Date ____________________

UNIT 1 DIGITAL DOCUMENTATION

(ADVANCED)
I. Multiple Choice Questions.

1. _____________ styles are used to format graphics and text frames, including
text wrap, borders, backgrounds and columns.

a. Border b. Frame c. Table d. Text

2. If you _____________ styles, and then change the base style then all the ______
styles will change as well.

a. link, linked b. copy, copied c. edit, edited d. None of these

3. In the Load Style dialog box, ___________option loads the paragraph and the
character styles from the selected document into the current document.

a. Page b. paragraph c. overwrite d. text

4. To add a new image to the Gallery, you can click on the _____________ button.

a. New image b. Add image c.New theme d. Add theme

5. By dragging any ___________ handle you can increase or decrease the _________
of the image diagonally.

a. Corner, size b. top, depth c. Side, quality d. corner, quality

6. Which of the following is not a type of text wrapping option?

a. Wrap off b. Optimal wrap c. Page wrap d. Wrap

7. To delete a template, ______________ on a template in the Templates Window

and select delete.

a. Right-click b. Left-click c. Double-click d. None of these

8. In the hierarchy of headings, the lower - level headings pertain to ___________ and
____________.

a. section, sub-sections b. headings, sub-

c. both (a) and (b) d. None of these

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9. Which of the following templates cannot be created using the Wizard?

a. Fax b. Letters c. Database d. Agenda

10. The structure line displays the elements for entries in the level number

a. # b. & c. % d. @
11. After adding the data source, you need to specify the salutation. The selected
salutation will be displayed in the _______________ pane.

a. Salutation b. preview c. Display d. None of these

12. In the Mail Merge dialog box, you can select the ___________ option if you want to
save the merged documents.

a. File b. Edit c. View d. Format

13. The grey color in the TOC reminds us that the text has been generated _______

a. Manually b. automatically c. Both (a) and d. None of these

(b)
14. Prerna is a student of class X. Her teacher has asked her to create a document on
‘Women Empowerment’. She has written the text and also added relevant images in
her document using Writer. But she has realized that the paragraph will look better if
the images are placed around the text. Name the feature of Writer she can use to
get the desired result.

a. Placing image b. Wrap text c Positioning image d. Closing text

15. Prashant is a writer. He has just completed writing his book using Writer software.

Now he wants to add a page which will contain the title of each chapter and its
respective page number. Suggest the feature that can be used to do this task.

a. Mail merge b. Templates c Styles d.Table of contents

16. When you apply a ____________, you apply a group of formatting effects together
in one single step.

a. Effect b. style c Template d. format

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17. In a document, __________ refers to the vertical or horizontal placement of a
graphic in relation to the chosen anchor point.

a. Arrangement b. anchoring c Alignment d. text wrapping

18. A_________ is a model that you use to create other documents.

a. Template b. document c Design d. form

19. To repeat the graphic across the entire background area, we need to select option in
word processor

a. Tile b. Position c Stretch d. Area

20. ___________ is particularly useful when creating a watermark or when wrapping
the image in the background in a document.

a. Transparency b. Fill c Filters d. Crop

21. _______________ include fonts, alignment, borders, background, number formats
(for example, currency, date, number) and cell protection in document.

a. Cell style b. Numbering style c. Paragraph style d. Page style

22. ____________ controls how graphics are stacked upon each other or relative to the
text.

a. Arrangement b. Alignment c Anchoring d. Wrapping

23. Millennium University is organizing a reunion meet for their alumnae students. For
this purpose, university wants to send the invite to all these students with their
different addresses. Which feature of the Word Processor, should be used by
university to accomplish the task?

a. Mail merge b. E –mail c Templates d. Data source

23. Prisha is a book editor. She wants to change the indentation of all paragraphs,
and change the font of all titles in the book. Which feature she should use to
make the task easy?

