Andal, Andrei Feyan P.

BSBA HRM 1-1D ADVANCED SOFTWARE PACKAGES

Module 1: INTRODUCTION TO DATA ANALYSIS

Assessment
Instruction: On a separate sheet of paper, answer the following questions.

I. Explain what is data, its significance and how does it differ from
information.
➢ Data is information in the form of numbers, texts, photographs, or any other type
of recording that may be analyzed to produce a conclusion or decision regarding
a certain activity. Many people feel that data has no value on its own and that it is
only when it is interpreted that it takes on meaning and becomes information. We
may uncover patterns in data to perceive information, and then information can
be utilized to improve understanding by analyzing it attentively.
Data is a collection of disorganized facts that must be processed. Data might
appear to be basic, random, and worthless until it is structured.
Information is what happens when data is processed, organized, structured, or
presented in a way that makes it valuable.
II. Differentiate quantitative data from qualitative data. Explain when it is necessary to
use quantitative data, qualitative data, and a mixture between the two.
➢ Qualitative data is information that is provided verbally or in a narrative way.
Focus groups, interviews, open-ended questionnaire items, and other less
organized circumstances are used to obtain this sort of information. Thinking of
qualitative data in the form of words is an easy way to look at it.
➢ Quantitative data, in a contrast to qualitative data, is statistical and usually
structured - meaning it is more rigorous and defined. Because this data is
measured in terms of numbers and values, it is a better choice for data analysis.
Quantitative data is significantly more succinct and closed-ended than qualitative
data, which allows for deeper inquiry. It can be used to inquire "how much" or
"how many," and then to provide definitive information.
➢ Qualitative and quantitative methodologies are not only alternative approaches to
the same problem. “They have different strengths and logics, and they are often
best used to address different questions and purposes (Maxwell, 1996, 2005)."
There are instances when it makes sense to "have the best of both worlds," and
to answer a question with a combination of quantitative and qualitative data and
make well-informed judgments.
 III. Enumerate 5 examples of nominal, ordinal, interval, and ratio.
NOMINAL
1. GENDER
2. HAIR COLOR
3. RELIGIOUS PREFERENCE
4. COUNTRY
5. EYE COLOR
ORDINAL
1. “How happy are you with your manager and peers?”
2. “According to your preferences, please rate these 5 best-selling books”
3. “How satisfied are you with our meal tonight?”
4. D
5. D
INTERVAL
1. Time of each day in the meaning of a 12-hour clock.
2. Temperature, in degrees Fahrenheit or Celsius (but not Kelvin).
3. IQ test (intelligence scale).
4. Test scores such as the SAT and ACT test scores.
5. Age is also a variable that is measurable on an interval scale, like 1, 2, 3, 4, 5
years, etc.
RATIO
1. Weight
2. Height
3. Income earned in a month.
4. Number of children.
5. The number of elections a person has voted etc.
Looking for possible problems problem in your local community, using what you learned
in this module answer the following questions.
A. Purpose - What is the purpose of your study, what problems within your local
community do you want to provide a solution?

• There was a medical supply scarcity in every community, causing some people
being unable to provide the medicines they needed, causing their illness to
worsen. The challenges that we are experiencing in our community as a result of
pandemics. People are in a panic buying their medications and other necessities.
Our community is experiencing a delay in the supply of senior citizen medicine,
which has caused seniors to become upset and purchase their medications with
their own money. Makati City was well-known for providing seniors with free
medication on a monthly basis.
B. Question – What do you want to find out in the study?

1. What will be the cause of the delayed medicines for the senior citizens?
2. What strategy should the barangay need to provide the medicines of senior
citizen?
3. What are the potential benefits of this program for our barangay's senior citizens?

C. Data – What are the possible data sources you might use in the study
and how would you get them.

• Our barangay is the key source of the data I needed because they are the ones
who have copies of the senior citizens' prescription medications and they are the
ones who use data to ensure that all of the senior citizens receive their monthly
medications on time and on schedule.
Module 2: INTRODUCTION TO SPREADSHEET

ACTIVITY:
I. DIRECTIONS: Fill up your weekly expenses and total allowance below. Get the total
expenses and the savings using Microsoft Excel. Rename the worksheet as “Weekly
Expenses”.
II. DIRECTIONS: Open another worksheet and name it, “Grading System.” Encode the
grade of each student for 1st and 2nd Quarter. Get the final grade and the remarks.
Save your workbook and name it, “Surname Firstname Excel 2.”
Lesson 3: Trim and Substring Function

Exercises:
1. What is Data Validation?

