Best Document Management Software for Windows
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Compare the Top Document Management Software for Windows as of November 2025
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What is Document Management Software for Windows?
Document management software is a type of software that helps organizations manage their documents. It allows users to store, index, retrieve and manipulate digital files, as well as organize them in ways that make sense for the organization. Document management software can help an organization keep track of versions and revisions, ensuring the most up-to-date documents are being used. Different document management systems offer different features, so it is important to research which one will best suit the needs of the organization. Compare and read user reviews of the best Document Management software for Windows currently available using the table below. This list is updated regularly.
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1
Apryse PDF SDK
Apryse
Apryse (formerly PDFTron) powers the future of document technology. We help businesses, developers, and enterprises handle documents with unmatched speed, accuracy, and security. Whether running in secure server environments or delivering seamless web-based experiences, Apryse makes document workflows smarter and easier. With Apryse, you can: Embed powerful document features directly into your apps — from viewing and editing to collaboration and compliance. Run at enterprise scale on secure server infrastructure, ensuring reliability without cloud dependencies. Deliver seamless in-browser document experiences with responsive, accessible, and feature-rich web capabilities. Trusted globally, Apryse empowers organizations to simplify operations, enhance productivity, and create exceptional document experiences. -
2
ONLYOFFICE Docs
Ascensio System SIA
ONLYOFFICE is an open-source project that offers cloud-based and self-hosted solutions for business of all sizes. The key product is ONLYOFFICE Docs, a secure office suite that seamlessly integrates into the most popular platforms, e.g. Odoo, Alfresco, Confluence, Pipedrive, Redmine, SuiteCRM and more. When integrated, ONLYOFFICE Docs provides the users of your business app with editors for documents, spreadsheets, presentations, forms, PDFs and diagrams. The ONLYOFFICE suite makes it possible to collaborate on office files in real time. The built-in AI assistant is compatible with ChatGPT, DeepSeek, Mistral and other AI providers to ensure a flawless editing experience. You can use Docs within ONLYOFFICE DocSpace, a room-based document collaboration platform that allows you to create dedicated spaces where you can assign access permissions and collaborate with your teammates. With DocSpace, you can store, share and co-edit office files, and even interact with third parties.Starting Price: Free -
3
All in One Accessibility
Skynet Technologies USA LLC
It is an AI based accessibility tool to enable websites to be accessible among people with hearing or vision impairments, motor impaired, color blind, dyslexia, cognitive & learning impairments, seizure & epileptic, ADHD, & elderly. It installs in just 2 minutes. It reduces the risk of time-consuming accessibility lawsuits by improving accessibility compliance for the standards WCAG 2.1, 2.2, ADA, Section 508, European EAA EN 301 549, ACA, California Unruh, Israeli Standard 5568, Australian DDA, UK Equality Act, AODA, Indian RPD Act, GIGW 3.0, France RGAA, German BITV, Brazilian Inclusion law LBI 13.146/2015, Spain UNE 139803:2012, JIS X 8341, Italian Stanca Act, & more. It supports 140+ languages. It is a cornerstone of improving web accessibility through its ease of use for companies of all sizes and with the help of paid add-ons like manual accessibility audit, remediation, PDF remediation, and VPAT/ ACR. It supports GDPR, HIPPA, CCPA, SOC Type 2, ISO 9001:2005, & ISO 27001:2022.Starting Price: $25/month -
4
Nutrient SDK
Nutrient
Nutrient is the comprehensive solution for all your PDF needs, offering tools that effortlessly integrate and operate PDF functionality across any platform. 1. SDK PRODUCTS Integrate robust PDF functionality into iOS, Android, Windows, web (JavaScript), or any cross-platform technology, providing capabilities such as PDF viewing, markup, collaboration, and more. 2. LIBRARIES Utilize our potent .NET and Java libraries to boost your backend applications with batch processing of redactions and PDF forms, OCR’d scanned text, and editing of PDF documents, directly from your application server. 3. PROCESSOR Our dynamic PDF microservice, Processor, enables swift generation of PDFs from HTML, including HTML forms, along with Office-to-PDF conversions, OCR, redaction, and XFDF merging and exporting. 4. PDF API Use hosted PDF API to generate, convert, and modify PDF documents in your workflows. We manage the development and server administration, letting you focus on what you do best. -