a. Style b. Templates c Table of content d. Consolidating

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24. Gaurav has inserted an image in a document. He wants to remove the unwanted
area of the image. Which option of the word processor should he use to
complete the task?

a. Clip Art b. Cut c Crop d. Contrast

25. ___________ means removing a part from a picture staring from its boundary.

a. Deleting b. Cropping c Removing d. Resizing

26. Template is a __________ document based on which one can create a new
document.

a. Blueprint b. printed c Suggested d. copied

27. Grouping drawing object can be used for which of the following?

(a) Combining drawing objects as one (b) Resizing

(c) Adding more drawing objects (d) none of these

28. The data in the data source are organized in

a. ext form b. image form c. Tabular form d. paragraph form

29. The select tool is present under which tool bar?

a. Image toolbar b. Drawing toolbar c. Standard toolbar d. none of these

30. A custom style displays _________ styles.
a. Text (b) conditional c. HTML d. user defined
31. The Show Changes dialog box has which of the following settings?

a. Data b. Comment c Views d. All of these

32. Rishabh wants to make a professional resume. He tried many a times but the end
result was not satisfactory as he did not know what all points should be there
and in which order. Which one of the following in Writer would you suggest
him, so that his problem is solved?

a. Template b. Form c Worksheet d. Format

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33. Surbhi wants to create a flowchart in order to show the steps involved in a problem,
in a document. She has to make it using Writer document, but she is not sure how
to make those shapes required in the flowchart. Suggest her the toolbar from
the following, under which she can find those shapes.

a. Standard toolbar b. Drawing toolbar c Status bar d. Layout bar

34. Rohan works in the printing department of a fashion magazine. They have a huge

list of subscribers who has registered for getting this magazine delivered to them
through post. They have to make stickers containing the address of the subscribers
of the fashion magazine to be pasted on the envelopes containing the magazine.
Which of the following under Mail Merge Main document should they use for the
same?

a. Letters b. Lists c Labels d. Documents

35. Which one of the following is a feature of a word processor?

a. OLE b. Auto adjusting c Auto coloring d. CUI interface

36. The shortcut key combination for center alignment is ___________.

a. Ctrl + E b. Ctrl + T c Ctrl + R d. Ctrl + N

37. __________ refer to a set of formats consisting of fonts, font colors, font sizes
and paragraph formats.

a. Fonts b. Styles c Formats d. Texts

38. A mathematical symbol in an equation can be inserted:-

a. Insert b. Symbol Mathematics

c. Insert Special Character d. None of the above

39. Which of the following is not a type of main document to be used in Mail merge?

a. Certificates b. Letters c Envelops d. Labels

40. Which feature in word processor enables you to surround a picture or diagram with
text?

a. Crop image b. Text wrap c. Compress image d. Compress text

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41. There are _______ handles around a selected picture.

a. 5 b. 6 c. 7 d. 8

42. The information like current page number, total number of pages and number of

Pages are displayed on

a. Menu bar b. status bar c. Horizontal ruler d. none of these

43. Inderjeet wanted to add his company’s logo at the top of the page and page
number at the bottom of each page of his document. Which option he should
use to get the desired result?

a. Header and footer b. Head and foot

c. Top and bottom d. Comment and note

44. Priya bought a study material for preparation of the forthcoming examination.
But she finds a faint picture, i.e. logo of the publication at the background of
every page. Which effect is mentioned in the given context?

a. Copyright b. Watermark

c. Logo design d. Background image

45. A new style can also be created in Writer by pressing which of the following
key combination?

a. Shift + F12 b. Shift + F11 c. Shift +Ctrl + F11 d. Ctrl + F11

II. Fill in the blanks:

1. _Paragraph_____ can be used to break continuous text to one or more sentences.

