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Microsoft Excel Logo Microsoft Excel Software Review 2026: Features, Integrations, Pros & Cons

page author 1page author 2Last updated on December 14, 2025

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

What is Microsoft Excel?

Microsoft Excel is a productivity tool for creating spreadsheets, and for performing statistics and analysis. It features over 100 functions and more than 235 built-in formulas, 1D and 2D charting, pivot tables for cross-tabulation analysis, multiple worksheets, mail merge capabilities and macros. Use Excel to analyze data and reports in order to discover patterns, trends and gain new insights. With a robust set of tools, you'll be able to create, format and share spreadsheets without difficulty. This application comes with a multitude of slots for storage and types of storage, including audio files and word processors. It also has many different functions, which allow the user to do a large range of tasks.

What is Microsoft Excel used for?

Overall rating

Based on 19,336 user reviews

Reviews sentiment

User avatar 1
User avatar 2
User avatar 3

Positive

98%

Neutral

2%

Negative

0%

Pros & cons

Robust tracking and reporting features

Versatile budgeting and planning

Frequent crashes and error messages

High cost and subscription model

Starting price

$6

Per User, Per Month

Free trial
not available

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Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

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Value For Money
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Who uses Microsoft Excel?

Based on Capterra reviews from the past year

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Pros and Cons

Robust tracking and reporting features
97% positive reviews out of 832

Most reviewers find tracking in Excel invaluable for monitoring projects, finances, inventory, and trends with customizable spreadsheets and automated calculations.

Laura Espitia
Laura E
Owner, 1 employee.

"Microsoft Excel is simple for recording all transactions and stock tracking"

Frequent crashes and error messages
65% negative reviews out of 1375

Most reviewers indicate bugs and issues arise with heavy data, causing crashes, confusing errors, and difficulty troubleshooting or recovering lost work.

Taoufiq Elasri
Taoufiq E
CEO, 2 - 10 employees.

"Occasionally, it can be exceedingly challenging to spot those errors later."

Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Offline Access
4.7 (3,189)

59.74% of 3189 reviewers that rated this feature as important or highly important

With offline access, you can work on spreadsheets anywhere without internet, save changes locally, and sync updates later. Reviewers appreciate how this boosts productivity in areas with poor connectivity and enables uninterrupted work, especially when traveling or working remotely.

Collaboration Tools
4.3 (2,933)

54.14% of 2933 reviewers that rated this feature as important or highly important

Collaboration tools let you and your team edit, share, and comment on spreadsheets in real time via OneDrive, SharePoint, and Teams. Some reviewers find these integrations valuable for remote work, though a few mention limitations compared to Google Sheets or when not using Microsoft 365.

Data Import/Export
4.7 (2,039)

61.89% of 2039 reviewers that rated this feature as important or highly important

Excel gives you flexible options to import and export data in many formats, including CSV, PDF, and integration with tools like Revit and databases. Users think this saves time, supports large datasets, and streamlines sharing and analysis across different platforms.

Search/Filter
4.6 (1,697)

59.34% of 1697 reviewers that rated this feature as important or highly important

You benefit from robust search and filter capabilities that help you quickly locate, sort, and analyze large datasets. Reviewers indicate these tools save significant time, support detailed analysis, and make handling complex or high-volume data much easier.

Data Visualization
4.6 (1,541)

56.78% of 1541 reviewers that rated this feature as important or highly important

Excel offers a wide range of visualization options like charts, graphs, and conditional formatting. Users think these tools make it simple to present, interpret, and communicate data trends, with customizable visuals that support analysis and decision-making for various audiences.

Microsoft Excel 15 features

Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc.
Collaboration tools let you and your team edit, share, and comment on spreadsheets in real time via OneDrive, SharePoint, and Teams. Some reviewers find these integrations valuable for remote work, though a few mention limitations compared to Google Sheets or when not using Microsoft 365.
Leave comments and notes on documents for others to view
Pre-designed layouts that can be customized to match preferences and requirements
Excel gives you flexible options to import and export data in many formats, including CSV, PDF, and integration with tools like Revit and databases. Users think this saves time, supports large datasets, and streamlines sharing and analysis across different platforms.
Excel offers a wide range of visualization options like charts, graphs, and conditional formatting. Users think these tools make it simple to present, interpret, and communicate data trends, with customizable visuals that support analysis and decision-making for various audiences.
Store, manage, and track all electronic documents in a centralized location
Assemble applications and processes by dragging over and arranging pre-built components
Public or private sharing of digital files such as documents, audio/video, images, and more
Allow users to create, edit, and sort multiple notes
With offline access, you can work on spreadsheets anywhere without internet, save changes locally, and sync updates later. Reviewers appreciate how this boosts productivity in areas with poor connectivity and enables uninterrupted work, especially when traveling or working remotely.
Tools to facilitate the production of information and promote efficiency
Receive system updates as soon as any changes are made
You benefit from robust search and filter capabilities that help you quickly locate, sort, and analyze large datasets. Reviewers indicate these tools save significant time, support detailed analysis, and make handling complex or high-volume data much easier.
Sample files or documents that could be customized as needed or used as is
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LogoFeatures
4.7 (19,240)