• The process of identifying the quality and accuracy of source data before using,
importing, or otherwise processing it is known as data validation. Depending on
the limits or aims of the destination, different sorts of validation might be
conducted. Data validation is a type of data cleansing for organizations striving to
guarantee their data fulfills various data management standards. There are six
types of data validation. It includes data check, code check, range check, format
check, consistency range, and uniqueness check. Excel's data validation is
featured in the Data Tools section of the Data Tab's ribbon. Utilizing Excel
methods, allows users to create specific validation checks. Depending on the
data format in the cell, the button under data validation presents the user with
several kinds of data validation checks. Since it is important to identify difficulties
from any operation, data validation delivers accuracy, details, and clarification.
The advantages of this data validation are that it is simple to use and that it is
compatible with other operations, so it removes data redundancy from the entire
dataset. Furthermore, it can immediately contribute to business improvement
through improved data collection.
2. What is Substring Function?

• Structured Query Language (SQL) is used to manage, access, and retrieve data
from databases. It is divided into four categories. Substringing is an operation
that can be used to extract a set of characters from a string. This method allows
you to extract any number of substrings from a single text. This comprises strings
from which a set of characters must be extracted. The string's initial point is
represented by its starting value. The number is set to the first element in the
string, and the length specifies how many characters you want to remove. Once
the substring function length measurement is critical, it can return an error.
3. Explain how we can remove extra spaces using the trimming function

• To "maintain" all space, the TRIM function is utilized. TRIM removes space from
the beginning and end of a string, leaving only one space between each word. It
fills in the gaps left by empty cells. Trim Spaces for Excel allows you to remove
 unnecessary spaces with a single click. To begin, select the cell(s) from which
you want the blanks removed. The formula of it is =TRIM(text). On the ribbon,
click the Trim Spaces button. Trim leading and trailing spaces by utilizing one or
more of the settings provided. Remove any unnecessary spaces between words,
other than a single space. Trim the extra spaces.
• Example:

4. Differentiate Excel Replace and Excel Substitute.

• The use of Excel's REPLACE function is to replace one or more characters in a

text string with another character or a group of characters. Replaces substituted
words in a text string at a specific location. The REPLACE function in Excel has
four parameters, all of which are necessary. The original text, or a reference to a
cell containing the original text, wherein you wanted to replace certain letters, is
the old text. Start num is the number of the first character in the old text to be
replaced. Replace chars is the number of characters you want to replace, and
new text is the substitute text. A substitute is a function that substitutes one or
more elements of a character or text string. Three of the arguments are required,
and the last one is optional. A text is a set of words that you want to change the
characters of it. It can be given as a test string, a cell reference, or a formula
result. The old text can be used to replace the desired character (s), and the old
 text will be replaced with the new text. Instance num is the number of times you
want to replace old text. In short, the use of substitute is for replacing words in
the text string while the use of replacement is changing any word that appears in
a given spot in a text string.

5. What are the steps in changing text to numbers

• To convert text to a number, first choose a column on your Excel. You can pick
one or more cells instead of converting the entire column, and then click Text to
Columns on the data. The Text to Columns button is most used to separate
columns, but it may also be used to convert a single text column to numbers.
Click Apply right away after converting text in a column, and Excel will convert
the cells. The final step is to set the form. Simply click CTRL + 1 then choose
whatever format you desire.
Module 4: USING SPREADSHEETS FOR DATA ANALYSIS
ASSESSMENT
Multiple Choice. Choose the letter of the correct answer.
A. 1. COUNTIF and AVERAGEIF require ___________ data inputs.
a. One
b. Two
c. Three
d. Four
B. A2. The COUNTIFS function requires ___________ of criteria and range to be valid.
a. Either
b. Pairs
c. Neither
d. One
A. 3. COUNTIF and AVERAGEIF can be applied to ____________ data.
a. Any
b. Text
c. Numeric
d. Alphanumeric
A. 4. Which of the following MS Excel versions where MODE.SNGL is not available?
a. 2007
b. 2013
c. 2010
d. 2016
C. 5. Which of the following is a valid range name?
a. =SUM
b. Lap-2
c. J3J3
d. _fan?
Essay.
1. Why is it important to use range names? Explain.

• Named ranges are a helpful feature of Microsoft Excel that is often overlooked.
Named ranges can help you comprehend (and debug) calculations, make
complicated spreadsheets easier to create, and simplify macros.
A named range is just a set of cells (or a set of cells) to which you have given a
name. You may then use that name in calculations, macros, and for designating
the source for graphs or data validation instead of conventional cell references.
Using name of a range, such as TaxRate, instead of a normal cell reference,
such as Sheet2! $C$11 makes it easy to comprehend and debug/audit a
spreadsheet.

Foeller, M. (2019). Why You Should Be Using Named Ranges in Exel

https://helpdeskgeek.com/office-tips/why-you-should-be-using-named-ranges-in-
excel/
2. In your own words, explain the differences between MAX and LARGE, and MIN and
SMALL. Give sample scenarios where these functions were used.

