BUSINESS PROCESS DOCUMENT

FI_BP005 - FINANCE REPORTING AP

1
R1A Finance Reporting AP Business Process Document
PROJECT IDENTIFICATION
Project

Project Name, Details

Ingles Release R1A
PURCHASING

Ingles Program Manager Applexus Delivery Executive

Bill Blakeney Chris Couch
Ingles Project Manager Ingles Project Manager

Ryan Lanning Amar Pali

DOCUMENT IDENTIFICATION

Author Document Location (repository/path/name)

B:\Phase 2\Restricted\SOWR1A - Finance
Marco Figueiredo Reporting AP \1.BPD\FI-BP005-Finance Reporting
Brijinder Singh Randhawa AP.
(For Finance : Refer Finance BPD <URL>)
Version Status Date (MM-DD-YYYY) Document Classification

1.0 Initial Draft 03/23/2021 Confidential

REVISION HISTORY

Version Date Description

1.0 03/23/2021 Initial Draft – Finance Reporting AP Business Process Document

1.1 04/05/2021 Review and Updates. Sent to Ingles for Approval.

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REVIEW AND APPROVAL (SIGNEES TO BE DETERMINED)

Ingles Business Owner – IT Business Owner Date (MM-DD-

YYYY)

Ingles – Finance Business Owner Date (MM-DD-

YYYY)

Ingles – Project Manager Date (MM-DD-

YYYY)

Applexus Business Owner Date (MM-DD-

YYYY)

Approvals noted in embedded emails:

As of MM/DD/2021

Vermillion, Leslie <[email protected]>

Jackson, Pat <[email protected]>

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TABLE OF CONTENTS

Process Description....................................................................................................................................... 5
FIORI and SAP gui Reports........................................................................................................................... 5
Business Process Key Assumptions............................................................................................................ 5
Business Process Requirements.................................................................................................................. 6
Key Organizational Structure........................................................................................................................ 7
Master Data..................................................................................................................................................... 7
Business Process Summary......................................................................................................................... 8
User Stories.................................................................................................................................................. 19
Technical/Development Related Items....................................................................................................... 32
Workflow......................................................................................................................................................... 32
Reporting (operational and analytical)............................................................................................................ 32
Interfaces........................................................................................................................................................ 33
Enhancements................................................................................................................................................ 33
Output (e.g. Forms)........................................................................................................................................ 33
Authorization................................................................................................................................................ 33

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PROCESS DESCRIPTION
This BPD covers all the standard FIORI tiles and GUI reports available as part of the Procure to Pay –
Accounts Payable functions. Some of the Reporting Tiles were already provided to Ingles in the previous
2020 release. Additional Reporting Tiles have been identified for this project.

FIORI AND SAP GUI REPORTS

BUSINESS PROCESS KEY ASSUMPTIONS

 Users to use standard Fiori applications to execute reports.

 Users to continue to use some standard SAP GUI Reports

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BUSINESS PROCESS REQUIREMENTS

Following is the summary of Ingles Business requirement:

S 4 S AP AREA S AP Be st US ER S TORY ACCEPTANCE CRITERIA Jim's Co m me nts

Gro up De scriptio n * Tco de (s) Pra ctice s Buyer view of invoice
(from P rompts today) -
BMD- -Buyer only gets
As a n accountant, I need to pos t s upplie r invoice involved if there is
P urchas e S upplier invoice is created
Other Functional areas - MIRO*/AP s o that s upplier is booked for payme nt proces s ing s ome type of
contract
Accounting, etc tasks Team P 2P dis crepanc
Buyer view yof- invoice
- does
2TX-Direct (from P rompts today) -
proccuremen -Buyer only gets
As a n accountant, I need to pos t vendor invoice s o S upplier invoice is c reated involved if there is
t with
Other Functional areas - MIRO*/AP that the s upplier payment can be booked s ucces s fully s ome type of
inbound
Accounting, etc tasks Team P 2P delivery dis crepanc y - - does
J45_P rocure
As a Accounts P ayable ac countant , I need the
ment of S upplier invoice doc ument
Other Functional areas - ability to create s upplier invoice s o I can s tart the
Direct created
Accounting, etc tasks MIRO* payment proces s for Vendors .
P rocureme nt Material
J45_P rocure As a Accounts P ayable ac countant , I need the
S upplier invoice doc ument
ment of ability to create s upplier invoice us ing P O/GR s o I
Other Functional areas - created with reduction after three
Direct can perform three way match a nd create invoice
Accounting, etc tasks MIRO* way match
P rocureme nt Material with reduction.
J45_P rocure As a Accounts P ayable ac countant , I need the
ment of ability to print complaint letter to s upplie r in cas e
Other Functional areas - complaint letter printed
Direct of invoice reduction s o I can communica te to
Accounting, etc tasks P rocureme nt Material vendor a bout reduction.
J45_P rocure
As a Accounts P ayable ac countant , I need the
ment of
Other Functional areas - ability to create a credit memo for s upplier s o I ca n Credit Memo created
Direct
Accounting, etc tasks MIRO* credit s uppliers agains t their P O.
P rocureme nt Material
J45_P rocure
As a Accounts P ayable ac countant , I need the
ment of S upplier invoice approved and
Other Functional areas - ability to approve s upplier invoic es s o I can releas e
Direct re leas ed for payment
Accounting, etc tasks invoices for s upplier payments .
P rocureme nt Material
J45_P rocure As a Accounts P ayable ac countant , I need the
ment of ability to revers e the invoice created s o I can S upplier invoice cancele d for
Other Functional areas - Direct cancel the incorre ct invoice and re-create it with correction
Accounting, etc tasks MR8M P rocureme nt Material correct data.
J45_P rocure
As a Accounts P ayable ac countant , I need the
ment of
Other Functional areas - ability to clear GR/IR accounts s o I can create accounting documents created
Direct
Accounting, etc tasks accounting document for GR/IR.
P rocureme nt Material
J45_P rocureAs a Accounts P ayable ac countant , I need the
ment of ability to dis play/cancel the accounting document accounting documents canceled
Other Functional areas - Direct s o I can correct the invoicing data and re -create and re-created after correction.
Accounting, etc tasks P rocureme nt Material accounting documents .
As Account P ayable accountant, I need the ability
Other Functional areas - P TP -BMK- Credit memo pos ted for return
to create credit memo for return P O s o I can
Accounting, etc tasks 007 PO
S upplierRe turns create and pos t credit for returns
22Z- As a n accountant, I need to enter s upplier invoice
Other Functional areas - S upplier invoice is c reated
procurement for the s ervices provided s o that the s upplier
Accounting, etc tasks MIRO* s ucces s fully
P 2P of s ervices payment is booke d
As a n AP Accountant, I want the ERP s ys tem to
J45_P rocure
report on product rece ived but not invoiced Non-invoice inventory ca n be
ment of
P roviding for quicker inventory valuations and credit tracked
Other Functional areas - Direct
s ettlements
Accounting, etc tasks Material
P 2P
2JB_US -
S AP Fiori As Accounts payable Manager , I need the ability A/P Overview app opens with
Analytical to overview of Acc ounts payable, s o that I can cards related to A/P with links to
Apps for validate different c riteria within the AP overview drill down to s pecific data
Other Functional areas - Financ ial
Accounting, etc tasks Accounts P ayable
Accounting
2JB_US -
S AP Fiori As a Controller, I need the ability to overview of A/P Overview app opens with
Analytical Accounts payable, s o that I can validate different cards related to A/P with links to
Apps for criteria within the AP overview drill down to s pecific data
Other Functional areas - Financ ial
Accounting, etc tasks MIRO* Accounts P ayable
Accounting

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KEY ORGANIZATIONAL STRUCTURE

Company Code IM10

Purchasing Organization IM10
Storage Location TBD
Sales Organization IM10

MASTER DATA

Article B:\Phase 2\Restricted\SOWR1A -Purchasing

Adhoc Processes\5.Draft Documents
Partner ID# TBD

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BUSINESS PROCESS SUMMARY

 Accounts Payable Overview

 Days Payable Outstanding
 Overdue Payables
 Future Payables
 Cash Discount Forecast
 Cash Discount Utilization
 Invoice Processing Analysis
 Invoice Processing Time
 Aging Analysis
 Automatic and Manual Payments Analysis
 Supplier Payments Analysis
 Display Item Change Log
 Display Purchasing Documents per Supplier

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USER STORIES
SAP Best USER STORY # 1 ACCEPTANCE CRITERIA
Practices

BMD-
As an accountant, I need to post a supplier invoice
Purchase Supplier invoice is created
so that supplier is booked for payment processing
contract

Enter Incoming Invoice/Create Credit Memo (FB60)

This app should be used to create an invoice / credit memo.
These are direct invoices which are not coming from a purchase order.
If the invoice is being created about a purchase order,
Tcode, MIRO would be used.

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 SAP Best USER STORY # 2 ACCEPTANCE CRITERIA
Practices

2TX-Direct
procurement As an accountant, I need to post vendor invoice Supplier invoice is created
with inbound so that the supplier payment can be booked successfully
delivery

Same as User Story # 1

SAP Best USER STORY # 3 ACCEPTANCE CRITERIA

Practices

As an Accounts Payable accountant, I need

J45_Procurement Supplier invoice document
the ability to create supplier invoice so I can
of Direct Material created
start the payment process for Vendors.

