Best Time and Expense Software
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Compare the Top Time and Expense Software as of November 2025
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What is Time and Expense Software?
Time and expense software helps businesses efficiently track employee work hours and associated expenses for projects and operations. This software allows users to log time entries, categorize expenses, and automate approvals, providing transparency and control over budgeting. With real-time dashboards and reporting, managers can monitor costs, track project timelines, and optimize resource allocation. Many time and expense tools integrate with payroll and accounting systems, streamlining financial management and reducing manual entry errors. Overall, these solutions improve accuracy, save time, and support compliance with billing and reimbursement policies. Compare and read user reviews of the best Time and Expense software currently available using the table below. This list is updated regularly.
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1
Kantata
Kantata
Kantata PSA, formed by a merger between Mavenlink and Kimble Apps, is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimizes resources and elevates operational performance. A resource-first architecture, Kantata enables services businesses to field the best team, every time and see up-to-the-minute progress against timelines and budgets so projects run smoothly, predictably, and profitably. Kantata is purpose-built to help consultancies and professional services organizations with 50 to 5000+ employees. -
2
TimeLinx
TimeLinx Software
Project and service management software designed for the mid-market. Looking for a project and service management solution that delivers better customer experiences and higher profitability. Free yourself from the burden of juggling multiple applications. TimeLinx PSM (Project and Service Management) and CRM, integrated with accounting, creates a single, seamless process from marketing to invoicing. TimeLinx PSM solutions are designed to provide transparency, access, and control across your entire customer lifecycle from lead management to project delivery. TimeLinx PSM applications connect departments to break down information silos while providing detailed reporting through your ERP system by transforming it from a single function application into a complete project and service management tool. Your entire organization gains permission-based access to comprehensive information and data, eliminating silos between departments and increasing overall efficiency.Starting Price: $45.00 per user per month -
3
Continuum PSA
CrossConcept Continuum PSA
CrossConcept Continuum goes beyond traditional PSA solutions available today by incorporating cutting-edge UI technology making the solution more user-friendly, resulting in fewer clicks within the solution and time spent logging data. CrossConcept Continuum has been built from the ground up to integrate with all major accounting systems to seamlessly synchronize projects and accounting within one unified system. Our innovative PSA solution allows organizations to maximize profitability by integrating connecting projects and financial accounting, enabling you to manage all stages of your project from conception to completion and deliver on your promises. CrossConcept has decades of experience helping service organizations automate their processes. Clients have ranged in size from a handful of people to over thirty thousand. The founder's and team’s real-world experience is what drove and shaped the creation of CrossConcept Continuum. Our solution is a simple, yet powerful PSA!Starting Price: $15.00/month/user -
4
Journyx
Journyx
Journyx provides powerful time tracking software for businesses that need to easily and accurately track employee time for projects, billing, and payroll. With custom features like automated data validation rules, robust analytics and reporting, and standard integrations with Microsoft Dynamics 365 Business Central (BC) and Finance and Operations (F&O), Sage Intacct, Oracle NetSuite, QuickBooks, ADP (and more!)—Journyx has everything you need to streamline project management, billing, payroll, regulatory compliance, and accounting processes. Journyx core products are: * JX project time tracking software (project-based time & expense tracking) * PX resource management (for a complete picture of project and budget status, employee time, and resource availability) * CX time and attendance software, time clocks (including web-based, mobile, swipe, and biometric clocks), and scheduling applications) Are you a VAR? We love partners, too...check out our Partner Program.Starting Price: $5-$13/mo/user -
5
PSOhub
PSOhub
The only all-in-one Project Management software that seamlessly integrates with your favorite CRM. Start increasing your productivity for only $8.50 per month. What PSOhub does for your organization: Manage all your projects easier through improved collaboration, easy scheduling, and budget management. Prioritize, delegate, and report on your projects. Track and manage team activities with task boards. Use templates and other smart contract functionality to manage your fixed fee or time-and-material contracts, and send detailed quotes that convert directly into a project. Manage your resources with ease. No more guessing. Log more time with self-driving time tracking and simple manual time logs in your PSOhub calendar, timesheet grid, browser extension or mobile app. Send personalized invoices, both automatic or manual and spend less time on approving, sending and tracking your invoices.Starting Price: $12.50 per user per month -
6
ClickTime
ClickTime
