle can be accessed with one easy search. Our data extraction and workflow capabilities enable the automation of data entry-intensive processes. UnForm.Cloud, a hosting service for UnForm Document Management, is a perfect fit for those who are running cloud-based ERP systems or looking for a solution with no hardware to purchase, manage, or maintain. Implementing UnForm has never been easier. Backed by a proven hosting vendor, Oracle, you have the peace of mind knowing your data is safe and secure with well-managed data centers and cross-region backups, ensuring reliable and continues access to your data when you need it.Starting Price: $500/month -
4
Ecobot
Ecobot
The Ecobot wetland delineation app is the only natural resources consulting platform or software to bring true efficiency and accuracy to wetland scientists at AEC (architectural, engineering construction) and natural resources consulting firms, counties, state and federal DOT, the mitigation banking industry, and utility and oil and gas companies. Ecobot is available for the iPhone and iPad on the Apple App Store. Ecobot is an Esri Startup Partner. Spend 50% less time on projects. Leave your reference guides behind. Instant, accurate USACE PDFs. Intuitive. Nothing new to learn. Ecobot has been used to successfully submit over 7,500 wetland determination forms to the USACE. The Ecobot platform cuts total workload time in half and our tools have already saved the AEC and Environmental consulting industry upwards of 4,500 hours. -
5
SearchExpress
SearchExpress
Affordable Document Management Eliminate paper and automate processes with a digital office. SearchExpress document management software lets you workflow and share scanned documents as well as eForms, Word and Excel files. Employees can access documents from their PC, tablet or smartphone. Machine Learning SearchExpress can use Artificial Intelligence to replace manual data entry. For example, for invoices SearchExpress can use the pre-trained Microsoft Machine Learning AI to automatically extract the data on the invoices, with no trained needed. Manage Documents SearchExpress provides search and document workflow to automate business processes and ensure people have the information they need, at the time they need it. The SearchExpress Voice Digital Assistant, Cyber Express, provides speech queries of your business’s data, with verbal responses, from smart speaker or smartphone. Available in cloud and on-premises versions.Starting Price: $39/user/month Cloud. -
6
Smartflow
Smartflow
Smartflow is a SaaS company that has built a platform for digitizing and optimizing inspections & checks. The platform's digital core is performing inspection-related tasks. Smartflow supports various companies in industrial verticals in preparing, performing, and reporting inspections. Our mission is to help field operators and inspectors complete their inspections in one visit to the worksite with zero errors. We are committed to creating an improved work experience that will allow the inspector to have instant access to the checks that have been carried out before, get a clear overview of what important matters emerged from those checks, and enable them to work faster cleaner and safer. Smartflow is a SaaS cloud-based solution. With the platform & app you can digitize all rounds of inspections, work processes, workflows, and frontline operations. Smartflow is a smart data capture solution that generates valuable data & insights working both online & offline.Starting Price: €295 Entry Fee / Monthly Price -
7
Ephesoft
Ephesoft
Ephesoft provides intelligent document processing solutions with industry-leading technology to help enterprises maximize their productivity. Using AI and patented machine learning technology, Ephesoft’s platform captures data from documents, enriches it with context and amplifies the power of that data, adding intelligence to accelerate any business process and drive successful digital transformation. Thousands of customers worldwide use Ephesoft to save costs, improve accuracy, and fuel their journey towards autonomous enterprise. Ephesoft is headquartered in Irvine, Calif., with regional offices throughout the US, EMEA and Asia Pacific. Ephesoft Transact is an enterprise capture and data extraction automation platform, in the cloud, hybrid or on-premises, that automates any content-based business process and makes meaning out of unstructured data for decision-makers worldwide. -
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ABBYY FlexiCapture
ABBYY
Transforming business documents into business value. Remove friction from document-intensive processes. ABBYY FlexiCapture is an Intelligent Document Processing platform built for the needs of today’s complex digital enterprise. FlexiCapture brings together the best NLP, machine learning, and advanced recognition capabilities into a single, enterprise-scale platform to handle every type of document, from simple forms to complex free-form documents, and every job size, from ad hoc single documents to large batch jobs requiring tough SLAs. Orchestrating the process from acquisition to delivery, FlexiCapture feeds content-driven business applications such as RPA and BPM, helping organizations focus on customer service, cost reduction, compliance, and competitive advantage. More companies are saving millions of dollars by turning to Intelligent Process Automation to identify opportunities for automation and work smarter and faster.Starting Price: $169 one-time payment -
9
Dacima Clinical Suite
Dacima Software Inc.