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2. Paragraph group is available under _page layout________ tab.
3. Default tab stop position is __0.5’’______.
4. _Header___ can be used for inserting information at the top of each page
automatically.
5. Header option is available under __header_______ & ___footer____group in Insert
Tab.
6. _Footer________can be used for inserting information at the bottom of each page
automatically.
7. The Footer option is available under _header_________ & __footer______ group in
the Insert Tab.
8. __Styles_______or _style sets_____re customized options for creating professional
documents with minimum efforts.
9. You can change styles by using the __style__________ group under the Home tab.
10. Templates or document templates refer to a sample fill-in-the________ document.
11. Creating a new document based on a _template______ can save you
_time___ and __effort___ because all the work it takes to design the document has
already been done.
12. Page & Section breaks can be used to separate a document into sections.
13. Using page breaks, you can create different pages.

14. A section break controls the formatting_______ of the document content that

precedes it, until it reaches another section break.

15. To see a section/page break, click the show/hide button.

16. After selecting the text you need to click the _grow font____in the Font group to

make the font size larger than the current font size.

17. To remove the character formatting, select the text and click on clear formatting in

the Font group.

18. On selecting sentence case the first character in the first word of the selected

sentence will be converted to Capital Letter.

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19. On selecting capitalize each word the first character in all the words of the selected

sentence will be converted to Capital Letter.

20. Embedding an object makes it part of the document while linking an object does
not includes the object file_____________ into the document files.
21. Readers trying to access the linked object must also have direct access to a
separate file that forms that object.
22. Clip Art can help in making a document look colourful and presentable.
23. Clip Art is available under the clip art option of the Illustrations group in the Insert
Tab.
24. To search for a picture, place the cursor before the text, click Insert Tab,
and click Picture under Illustrations.
25. After you have inserted the picture, you can wrap the text by using the wrap text
option.
26. To open an embedded document, double-click on it.
27. Embedded objects cannot be printed.
28. When you embed objects in a document, you may have trouble emailing it because
the size of the document increases significantly.
29. You can insert lines, basic geometric shapes, arrows, equation shapes, flowchart
shapes, stars, banners, and callouts using the shape option.
30. Symbol option is available under the symbols group in the Insert tab.

III. Answer the following questions:-

Q1. How to insert an image the in header section of document?

Ans: Try inserting a picture or a clipart into the header using the Picture and Clip Art option
under Insert Group.

Q2. What do you mean by footer in word processor? Which type of data can footer
contain?

Ans : Footers are text or images included at the bottom of the page and may repeat in all
pages of the document. For example, you can include the name of the text book using the headers
and the page numbers using the footer option. This makes the document look neat and organized.

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Q3. How to set header and footer of word processor document?

Click on the option Footer in the Header & Footer group under Insert tab on the Ribbon.

Q4. What do you mean by Styles or Style sets in word processor?

Ans : Styles or Style sets are pre-defined or customized options used for creating good
looking professional documents with least efforts.

Q5. How to apply styles on word processor document?

Ans : To use list of styles, locate the Style group under Home tab. If you would like to view
the list of style sets available, point to Style Set under Change Styles option.

Q6. What do you mean by Template in word processor?

Ans : Templates or document templates refer to a sample fill-in-the-blank document that can
help in saving time. Usually templates are customized documents that may have sample content,
themes, etc. For example, if you want to create a resume you can use a resume template and
modify only the sections that require changes

Q7. How to use templates in word processor document?

Ans : Go to File > New. You will be displayed with different types of templates. For example,
if you would like to create a letter, you can select the Letters option under Office.com Templates
section.

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Q8. List 4 websites to download templates for word processor?

• office.microsoft.com/templates

• www.thepapermillstore.com

• openoffice.blogs.com/openoffice/templates/

• www.docstoc.com

Q9. What are the benefits of using template?

Ans : Creating a new document based on a template can save you time and effort because all
the work it takes to design the document has already been done. You may use the templates that
come with word processing software, or downloading templates created by other people, or you
can also create and save your own templates for future use

Q10. How to save a new template?