ClickTime turns work hours into finance-ready data so CFOs and operations leaders can protect margins, control costs, and provide audit-ready records. Unlike project management tools or basic time trackers, ClickTime captures labor costs in a way finance can actually use—verified, approved, and complete. For professional services firms: Stop revenue leakage before it happens. Recover billable hours, monitor utilization in real time, and spot project overruns before margins slip away. For finance and ops teams: See where every hour goes, what it costs, and what it delivers. Get complete time and cost data that feeds your ERP, supports R&D tax credits, and gives finance and operations a single source of truth. Why ClickTime is different: - Finance-ready data that stands up to audits and client reviews - Real-time project burn vs. budget alerts to catch overruns early - Instant reports for R&D tax credits, grant allocationStarting Price: $12/user/month -
7
Caflou
Caflou
Caflou lets you take control of business, your projects and team and increase your company’s profit. Caflou is all-in-one yet easy-to-use online business management system ideal for marketing agencies or IT teams. With Caflou you can manage your customer relations, projects with their budgets, finances and profitability, track time, manage your team and workload or even automate trivial activities, all in one place from anywhere. Caflou is professional and complex. Replaces the majority of tools that you’re using at present. Functions are logically connected and linked to each other. Constantly and quickly evolving. Keeps your data safe and in one spot. Join 3500+ companies using Caflou. Start Free!Starting Price: $13.00/month/user -
8
Avaza
Avaza Software
Avaza is a cloud-based professional services automation tool that streamlines project collaboration, resource scheduling, time and expense tracking, retainer management, and invoicing. Trusted by teams across industries, it combines essential business functions into a single, efficient platform. Avaza’s all-in-one approach removes the need for multiple subscriptions and duplicate workflows. By integrating project management, financials, and retainer functionality, it provides businesses with real-time insights into project profitability, employee utilization, and retainer usage, all in one unified system. The retainer feature simplifies ongoing client engagements by automating payments and applying credits for completed work. This ensures seamless billing, efficient resource allocation, and greater transparency. Available across desktop, tablet, and mobile devices, Avaza ensures true on-the-go operational management for companies seeking flexibility and efficiency.Starting Price: $11.95/month -
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Sage HR
Sage
Sage HR is a cloud HR and people management solution that streamlines and automates your HR processes across the end-to-end employment journey while creating really engaging and rewarding experiences for your employees. With a few clicks simply upload your employee database to your new online staff directory. Never worry about keeping track of random time-off and shift change requests. Use filters to create custom reports and data-rich company graphs. Sage HR is a complete HR solution. Enabling organisations to have a comprehensive view of their on site and remote workforce, whilst easily managing employee records, holiday and sickness absence. The features don’t stop there, with an easy to access mobile app and highly valuable functionality including reports and data small to medium size businesses can rest assured that the people management piece is taken care of when using Sage HR.Starting Price: $5.50 per month -
10
nTask
nTask
nTask is an online project management platform, known for pioneering simplified work management. The platform helps to get more done while meeting all of the quality standards of industries. nTask is extensively customizable, and one of the most affordable in the industry. nTask is designed for all-sized teams and industries. Over 200,000+ companies trust nTask globally for managing campaigns, sprints, product development, inventory, clients, company goals & targets, and much more. nTask enables faster project completion through one platform that enables all team members to work efficiently without shuffling through multiple apps and has all the tools necessary for project management, such as custom fields, financial summary, task management, risk management, issue tracking, Gantt charts, Kanban boards, team collaboration, documents sharing, to-do lists, project planning, resource allocation, time tracking, timesheets module, roles/permissions, and workspace customizationsStarting Price: $3 per user/month -
11
Ravetree
Ravetree
Ravetree is an all-in-one platform built for client service businesses that demand more than just basic project management. With Ravetree, you can forecast project budgets, track actual spend, and gain instant insights into fees, costs, and profitability—keeping every project financially transparent and on track. Our robust time tracking and billing features allow you to create client-specific rate cards with customizable start and end dates, ensuring billing accuracy and flexibility across all engagements. Assign multiple team members to the same task, each with their own bill rate, work role, and time estimate, so you can accurately reflect the unique contributions and costs of every specialist involved. Ravetree streamlines invoicing, resource planning, and client collaboration, eliminating the need for spreadsheets and disconnected tools. For businesses that need a platform that truly supports their unique needs and drives client satisfaction, Ravetree is the clear choice.Starting Price: $29/user/month -
