Best Space Management Software for Windows

anny is an all-in-one platform designed to make managing shared spaces effortless. Empower your team to organize, book, and optimize desks, meeting rooms, event areas, or parking spots – all in one intuitive interface. Whether you manage a hybrid office, coworking space, or large corporate environment, anny gives you full visibility and control over your workspace utilization. Key Features: 🏢 Smart Booking: Manage all spaces with real-time availability and flexible rules. 🗺️ 3D Office Map: Visualize and optimize your workspace layout. 📊 Analytics: Gain insights into occupancy and resource utilization. 🧍 Visitor Management: Streamlined check-in for guests and partners. 🖥️ Digital Signage: Display live booking information and room status. 🌐 Integrations: Microsoft 365, Google Workspace, and more for seamless sync. Trusted by 1,000+ organizations – including DeepL, NIO, and Samsung.

How much office space do we need? Do we have enough desks? Stop making office decisions based on gut feeling. Create a better workplace by analyzing precise data on office consumption and team behavior. And with deskbird by your side, you can directly convert data into actionable improvements. Measure hybrid success: Gain full visibility into office attendance and track whether hybrid policies are being followed. Turn insights into action: Adjust bookable resources on low-usage days to create a more vibrant, cost-efficient, and sustainable workplace. Plan the week with confidence: See who’s in the office and schedule in-office or remote days to reduce ghost days and unnecessary commutes. Find the right spot fast: Use interactive floor plans to view available seats and who’s sitting where. Work without disruption: Seamless integrations with your existing tools mean less toggling and more doing.

Looking for workplace or desk booking software? Flexwhere is a convenient desk and meeting room booking system built for organisations that work hybrid. In companies where employees don’t have fixed workspaces, Flexwhere makes it quick and easy to see which desks and meeting rooms are free and where colleagues are located. Employees can access this information on a display, desktop or laptop, or use the mobile app to book a space on the go. As more organisations adopt flexible workplaces, common questions arise: “Where can I find a free desk?”, “Which meeting rooms are available?”, “Where is the colleague I need?”. Flexwhere provides clear answers to these questions, making it an ideal tool to support the transition to hybrid working. Easy to use and quick to roll out, Flexwhere saves time, improves collaboration and helps organisations get the most out of their office space.

Cloud solution for managing retail spaces, product categories, planograms and shelf labels. Thanks to the smart automatic generating of planograms optimized according to sales based on user-defined templates it is possible to maintain the planograms in up-to-date state also in large sales networks with diverse stores without increasing demands on human resources. Quant is a integrated solution for Space Planning, Category Management, planograms, ranging, Shelf Labels and POS printing, communication with stores and In-store Marketing. Quant Cloud has all the advantages of cloud computing. Work from all over the world on the same projects as your colleagues and use the same database on different computers. No need to build complex infrastructures and overload your IT department. Our consultants are available to help you when you need it. We train your users and help with data integration so Quant can be live in less than 12 weeks.

Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management and flexible desk booking. Get everything you need to help people find coworkers, conference rooms, and welcome guests to the office. Robin’s visitor management makes it easy for teams to invite and coordinate people visiting the office. Gain actionable insights around office capacity trends, team-by-team stats and meeting room usage. Need more in-depth reporting? Exports from Robin can be uploaded into PowerBI, Excel, or other tools for more granular analytics.

Envoy is transforming modern workplaces for hybrid work and safely bringing people together so they can connect, collaborate, and thrive. Envoy’s workplace platform has redefined how companies welcome visitors, keep employees safe, book desks and conference rooms, and manage deliveries in over 14,000 locations around the globe by designing products for a flexible workplace experience. With more than 100,000 new sign-ins every day, Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas. Envoy Protect confirms employees are healthy and helps to coordinate schedules before they come on-site. Envoy Desks gives employees the flexibility to reserve a desk for the days they are in the office to collaborate with teammates. Envoy Rooms provides a simple solution to book meeting rooms and free up unused space. Envoy Deliveries ensures packages reach their recipients without mailroom pile-ups.

YAROOMS is the complete workplace management platform designed to help organizations coordinate people, spaces, and schedules in hybrid work environments. It combines space booking (desks, meeting rooms, parking), hybrid work scheduling, visitor management, digital signage, and workplace analytics—all in one system that’s easy to use and simple to deploy. The platform is ideal for companies of all sizes, from small teams managing shared spaces to mid-size companies and enterprises operating across multiple locations. It’s widely used in finance, healthcare, government, education, and technology industries. Companies using YAROOMS achieve greater space efficiency, smoother hybrid work coordination, and better employee experiences—while reducing overhead and gaining full control over how the workplace is used.