Ans : First you can create the template as a normal document and then click on File >Save
As, and give the template a name

Q11. How to use template created by someone in word processor?

Ans : To use the template, click on the File > New. Go to My templates and then select
template to which you want to see in your document.

Q12. What is the use of Page break and Section break?

Ans : Page and Section breaks can be used to separate a document into sections. A page
break can be inserted anywhere in a document to force the end of a page and the beginning of a
new one.

Q13. How to separate a section in a document?

Ans : Click on the option Breaks in the Page Setup group under Page Layout tab on the
Ribbon

Q14. Write some benefits of Section Break in word processor.

Ans : Section breaks add flexibility to formatting your document. Using them, you can create
different headers and footers, different footnote numbering, change the layout of columns, change
page borders for different pages, and even change page layouts in the same document! Using
section breaks is like having minidocuments in one large document. A section break controls the
formatting of the document content that precedes it, until it reaches another section break.

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Q15. How can someone see section/page break in a document?

Ans : To see a section/page break, click the Show/Hide button on the Home tab in the Paragraph section.
The section/page breaks are displayed in your document.

Q16. What do you mean by Character formatting?

Ans : If you are creating a textbook with scientific content, you need to use special
formatting for some characters. Character formatting can be applied to a single character or word.

Q17. List some options to make changes to a character or word.

Ans : Font Face - to change font style, Font Size - to change text size, 13 Grow Font - to make
the font size larger than the current font size by the specified point, Shrink Font - to make the font
size smaller than the current font size by the specified point, Strikethrough - to make a strike
through the middle of the selected text., Subscript - to make the selected text lower than the normal
text position, Superscript - to make the selected text higher than the normal text position, Clear
Formatting - to clear the character formatting (such as Bold, Italics ,Underline, font face & size,
superscript & subscript etc.) of the selected text, Text Highlight Colour - to ch the background
colour, Font Colour - to change the colour of the text, Change Case - to change the text case to
capital letters or small letters.

Q18. How to use character formatting options in word processor?

Ans : First you must select the concerned word or group of words. Under the home tab,
Select required option in Font group.

Q19. List options available under Change Case option in word processor?

Ans : Sentence Case: the first character in the first word of the selected sentence will be
converted to Capital Letter (Uppercase). Lowercase: the selected text will be converted to Small
Letters (lowercase). UPPERCASE: the selected text will be converted to Capital Letters
(UPPERCASE). Capitalize Each Word: the first character in all the words of the selected sentence
will be converted to Capital Letter (Uppercase). tOGGLE cASE: the small letters in the selected text
will be converted into capital letters and capital letters will be converted into small letters.

Q20. Differentiate Linking and Embedding?

Ans : Embedding an object makes it part of the document while linking an object does not
include the object file into the document files. Readers trying to access the linked object must also
have direct access to the separate file that forms that object. That may mean they have to have
access to your hard drive in order to see the linked object.

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Q21. What do you mean by Clip Art?

Ans : Clip Art can help in making a document look colourful and presentable. Clip arts are
pre-defined images available for use in documents. For example, if you would like to create a
greeting card for your friend, you can use clip arts such as balloon, flowers, etc. along with text
message.

Q22. List some websites that have free clip arts.

Ans : • www.openclipart.org, • www.pdclipart.org, • wwrw.clker.com, •

www.freeclipartnow.com, • www.wpclipart.com

Q23. How to insert a clip art in document?

Ans : Click on the option Clip Art in the Illustrations group under Insert tab on the Ribbon.

Q24. How to insert a picture into document?

Ans : Click Insert Tab, and click Picture under Illustrations group.

Q25. How to use wrap text option?

Ans : (OpenOffice writer) Once you have inserted the picture, you can wrap the text by using
the Wrap Text option under Text section of the Insert Tab after double-clicking on the picture. (MS-
Word) Select the picture then select the Text Wrapping dropdown arrow in the Arrange group under
the Format tab.

