Best Scheduling Software
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Compare the Top Scheduling Software as of November 2025
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What is Scheduling Software?
Scheduling software helps individuals and organizations plan, organize, and manage appointments, meetings, and resources efficiently. It offers features like calendar integration, automated reminders, booking management, and conflict resolution to streamline scheduling processes. The software often supports multiple users, time zone adjustments, and customization to accommodate various industries such as healthcare, education, and service businesses. By automating scheduling tasks, it reduces no-shows, improves resource utilization, and enhances customer and employee satisfaction. Scheduling software can integrate with communication tools, CRM systems, and payment platforms to provide seamless workflows. Compare and read user reviews of the best Scheduling software currently available using the table below. This list is updated regularly.
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1
Visual Planning
Stilog Inc.
Visual Planning is more than just overseeing projects, scheduling field teams, managing production timelines, or streamlining manufacturing operations—it’s a flexible, all-in-one platform built to support a wide range of business needs. From simple task coordination to complex, multi-layered workflows, VP adapts to how you work and brings structure, visibility, and efficiency to every part of your operation. VP gives you complete visibility into your projects, teams, equipment, machines, work orders, and operations—helping you coordinate every aspect of your business with confidence. Whether you're managing job sites, dispatching field crews, or overseeing production lines, our platform keeps everything and everyone connected. Collaborate across departments, adjust schedules on the fly, and keep work moving forward—on any device, from anywhere. Thousands of companies trust VP to simplify how they manage people, projects, equipment, and operations. Get your free custom demo today.Starting Price: $15.00/month/user -
2
Planfix
Planfix
The Planfix platform allows organizations to manage their entire business online. Regardless of company size and industry, Planfix has something to offer as an excellent project and work management tool. With Planfix, your company gets a fully customizable management system, from process design to appearance. The integrated Planfix platform allows users to manage tasks and projects, CRM, sales, marketing, production, logistics, support services, finance, and human resources all at once. Data transfer between teams is seamless — for example, transactions during the implementation stage become projects, which are then transferred to support. We believe that Planfix is suitable for private businesses, nonprofits, public organizations, and any other group working towards a common goal. More than 68,000 users use Planfix to automate business workflows in over 7,000 companies.Starting Price: $0 per user per month -
3
BlueFolder
BlueFolder
Introducing BlueFolder – Your Ultimate Service Management Solution Unlock the full potential of streamlined service management with BlueFolder, the comprehensive software designed to empower your business. Whether you're a field service provider, maintenance team, or IT support organization, BlueFolder is your go-to solution for optimizing workflows, enhancing customer satisfaction, and boosting efficiency. Key Features: Intuitive Work Order Management Dispatch and Scheduling Customer Relationship Management (CRM) Mobile Accessibility Billing, Invoicing, and Payments Asset/Equipment and Contract Management Customizable Reporting Integration Capabilities Choose BlueFolder and experience the transformation of your service management operations. Elevate customer satisfaction, increase efficiency, and drive success with the power of BlueFolder at your fingertips.Starting Price: $40.00/month/user -
4
Connecteam
Connecteam
Connecteam is an award-winning all-in-one employee management solution for daily operations, communications, and human resource management. With Connecteam you can manage every aspect of your business on the go, no workstation needed. Easily engage and manage non-desk employees with Connecteam’s mobile-first platform that helps improve communication, enhance daily processes and increase productivity with custom checklists, forms, and reports. Schedule shifts and track accurate work hours with Connecteam’s automated GPS time clock and easily export approved timesheets to payroll. Connecteam helps you keep your employees sharp thanks to knowledge base centers and advanced training courses. Raise morale with employee recognition rewards and keep the entire company updated through the main news feed. Simplify employee communication, enhance professional skills, manage daily tasks and so much more, all in one app and for an affordable price.Starting Price: $29 for up to 30 users -
5
Synerion
Synerion
