Best Free Document Management Software - Page 5
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Compare the Top Free Document Management Software as of December 2025 - Page 5
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1
Robin
Robin
Robin is the pioneering Legal Intelligence company, transforming how businesses understand and leverage their legal agreements. Founded in 2019, Robin serves Fortune 500 companies and growing enterprises with AI-powered contract analysis and legal workflow automation. The company is backed by leading investors including Paypal Ventures, Temasek and Plural. Through proprietary AI models, and partnerships with Anthropic and AWS, in-house legal teams can extract, synthesize and analyze data across contracts and legal documents at scale, integrating with CLMs, SharePoint, Box, Google Drive, and Dropbox.Starting Price: $0 -
2
WebPDF
SC Dailydriven United SRL
WebPDF is an online service that provides an easy an accessible way to alter PDF files. You can do any of the following operations using the web interface, but there's also a developer friendly API that you can integrate into your own application: Merge multiple PDFs Split PDF Compress PDF Extract PDF metadata Flatten PDF forms Extract images from PDF Extract text from PDF Lock & Unlock PDF OCR PDF Change PDF size Change PDF version Watermark PDF Optimize PDF for web Rescale PDF There are many other tools not mentioned here and lots more to be released. You can try WebPDF for free, even without an account.Starting Price: $4/month -
3
Zoho Tables
Zoho
Zoho Tables is a modern spreadsheet-database hybrid that helps teams organize, automate, and collaborate on data effortlessly. It serves as an online database where you can structure work data, streamline processes, and connect people with the information they need in one place. Whether you’re tracking projects, managing operations, or planning events, Zoho Tables adapts to your workflow. Choose from five flexible views—Grid, Kanban, Calendar, Gallery, and Form—to visualize and manage information your way. Automate repetitive tasks, build insightful dashboards, and make data-driven decisions with ease. Stay productive on the go with our mobile app and experience the perfect balance of spreadsheet simplicity with database power.Starting Price: $4/month/user -
4
Templated
Templated
Generate social media visuals, banners, PDFs and more with our API and no-code integrations. Create with powerful design tools + automation. Build your template once and render it multiple times. Our drag & drop editor is easy to use so you can style the template without the need of a professional designer "What You See Is What You Get" Editor Customize well-crafted templates from our Template Gallery or design your own from a blank canvas! Render images and PDFs at scale with a simple API. Simple POST request with JSON payload Render in multiple formats (.jpg, .png, .webp, .pdf) Libraries (Node, Java, PHP, Ruby, etc.)Starting Price: 0 -
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Documenso
Documenso
A 10x better signing experience, faster, smarter, and more beautiful. When it comes to sending or receiving a contract, you can count on lightning-fast speeds. Because signing should be celebrated. That’s why we care about the smallest detail in our product. Our custom templates come with smart rules that can help you save time and energy. Integrates with all your favorite tools. Send, connect, receive, and embed everywhere. Receive your personal link to share with everyone you care about. Create connections and automation with Zapier and more to integrate with your favorite tools. Integrated payments with Stripe so you don’t have to worry about getting paid. Easily embed Documenso into your product. Simply copy and paste our react widget into your application. Either clone our repository or rely on our easy-to-use hosting solution. Make it your own through advanced customization and adjustability.Starting Price: $30 per month -
6
OpenSign
OpenSign
Experience the freedom of limitless digital signing without ever reaching for your wallet. Bring multiple people into the signing process at no extra cost. Close deals, not your wallet. Every signed document comes with a detailed completion certificate, featuring access logs, all at zero cost. Your documents deserve a safe home. Store and organize them for free in our secure OpenSign drive vault. OpenSign is an open source digital signature platform that enables secure signing of documents with ease and efficiency. It's designed to provide a free alternative to commercial e-signature services like DocuSign, offering transparency and customization opportunities to meet your unique business needs. OpenSign allows users to upload documents, request signatures, and sign documents electronically. It uses state-of-the-art cryptographic algorithms to ensure that all documents are signed securely and are legally binding in most countries.Starting Price: $9.99 per month -
7
PDF2Document
PDF2Document