Pricing

Product logo
Value for money
4.6 (12915)
Microsoft 365 Business Basic
$6.00
Per User,Per Month

It includes:

  • checkFile sharing
  • checkCollaboration
Microsoft 365 Apps for business
$8.25
Per User,Per Month
Microsoft 365 Business Standard
$12.50
Per User,Per Month
Microsoft 365 Business Premium
$22.00
Per User,Per Month
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Support, customer service and training options

Product logo
Customer Service
4.3 (11196)
Support
  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • Phone Support
  • 24/7 (Live rep)
  • Chat
Training
  • In Person
  • Live Online
  • Webinars
  • Documentation
  • Videos
Deployment
  • Web
  • Android
  • iPhone/iPad
Typical users
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Enterprises

User reviews

Overall rating

4.8

Based on 19,336 reviews

Filter by rating

Mentioned topic

Sorted by most recent

RM

RJ M.

Safety and Maintenance Manager

Transportation/Trucking/Railroad

"Microsoft Excel allows us to create templates and reports"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
0.0
0.0
Likelihood to Recommend
10/10

February 5, 2026

Pros

Microsoft Excel allows me to create and edit reports and templates meant for companywide viewing and usage

Cons

Least favorite aspect about Microsoft Excel is how sometimes you can mess up a formula and throw the whole report off.

Review source
Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.
TM

Todd M.

Field Service Engineer

Airlines/Aviation

"Excel Review"

4.0
Overall Rating
4.0
4.0
Ease of Use
4.0
4.0
Features
4.0
4.0
Customer Service
3.0
3.0
Likelihood to Recommend
2/10

February 2, 2026

Overall experience has been really good. Learning how to apply the formulas can be a challenge but the overall experience is good.

DU

Derek U.

Accounting Manager

Construction

"Overall Best Tool for Accounting."

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
10/10

January 29, 2026

This is the single most important tool that I use on a daily basis. The overall features provides so much which saves so much time based on this.

JS

Jack S.

Finance Director

Financial Services

"Microsoft Excel Review"

4.0
Overall Rating
4.0
4.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
8/10

January 26, 2026

Microsoft Excel is a core tool in my daily work for financial analysis, budgeting, and reporting. It allows me to structure complex financial data clearly and maintain full control over calculations and assumptions.

BA

BISHNU A.

Project Engineer

Construction

"Excel: Excellent product"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
4.0
4.0
Likelihood to Recommend
10/10

January 22, 2026

MS excel is the pioneer of data entry. Although there could be flaws and human errors are possible, but there are people like me who use it on the daily basis.

SM

Shae M.

Case Manager Assistant

Legal Services

"Organization for values or even creating your own reference log!"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
10/10

January 19, 2026

It gives you an organized access to simply input documentation or values to upkeep your work on a day-to-day basis.

AU

Anonymous User

Client and guest liason

Human Resources

"Great for beginners!"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
10/10

January 15, 2026

Overall great! I do some calculations in half the time I would usually do and I also learn a lot through my daily work.

Bryan J.

Bryan J.

Democratic Presidential Candidate

Accounting

"Microsoft Excel Review"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
10/10

January 15, 2026

I loved Microsoft excel and I still use it today to budget my money and finances, so I know where my money is going and when

Heather C.

Heather C.

Flight Ops Coordinator

Airlines/Aviation

"I love Excel!"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
4.0
4.0
Likelihood to Recommend
10/10

January 14, 2026

I've been using it for years, and love it! It can be uses for simple cost tracking or very detailed, multi-page schedules.

Adrian S.

Adrian S.

Engineering Associate

Medical Devices

"Best Work Tool"

5.0
Overall Rating
5.0
5.0
Ease of Use
5.0
5.0
Features
5.0
5.0
Customer Service
5.0
5.0
Likelihood to Recommend
10/10

January 14, 2026

I use Excel on a daily basis and it is great for everything i need, usually there are engineering trial results and i know my data is safe