Dacima Clinical Suite is the most advanced web-based solution that combines electronic data capture (EDC), clinical data management software (CDMS), and clinical trial management software in a single platform. Built for clinical trials, epidemiological research, web randomization (IWRS), ePRO, web surveys, and patient registries, Dacima Clinical Suite helps efficiently streamline the clinical data collection process. Dacima Clinical Suite consists of three core modules: Manager (Administrator) Module, Designer Module, and Data Entry Module. -
10
Returnable Forms
Working Solutions International
You post a vacancy announcement and scores of resumes arrive by mail, email, or fax. Most have different layouts, and you have to study all of them to select the best candidate. You need results ASAP, and you should be prepared to justify your selection. Your firm is bidding on a contract that requires people with special skills and experience. You are under time pressure to finish the proposal, and you need to know who in your firm has what capabilities. If so, then the Generic Resume Data Management System can help. Made by Working Solutions International, the system consists of the Generic Resume form that employers and recruiters distribute to job-seekers, and a reporting tool which retrieves, organizes and presents the data. Generic Resumes are better than resumes received by paper, fax or email because they are immediately organized and profoundly searchable. Employers will save time evaluating resumes.Starting Price: $199.00/one-time -
11
LabChart
ADInstruments
Make unique discoveries with unlimited freedom and flexibility. LabChart physiological data analysis software creates a platform for all of your recording devices to work together, allowing you to acquire biological signals from multiple sources simultaneously and apply advanced calculations and plots as your experiment unfolds. Find the Mean Arterial Pressure, Systolic Pressure, Max dP/dt and others in your ventricular or arterial blood pressure recording in seconds. Our Blood Pressure module is incredibly simple, and produces results faster. Our simple two point calibration tool makes converting Voltage units to known measurement units quick and simple. LabChart lets you do the basics with a minimum of fuss; advanced features stay out of the way until the moment you need them. Make LabChart work the way you want. Use scripting and automation (Windows only), custom arithmetic, and import/export data in various formats for use in other applications. -
12
Grooper
BIS
Grooper was built from the ground up by BIS, a company with 35 years of continuous experience developing and delivering new technology. Grooper is an intelligent document processing and digital data integration solution that empowers organizations to extract meaningful information from paper/electronic documents and other forms of unstructured data. The platform combines patented and sophisticated image processing, capture technology, machine learning, natural language processing, and optical character recognition to enrich and embed human comprehension into data. By tackling tough challenges that other systems cannot resolve, Grooper has become the foundation for many industry-first solutions in healthcare, financial services, oil and gas, education, and government. -
13
ClinVigilant
ClinVigilant
Streamline your clinical studies with Clinvigilant, your global cost-effective eClinical tools provider for CROs, Pharma, Biotech, Nutraceuticals and Academic organizations in clinical and post-marketing stages. Most of our clients choose and stay with us for thanks to our: ♦ Fast EDC set-up (less than 4 weeks). ♦ Cost-effectiveness. ♦ 3rd party integrations (including legacy systems). Our cloud-based suite (Microsoft Azure) is HIPAA, ICH-GCP, GDPR & 21 CFR part 11 compliant and we have been audited by the FDA, EMA and MHRA. The Clinvigilant eClinical suite includes: EDC, CTMS, eCRF, eTMF, eSource, IWRS, ePRO, eConsent and eCOA. Just pick the tools that you need and we will integrate them within your existing software ecosystem. How simple and user-friendly is it? Ask for a demo to find out! Clinvigilant💊, your one-stop 🌐solutions provider for ☁️clinical trials. Enquiries > bd (at) clinvigilant.com -
14
WizzForms
IDScan.net
WizzForms Desktop Scan an ID and Auto-Populate Any Type of Form WizzForms Desktop is a data capture application used to auto-populate the information stored on a driver’s license, state ID or passport directly into ANY field entry program. WizzForms is compatible with any Windows computer and can be integrated into any type of application including POS systems, visitor management solutions, text-entry programs, or web-based applications. WizzForms is a data capture and auto-population software that easily integrates into any existing application. WizzForms allows you to scan any state-issued ID (driver’s license, military ID, gun permit, passport, etc.) and auto-populate the information from the ID into a digital form. WizzForms is compatible with any Windows computer and can be integrated into any type of application including POS systems, visitor management solutions, text-entry programs (MS Excel, Google Docs), or web-based applications. Setup is simple and intuitiveStarting Price: $199 per user, one-time payment, -
15
Intalio
Intalio
Discover Technology Sustainability. Content Services. Capture data digitally and manage documents, cases, records, and digital assets. Process Management. Automate your workflow and process with AI-powered solutions. Data Governance. Stay informed with the latest technologies in cognitive search and insights. Public Sector. Introduce the latest technologies in public sector institutions. Create a positive impact on citizens, businesses, and entire societies. Healthcare. Empower medical staff and offer patient-centric services with a suite of digital solutions. Streamline day to day administrative and practical activities. Oil & Gas. Manage crucial information and maintain assets through digital transformation. Implement effective strategies and conduct profitable operations. Engineering & Construction. Manage engineering documents and streamline processes within construction projects using a variety of automation tools from Intalio. -