Q26. List all word wrapping options available in a word processing software.

Ans : In line with text, Square, Tight, Through, Top and Bottom, Behind Text, In front of Text

Q27. How to insert an Object in word document?

Ans : Click Object under Text section in Insert tab. 14 16 Note: 1. The embedded objects
cannot be printed. 2. The person opening your document must have the relevant software loaded
on their computer to operate the embedded file. 3. If you embed an object, the size of your
document increases significantly and this may cause problems in emailing the document as an
attachment. 4. If you link an object, the person opening that document must have a direct
connection to the original file location of the object. 5. If you would like to edit the embedded
document, double-click on it. It will automatically open it for editing using respective application.

Q28. List some shapes available in word processor.

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Ans : Lines, basic geometric shapes, arrows, equation shapes, flowchart shapes, stars,
banners, and callouts

Q29. How to insert shape in word processor?

Ans : Click on the option Shapes in the Illustrations group in Insert tab on the Ribbon.

Q30. List some special characters and symbols available in word processor?

Ans : Currency sign of a different country, copyright or trademark symbols.

Q31. Define Apache Open Office Writer.

Ans : Apache OpenOffice Writer is the word processor component of the OpenOffice
package. It is free and is available for a variety of Operating Systems including Windows, Linux,
FreeBSD and Solaris. It is capable of opening and saving documents in a variety of formats.

Q32. What do you mean by paragraph?

Ans : Using paragraphs you can break continuous text to one or more sentences.

Q33. How to automatic align and space paragraph in Word Processor?

Ans : Click on Paragraph group under Page Layout tab on the Ribbon

Q34. How to set tab stop position in word processor?

Ans : Click on Tabs button after clicking on Paragraph group under Page Layout tab on the
Ribbon

Q35. How to set the initial tab stop position value in word processor?

Ans : You can set the initial tab stop position value from the default value (0.5”) by
specifying the new value under Default tab stops in Tabs window.

Q36. What do you mean by header in word processor? Which type of data does header
contain?

Ans : Headers are text or images included at the top of the page. They usually contain important
information such as company or department name, logo, page numbers, name of the author, etc.
separated from the work or actual document area.

Q37. How to set header and footer of word processor document?

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Ans : Click on the option Header in the Header & Footer group under Insert tab on the
Ribbon.

Q38. How to insert Page Number in Header section of word processor document?

Ans : You can insert the page number at any position within the header area by selecting the
alignment option under Page Number.

Q39. How to change the number format for page numbers in word document?

Ans : You can change the number format for page numbers by clicking Format Page
Numbers under Page Number options

Q40. How to insert date and time in word document?

Ans : You can insert date and time by clicking the Date & Time option available under Insert
Group. You can also choose the date and time format from the available formats

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UNIT 2 ELECTRONIC SPREADSHEET

(Advanced)
I. Multiple Choice Questions.

1. In the Subtotal dialog box, the _____________ box is used to select the column on
which you want to add the Subtotal to.

a.group by b. consolidate by c. filter by d. update by

2. In order to group sheets, while holding the _________ key, click on the Sheets tab
you want to group.

a. Alt b. Shift c.Ctrl d. Tab

3. The comments that are added while creating a scenario is displayed in the ________
while using scenario.

a. Preview pane b. navigator box

b. Comment window d. none of these

4. In Goal seek dialog box, in the _____________ we enter the reference of the cell that
contains the value to be changed.

a. Variable cell b. changing cell

b. modifying cell d. replacing cell

5. Default name of first scenario created in Sheet1 of Calc is ___________.

a. Sheet_1_Scenario b. Sheet_Scenario_1

b. Sheet1_Scenario_1 d. None of these

6. In case, another user is trying to save the shared worksheet and resolve conflicts,
a message is displayed that the shared spreadsheet file is ____________ due to
merge in progress.