SV3 is a cloud-based, SAFETY-Act-certified software solution that enables secure access for visitors, vehicles and vendors. Whether it be at the lobby or loading dock of a building, warehouse or multi-tenanted environment, SV3's trusted access program ensures safe operations without gaps in your security system.

The ability to seamlessly manage your workplace and assets is now at your fingertips. With Eptura’s all-in-one platform, you can bring together your entire world of work, so your people — and your business — can reach their full potential. Bring together your entire world of work in one, easy-to-use place. Our tools give you unparalleled visibility over your work environment, so you can better understand how people are using your space while overseeing the management of your facilities and assets. Through powerful insights, Eptura equips you with the information you need to ensure your space supports every aspect of your business. Maximize efficient use of your space, enable your people to get the most from their time, and keep your assets always up and running. Make your workplace work better for you, encourage collaboration across teams, and forecast all your future maintenance needs.

People and places are the foundation of your culture. Build an exceptional workplace experience for your teams with a simple communication and space management platform. Appspace is the only platform that deeply integrates digital signage, collaboration tools, room scheduling, and many other tools your team needs to stay connected, whether they’re at work, at home, or on the go. Share the latest reports and announcements using pre-designed templates with your colors and fonts. Publish content to right places and the right time - wherever your team works. View content in the office, at home, or on the go – with simple apps that leverage your existing tools. Keep track of communications performance and use insights to adapt your communications strategy. Manage office traffic in and out of workplace locations for peace of mind that won’t complicate processes. Get meetings started faster by being able to see available meeting spaces and instantly book it.

Beamo is an enterprise-grade digital twin solution for your mission-critical facilities and remote sites. It costs a lot to move experts around today. But, when it comes to visiting physical spaces, there is no effective alternative - you either go there or not. We make it natural for you to capture your most critical assets, augment them with tribal knowledge and collaborate from anywhere. Beamo’s state-of-the-art hardware and software platform simplifies and accelerates this for facility management and construction projects. Beamo App lets you capture any space in 360° and create digital twins in a few minutes, no expertise required. Beamo automates most of the capturing process so that you can focus on the things that matter. Beamo Portal lets you visit the places you cannot go to and collaborate with others, remotely. Beamo provides an immersive, collaborative experience for all your teams, clients, and contractors.

Software and technology tools that simplify facility operations, reduce costs and energy consumption and create smart buildings and workplaces. Features: A digital workplace solution combining IWMS, IoT and Analytics. Workplace experience, analytics and management software. Workplace reservation system. Building maintenance software. AI-powered energy management solutions. IWMS to automate FM processes in line with best practice. Dynamic dashboards for unparalleled insights. Fast activation. Frequent software updates (automatically get a new version of the software with the newest features every 2 months). Certified sensors. Open REST APIs to connect to other applications.

SharingCloud provides Smart Office solutions that help organizations adapt to hybrid working and improve employee experience. Its Instant Suite® platform brings together tools for flex office, room and desk booking, visitor management, workplace signage, and data-driven building analytics. With products like Instant Booking, Instant Flex, RoomPad®, GuestPad, and Instant Metrics, companies can optimize workspace usage while supporting collaboration across remote and in-person teams. The platform also enables dynamic digital communication and streamlined visitor reception to enhance both employee and customer interactions. SharingCloud operates in 48 countries, serving over 1 million users and managing more than 16 million m² of workspace. By integrating easily with existing business applications via open APIs, it offers organizations a secure, scalable, and future-ready workplace management solution.

Powering the hybrid workplace experience for the modern enterprise, Korbyt Anywhere is the workplace experience platform. Publish once and reach everyone in the workplace with personalized content and data on any screen, anywhere. Smart Signage. Create and configure digital signage content based on targeted players, audiences, roles or locations. Then set and forget as the platform automates the delivery of engaging data, content and experiences. Space Management. Welcome employees and guests back to the office with a smart, interactive solution that manages the safety, display and reservations of your in-house and remote work environment. Transform the workplace to be here, there, anywhere. With more people distributed and working remotely, it’s time for your workplace to be on-the-go with access to tools and information from anywhere. Korbyt Anywhere leads the industry with hundreds of data connectors simplifying access to data and applications.