MAX
➢ In a set of input data, MAX is the greatest value. The Max function in Excel can
determine the biggest numeric number that is in a group of cells.
LARGE
➢ In terms of number or size, this exceeds other similar items. The "nth biggest"
and the k-th is the largest value in a data set.
MIN
➢ The MIN method contains the data's lowest numeric value. Using the Excel min
functions, find the least number in the provided data.
SMALL
➢ The SMALL function in Excel generates a numeric value depending on the place.
SMALL can produce the "nth or k-th smallest" value.
EXAMPLE:

➢ Here's my example of our monthly bill from October

2021 until March 2022. From the set of values that are
listed, the formula for MAX is = (B6:B7), and the MAX
amount that is shown here is 6,700 in March 2022. While
the MIN formula is = (B2: B3) and the MIN amount that is
shown in the example is 2,000 in October 2021, we must
specify the number of variables that must be made to get
the large and small values. The formula for large in this
example is =LARGE (B5: B6, 2). It shows that the amount
is $4,500 in the month of January's bill. Small is
represented by the formula =SMALL (B3: B4, 1). It is for
the bill on November 20, 2021.
3. How spreadsheet helps us in analyzing data

• The function has been renamed Analyze Data to better reflect how Ideas makes
data analysis simpler, quicker, and more intuitive. The user interface and
functionality are identical, and the site adheres to the same privacy and licensing
policies. You may still see "Ideas" if you're on the Semi-Annual Enterprise
Channel until Excel is updated. Analyze Data in Excel enables you to better
understand your data by allowing you to ask questions about it using plain
language queries rather than sophisticated formulae. Analyze Data also displays
high-level visual summaries, trends, and patterns.

https://support.microsoft.com/en-us/office/analyze-data-in-excel-3223aab8-f543-
4fda-85ed-76bb0295ffc4
Module 5: INTRODUCTION TO FILTER, PIVOT TABLE AND CHARTS

ASSESSMENT
Multiple-choice. Read the statement/s carefully. Choose the letter of the correct answer
and write it before the number.
D.1. Laura has a list of the SAT scores of over a thousand students. She needs to write
to the top 10 students but exclude students that come from specific schools. How can
she quickly get this list together?
a. Laura can add two levels to Sort by, first sorting by score and then sorting by
school.
b. Laura can use the Find function to find all the students who attended each
school and their score.
c. Laura can Sort the scores, cut and paste it into a new sheet and then use the
Sort function again to organize them by school.
d. Laura can apply a Filter for the top 10 students and a Filter for which schools
to exclude from the results.
A. 2. What is the quickest way to remove all the Filters that have been applied to a
worksheet?
a. Click on each filter and select Clear Filter.
b. Click on the Filter button in the Sort & Filter group.
c. Select the worksheet and then click on Clear Filter.
d. None of the options listed above are correct.
A. 3. Study the worksheet below. Laura is having a crisis. For some reason she cannot
find a number of students that she knows for a fact she has entered their data on to
the worksheet. She has not deleted anything. Where has her data gone?
a. There are at least two filters that have been applied. These filters could be
excluding the data she is missing.
b. There are at least six filters that have been applied. These filters could be
excluding the data she is missing.
c. There are no filters applied. She may have deleted the data she is missing by
mistake.
d. None of the options listed above are correct.
C. 4. Which of the following is not a valid Filter argument?
a. Does not equal
b. This Quarter
c. Filter by Cell Color
d. All of the above are valid Filter arguments
D. 5. Under which menu and grouping of commands will you find the Filter tool?
a. Page Layout>Sheet Options
b. Insert>Tables
c. File>Filter
d. Data>Sort & Filter
B. 6. What happens to the header row when you click on the filter command?
a. Drop-down arrows appear for the header cell in each column.
b. A filter dialogue box will open with options.
c. You will see a check list of all the column titles.
d. Nothing happens
C. 7. What is a Pivot Table?
a. A table containing data that is organized horizontally.
b. A table used to calculate financial pivot values.
c. A tool used to summarize data.
d. A table containing only black, grey and white formatting
C. 8. Under which tab and in which function group will you find the option to insert a
Pivot
Table?
a. Under the Insert tab in the Tables group.
b. Under the Formulas tab in the Data Analysis group.
c. In the Data group in the Pivot Tables group.
d. In the Data group in the Tables group.
C. 9. The Sum function is applied to values in a Pivot Table by default. How can I
change
this so that values are automatically counted and not summed?
a. Insert the COUNT formula (=Count()) into the PivotTable.
b. Change the format of the values in the Pivot Table to General Numbers.
c. In the Calculations group, change the Summarize Values By to Count.
d. All of the options listed above are correct.
D. 10. After inserting a Pivot Table, the Pivot Table Field List does not automatically
appear. How can you activate this area?
a. Click on the Field List button in the Show group, under Options in the
PivotTable Tools contextual tab.
b. Click on the Insert Pivot Table button and select PivotTable Fields List.
c. Go to the Backstage View and in the Options dialogue box, click on the
PivotTable tab. Check the box for PivotTable Fields List.
d. All of the options listed above are correct
Module 6: INTRODUCTION TO DATA VISUALIZATION