a. Stopped b. locked

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b. Both (a) and (b) d. None of these

7. ___________ is used in between the cell reference in a formula.

a. : b. , c. Both (a) and (b) d. @

8. Internally for each recorded macro, some code is generated, which is stored inside

_____________ and ____________ clause.

a. Sub, End Sub b. Section, End Section

b. Function, End Function d. None of these

9. To create a hyperlink to a webpage, FTP server of Telnet connection, click on the

_____________ Icon.

a. Internet explorer b. Internet (c)

b. hyperlink d. document

10. Aparna has made four spreadsheets containing marks of 5 subjects of all the

students of her class. She has to prepare a sheet that contains the total marks of

all the subjects of her class. Name the option that can be used to perform this task.

a. Subtotal b. Average c. Goal Seek d. Scenario

11. Priya, Ravi and Suresh are working in the accounts department of an advertising
Company. They handle different set of clients. Now they are collaborating to create a
Spreadsheet for maintaining records of all their clients combined together. Which
Option should they use so that they all can work simultaneously in the sheet?

a. Add document b. Share document

b. Combine document d. none of these

12. Which function cannot be performed through Subtotal in a Spreadsheet?

a. sum b. Product c. Average d. Percentage

13. Scenarios are tool test for ____________ questions.
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a. Auto b. Goal Seek c. What-if d. Drop Down

14. It refers to a cell or a range of cells on a worksheet and can be used to find the

values or data that is required for a formula to calculate.

a. Row b. Column c. Auto sum d. Cell reference

15. __________, totals/adds data arranged in an array—that is, a group of cells with
label for columns and/or rows. Which one step must be followed before using the
Subtotal Option?

a. Consolidate b. Rename Data

b. Filter Data d. Subtotal

16. A ______ hyperlink contains the full address of the destination file or web page.

a. Relative b. absolute c. Mixed d. address

17. Which of the following is more elaborate form of Goal Seek?

a. Subtotal b. Scenario c. Solver d. Consolidate

18. _________ means combining data in a spreadsheet from different worksheets into

master worksheet.

a. Hyperlinks b. Consolidating c. Linking d. Filter

19. A/An__________ link will stop working only if the target is moved while a
__________ link will stop working only if the start and target locations change
relative to each other.
a. Absolute, fixed b. Relative, absolute
b. Absolute, relative d. Permanent, absolute
20. A table is a set of data elements that is organized using a model of vertical
________ and horizontal ____________.

a. Rows, tables b. columns, rows

c. rows, columns d. forms, reports

21. The cell reference in a spreadsheet for cell range B2 to F15 is _____________.

a. B2.F15 b. B2; F15 c. B2:F15 d. B2-F15

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22. Hema is a chartered accountant. She used to maintain the accounts in a spread
sheet on everyday basis. There are number of steps which she needs to follow
every time. Can you suggest a feature of spreadsheet through which she can
perform these tasks quickly without repeating the steps every time?

a. Record changes b. Track changes

c. Goal seek d. Using macros

23. Raj has created a worksheet where he has added all the information of his
employees. He wants every employee to go through the worksheet and update
their address and phone number, if required. He also would like to know the
changes done by his employees. Which feature of Spreadsheet he should enable to
see the changes made by his employees?

a. Macro b. Link workbook

c. Change worksheet d. Track changes

24. Sunita is making a project in spreadsheets. Her friend has told her how to rename
a spreadsheet as it will help her identify the worksheet data easily. She was very
excited and told the same to her brother. Her brother told her that in spreadsheets
(OpenOffice.Org), a worksheet can be renamed using __________ ways.

a. 2 b. 3 c. 4 d. 1
25. __________ allows multiple users to view, edit and change in a spreadsheet.

a. Opening b. Reviewing c. Sharing d.Collaborating

26. Which of the following is the correct formula to find the sum of the values present
in cells B1 to B5 and C6?

a. Sum (B1, B5, C6) b. = Sum(B1 : B5)

c. = Sum(B1 : B5 & C6) d. Sum(B1 : B5, C6)