12
Talygen
Talygen
Talygen is the worldwide leader in Business Management Automation. Talygen's integrated suite of services and processes allows businesses to manage all of their core workflows via our Cloud-based Software as a Service (SaaS) application. Talygen allows companies to automate, regulate and enforce their corporate processes. Talygen empowers businesses and their employees to manage the complete set of corporate tasks without installing specialized software for each of them. Its wide variety of features, easy-to-use concepts, and enhanced functionality allow end-to-end process management and seamless communication between all stakeholders in a project or business. In today’s competitive business environment, successful companies are constantly challenged with managing the entire life cycle of a project efficiently and transparently. With Talygen, companies now have more ways than ever to make that happen. -
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Hour Timesheet
Hour Timesheet
At Hour Timesheet, we bring years of experience and expertise to the world of DCAA compliance. Our time-tracking software is specifically designed to help companies with government contracts manage their resources with ease. We understand the importance of accurate time-tracking and streamlining payroll processes, which is why our software is easy to set up and user-friendly. With our software, you can eliminate lost timesheets and gain real-time insight for managers. Our DCAA compliant software ensures that your business is in compliance with government regulations, giving you peace of mind. Join the hundreds of businesses who have trusted Hour Timesheet for their time-tracking needs.Starting Price: $8/user/month -
14
Empxtrack
Empxtrack
Empxtrack is a people centric software that focusses on workforce productivity. It offers easy to use self configurable HR solutions with powerful interface for all your HR needs. Comprehensive, yet easy to use platform that offers Performance Management, Recruitment, Employee Scheduling, Database, Self services and more. Trusted by over 10,000+ SMBs, Empxtrack offers ready to start products for FREE Free HR offerings include Appraisal, 360 Feedback, HR portal, Payroll and Exit, Attendance, Leave etc. at no cost. The software helps in establishing a culture of continuous performance improvement for employees. The highly customizable and configurable software encourages top performers and gets the most out of your marginal contributors. Empxtrack also offers Enterprise Solutions that are Easy-to-use, highly Configurable and Affordable, Numerous customization options, Multiple workflows, Reports & Analytics, Ready to use templates, Integrations with HR tools and more.Starting Price: Free -
15
Productive
Productive
Productive is the all-in-one professional services automation platform built for agencies, consultancies, and service businesses. Manage projects, resources, and finances in one place — with real-time visibility across your entire company. Create deal flow, get sales organized with overview of Sales Pipeline. Collaborate on tasks and track time with simple time tracker. Find bottlenecks that cost you money and consume your time. Avoid collisions, burnouts and overbooking with Resource Planning features. Track Profitability for fixed price and hourly projects. Do all the billing and invoicing, for recurring or one time projects.Starting Price: $9 per month/user -
16
Scoro
Scoro
Scoro is a professional services automation (PSA) software purpose-built for consultancies, agencies, IT firms, architecture companies, and other professional services businesses. It unites projects, resources, and finances in one system, so you don’t need to juggle multiple tools for planning, tracking, and billing for your work. Core features include: – Get a complete overview of your sales funnel and upcoming work – Estimate scope, track progress and budget burn, and bill for work in one system – Plan ahead with live heatmaps and utilization forecasts – Log time with built-in timers and auto-populated timesheets – Understand margins with role or service-level insights – Automate time & material, fixed-fee, and retainer billing – Track project income based on pipeline and committed work – Save time with automation and data-driven suggestions – Monitor progress, profitability, and capacity in real time Scoro gives you end-to-end visibility across your business.Starting Price: $19.90/month/user -
17
Nostra
Nostra
Nostra's powerful AI and matching tools enable you to always put the best employee on each project role. Nostra helps you maximize your utilization and profitability by providing you with the visibility to know who is on the bench, what skills you need to hire for and where project staffing can be improved. Spreadsheets are hard, but Nostra is easy. Manage employees, track time, manage skills, staff projects, view revenue and cost projections and even run your sales pipeline with our kanban style sales board. For professional services organizations or anyone managing their team, Nostra has it all. Our simple to use cloud system integrates with many other cloud platforms and allows you to securely view your data from anywhere.Starting Price: $5/user/month -
18
VOGSY
VOGSY
VOGSY is an All–in-one CRM and ERP system for global project teams. Multiple countries, multiple currencies, one resource pool - VOGSY makes it easy to set up new countries, track international projects, and connect multiple concurrent local finance packages. Create your Global multi-currency Single Source of Truth with unparalleled speed and ease and enjoy the benefits of having everything in one platform: - Report revenue, cost and margins for local offices, regions and consolidated worldwide - Hook up as many local accounting tools as you need for one global - yet localized - AR and AP proces - Don't miss out on cash with integrated billing schedules - Keep track of documents with our Drive integrations - Show revenue opportunities and their capacity impact without manual rework - Forecast revenue based on resource planning, not on guessworkStarting Price: $14.00 per user, per month -
