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Enquiry Letter

The document provides information about the format and structure of an enquiry letter. It includes: 1. An enquiry letter is a formal letter written to request details about something the sender is interested in, such as a product, course, or vacation. It must include the sender's contact information and details of the item being inquired about. 2. The standard format includes the sender and recipient's address, date, subject, salutation, body paragraphs with the purpose and enquiry details, concluding paragraph, complimentary closing, and sender's name and signature. 3. Two sample enquiry letters are provided as examples. The first inquires about online classes and the second about tour packages in South

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339 views3 pages

Enquiry Letter

The document provides information about the format and structure of an enquiry letter. It includes: 1. An enquiry letter is a formal letter written to request details about something the sender is interested in, such as a product, course, or vacation. It must include the sender's contact information and details of the item being inquired about. 2. The standard format includes the sender and recipient's address, date, subject, salutation, body paragraphs with the purpose and enquiry details, concluding paragraph, complimentary closing, and sender's name and signature. 3. Two sample enquiry letters are provided as examples. The first inquires about online classes and the second about tour packages in South

Uploaded by

Prince
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© © All Rights Reserved
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ENQUIRY LETTER

Introduction
An Enquiry letter is a formal letter, written to enquire and get details regarding something that a person is interested
in. It could be written with respect to an item that a person is interested in buying, a course that a person wants to
study, a vacation trip that a person wants to go on, etc. As the sender of an Enquiry letter needs information about
something, the enquiry letter must mention the contact details of the sender where the said information has to be
sent. It must contain the particulars of the thing enquired about. It must also list down all the aspects of the thing
about which the sender wants the detailed information.
 
Format of Enquiry letter
The Format of an Enquiry Letter is as follows –
1. Sender’s address: Include email and phone number, if required.
2. Date: Below address. Leave one space or line.
3. Receiver’s address
4. Subject of the letter
5. Salutation (Sir / respected sir / madam)
6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)

SAMPLES OF ENQUIRY LETTERS

1..You are interested in taking online classes/tuition from www.studyonline.com, a reputed provider of online classes
in New York. Having found the site’s information inadequate, write letter enquiring various details regarding the
functioning of the classes that you intend to avail from. You are Min Ein, Yu Shang, Beijing.

1
House no-121/32,
Bliss Gardens
Yu Shang, Beijing

12 March 2011

Manager
Study Online
6/7, Yellow Street
New York- 333333
Sir/Madam
Subject: Inquiry about online classes

I am pursuing a regular course in Business Management from York University, Beijing but due to personal reasons I
missed a large portion of the course. I have been cheered to hear that your education establishment is providing
online classes for this course and that there are thousands of satisfied students who are availing your service around
the globe.

First of all, I would like to know the exact way how classes are provided. As I am a part time worker, I would like to
attend the classes only after four in the evening. If that is fine, next I would like to know what kind of a computer I
should have. At present I have a COMPAQ laptop with camera and headphones, all working. Apart from this, I have
all the notes and other materials for the entire course.

Kindly tell me the course fee and the modes of payment acceptable to you. Can I avail any provisions for crash
courses? Do you also have faculty who can take my classes after Midnight, Beijing time? I am looking forward to an
early reply.

Yours sincerely

2.Write a letter to the Tours Manager,  Ashoka Tours and Travels, Bangalore, seeking information regarding the tour packages
offered by the company. You are Mr. Ajay Mittal from Chandigargh, Punjab, who is planning to visit all the holy places of South
India with your aged mother and father for a month’s time this September.

1/1, Mittal’s Villa


Rani Bagh – ChandigarhPunjab – 555555
12 March 2012

Tours Manager
Ashoka Tours and Travels
Kalasipalayam North – Bangalore
Karnataka – 777777

Sir/Madam
Subject – Seeking information about your tour packages

I am greatly pleased to be told about your tour agency by a friend of mine who recently availed your service for a trip to Ootty
and Kodaikanal. I am planning to take my aged parents on to a visit to all the Hindu temples and Churches, especially the
Church of St. Philomina in Mysore and Meenakshi Temple in Madhurai, for a week’s time. Apart from the holy places, we also
wish to visit Thekkadi and backwaters in Kerala and Ootty in Tamilnadu.

Kindly tell me the details regarding the places you cover in your pilgrim packages. What is your mode of transport. We prefer
hygienic buses or cars with working air conditioners. We would be alright with three star or five star stay in just a single room
with television and cable connection. We wish to be provided with strictly vegetarian breakfast but welcome fish or chicken for
lunch and dinner/supper. Besides, inform us the details of your charges for stay, food and travel, all separately. Looking forward
to an earliest reply,

2
Yours truly
Mr. Ajay Mittal

Questions for Practice


1. You are Druv Gupta, 12/B, Ashok Vihar, Delhi. Write a letter of inquiry to Extra Marks Coaching, 1, Mount Road, Pitampura,
inquiring about the courses offered by the institute, timing, fee, teachers, etc.

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