5
ARGOS Identity
ARGOS Identity
ARGOS is an AI-powered Identity Platform. We revolutionize how the world experiences identity. We create essential identity services for people and businesses to ensure a secure digital ecosystem worldwide. We provide services to help you identify Anyone Anywhere Anytime! ARGOS’s ID check enables seamless remote identity verification for blockchain, gaming, virtual assets, e-commerce, and fintech. With 99.996%+ accuracy, it delivers facial recognition within a day, minimizing verification errors. Supporting IDs from 200+ countries, it uses Liveness technology to detect forged faces and documents for secure authentication. As an all-in-one solution, ID check combines essential verification engines, eliminating the need for separate integrations. Businesses can also customize features as needed. From data extraction to fraud prevention, ARGOS helps businesses enhance security, streamline operations, and prevent fraud efficiently. Grow your business with our service!Starting Price: $0.11 per submission -
6
Square 9
Square 9
Paper-based work is a soul-crushing, profit-sapping drag on individual, team, and company productivity. Paper literally smothers innovation, creating a competitive disadvantage. The Square 9 AI-powered intelligent information processing platform takes the paper out of work and makes it easier to get things done with digital workflows that automate many aspects of how you work today. We make it easy by extracting information from scans or PDFs, storing documents in a searchable archive, and building digital twins of your current processes through graphical workflows. Let’s end the challenge of lost or misplaced invoices, approval bottlenecks, and tedious data entry into multiple systems. Now, you can capture and extract key data from your documents through Artificial Intelligence, eliminate data entry, access documents in the office or from home, streamline your three-way matching process, and automate invoice approval routing.Starting Price: $50/month/user -
7
Theum
Theum AG
Theum is cutting-edge software that combines comprehensive knowledge management technology with the power of generative AI to create the ultimate platform for automating and controlling your organization’s knowledge flows and realizing the maximum value of your knowledge assets. - Automate complex requirements for aggregating, curating, synchronizing, securing, converting, publishing, and delivering knowledge from every silo - Enable fast retrieval of the exact, detailed knowledge needed for any task with state-of-the-art, multilingual semantic search enhanced with one-of-a-kind, intelligent context guidance - Empower users with the analytical power of ChatGPT, ready-to-use with a few clicks and seamlessly integrated with your knowledge - Improve knowledge quality and impact by measuring user engagement, access patterns, trending needs, knowledge hotspots, and more - Eliminate unscalable AI development, uncontrolled knowledge flows, and the risk of unapproved knowledgeStarting Price: $990 per month -
8
monday.com
monday.com
Simplify the way your team works with monday.com, a cloud-based project management platform that provides customizable no-code solutions for a wide range of use-cases such as marketing, sales, operations, IT, HR, and more. monday.com allows businesses of all sizes to work in an efficient environment where every team member can assign tasks, automate repetitive work, collaborate in real-time, and share files. With this platform, you can manage everything from simple to complex projects and ensure seamless communication between team members. Customizable dashboards give quick high-level overviews of every project, visual boards help organize tasks, and thanks to integrations with third-party applications such as Outlook, Zoom, Gmail, Google Drive, Dropbox, Excel you can continue working with all your existing tools within the platform. monday.com also offers dedicated solutions, such as monday dev and monday sales CRM, designed to answer the needs of specific industries and verticals.Starting Price: $39/month for 5 users -
9
Foxit PDF Editor
Foxit Software