19
Mosaic
Mosaic
Mosaic is an AI-powered resource planning and workforce management solution that increases profitability and productivity. It integrates with most project and financial management software to automatically gather data and show who is working on what, when. Teams can then accurately bill and forecast, effectively manage capacity, and strategically plan workloads. Mosaic rescues organizations from clunky spreadsheets and gives them the true big picture. Get started today with a free 30-day trial.Starting Price: $9.99 per user per month -
20
ITM Platform
ITM Platform
ITM Platform is the Project Portfolio Management software that bridges the gap between strategy and project management. With a mere two-week integration and an easy learning curve, you and your team members will be fully operational fast, giving you the project and work management tools you need to align your portfolio with the overall business strategy. ITM Platform offers robust control over the economics (costs and revenue) at portfolio, program, project, and task levels. Manage agile and waterfall projects, prioritize what’s best for your business, and use real-time information to report progress companywide.Starting Price: $24/month/user -
21
Conrep
Conrep
CONREP, Inc., which started in 2005, is an end-to-end Staffing and Professional Services Organization with many of our innovations becoming industry-standard. Powerful, fully modular organizational tools for project management, HR staffing, consulting firms, and professional services organizations. CONREP’s fully modular, cloud-based software contains all essential modules to manage and automate entire front and back office operations. CONREP provides you with the competitive tools to improve the productivity of your Sales and recruiting teams and helps you reduce time-to-hire. Engage the right candidates and make more placements within one integrated system. CONREP has been independently audited to ensure full DCAA compliance across all modules. CONREP contains the modules and seamless integration to cover all your business PSA software needs.Starting Price: $25-40/Month/User -
22
MYOB
MYOB
MYOB Business is a comprehensive cloud-based accounting and business management software designed to streamline financial and operational processes for small to medium-sized enterprises (SMEs). It offers a wide range of features, including invoicing, expense tracking, payroll management, inventory control, and tax compliance. With real-time financial reporting and user-friendly dashboards, MYOB Business provides valuable insights to help business owners make informed decisions. The platform supports seamless integrations with banking systems, payment gateways, and other business tools, enabling automation and reducing manual tasks. MYOB Business is known for its scalability, catering to growing businesses by offering flexible pricing plans and customizable features to meet diverse industry needs.Starting Price: $11/month -
23
TimeLog PSA
TimeLog PSA
Best in class PSA software for optimizing your contract to invoice workflow. With TimeLog, you get vital insights into project time, resources and earnings. For better productivity, more accurate invoicing and much higher profits. Track time and expenses at your convenience. Avoid tedious invoicing from stacks of spreadsheets. Instantly see which projects are profitable and on track. Plan better with a complete overview and stay within deadlines.Starting Price: $8 per user per month -
24
Primetric
Primetric
Forecast the availability of your people and track the time they spend on projects to compare your plans with reality. Understand your operational and financial performance at a glance. Bring every part of your business under one roof to accelerate non-billed tasks and focus on what matters most: providing your clients with high-quality professional services. See who’s available, and schedule most suitable people to existing, planned or tentative projects with a single click, thanks to a smart algorithm based on tech & soft skills matrix. Estimate project’s phases, report vacancies, and manage project profitability. Deliver truly data-driven and profitable results. Help employees log their work faster with predictive timesheets and employee dashboard. And then use this data to improve your project. Estimate costs for an individual project and for your entire business. Track all the changes in real-time on dynamic reports.Starting Price: $34.20 per month -
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Yokoy
Yokoy
Based on all your receipts, vendor invoices and actions, the Yokoy tool learns and is able to automatically fill out expense forms and invoices including VAT for you. Yokoy finds outliers, rule violations and potential fraudulent cases and sends them for manual review. The rest - from submission to exporting to your accounting system - is fully automated. Yokoy is the only expense management tool that allows you to map your individual company-specific process flow without a team of developers to code and maintain it for you. Robust integrations are key to automating the data flow between different tools. Yokoy integrates with all major third-party tools and also provides the free "OpenAPI" platform to all partners and customers.
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