Based on over a decade of extensive experience in document processing, our product focuses on providing efficient and precise PDF-to-Word conversion services. Understanding the importance and nuances of document conversion, we have developed this software to maximize conversion accuracy and user experience. Whether it’s a PDF with a complex layout or a richly illustrated report, our technology ensures that the converted Word document maintains the original format, facilitating smoother work and study processes. Leveraging cutting-edge algorithms, PDF2Document Converter delivers highly accurate conversions, preserving text, charts, layouts, and formats. It handles complex documents effortlessly, maintaining professionalism. With optimized technology, PDF2Document Converter offers rapid conversions, processing extensive documents swiftly and saving valuable time for more critical tasks.Starting Price: $14.99 per month -
8
IndyForms
IndyForms
IndyForms is a user-friendly digital form and document management system designed to automate administrative tasks and eliminate paperwork, enabling businesses to operate efficiently and compliantly with ease. With an AI-powered designer, no-code builder, and template library, users can easily create and share forms – from contracts, registrations and more – to capture, manage, and analyse data. Forms can feature interactive elements like videos, incorporate legally binding e-signatures, and even collect payment, while conditional logic simplifies submissions. Collaborate with your team and external stakeholders in real time. Assign action items on forms to ensure obligations are met. Documents are securely stored and easily accessible in one unified platform, version-controlled with updates made in real time. Automated workflows handle approvals, recurring obligations, due dates, reminders and more, while users can track progress and overdue items at a glance.Starting Price: $10/Admin Licence/Month -
9
Look Scanned
Look Scanned
Look Scanned is a fast, secure, and user-friendly solution for creating lifelike scanned documents—all from your browser. Leveraging WebAssembly, it instantly converts PDFs, images, and Office documents into scanned-like PDFs while preserving original formatting. Because everything runs locally on your device, your data never leaves your computer—ensuring complete privacy. Customize scan settings, adjust the look in real time, and enjoy a WYSIWYG preview. Once loaded, Look Scanned even works offline, making it ideal for travel or areas with limited internet. Compatible with all modern devices and browsers, Look Scanned is the perfect way to streamline and simplify your document workflow.Starting Price: $1.99/month -
10
Mistral Document AI
Mistral AI
Mistral Document AI is an enterprise-grade document processing solution that combines advanced Optical Character Recognition (OCR) with structured data extraction capabilities. It achieves over 99% accuracy in extracting and understanding complex text, handwriting, tables, and images from various documents across global languages. It can process up to 2,000 pages per minute on a single GPU, offering minimal latency and cost-efficient throughput. Mistral Document AI integrates OCR with powerful AI tooling to enable flexible, full document lifecycle workflows, making archives instantly accessible. It supports annotations, allowing users to extract information in a structured JSON format, and combines OCR with large language model capabilities to enable natural language interaction with document content. This allows for tasks such as question answering about specific document content, information extraction, and summarization, and context-aware responses.Starting Price: $14.99 per month -
11
VeryPDF
VeryPDF
VeryPDF provides a comprehensive suite of PDF tools, multimedia applications, and development packages for Windows, macOS, and the web, covering every stage of document processing. Its flagship offerings include converters for PDF to Word, Excel, PowerPoint, HTML, TXT, images or any other format; a full-featured PDF Editor that lets you modify content, metadata and page elements or generate PDFs from Word, PowerPoint, Excel and text files; a virtual printer (docPrint) for high-quality printing and manual conversion; OCR-powered converters for scanned documents; utilities for splitting, merging, watermarking, stamping, encrypting, decrypting, compressing and repairing PDFs; form-filling, table- and text-extraction tools; flipbook and multimedia converters; and command-line SDKs and APIs for seamless integration into custom applications.Starting Price: $39.95 per month -
12
ReadyBase
ReadyBase
ReadyBase is an AI-native “chat‑to‑PDF” platform that transforms raw intelligence, such as notes, research, images, screenshots, files, or generated content, into polished, on-brand, presentation-ready PDFs in seconds without using rigid templates. It intelligently structures content by organizing sections, charts, images, and formatting; applies your brand’s visual identity (including typography, logo, spacing, and color palette); and outputs crisp PDFs or exportable screenshots ready for immediate sharing, presenting, or collaboration. It gives total creative freedom; every document is uniquely generated based on your input, making it ideal for creating one-pagers, executive briefs, client-ready deliverables, or research summaries with minimal manual effort and maximum visual impact.Starting Price: $12 per month -