Edit your PDFs with powerful yet easy workflows across desktop, mobile, and web - whether you’re at the office, home or on the go. Foxit PDF Editor provides a cost-effective solution for business professionals to work securely with PDF documents and forms. It provides a full featured platform to view, create, edit, collaborate, share, secure, organize, export, OCR, and eSign PDF documents. With its enterprise functionality, integration, and mass deployment capabilities, combined with its affordability, it makes a great alternative to evaluate when yearly subscriptions of existing PDF solutions expire. Foxit PDF Editor comes in two editions-PDF Editor and PDF Editor+. Foxit PDF Editor is perfect for individuals and groups of knowledge workers who need to create, review, edit, manage, share, and secure PDF documents. PDF Editor+ builds upon PDF Editor by providing knowledge workers with additional editing, collaboration, and security capabilities required in larger organizations.Starting Price: $10.99 US per month -
10
Box
Box
Store, sign, and secure your content on Box, the leading Intelligent Content Management platform. Built for the AI-first era, Box simplifies your tech stack and conserves cost with one secure, end-to-end solution for the entire content lifecycle. ✓ Unlock the value of your content with AI: Pair top AI models with your organization’s content to find information, extract insights, build custom AI agents, and automate the work that slows you down ✓ Get unlimited collaboration: Create, manage, and share files from anywhere, with anyone ✓ Protect your content: Secure your sensitive files and data, thanks to granular access controls, intelligent threat detection, and adherence to stringent compliance requirements ✓ Scale with 1,500+ integrations: Work from anywhere across all your team’s favorite apps and extend the power of Box with APIsStarting Price: $5 per month -
11
Canva
Canva
Design anything. Publish anywhere. Use Canva’s drag-and-drop feature and professional layouts to design consistently stunning graphics. Design presentations, social media graphics with thousands of beautiful forms, over 100 million stock photos, video & audio, and all the tools you need. Design with millions of stock photos, vectors, and illustrations or upload your own. Edit your photos using preset filters or get advanced with photo editing tools; you’ll never be stuck for choice. Use icons, shapes, and elements with ease. Choose from thousands of parts for your designs, or upload your own. Access everything you need to make a great design for your creative needs. Use Canva Teams to support your company and foster collaboration on projects without having to switch apps. Canva integrates into all major CRM, social media, and management platforms. Magic Write in Canva Docs is your very own AI text generator for social media captions, blog ideas, product descriptions, lyrics, & more.Starting Price: $10 per month -
12
Grammarly
Grammarly
Compose bold, clear, mistake-free writing with Grammarly’s AI-powered writing assistant. Grammarly now organizes your writing feedback by theme, so you can see how each change will help your readers better understand your message. Get corrections from Grammarly while you write on Gmail, Twitter, LinkedIn, and all your other favorite sites. From grammar and spelling to style and tone, Grammarly helps you eliminate errors and find the perfect words to express yourself. Get started for free and find out what you can accomplish with the power of Grammarly at your fingertips. With Grammarly Business, every member of your team can compose credible, mistake-free writing that makes your business look good. Every email, web page, and social media post makes an impression on your customers. With Grammarly, you can be confident it's the right impression. High-quality writing is more than just mechanics. Grammarly Business goes deeper with real-time suggestions for improving readability.Starting Price: $12 per month -
13
Notion
Notion Labs
Notion is a highly versatile and collaborative workspace designed to help individuals and teams manage documents, wikis, projects, and tasks efficiently. It offers a wide array of features like customizable views for workflows, project tracking, and document creation, all within a single platform. Notion allows users to create a shared knowledge base, organize notes, and collaborate seamlessly on content creation. Additionally, its built-in AI assistance features help users summarize, write, and instantly search for relevant content, significantly enhancing productivity. The platform integrates effortlessly with other popular apps such as Slack, Google Drive, and Trello, providing a seamless experience for teams looking for an all-in-one platform to manage their projects, goals, and knowledge in an organized, collaborative environment.Starting Price: $12/user/month -
14
Taskade
Taskade