Synerion’s scheduling software helps organizations eliminate guesswork and build smarter, more efficient schedules. Managers can create recurring shifts, rotations, and templates in minutes while factoring in employee skills, certifications, and availability. Automated rules flag conflicts, overtime risks, and coverage gaps before they become issues, ensuring labor is allocated effectively across departments, locations, or projects. Employees gain self-service access to view schedules, request swaps, and manage time off through mobile, web, or kiosk, giving teams more flexibility and reducing manager workload. For organizations with union agreements or complex rules, Synerion applies premiums, seniority rules, and step rates automatically. Real-time alerts and dashboards keep operations on track, while predictive scheduling tools help control costs and improve compliance. Whether you need quick-start templates or fully configurable scheduling for multi-site enterprises, Synerion adaptsStarting Price: $2/employee/month -
6
Resource Guru
Resource Guru
Resource Guru offers a fast and simple way of scheduling, people, equipment, and other resources online. Designed to replace clunky, old scheduling spreadsheets, Resource Guru helps managers get organized fast. The platform covers resource planning, resource scheduling, resource management, staff leave management, reporting, and more. Resource Guru is available for as low as $4.16 per person/month.Starting Price: $4.16/month/user -
7
Ganttic
Ganttic
Ganttic is a flexible drag and drop scheduler for resource planning. Its resource-centric Gantt charts provide a comprehensive overview of your equipment, personnel, facilities, and vehicles. Helping you see who or what, is doing what and when. Leverage your projects' resources to achieve more. And in addition to simple scheduling, dive into more comprehensive resource management and project portfolio management. Optimize resource utilization, build comprehensive reports, and create project or resource-breakdown structures which streamline the planning process. Unlimited Custom Views help segment large resource pools and data fields allow you to incorporate data that matters. A real-time planner that can be used for daily tasks, weekly planning meetings, or long-term scheduling. Suitable for any industry and management style, Ganttic is often seen as a more flexible and affordable "lite ERP" solution. Take advantage of a free 14 day trial with complimentary onboarding.Starting Price: $25.00/month -
8
Prism PPM
Prism PPM
Prism PPM WorkOtter (formerly WorkOtter) is the #1 Rated Project & Resource Management Solution for Usability: ~ Gartner May 2022. Best for PMOs of 10 or more in Engineering/IT/Innovation ready to move from spreadsheets to easy SaaS project, resource, and portfolio management. Differentiator: Unlike Monday, Smartsheet, and Planview you can plan resources at the project level (vs Task). Top Features: Magic Dashboards, Portfolios (with What-If), Intake, Projects (Gantt/Kanban), Time, Capacity Planning, and Financials.Starting Price: $10.00/month/user -
9
When I Work
When I Work
When I Work is an easy way for businesses to schedule, track time and attendance, and communicate with their hourly employees, as well as empower them to schedule, swap, and drop shifts themselves (with manager approval). Automate schedule making and easily distribute the schedule and time clock to every employee's pocket with free iOS and Android apps. Keep track of time off, employee availability, and manage shift swaps all in one place. Integrate with your payroll provider to streamline the process and avoid human error. Try When I Work out now with our 14 day free trial. Need help? Our team is there to support you in getting your account and schedule set up free of charge.Starting Price: $3.00/month/user -
10
nTask
nTask
nTask is an online project management platform, known for pioneering simplified work management. The platform helps to get more done while meeting all of the quality standards of industries. nTask is extensively customizable, and one of the most affordable in the industry. nTask is designed for all-sized teams and industries. Over 200,000+ companies trust nTask globally for managing campaigns, sprints, product development, inventory, clients, company goals & targets, and much more. nTask enables faster project completion through one platform that enables all team members to work efficiently without shuffling through multiple apps and has all the tools necessary for project management, such as custom fields, financial summary, task management, risk management, issue tracking, Gantt charts, Kanban boards, team collaboration, documents sharing, to-do lists, project planning, resource allocation, time tracking, timesheets module, roles/permissions, and workspace customizationsStarting Price: $3 per user/month -
11
Tactic
Waterloo Manufacturing Software
Works with and does not replace your MRP / ERP! TACTIC is highly customizable, advanced planning and manufacturing production scheduling software developed by Waterloo Manufacturing Software. Suitable for discrete and batch industry manufacturers, TACTIC reduces supply and inventory costs while improving customer service. Manufacturers use TACTIC to promise delivery, plan and schedule production, plan material and capacity, and deal with changes and problems. TACTIC s sophisticated scheduling algorithms and what-if features let management teams continuously balance what’s good for business with what’s good for customers. Waterloo Manufacturing Software’s technical consultants provide a number of pre-sale and post-sale services for TACTIC. These services help you both asses the technology and get ever-increasing value from its use in your operations. -