13
pdf2docx
Artifex
pdf2docx is a Python library that uses PyMuPDF to extract data from PDF files, parse their layouts according to rules, and generate corresponding .docx files via python-docx. It supports conversion of text, images, tables, and other structural elements; it includes tools to extract tables, handle formatting, and preserve layout as much as possible. It offers both a command-line interface and a graphical user interface. The internal architecture is modular; it includes packages for handling pages, layout, tables, images, shape paths, text spans/blocks, and other elements, enabling fine control over how PDF content is mapped into Word documents. Developers can use the API for batch conversions or integrate it into workflows; there's documentation on installation (from PyPI or source), usage, and technical details of layout-parsing, table extraction, and internal modules. The project is open source, hosted on GitHub, and made available under its license with no warranty.Starting Price: Free -
14
DocuPipe
DocuPipe
DocuPipe is an AI-powered document intelligence platform that turns virtually any document into a reliably structured data object. It handles complex formats, handwritten notes, nested tables, checkboxes, multilingual text—and converts the content into consistent JSON or database records. You define what you need with custom schemas and upload PDFs, images or scans, and DocuPipe’s pipeline handles document type classification, OCR, table extraction, form parsing, and schema-based standardization. It supports use cases such as invoices, contracts, loan applications, medical records, purchase orders and receipts. The REST API enables full automation; upload a file, wait a few seconds, then retrieve a parsed text result or standardized JSON according to your schema. DocuPipe emphasizes security and compliance, documents are encrypted in transit and at rest, and the platform is SOC-2, ISO 27001, HIPAA and GDPR-ready.Starting Price: $99 per month -
15
Safelink
Safelink
Safelink provides secure virtual data room and collaboration services for organizations such as law firms, accountancy practices, real estate specialists, M&A specialists, and financial services businesses. The cloud-based solution includes encrypted data storage and transmission for the secure sharing of highly confidential documents. Safelink is a fully featured solution offering granular permissions, full content search, secure messaging, collaboration tools, and page-level document tracking. Document features allow users to drag and drop files and folders into the system, as well as set permissions for who can access, copy, download, print, or send to others. Coordination and collaboration features enable users to create tasks and checklists, leave comments on documents, and publish notices for other users to see.Starting Price: Free -
16
Sesame HR
Sesame HR
Sesame HR is a cloud-based human resources management platform designed to streamline and automate HR processes for businesses. It offers features like employee time tracking, absence management, payroll integration, and document management. The platform is user-friendly and helps companies simplify tasks such as managing employee records, monitoring performance, and ensuring compliance with labor regulations. Sesame HR also includes tools for employee self-service, allowing staff to request leave, track hours, and access documents, improving overall efficiency in HR operations.Starting Price: $4.25/user/month -
17
SigniFlow
SigniFlow
If you’re finding that the outdated pen to paper methods of signing documents and contracts are not meeting the modern demands of your business and its customers, then it’s time to go digital. Using our digital signature security, every document signed with SigniFlow has the necessary embedments to enhance non-repudiation. Deploy SigniFlow on-premise, in your own data center, or take advantage of our compliant, secure datacentre offerings, localized across regions And because electronic signatures are simply not good enough, SigniFlow applies the latest cryptographic digital signature standards to securely sign PDF documents. Join the millions worldwide that are switching from electronic, to digital signatures.Starting Price: $8.00/month/user -
18
Brainbase
Brainbase
Brainbase Assist helps companies manage any licensing, partnership or sponsorship agreement from end-to-end in a single platform. - Get insights by tracking important metrics like total sales, royalties, rights availability, upcoming events, notifications and more. - Compare progress across partners, products, categories, territories, distribution channels and detect issues before they become critical. - Create personalized, custom dashboards and generate reports with the metrics that are most important to you - Upload, view and track sales reports and royalty performance all in one place. - Eliminate human error with fully-automated sales and royalty calculations based on the contract terms. -
19
Amazon Rekognition
Amazon