16
CapturePoint
Ademero
Low to High-Volume Scanning and Automation. As a front-end system CapturePoint can simplify the way you process invoices. In companies with a larger accounts payable department this can be the difference between hiring additional dedicated processing staff, or gaining efficiencies that let you be more productive and reduce overhead. The vast paperwork associated with the health care industry all but necessitates a more efficient, streamlined system for organizing everything from patient records to HIPAA forms or examination notes. Ademero’s Document Scanning Software systems are the go-to solutions for today’s healthcare industry. Besides automatically identifying the types of documents within the mountains of paperwork in the legal document realm that also demand the identification of matter numbers and filing to the appropriate case structure, CapturePoint can also take care of employment applications, health insurance claims, tax forms, and a whole host of internal documents.Starting Price: $35 per month -
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LibreClinica
LibreClinica
The real open source electronic data capture (EDC) for clinical studies. The project started with volunteers from different background, i. e. academia, clinical research service, IT industry and is currently in use at academic institutes, hospitals and companies/startups.Starting Price: Free -
18
Kordata
Kordata
Gather remote data securely anytime and from anywhere with Kordata. A flexible mobile data collection solution, Kordata allows businesses to gather critical information securely, store it within a centralized cloud-based system, and share it to the right person on their device. Kordata also comes with data collection forms and workflows that are completely configurable to meet specific business needs. -
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Dokmee Capture
Office Gemini
Dokmee Capture Scanning Solution, a document capture platform, allows users to improve business processes with no limitations or per click charges. Dokmee Capture features include automating data capture options, unlimited scanning, and auditing and reporting tools. Dokmee Capture also features Magic Index module that provides users with a simplified indexing method. -
20
IDscan
GBG
Our always-on, tech-first document verification helps protect you and your customers against fraud losses. Harnessing iBeta accredited ISO 30107-3 Level 2 Passive Liveness detection technology, IDscan helps our customers quickly and easily authenticate their customers' ID documents. Our ability to layer documents with data gives you 100% decision rate and the most effective solution in the market. Decide who makes the grade by configuring the authentication rules to automatically accept, decline and refer decisions based on your own approach to risk. Uncover the identities of people around the world quickly and easily and ensure you stay compliant with global regulations using software specially designed for worldwide trading. -
21
EDC Made Easy
XClinical
The software platform Marvin provides solutions for Clinical Data Management, such as EDC (including IWRS/Drug Management, WebPRO, reporting, etc.), Coding, Composer (CDISC ODM-based study design including SDTM mapping), SDTM visualization, Clinical Document Management (eTMF) and a mobile application for direct communication between Investigators & Patients. Our software and technical services accelerate clinical trials worldwide. XClinical is an international eClinical vendor founded in 2002. Its software platform Marvin provides solutions for Clinical Data Management, such as EDC (including IWRS/Drug Management, WebPRO, reporting, etc.), Coding, Composer (CDISC ODM-based study design including SDTM mapping), SDTM visualization, Clinical Document Management (eTMF) and a mobile application for direct communication between Investigators & Patients. Our software and technical services accelerate clinical trials worldwide. -
22
KnowledgeLake
KnowledgeLake
CIOs, CFOs, COOs, and CCOs, let's work together to save you a lot of time, hassle, and money, with the most intelligent document automation platform you can get. Get rid of the drudgery and watch employee satisfaction soar. A cloud platform with capture, RPA and ECM in one end-to-end solution. KnowledgeLake integrates with your existing systems and applications. Get up and running in days, not months or quarters. Easy configuration, machine learning tech, little to no training required. Nailing customer experience doesn’t happen without nailing employee experience. Give your people a better way to get stuff done, wherever they work. Robotic Process Automation and Artificial Intelligence warn you of unusual or nonconforming behaviors in your systems. And they're all recorded in real-time. You don't have to scrap your legacy systems to keep up with the new world of digital business. See how we can help you affordably and securely operate in this new age. -
23
AQ2 Remittance
AQ2 Technologies
Any company that accepts checks as a form of payment can benefit from AQ2 Remittance. AQ2 Remittance is scalable for businesses that process as few as 25 to 50 checks per day, up to hundreds or even thousands of checks daily. Using check capture technology, you can significantly reduce operations and labor costs. AQ2 Remittance allows users to electronically transmit check images and related information quickly, without relying on couriers or daily trips to the nearest branch. Furthermore, the high costs of manually listing check amounts on deposit slips, manual research processes, and hardcopy distribution all become things of the past. A full featured check capture and electronic deposit solution for businesses. Capture data for uploading into your accounts receivable system. -
24
ActiView
BioSemi