12
Toggl Plan
Toggl Plan OÜ
Toggl Plan makes for happy, stress-free, and profitable teams. Even when juggling multiple projects. With Toggl Plan you can quickly create color-coded timelines of availability, projects and deadlines. If plans change? Just drag, drop, and get on with your day. Work timelines help you understand how busy your team is, how work is progressing, and where there’s room for new projects. Toggl Plan ensures everyone has the right amount of work and deadlines are spread out. Timelines can be shared with two clicks, which makes updating clients & stakeholders a breeze. Managing your team's work with Toggl Plan is simple, quick, and bloat-free.Starting Price: $8 per user / month -
13
GeoOp
Geo
GeoOp is job management software for small businesses working in trades and services looking to simplify their day-to-day tasks. Its a complete toolkit to help businesses save 14 hours on admin time a week, win more jobs and get paid faster. Assign jobs, create quotes and invoices, fill out timesheets and integrate directly with accounting software - GeoOp does all this and more. With GeoOp, you can replace annoying and time-consuming paper processes that are holding your business back. GeoOp is our next-generation app that allows Trade and Home/Field Service business to manage quotes, schedule jobs to staff, track job completion, send invoices and get paid faster. The GeoOP job management software helps you feel more in control by bringing all your existing manual processes online into our easy to use apps and web console. Enter client/job information once, and manage your jobs from quote to payment, saving up to 14 hours a week in admin/paperwork.Starting Price: $17 per user per month -
14
Timely
Timely
Timely. The booking software that keeps clients coming back. Run your salon like a pro with easy-to-use booking software that puts you in control of the whole client experience. Begin with a gorgeous, customisable calendar, then tap into all the tools you need to help you deliver an exceptional client experience, grow your income and manage your hair or beauty business beautifully. See for yourself how Timely can help you keep your clients coming back – start a free trial today. -
15
Deputy
Deputy
Deputy is an award-winning Workforce Management solution that grows with your business. Schedule your staff with a click, easily manage PTO/leave, track Time & Attendance (digital time clock), export timesheets to payroll seamlessly, manage tasks, and communicate with your teams. Deputy integrates with leading POS and Payroll providers for end-to-end confidence. Deputy iOS and Android apps mean you can manage your business from anywhere. Benefits: - Run multiple businesses and locations under one account - Reduce double handling of schedules and timesheets - Save time on payroll processing and administrative tasks - Communicate and get confirmation of read receipts - Delegate tasks and track progress - Safe & secure data storage - Regular product upgrades and enhancements for free - No hardware or software required - just internet access Trusted by 250,000+ workplaces worldwide. Try Deputy: start a free trial today!Starting Price: $2.50/month/user -
16
UKG Ready
UKG
The all-in-one UKG Ready® HCM software suite automates and streamlines HR, benefits, payroll, talent, time, scheduling processes, empowering users to be more productive, make more informed decisions, and build a culture of trust. Designed to scale as your business grows, UKG Ready provides a wide range of tools that deliver actionable insights, improve compliance, and help boost the bottom line. It leverages the power of AI to draw on a unique set of people, work, and culture data to further enhance efficiency and productivity for all employees to drive better business outcomes. As partners for life, UKG Ready customers receive expert support, on-demand guidance, and anytime, anywhere access to a wide range of resources. -
17
Merlin Project
ProjectWizards GmbH
Merlin Project is the standard for project management in industries such as Architecture & Construction, Media & Agencies, Research & Development, Education and others. For more than 18 years customers in over 160 countries have been using our flexible app to plan, manage & control their small and large projects – no matter whether you're on a Mac or an iPad! Merlin Project is project management with a bit of magic!Starting Price: $19.99 -
18
neatCal
Dagli Yazilim
Automate your business and increase your bookings with our powerful features. Manage appointments, import customers from a csv file or Google Contacts, send Email, SMS to your clients. Define your booking steps and build your own booking experience. Organise your products, sell retail products with your services, manage stock, invoices, payments and more. Design your own branded and responsive booking webpage or integrate our Smart Booking Widget into your website. Get detailed data on all your locations, services, employees and items.Starting Price: $9 per 3 users per month -
19
pepito
pepito