Amazon Rekognition makes it easy to add image and video analysis to your applications using proven, highly scalable, deep learning technology that requires no machine learning expertise to use. With Amazon Rekognition, you can identify objects, people, text, scenes, and activities in images and videos, as well as detect any inappropriate content. Amazon Rekognition also provides highly accurate facial analysis and facial search capabilities that you can use to detect, analyze, and compare faces for a wide variety of user verification, people counting, and public safety use cases. With Amazon Rekognition Custom Labels, you can identify the objects and scenes in images that are specific to your business needs. For example, you can build a model to classify specific machine parts on your assembly line or to detect unhealthy plants. Amazon Rekognition Custom Labels takes care of the heavy lifting of model development for you, so no machine learning experience is required. -
20
Clicksign
Clicksign
Electronic signature with legal validity. Security, trust and ease to send, approve and sign electronic documents for your company. Electronic document step by step. Simplify your processes. Sending documents Forget the paper! Upload your PDF or .docx document (Word) and list the signatories' emails to collect their signatures 100% digitally. Electronic signature. Each signer receives a unique link to sign the document. The subscription can be made by computer, cell phone or tablet. Simple and practical. Manage documents. Upon completion, the document is securely encrypted in your account. Save or export - you decide! No digital certificate required Just sign and go. Commercial contracts. Loans Account opening. General documents. Insurance proposals. School enrollment. API for integrations Integrate electronic signature into your systems using Clicksign's REST API and automate your signature processes.Starting Price: $39 per month -
21
RSign
RPost
RSign® is the e-signature platform by RPost®, a global leader for more than a decade. RSign® combines feature-richness with elegantly easy to use and affordability at scale. Unique to RSign is its ability to make common e-signing simple and automated, while meeting all of your document, form, or workflow scenarios. RSign makes the signing process simple and easy for signers to complete and sign documents using any desktop or mobile web browser in a guided process of signing. RSign comes with a simpler user design, customizable user interface, sharable templates, real time reporting, and more. RSign® makes it easy to view and rely on the Signature Certificate for e-sign tracking, a forensic audit trail, and sent and signed content and timestamp information. A robust record of who signed what when provides confidence that the e-sign process and record will stand up to scrutiny if ever challenged in the future.Starting Price: $7/month/user -
22
SeedDMS
SeedDMS
SeedDMS is a free document management system with an easy to use web based user interface for small and medium sized enterprises. It is based on PHP and MySQL or sqlite3 and runs on Linux, MacOS and Windows. Many years of development has made it a mature, powerful and enterprise ready platform for sharing and storing documents. Before you install SeedDMS on your own server feel free to check out our demo installation. Login with 'admin' for user and password. Please note, that the maximum file size for uploading has been limited to 5 MB and the database content will be cleared once in a while without notice. If you prefer to run your own SeedDMS for a limited time, then start your own instance at "Play with Docker" (PWD). Just hit the button below which takes you right to PWD. You need to log in with your docker credentials. Fully web based user inteface, users and groups management, external authentication, and fine grained notifications upon changes. -
23
Mindee
Mindee
Mindee is the first fully horizontal and developer centric document understanding platform. We help developers and product teams worldwide build the most intuitive and efficient user experiences when it comes to document processing. You will be able to : - Build magical UX using our 1-second-response-time synchronous API - Differenciate your product leveraging the latest computer vision deep learning models - Scale everywhere. We are fully language agnostic and do not depend on templates - Save your users time and hassle by freeing them from manual data entry - Easily integrate in no time within your roadmap thanks to our client libraries in all main languages and our clean documentation -Sleep tight knowing everything happens on a scalable and secure infrastructure, fully GDPR compliant -Extend the fun leveraging everything from our open-source software toolbox -Trust the bill. No setup fee, no platform fee, no maintenance fee. -
24
CKEditor 5
CKSource
CKEditor 5 is a modern WYSIWYG rich text editor that can easily accommodate the requirements of businesses and users in the age of digital transformation. It allows software creators and developers to build powerful writing solutions for applications of all sorts, within hours. Thanks to a fully customizable framework, ready-to-use builds, native integrations, extensive documentation, and reliable customer support, the editor can be fully tailored to your needs. To provide users with an all-around streamlined and collaborative writing experience, you can additionally include advanced features such as Track Changes and Comments, Revision History, and (if preferred) Real-time Collaboration! Easy Export to PDF and Word, responsive images, pagination, Markdown input and output support, and robust paste from Word and Google Docs are also popular choices. -