Taskade is the simplest way to map out your workflows, from ideas to action. Create checklists, mindmaps, kanban boards, and more, all with integrated video chat on the same page. Whether you're ticking off daily goals, managing a group project, or planning a holiday with friends — getting organized with Taskade is simple, friendly, and fun. Collaborate better by using Taskade to share your lists and notes. Work with team members to edit content together in real time, manage group tasks, and brainstorm live via chat. Taskade can be used by individuals or teams, at home or at work (or anywhere!) Automatic syncing means your lists and notes are always up to date on every device. Taskade is the all-in-one collaboration platform for remote teams. Unleash your team productivity with task lists, mindmaps, and video chat.Starting Price: Free -
15
ProWritingAid
Orpheus Technology
Companies using ProWritingAid produce higher quality content, comms, reports, bids and other documents with fewer mistakes, faster. ProWritingAid eliminates common error types, inconsistent terminology, contextual spelling errors, grammar mistakes, and poor writing style. A wide range of integration options, including API and on-premise solutions, supports all sizes of organization, including those with high-level security and privacy requirements.Starting Price: $79.00/year/user -
16
DeepL
DeepL
DeepL is a deep learning company that develops AI systems for languages and communication. Our mission is to bring AI products of the future to everyone, right now. The company, based in Cologne, Germany, was founded in 2009 as Linguee, and introduced the first internet search engine for translations. Linguee has answered over 10 billion queries from more than 1 billion users. In the summer of 2017, the company introduced DeepL Translator, a free machine translation system that, thanks to a revolutionary neural architecture, produces translations of unprecedented quality. DeepL employs a dedicated team of machine learning researchers, developers and language experts, who all appreciate the importance of communication in a multilingual world and understand the complexity of automated translation. Our goal is to become Europe´s leading AI company. We develop AI to expand human possibility and bring cultures closer together.Starting Price: €5.99 per month -
17
Neota
Neota
Neota’s no-code technology and modular building blocks enable businesses to quickly develop, deploy, and scale solutions that seamlessly integrate with the rest of a company’s tech stack. Neota delivers proven tools to build powerful digital solutions. With Neota’s visual, enterprise-grade platform for business process automation, innovative ideas quickly become sophisticated, secure applications. Neota’s intuitive platform enables businesses to easily develop and deploy decision-making solutions to automate workflows, documents, decisions and processes. Built to empower individuals while meeting the requirements of the enterprise, Neota Logic ® is a powerfully robust and flexible self-service platform. As a true business partner, Neota experts are always available to offer professional service support to ensure clients realize the full value of the platform. -
18
Process Fusion 360
Process Fusion
Process Fusion 360 (formerly CapturePoint and UniPrint) is a secure cloud-managed platform that helps organizations automate their business processes through documents, print, and digital data. So whether staff are working at home or in the office, PF 360 enables a seamless hybrid office solution that simplifies document workflows, provides better team collaboration and improves business outcomes. Process, route and print documents in an efficient, timely and traceable manner. Simplify workflow processes and gain greater document lifecycle visibility. Connected document workflows between internal staff, customers and partners alike. By combining our intelligent capture, document process automation and cloud printing technologies into a single end-to-end digital platform, businesses can eliminate the need for manual document processes and traditional print management or printing. -
19
Revver
Revver
Transform your document-dependent work from a burdensome task to a powerful source of growth and positive impact. Leap-frog the limits of traditional document management, and transform document-dependent work from unsecure, manual and burdensome busywork to a powerful source of growth and positive impact for organizations of all sizes and across a broad range of industries. Achieve business zen with Revver (formerly eFileCabinet), an advanced document management software. Revver combines a wide array of tools in one platform, including workflow automation, advanced search, and integrations with leading business tools. These powerful purpose-built features help business keep their heads above the flood of paper documents and eliminate the chaos of scattered digital assets.Starting Price: $9.95/month/user -
20
Beamo
3i Inc.