With pepito, working hours and vacation days can be easily managed and duty rosters can be created in an uncomplicated manner. The clever tool thinks ahead and precisely records both absences and overtime. On request, pepito takes over the complete time recording and summarizes all information clearly. Thanks to pepito, the right employees are deployed at the right time. The heart of the tool is the requirement and deployment planning as the basis for securing all shifts and working time windows. Duty times are displayed transparently for planners and employees, absences are clearly stored, and actual and target working times are automatically compared. Regardless of the industry, all information about each employee is clearly stored in the digital personnel file. These can be called up by decision-makers at any time. Documents from applicants, certificates, time limits, holiday agreements, notes from employee appraisals, but also master data, and much more have their place here.Starting Price: Free -
20
WorkTimeManager
WorkTimeManager
WorkTime Manager is a cloud-based employee scheduling & time tracking app that allows employees to clock in and out from the job site using their mobile APP. WorkTime Manager to help companies replace paper timesheets with accurate, electronic time data as well as making payroll and invoicing faster and less costly. Employee Scheduling The scheduling and employee management software reduces the time it takes managers to create and communicate schedules. All scheduling and employee information is stored in one central location, so managers have access to time-off requests, availability, skill level, and certification compliance Mobile Time Attendance with GPS tracking Staff can clock in and out using their smart phone. The staff's GPS location will be attached to each clock in and out so you can rest assured your staff are at their designated workplace. Eliminate the need of physical presence in staff's territory.Starting Price: $2.50 per user per month -
21
FIELDBOSS
FIELDBOSS
FIELDBOSS is a leading field service management solution built specifically for Elevator and HVAC inside Microsoft Dynamics 365. Designed for contracting companies to automate processes, optimize existing resources, and stay connected to customers in real time, FIELDBOSS enables complete visibility and control over every aspect of service and business performance. By consolidating financial, operational, and field service management into a single, integrated software solution with Microsoft Dynamics 365, FIELDBOSS allows you to minimize technical overhead, increase efficiencies, and remove the risks, manual efforts, and costs of trying to run your business using multiple systems.Starting Price: $40 per month -
22
FieldPulse
FieldPulse
FieldPulse is an all-in-one business management solution specifically designed for field service teams. This software provides a comprehensive platform to help users manage various aspects of their operations, from scheduling and dispatching to customer relationship management (CRM) and financial documentation. By integrating essential functionalities into a single solution, FieldPulse streamlines workflows and enhances productivity for business owners, administrators, and technicians alike. FieldPulse stands out in the market with its robust feature set, offering not only standard field service management (FSM) capabilities but also advanced tools tailored to the needs of growing businesses. These include a flat-rate pricebook, lead management, customer management tools, timesheet tracking, booking portals, inventory management, and more. -
23
Orbital Shift
Orbital Shift
Manage staff schedules easier, capture employee time accurately, on any device. Managers can review, approve and update employee work schedules from anywhere. With automatic alerts and notifications, scheduling conflicts and over-staffed shifts are easily avoided. Employees can clock in and out from their phones or from designated time clock stations. GPS geofencing allows managers to monitor staffs’ whereabouts when they’re on the clock. Admins can send targeted messages to specific departments, positions, employees or the entire staff via text or email. Employees can view daily shift notes when they log in, so everyone is prepared for every shift. Staying on budget is easier than ever with overtime alerts, conflict notifications and clock restrictions. Say goodbye to employee time theft and unplanned overtime costs. Increasing employee engagement is easy when you give your staff access to their work schedules - anytime, anywhere.Starting Price: $2.00/month/user -
24
FieldAware
FieldAware
FieldAware’s field service management software is designed to serve as the focal point for your daily operations. We expedite tedious processes like scheduling, dispatch, and invoicing to empower your field staff by putting vital project information at their fingertips. It is what we call the FieldAware Field Service Hub, and it is the next step towards operational efficiency. FieldAware’s software is designed to expedite the scheduling process and optimize your field team’s working time. Input their service areas, expertise, and past project information, and our software will automatically optimize the entire team’s schedules at the click of a button. It also sends it to their mobile app in real-time. FieldAware’s field service hub simplifies field service management and puts the focus of our technology where it matters most — in the field. Our robust features and capabilities help your service organization deliver high impact results.Starting Price: $70 per user per month -