ActiView is a complete acquisition program designed to display all ActiveTwo channels on screen and save all the data to (network) disk in .BDF format. The layout is designed to give the user a quick and simple check of the quality of the data. ActiView can be used for acquisition of EEG/ECG/EMG signals, as well as for data coming from additional sensors such as the AnalogInputBox (AIB), digital triggers from the USB2 receiver and extra sensors connected to the AD-box. (Respiration, GSR, Temperature, Ergometers, Plethymograph). Several reference selections, filtering and downsampling options are provided. Our proprietary single buffered method makes the acquisition completely stable and reliable during multitasking etc. (DMA transfer to an intermediate large ring-buffer guarantees no data loss). ActiView is a free open source program writen in LabVIEW. This makes a particularely versatile tool for the scientists who wants to edit and expand the software according to their own ideas. -
25
AcqKnowledge
BIOPAC Systems
This AcqKnowledge Demo software effectively simulates physiological data recording from a variety of systems and transducers and performs most full-feature functions. Sample data files include examples recorded using MP Research Systems, BioHarness, Mobita, B-Alert, Epoch, and Stellar systems, from a variety of human and animal subjects. The Demo software highlights the main features of AcqKnowledge software using the included sample data files. You’ll examine specific sections, take readings, and perform analysis. Sample data files and pre-configured graph templates can be accessed via the AcqKnowledge Demo’s clear Startup Wizard interface. -
26
Formic
Formic Fusion
Formic's flexible technology delivers multichannel patient experience surveys quickly and at scale, and is used by over 200 NHS and public sector customers to turn patient experience data into insight, support GP revalidation and provide the foundation for immediate and sustained quality and service improvement. Available onsite, hosted or as a completely managed solution, our patient experience software validates data on entry and is fast, accurate, and works across paper and digital channels to deliver reliable data capture, analysis and reporting for care providers across health and care settings. Formic supports paper, online, tablet, kiosk and touchscreen formats, and has the ability to synchronize surveys across these channels so that responses from one or multiple organizations are consistent and fed into a central database to make analysis straightforward. -
27
FormsCenter
Medforce Technologies
Use electronic data capture to connect and track businesses with FormsCenter by Medforce Technologies, an electronic data capture software. With FormsCenter, users are able to get the information they need easily and ensure all collected data is correct. FormsCenter allows users to centrally store large volumes of data and reduce the risk of missing information. FormsCenter also allows users to export data in a variety of formats. Your business runs on data. FormsCenter makes the capture and use of vital information easy and efficient. Eliminate the need for hand written forms and duplicate data entry. Stop managing your work through disparate, manual spreadsheets. You decide the information your business needs and use the comprehensive toolbox to design and update forms to your exact specifications. FormsCenter allows you to gather and track data in a clear, consistent and mandated way, whether you are collecting information from external sources, internal employees. -
28
MPS IntelliVector
Multipass Solutions
Extract business data from any printed or handwritten document, form, cheque, invoice, email or any other source. Automatically transform unstructured printed or handwritten customer data, into structured, digital, business-ready data. Export the processed business-ready data directly into enterprise systems, databases, LOBs, or business workflows. No matter how much digitization or automation is going on, paper is still used in businesses all over the world. Large companies and organizations still struggle with unorganized paper and digital documents clogging their workflows. Time and money are constantly spent on integrating automated solutions which, in the end, still require internal employees to participate in the processing, lowering overall work efficiency and multiplying processing costs. In the end, companies need to compromise and give up on cost-effectiveness, speed, accuracy or data confidentiality. -
29
GraphPad Prism
GraphPad Software
A versatile statistics tool purpose-built for scientists-not statisticians. Get a head start by entering data into tables that are structured for scientific research and guide you to statistical analyses that streamline your research workflow. No coding required. Gain insights and guidance at every step so you make the right analysis choices, understand the underlying assumptions, and accurately interpret your data along the way. Prism makes it easy to collaborate with colleagues, receive feedback from peers, and share your research with the world. Go from data to elegant, publication-quality graphs-with ease. Prism offers countless ways to customize your graphs, from color schemes to how you organize data. Export into almost any format, send to PowerPoint, or email directly from the application. Master the art and science of data analysis and visualization through exclusive learning materials developed by highly-technical experts. -
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PSIcapture
Tungsten Automation
Turn documents, databases and email data into actionable information. PSIcapture does much more than just convert documents from paper to digital format. It’s advanced, automated document capture and data extraction designed to meet all the needs of any organization. Organizations use an array of scanning devices and document management applications to meet their needs, which are subject to change over time. PSIcapture is unique in its ability to integrate with any scanning device and route information to more than 60 ECM systems. No matter the size and scope of an organization, whether it has 10 employees in one office or 500 scattered across several locations, PSIcapture will make document processes easy and efficient. Competitively priced, truly scalable and uniquely versatile, PSIcapture is the ideal document capture solution. A single capture platform designed to meet all the needs of an organization.