Beamo is an enterprise-grade digital twin solution for your mission-critical facilities and remote sites. It costs a lot to move experts around today. But, when it comes to visiting physical spaces, there is no effective alternative - you either go there or not. We make it natural for you to capture your most critical assets, augment them with tribal knowledge and collaborate from anywhere. Beamo’s state-of-the-art hardware and software platform simplifies and accelerates this for facility management and construction projects. Beamo App lets you capture any space in 360° and create digital twins in a few minutes, no expertise required. Beamo automates most of the capturing process so that you can focus on the things that matter. Beamo Portal lets you visit the places you cannot go to and collaborate with others, remotely. Beamo provides an immersive, collaborative experience for all your teams, clients, and contractors.Starting Price: $890 per month -
21
elDoc
DMS Solutions
elDoc - Intelligent Integrated Platform, enterprise level solution for intelligent document processing and end-to-end document workflow automation delivering true automation values. elDoc - is an out-of-the box solution designed to intelligently understand and process data of different type. elDoc enables business to intelligently digitize data (by reading, locating, capturing, recognizing and converting unstructured data to structured format, processing the data from end-to-end perspective). elDoc is not just Intelligent OCR, it is fully Integrated Intelligent Automated Platform for end-to-end Document Workflow Automation and Document Understanding powered with cognitive technologies and robust Security Framework. elDoc will not limit your business by Total Page Count / number of documents to be processed through the system. elDoc provides unlimited document volume processing capabilities for your business to quickly scale up and achieve the greatest automation benefits.Starting Price: $80 per user per year -
22
Ephesoft
Ephesoft
Ephesoft provides intelligent document processing solutions with industry-leading technology to help enterprises maximize their productivity. Using AI and patented machine learning technology, Ephesoft’s platform captures data from documents, enriches it with context and amplifies the power of that data, adding intelligence to accelerate any business process and drive successful digital transformation. Thousands of customers worldwide use Ephesoft to save costs, improve accuracy, and fuel their journey towards autonomous enterprise. Ephesoft is headquartered in Irvine, Calif., with regional offices throughout the US, EMEA and Asia Pacific. Ephesoft Transact is an enterprise capture and data extraction automation platform, in the cloud, hybrid or on-premises, that automates any content-based business process and makes meaning out of unstructured data for decision-makers worldwide. -
23
Laserfiche
Laserfiche
Quickly and seamlessly capture, organize and find content. Promote collaboration and simplify records lifecycle management with all your content in one place. Automate everyday business processes and gain intelligence that drives decisions. Connect the enterprise apps your teams rely on every day to stay productive. Scan paper documents from multiple locations and store them in a centralized repository. Save documents directly from Microsoft Office applications and import emails —including attachments—with one click. With Laserfiche’s industry leading document management tools, you bring all of your documents into one place—quickly, easily and securely. Store and share electronic documents efficiently, securely and cost-effectively. Organize all your information to make faster, better business decisions. Streamline daily tasks and collaboration by gathering digital files into a central repository.Starting Price: $500 one-time payment -
24
Sapling AI Writing Assistant
Sapling Intelligence
AI writing assistant for customer-facing teams. Sapling sits on top of CRMs and messaging platforms to help agents more efficiently compose personalized responses. Managers gain conversational insights to coach and prepare teams. Sapling provides functionality for autocomplete, spelling and grammar checking as well as snippets/canned messages/text expander. All services can be self-hosted, provided on-premise or cloud-premise to meet enterprise security and privacy requirements. Spelling and Grammar checking APIs allow users to integrate Sapling's language models into custom applications and use cases. Sapling Suggest retrieves relevant responses from a team knowledge bank and allows agents to respond more quickly to customer inquiries by simply clicking on the desired response. Empower agents instead of providing brittle, decision tree-based chatbots.Starting Price: $25 per month -
25
Quicktools
Picsart