25
Scheduling Suite
FlowX
Don't stress over getting clients' information while you're driving or with another customer. Have clients book themselves based on your availability. The system has advanced booking controllers to make the booking process to be under control. Don't do just scheduling - make scheduling to get you more customers. Once you start adding jobs into the Scheduling Suite tool, you start collecting important data and insights to promote your business and get more quality leads later on. Easily manage your day-to-day scheduling from your phone or tablet. Mobile-friendly, cloud-based application that can be accessed from any device and anywhere. Scheduling Suite is a flexible solution that works great for: auto services, chimney, computer repair, consultant, all types of contractors, financial services, home security, duct cleaning, landscaping, real estate, moving, painting, photography, property management, pressure washing and many others! -
26
inOut
Novaders LLP
Time and Attendance management mobile app with Face Recognition & Geo Fencing Easy to use cloud based Time and Attendance management mobile app with Face Recognition & Geo Fencing technology. Simplify payroll and reporting. Advantages of inOut: Compliance Management Manage compliance of employees to office timings and rules without manual intervention. Get real-time alerts and analytics on location. Automation Reduce time & effort of manual leave, Time and Attendance tracking and improve productivity Real-time Live Dashboard & Report Get Leave, Time & Attendance data in simple Dashboard, Reports and Alerts. Employee Health & Safety Improve Health & Safety of employees through a Zero Contact SolutionStarting Price: $2.00/month/user -
27
Aurora
Stottler Henke
Aurora™ is the world’s leading intelligent planning and scheduling software solution that utilizes advanced artificial intelligence. It was originally developed to help NASA tackle difficult, mission-critical scheduling problems with complex constraints by incorporating the judgment and experience of expert human schedulers. Aurora is particularly effective when applied to large projects with complex constraints and resource requirements. Over the last 25 years, an increasing number of organizations have chosen Aurora to manage operations more efficiently than any other system it has ever been compared to, and for Project Portfolio Management (PPM) Aurora has proven vastly more powerful than any other solution including Microsoft Project and Primavera P6. -
28
Humanforce
Humanforce
Almost every shift has no-shows, late arrivals, and special requests. Still, you've also got to deal with the significant shifts in how people work. Everything from new employee expectations to new technologies, new regulations, and other significant changes are to be considered by managers of all organisations - big and small. Humanforce brings an innovative approach to managing your teams and how you work. We simplify the process, allowing you to see everything simultaneously, ensuring you stay ahead of the curve. That's why thousands of businesses of all sizes - hotels to hospitals, aged care to childcare, manufacturers to entertainments, stadiums to shops and more - turn to us and our workforce management solutions. Use Humanforce and get ready for your next shift. -
29
XT-time
Adler Technologies
Time Management Solutions via a badge reader. XT-TIME, the integrated management software package that reinvents the badge reader! The XT-TIME solution is a complete line of time management applications. In order to respond to all of the issues encountered by Human Resources departments, XT-TIME is equipped with the essential functions to perform simple and precise management of employee time data. Its flexible configuration makes it possible to adapt to very different professions and specificities, while respecting social law, agreements and rules specific to each company. This product makes it possible to optimize management from the company's intranet. It dematerializes and channels all the flow of information concerning the management of absences. It facilitates communication between employees and managers and results in considerable time savings. From their workstation, each employee can transparently consult their time data and those of their team in real time -
30
Dayshape
Dayshape
Dayshape delivers leading resource management software designed to help organizations achieve extraordinary results. Trusted by Big Four and many other top professional services firms globally, Dayshape is the only solution that combines advanced AI, real-time project financials, and firm-wide insights enabling customers to elevate resource management into a strategic function. The platform seamlessly fits with existing ecosystems through integrating with ERP, PSA, CRM, HR systems, and more. Dayshape also stands out as the only resource management vendor with a Workday packaged solution—built to handle complexity and grow with your firm. By driving profitable growth, powering confident decisions and ensuring satisfied clients and teams, we're helping our customers build strong organizations and careers for the long term.
