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Content Management For Accountancy Firms - EMEA

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56 views9 pages

Content Management For Accountancy Firms - EMEA

Uploaded by

Nuno Sequeira
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CONTENT MANAGEMENT FOR ACCOUNTANCY FIRMS

How Firms Can Benefit from Business-Specific Solutions


IT Teams are Overwhelmed

Over the last several years, IT professionals


have been asked to manage and oversee more
parts of a business than ever. From document
security to device and system management,
IT teams are involved in countless business
decisions, large and small. The same is true for
accountancy firms.

In response to growing customer demands, accountancy


firms are expected to deliver excellent services faster,
cheaper and more conveniently than ever. Additionally, as
firms strive to meet these new expectations, professionals
are being pushed to deliver those services through
increasingly collaborative, client-centered approaches.
Technology Helps Teams Alleviate the
Stress of Growing Demands

As the demand on IT teams increases, so does the software


and hardware stack that enables the team to work smarter
and faster (e.g. asset mangers and SIEM servers that help
teams save thousands of hours in effort).

Technology built specifically for departments has the


same effect on their workload. Instead of spending
countless hours tagging, organising and filing information to
satisfy functional and ethical requirements, a document
management system (DMS) built specifically for
accounting workflows drastically increases the time they
can spend on critical tasks that protect the organisation
and generate revenue.

Luckily, NetDocuments can help relieve the burden of


growing demands for both IT and other teams.
NetDocuments is the Preferred Cloud-based Document and Email
Management Provider for Accountancy Firms

1 Global, Secure Platform


Each customer operates off our single platform, allowing us to
address issues quickly and maintain industry-leading security.

Microsoft Office Integration Outlook Prediction & Filing Secure Access Anywhere
NetDocuments works within the systems ndMail from NetDocuments uses AI to The NetDocuments platform helps keep
your teams already use, so they hardly help teams quickly file emails and sensitive data protected no matter if
know it’s there. attachments so they can focus on critical, you’re accessing it in the office, on the go
billable tasks. or on your phone.

2,750 98%
Customers Worldwide Customer Retention
With two more added every day. Customers stick around because they
know they can rely on us.
Get Out-of-the-Box Productivity with NetDocuments

While broad content management solutions like Virtual Cabinets or SharePoint offer basic file sharing capabilities or may be customised to fit
the needs of a business professional, these customisations often require hours of IT’s manpower, large budgets and software expertise.

On the other hand, NetDocuments comes equipped with everything that teams require, allowing them to work more efficiently from day
one.

• Standardised, secure workspaces. Organisation is essential to any team and NetDocuments makes it easy to
standardise organisation and manage access across projects with templated workspaces.
• Streamlined document collaboration. Collaborating on documents can quickly get messy over email due to long
threads and disparate naming conventions. But, with secure link sharing and version control from NetDocuments,
users can track changes and updates in a single document for quicker turnarounds and more accurate feedback.
• Deep integration with Microsoft™ Office and Office Online. The NetDocuments and MicrosoftTM Office integration
allows teams to file documents directly into the project file they’re working in from Office products, decreasing the
need to bounce between platforms and systems.
• Built-in encryption and immediate backups. Each file stored within the NetDocuments platform is not only individually
encrypted, but also instantaneously backed up to the cloud in case data is ever compromised.
• Anywhere, any device access. A cloud-based platform, NetDocuments can be accessed anywhere, ensuring the team
can do their work whenever from wherever, maximising productivity.
Security Controls

Cybersecurity continues to be a growing


concern for IT administrators and
business professionals alike as they take steps
to protect the company from sensitive data
breaches.
Spend less time searching and more time doing.
Professionals are handling dozens, if not hundreds of
documents a day.

• Document access rights: Using a View, Edit, Share and Admin


(VESA) model, NetDocuments makes it easy to give the right level
of access to the right users.

• Encryption Management: NetDocuments individually encrypts each


file stored within the platform. Encryption keys can be managed by
either NetDocuments or by the customer.

• Data Loss Prevention (DLP): Administrators can use DLP policies to


restrict file actions such as downloads, printing and sharing.
Targeted Research and Development

While broad solutions like Microsoft’s SharePoint address general professional needs, NetDocuments is 100%
focused on delivering a single platform that supports business professionals and departments. This means all
research and development efforts at NetDocuments are focused on providing additional workflow solutions
that benefit a business team’s unique needs including email management, document set creation and extended
collaboration tools.

Teams can effortlessly save and organise email Teams using SetBuilder no longer spend hours
content on any device directly from their Outlook compiling documents. Instead, they simply drag-and-
system with ndMail, helping them beat inbox overload. drop final documents into a set outline and publish a
single, hyperlinked PDF right within NetDocuments.

ndThread keeps teams connected with quick, secure, CollabSpaces gives teams intuitive, need-to-know
work-anywhere direct messaging and document control over project-centered files. A CollabSpace
annotation. ndThread also automatically stores provides a secure way to share content within
communications to help teams stay aligned with ethical NetDocuments with external users without risk or delay.
obligations while remaining productive.
Top 5 Ways IT Benefits from NetDocuments

1. No hidden costs. Budget conscious IT teams appreciate the low-overhead


NetDocuments offers companies. As a native cloud solution, NetDocuments not
only removes any maintenance costs for on-premises software and hardware, but
also reduces IT effort spent maintaining the system.

2. Streamlined desktop deployment. If policy allows, the platform can be


integrated into software deployment packages and configured to auto-update,
further reducing the need for maintenance support from IT.

3. Integration with Microsoft Active Directory. Managing credentials is a time-


consuming piece of any IT team’s workload. That’s why as a Microsoft
Partner, NetDocuments integrates directly with Microsoft Active Directories,
enabling single sign-on and making user management a breeze.

4. Supports zero-trust security models. As zero-trust security models become


commonplace, having a system that supports these efforts is increasingly
important. NetDocuments allows IT administrators to manage access rights,
place ethical walls, and prevent certain actions on files from a centralised location.

5. Monitor behaviours in NetDocuments from familiar systems. NetDocuments


offers open APIs that integrate directly with SIEM servers so IT can monitor user
behaviours from familiar systems and flag suspicious actions quickly.
Teams are unique. Content management systems should
fit their needs, not the other way around.
Teams work across departments and outside of your organisation on hundreds, if not thousands, of documents a day.
Their needs are unique and require functionality specifically built for workflows in order to protect your sensitive
data without impeding productivity. NetDocuments is specifically built to help your team solve the challenges
they face daily without burdening IT.

To learn more about NetDocuments and how we can help support your IT team,
contact us at +44 (0)20 3455 6770 or visit www.NetDocuments.com.

www.NetDocuments.com
+44 (0)20 3455 6770

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