25
Pretty Diff
Pretty Diff
Pretty Diff is a language-aware code comparison tool, beautifier, minifier, and parser for a variety of languages. Pretty Diff was created to compare code samples for various languages regardless of differences in comments, white space, and other factors. Currently, the project operates by beautifying code and then comparing the beautified product of the code samples. The goal in a future version is to introduce the comparison step directly into the beautifiers between the parse step and the beautification step to become a truly language-aware code comparison and analysis tool. The code comparison mode is the default mode and the only mode to require two code samples. Pretty Diff has progressively moved from community-driven dependencies to custom parsers to accomplish code beautification for a diversity of features and requests. Each of Pretty Diff's beautification libraries has a minify feature. -
26
aPDF.io
aPDF.io
A 100% free REST API to create, edit, split, merge, search, and manage PDFs programmatically. Features include rotating and deleting pages, password protection, compressing files, and background async execution. With no fees and just an API token required, it’s the perfect tool for developers needing powerful, seamless PDF handling.Starting Price: 100% Free -
27
Web2Docx
Web2Docx
Web2Docx is a developer-friendly, SDK-first API service that converts live HTML into high-quality PDF, DOCX, and image files. Built for speed, reliability, and flexibility, Web2Docx makes it easy to automate document and image generation for your web apps, SaaS platforms, or internal tools. Whether you’re generating invoices, reports, resumes, or visual previews, Web2Docx helps you turn web content into downloadable documents with just a few lines of code. Supports custom headers, footers, styling, and more. Key Features: Convert raw HTML or URLs to PDF, DOCX, and images Lightweight, fast, and scalable Easy SDK integration for JavaScript/Node.js Ideal for SaaS apps, developers, and automation workflows Get started in minutes and scale document generation effortlessly.Starting Price: $29/month -
28
Centralpoint
Oxcyon
Centralpoint is a Digital Experience Platform, and in Gartner's Magic Quadrant. It is used by over 350 clients worldwide going beyond Enterprise Content Management, securely authenticating (AD/SAML,OpenID, oAuth) all users for self service interaction. Centralpoint automatically aggregates your information from disparate sources, applying rich metadata against your rules, yielding true Knowledge Management; allowing you to search and relate disparate sets of data from anywhere. Centralpoint offers the most robust Module Gallery, out of the box, and can be installed on premise or in the Cloud. Be sure to see our solutions for Automating Metadata, Automating retention Policy Management, and simplifying the mash up of disparate data for the benefit of AI (Artificial Intelligence). Centralpoint is often used as an intelligent altternative to Sharepoint, allowing easy Migration tools. It can also be used for any secure portal solution for your public sites, Intranets, Members or Extranets. -
29
beCPG PLM
beCPG
beCPG is an open source Product Lifecycle Management (PLM) software that manages the entire lifecycle of a product from its conception, through design and manufacture, to service and disposal. beCPG permits you to work on products and projects with customers and suppliers. beCPG is ready to use for the CPG industries such as Food & Beverage and Cosmetics. We differentiate ourselves from the competitors with a comprehensive and user-friendly software offered at a competitive price. In a few words, beCPG offers the following features: - Product repository to manage finished products, recipes, raw materials and packaging with their technical and regulatory data - Formulation to calculate automatically allergens, ingredients, nutrient facts, costs, labeling, ... - Product specification generator for clients, R&D and production - Project management to manage new product development from ideas until market launch - Customer complaints -
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CoolNew PDF
CoolNew Software
CoolNew PDF offers all-in-one experience to awesomize your PDF experience. All the tools you’ll need to be more productive and work smarter with documents.21 tools to convert, compress, and edit PDFs . Conversion features include CAD, office, image, texted and scanned copy conversions. Editing features include text, image, eraser, page number, size, watermark, paragraph and more. Users can combine or split PDFS, extract contents and optimize pdfs. merge and compress PDF. Reading and annotation features included. It edits, annotates, converts and combines file by one click, makes your tasks finish faster. CoolNew PDF offers you a familiar experience for editing PDF, just like you did it in Office.Starting Price: $6.49