Same as User Story # 1

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 SAP Best USER STORY # 4 ACCEPTANCE CRITERIA
Practices

As an Accounts Payable accountant, I need

Supplier invoice document
J45_Procurement the ability to create supplier invoice using
created with reduction after
of Direct Material PO/GR so I can perform three-way match
three-way match
and create invoice with reduction.

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 SAP Best USER STORY # 5 ACCEPTANCE CRITERIA
Practices

As an Accounts Payable accountant, I need

the ability to print complaint letter to
J45_Procurement
supplier in case of invoice reduction so I complaint letter printed
of Direct Material
can communicate to vendor about
reduction.

N/A

SAP Best USER STORY # 6 ACCEPTANCE CRITERIA

Practices

As an Accounts Payable accountant, I need

J45_Procurement the ability to create a credit memo for
Credit Memo created
of Direct Material supplier so I can credit suppliers against
their PO.

SAP Best USER STORY # 7 ACCEPTANCE CRITERIA

Practices

As an Accounts Payable accountant, I need

J45_Procurement Supplier invoice approved and
the ability to approve supplier invoices so I
of Direct Material released for payment
can release invoices for supplier payments.

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*** pending workflow implementation **

SAP Best USER STORY # 8 ACCEPTANCE CRITERIA

Practices

As an Accounts Payable accountant, I need

J45_Procurement the ability to reverse the invoice created so I Supplier invoice canceled for
of Direct Material can cancel the incorrect invoice and re- correction
create it with correct data.

Cancel Invoice Document

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 SAP Best USER STORY # 9 ACCEPTANCE CRITERIA
Practices

As an Accounts Payable accountant, I need

J45_Procurement
the ability to clear GR/IR accounts so I can accounting documents created
of Direct Material
create accounting document for GR/IR.

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 SAP Best USER STORY # 10 ACCEPTANCE CRITERIA
Practices

As an Accounts Payable accountant, I need

J45_Procurement the ability to display/cancel the accounting Accounting documents canceled
of Direct Material document so I can correct the invoicing data and re-created after correction.
and re-create accounting documents.

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 SAP Best USER STORY # 11 ACCEPTANCE CRITERIA
Practices

As Account Payable accountant, I need the ability to

PTP- Credit memo posted for return
create credit memo for return PO so I can create and
BMK-007 PO
post credit for returns

SAP Best USER STORY # 12 ACCEPTANCE CRITERIA

Practices

22Z- As an accountant, I need to enter supplier invoice

Supplier invoice is created
procurement for the services provided so that the supplier
successfully
of services payment is booked

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 SAP Best USER STORY # 13 ACCEPTANCE CRITERIA
Practices

As an AP Accountant, I want the ERP

J45_Procurement system to report on product received but not Non-invoice inventory can be
of Direct Material invoiced Providing for quicker inventory tracked
valuations and credit settlements

Reporting – Purchasing documents per Supplier.

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 SAP Best USER STORY # 14 ACCEPTANCE CRITERIA
Practices

2JB_US -
SAP Fiori
As Accounts payable Manager, I need the ability to A/P Overview app opens with
Analytical
overview of Accounts payable, so that I can cards related to A/P with links
Apps for
validate different criteria within the AP overview to drill down to specific data
Financial
Accounting

Accounts Payable Overview

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 SAP Best USER STORY # 15 ACCEPTANCE CRITERIA
Practices
2JB_US -
SAP Fiori
As a Controller, I need the ability to overview of A/P Overview app opens with
Analytical
Accounts payable, so that I can validate different cards related to A/P with links
Apps for
criteria within the AP overview to drill down to specific data
Financial
Accounting

Accounts Payable Overview

TECHNICAL/DEVELOPMENT RELATED ITEMS

Workflow
Not Applicable

Workflows
WRICE
Data Object
F Description Engaged Parties Owner
(Sales Order)
ID

Reporting (operational and analytical)

Reporting
WRICE
F Description Report Type (ABAP, BW, ECC) Owner
ID

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Interfaces
Interfaces
WRICE
F Description Source System Target System Owner
ID
FIIXXXX

Enhancements
Enhancements
WRICE
F Description Functional Gap Owner
ID
Baseline Date to reflect G/R date
FIEXXX Custom functionality Financial team

Report to pull vendor information with

FIEXXX address included. Custom functionality Financial team

Default loss/gain posting.

FIEXXX Custom functionality Financial team

Output (e.g., Forms)

Not Applicable

Output/ Forms
WRICE Output Type
Data Object
F Description (Form, EDI, Frequency Volumes Owner
(Sales Order)
ID etc.)

AUTHORIZATION

Authorizations
Data Objects
ID Authorization Reason # of employees
(Sales Order / TA code)
AUTHXXX Tile Access (by buyers)

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