Activities/Assessment
Create your own design of logo representing your future business applying the
best practices that was tackled in the lesson
Module 7: ADVANCED GRAPHING AND CHARTING IN MS EXCEL

Activities/Assessment
Multiple-choice. Read the statement/s carefully. Choose the best answer.
D. 1. Study the screenshot above. To insert this type of chart in Excel, which of the
following options must you choose from the Insert Chart group?
a. Click on Other Charts and select Doughnut from the menu list.
b. Click on Other Charts and select Bubble from the menu list.
c. Click on Area and select 3D area.
d. Click on Pie and select Pie from the menu.
C. 2. Which of the options below represent the method for inserting a title or heading for
a chart?
a. Under Chart Tools, click on the Design tab and select Insert Chart Title in the
Chart Layouts group.
b. Under Chart Tools, click on the Layout tab and select Insert Chart Heading
from the Background group.
c. Under Chart Tools, click on the Layout tab, select Chart Title and choose the
relevant option for where to insert the title.
d. Under Chart Tools, click on the Format tab and select Format Chart Title from
the Headings group.
C. 3. Charlotte selected data in her worksheet and then inserted a chart. However, the
chart is obscuring her data. How can she rectify this?
a. She can simply cut and paste the chart to a different worksheet or to a
different part of the current worksheet.
b. She needs to delete the current chart and first select a blank sheet or space
before inserting the chart again.
c. She needs to right-click the chart and select Move Below Data Table from the
menu list.
d. All of the options listed above are correct.\
B. 4. After a chart has been inserted and formatted, is it possible to change the data
range
it refers to or to add new rows of data?
a. No, additional data cannot be included in a chart once it has been created.
Delete the chart and create a new chart.
b. Yes, click on the Select Data button in the Data group under the Design tab to
extend or reduce the data range.
c. Yes, click on the chart, select the additional rows or columns of data you wish
to add and press Enter on your keyboard.
d. Yes, double click the chart and select Properties from the list. In the
Properties box insert the new data range to include in the chart.
D. 5. Patrick has inserted a Bar Chart but his boss has asked him to rather use a
Column
Chart to represent the data range. How do you change a Bar Chart to a Column Chart?
a. Right-click the Bar Chart and select rotate from the menu list. This will turn
the bar chart vertically to display as columns.
b. Select the chart, click on the Design tab and then select the Switch
Row/Column button to rotate the data so that it displays as columns.
c. Select the chart, click on the Design tab and then select the Change Chart
Type button and select the Column Chart from the list
d. None of the options listed above are correct.
A. 6. Study the screenshot above. In chart anatomy, what is the area circled in yellow
called?
a. This is called the Legend of the chart.
b. This is called Data Labels.
c. his is called Axes Titles.
d. This is called Plot Area Labels.
D. 7. Where will you find options to add or remove the background color or style of a
chart?
a. Under the Design tab in the Chart Layouts group.
b. Under the Design tab in the Chart Styles gallery.
c. Under the Format tab in the Shape Styles group.
d. Under the Layout tab in the Insert group.
D. 8. Study the screenshot above. How can the amounts in the data labels on each
segment of the Pie Chart be displayed as percentages in addition to the amounts
currently displayed?
a. By inserting a formula to convert data to percentages in the original data set
that the chart is based on.
b. By deleting the amounts and typing in the percentages in the Data Labels.
c. By right-clicking on any of the Data Labels, selecting Format Data Series and
ticking the box for Percentage under the Label Options.
d. By right-clicking on any of the Data Labels, selecting Format Data Labels and
ticking the box for Percentage under the Label Options.
B. 9. Study the screenshot above. How can you quickly change the colors for each of
the bars in the chart from orange to purple, blue, green, turquoise, yellow and red,
respectively?
a. Click on the bars to select them, then go to the Chart Styles group under the
Design tab and select the relevant color style from the gallery.
b. Click on individual bars to select them, then go the Shape Styles group under
the Format tab and select a color from the Shape Fill button.
c. Click on individual bars to select them, then go to the Chart Layouts group
under the bars. Design tab and select the relevant color style from the gallery
to apply to individual bars
d. Click on the bars to select them, then in the Styles group under the Format
tab tick the Multicolor box in the list.
D. 10. Where will you find options to add a border around the outside of your chart?
a. Under the Design tab in the Chart Layout gallery.
b. Under the Format tab in the Shape Styles group.
c. Under the Layout tab in the Background group.
d. None of the options above are correct