Miscellaneous
Press
To
F4 or Ctrl + Y
Repeat last action
Ctrl + F3
Define a name
Shift + F2
Edit /Insert a comment
Ctrl + P
Display the Print menu
Shift + F10
Display the shortcut menu
Ctrl + F9
Minimize the active workbook
Ctrl + F10
Maximize or restore the active workbook
Display the formula palette
(after you type a valid formula name)
Insert the argument names and parentheses for a function
(after you type a valid formula name)
Ctrl + A
Ctrl + Shift + A
Excel
Keyboard Shortcuts
Excel Shortcut Key Matrix
Function Key
Only
Shift +
Function Key
F1
Display
Help
Display
Whats This
Insert
Chart
F2
Edit
Mode
Insert/Edit
Comment
Save As
F3
Paste Name
(in formula)
Paste
Function
Define
Name
F4
Repeat
Last Action
Find
Next
Close
Window
F5
Go To
Find
Restore
Window
F6
Next Pane
Previous Pane
(split window)
(split window)
Next
Workbook
F7
F8
F9
Spell
Check
Extend
Mode
Alt +
Function Key
Ctrl + Shift +
Function Key
Alt + Shift +
Function Key
Insert
Worksheet
Save
Create
Names
Close
Window
Exit
Exit
Navigation
Previous
Workbook
Press
Add to
Selection
Calculate
Calculate
(all sheets)
(active sheet)
F10
Menu Bar
Activate
F11
Create
Chart
Save As
Save
Resize
Window
One cell in given direction
Ctrl + Arrow Key
To the edge of current data region
Macro
Enter / Shift + Enter
One cell down / up
(dialog
window)
Tab / Shift + Tab
One cell right / left
Home
To the beginning of current row
Ctrl + Home
Page Down / Up
To the beginning of worksheet
To the end of worksheet
(intersection of last row and column used)
One screen down / up
Alt + Page Down / Alt + Page Up
One screen right / left
Ctrl + Page Down / Page Up
To the next / previous sheet
F6 / Shift + F6
To the next / previous pane (in a split worksheet)
Ctrl + F6 / Ctrl + Shift + F6
To the next / previous workbook
Ctrl + Backspace
To the active cell (to display the active cell)
Ctrl + .
Move clockwise to the corners of the selected range
Ctrl + Alt + Right / Left Arrow
Move right / left between nonadjacent selections
Minimize
Workbook
Ctrl + End
Restore
Window
Insert
Macro Sheet
Open
Display
VBA Editor
Print
Note: Shortcuts that appear lighter are less beneficial to most users.
Note: Look up Shortcut in On-Line Help for additional shortcut keys (e.g., Print
Preview shortcuts, Data Form shortcuts, AutoFilter shortcuts, Pivot Table shortcuts,
Outline shortcuts, Toolbar shortcuts, and Dialog Window shortcuts).
Source: Microsoft Excel Help
To Move
Arrow Keys
Move
Window
Display
Shortcut
Menu
Insert
Worksheet
F12
Ctrl +
Function Key
Excel Shortcut Booklet
1/23
Selection
Press
Editing
To Select
Press
To
Shift + Arrow Keys
One cell in given direction
Ctrl + C
Copy
Ctrl + Shift + Arrow Keys
To the edge of current data region
Ctrl + X
Cut
Ctrl + Spacebar
Current column
Ctrl + V
Paste
Shift + Spacebar
Current row
Ctrl + Z
Undo
Ctrl + Shift + *
Current region (contiguous rows/columns)
Ctrl + -
Delete cells
Alt + Semicolon
Only visible cells
Ctrl + Shift + +
Insert cells
Shift + Home
To the beginning of the row (from the active cell)
Delete
Ctrl + Shift + Home
To the beginning of the sheet (from the active cell)
Backspace / Delete
Ctrl + Shift + End
To the end of the sheet (from the active cell)
Ctrl + A
The entire worksheet
Clear the contents of the selected cell(s)
Delete the character to the left / right of the insertion
point (while in edit mode)
Delete to the end of the line (from the insertion point)
Ctrl + Shift + O
Cells with comments
Ctrl + Delete
Formatting
Data Entry
Press
Press
To
To
Ctrl + 1
Display the Format Cells dialog window
Ctrl + Shift ~ (tilde)
Apply General number formatting
Ctrl + Shift + $
Enter, Tab or Arrow Keys
Complete a cell entry
Esc
Cancel data entry or editing
F2
Change to Edit Mode (in the active cell)
Ctrl + ;
Insert the current date
Ctrl + Shift + :
Insert the current time
Ctrl + Shift + %
Apply Currency formatting
Apply Number formatting
(two decimals, thousands separator)
Apply Percent formatting (no decimals)
Ctrl + K
Insert a hyperlink
Ctrl + Shift + ^
Apply Exponential formatting (no decimals)
Apply Date formatting (d-m-yy)
Ctrl + Shift + @
Apply Time formatting
Ctrl + Shift + &
Apply outline border
Alt + Enter
Copy the value from the cell above
Display the AutoComplete list
(unique values in column)
Start a new line in a cell
Ctrl + Shift + #
Ctrl + Shift + _
Remove all borders
Ctrl + D
Fill down (after a range is selected)
Ctrl + B
Apply or remove bold formatting
Ctrl + R
Fill right (after a range is selected)
Ctrl + I
Apply or remove italic formatting
Ctrl + Enter
Fill the selected range with the current entry
Ctrl + U
Apply or remove underline formatting
Designate a number as text
Ctrl + 5
Apply or remove strikethrough formatting
Ctrl + 9
Hide rows
Ctrl + Shift + (
Unhide rows
Ctrl + 0 (zero)
Hide columns
Ctrl + Shift + )
Unhide columns
Ctrl + or Ctrl + Shift +
Alt + down arrow
Formulas
Press
To
Ctrl + Shift + !
= (equal sign)
Start a formula
Alt + = (equal sign)
Insert the AutoSum function
F3
Paste a name into a formula
F9
Calculate all sheets in workbook
Shift + F9
Calculate the active sheet
Ctrl + ~ (tilde)
Toggle between displaying formulas and values
Down / Up Arrow
The previous / next group of items
Ctrl + Shift + Enter
Enter the formula as an array
Right / Left Arrow
The next / previous item within the group
Source: Microsoft Excel Help
Select Chart Items
Press
To Select
Excel Shortcut Booklet
01/23