Creating transparent backgrounds for your images, trimming videos, and converting file types, do it all with Quicktools. With the full suite of Picsart Quicktools, you can easily convert file types, create custom calendars, enhance images, and so much more. Easily rotate any image for social media, messages, and documents, or share it with your friends. Is your image too big? Use our social media presets or crop it yourself with our Crop Image tool. Generate stylish fonts and fancy font styles for your own text to put in your social bios and more. Give your business a boost with persuasive advertising copy. Grab attention with engaging social media bios for all platforms. Struggling to find the right words? Try this for a fresh perspective. All of our tools are super simple to use, and output easy to download; so you can focus on what really matters. Simply upload or select then create, convert, and design in a few clicks. Download your finished file in seconds.Starting Price: Free -
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Zoom Docs
Zoom
Supercharge Zoom Workplace collaboration with AI-first docs that transform meeting content into actionable documents, wikis, and projects. Using a single platform can save 2 hours per week by limiting workflow distractions. Built with AI Companion at its core for composing, summaries, translation, and content generation from meetings conversations to jumpstart document creation and boost productivity. Seamless collaboration with Zoom Meetings to enhance meeting effectiveness, streamline document creation, and deliver better ongoing collaboration. Flexible, customizable docs for a variety of use cases that adapt to your teams' evolving needs. Designed for distributed teamwork to help teams and organizations share information at scale for improved stakeholder visibility. Collaborate more effectively in and out of meetings with seamless in-meeting creation, sharing, and co-editing and the ability to populate docs with meeting information using AI.Starting Price: $8.55 per month -
27
ExcelMaster.ai
ExcelMaster.ai
ExcelMaster.ai is an AI-powered Excel assistant that comprehends real-world Excel table structures, enabling it to generate accurate formulas and automate tasks through simple conversational inputs. It excels in handling complex formulas, VBA, and Python tasks, surpassing tools like Copilot and ChatGPT in data processing challenges. The platform offers a VBA Assistant for creating and refining customized VBA code, a Formula Assistant for precise formula generation, and Cell AI features including classification, keyword extraction, format conversion, sentiment analysis, and real-time translation. ExcelMaster.ai also provides data cleaning and preparation tools, converting, cleaning, and transforming data without the need for coding, thereby saving up to 90% of preparation time. The software supports both Windows Excel 2007 or later and a web version, ensuring compatibility across various platforms.Starting Price: $1 per month -
28
Doco
McCarren
Doco is an AI-native writing assistant built directly into Microsoft Word, designed for professionals who create structured, document-heavy content. Key Features: Reference any file or folder from your desktop, OneDrive, or SharePoint—then use custom projects and workflows to generate high-quality text, tables, or slides effortlessly. Doco’s Smart Library and adaptive drafting engine surface the right context and insert results with formatting intact—no cleanup needed. Built for proposal writers, legal teams, educators, and policy analysts. Doco’s Enterprise-ready features include SOC 2 Type II compliance, SSO/SAML, and a dedicated SLA. With Doco, teams gain speed, consistency, and compliance—making everyday documents extraordinary.Starting Price: $12/month -
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Adobe Acrobat Studio
Adobe
Adobe Acrobat Studio is the newest evolution of Adobe’s trusted PDF platform, combining AI-powered insights with industry-leading PDF and e-signature tools. It introduces PDF Spaces, a conversational knowledge hub where users can chat with documents, summarize content, and receive precise citations. With an integrated AI Assistant, Acrobat Studio helps businesses and individuals quickly understand contracts, reports, and other critical files. The solution also includes Adobe Express Premium, enabling the creation of flyers, infographics, and social posts with professional templates and AI-generated design tools. Security features like Protect PDF, SSL encryption, and compliant e-signatures ensure safe sharing and collaboration. Trusted by over 5 million companies, Acrobat Studio is designed to help people work faster, smarter, and more creatively.Starting Price: $24.99/month -
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Adlib
Adlib Software
Adlib Software is a content intelligence and automation platform that makes it easy to discover, standardize, and leverage clean structured data from complex unstructured documents. We help businesses drive digital transformation that amplifies human potential and maximizes business performance. Through our enterprise-grade document conversion tools, our global customers reduce risk, simplify compliance, automate processes, improve customer experience, and accelerate time to market. Adlib is designed for businesses in banking, insurance, manufacturing, energy and life sciences. It lets organizations utilize artificial intelligence (AI), machine learning (ML) and natural language processing (NLP) technologies to cleanse data from unstructured content and automate content acquiring, accessing and delivering processes, whilst maintaining compliance with GDPR, CCPA, IFRS 17 and LIBOR regulations.