27. According to Open Office Calc which of the following is not a What-if analysis tool?

a. Conditional formatting b. Scenarios

c. Goal seek d. Solver

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28. Table of contents feature makes all the entries automatically as _________.

a. Table b. row c. column d. hyperlinks

29. Arguments in macros are passed as ____________.

a. Values b. functions c. work d. All of these

30. The address of the active cell is displayed in

a. Formula bar b. active box

c. Name box d. the active cell itself

31. Shalini is working in a school. She is the class teacher of VIII B. She has to enter
the subject marks and grades of all students of her class in a worksheet. While
entering the marks and grades, she has to scroll up again and again to the row
where all subject names are entered, in order to avoid any mistakes in her entries.
This process is consuming a lot of her time. Help her by letting her know one such
tool by which she can fix the fields row from the following and continue with her
work without wasting much time.

a. Fix row b. Fix column c. Freeze panes d. Freeze all

32. Dinesh found that the data which he needed for analyzing and to make a decision
is present in different locations. But these scattered data needs to be combined
together and placed at a single place for present and future use. Which of the
following feature can Dinesh use for this purpose?

a. Consolidating data b. Combining data

c. Placing data d. Segregating data

33. Manya has created a spreadsheet using Calc, to find the average of the values
in a range of cells. She wants to use a function, so that it is calculated

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automatically and also she can copy the same formula for other range of cells.
Which of these functions will give the correct result?

a. AVG b. Average c. Mean d. None of

these

34. C10 in a worksheet represents

a. C Column and 10Row b. C Row and 10Column

c. Name of the workbook d. Name of the worksheet

35. Calc allows us to represent our data graphically by using ___________.

a. Graphs b. images c. Charts d. drawings

36. Ctrl + P in Calc is used to

a. print the active worksheet b. Paste a worksheet

c. Add a new worksheet d. Paste a formula in a worksheet

37. Which of the following is a correct formula for finding the sum of all
numbers present in cell A1 to A5?

a. =Sum (A1: A5) b. Sum (A1: A5)

c. =Sum (A1 to A5) d. =Sum (A1,

38. To rename a worksheet, you can also ____________ on the sheet tab.

a. click b. double click c. Triple click d. scroll

39. Amit is very confused when it comes to integer subtraction. He is trying to solve
a question. What should be subtracted from – 9 to get – 5? Sanya suggested
him to use one interesting feature of spreadsheet to find the answer where he
can enter – 9 in a cell and required answer in another and spreadsheet will do
the rest. Which feature of spreadsheet is mentioned in the given context?
a. Calculation b. Goal seek

c. Scenario d. Macros

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40. Seema wants to copy a formula from a cell and use it somewhere else. At the
same time, she doesn’t want the cell reference used in the formula to change,
instead it should be fixed. Which cell reference would you suggest her to use
in the formula?

a. Relative reference b. Mixed reference

c. Absolute reference d. Correct reference

41. Rajiv was asked to highlight the cells with green color where the value entered
is either greater than or equals to 120 in the worksheet containing thousands
of data. Which feature of Calc should be used to get the work done within
seconds?

a. Conditional formatting b. Filtering

c. Sorting d. simple formatting

II. Fill in the blanks:

1. Automatic Calculation of formulas is one of the most powerful features of
electronic spreadsheets.
2. Auto sum is used for adding the values given in cells automatically without
writing the formula.
3. AutoSum option is available in editing group under the Home tab.

4. Auto sum automatically selects the values around the cells either horizontally or
vertically.
5. Conditional formatting allows you to change the formatting (font color, border,
shading) of the cells based on the values in it.
6. Conditional formatting is available under styles group in Home tab.
7. When you freeze a row, entire row remains constant.
8. Freeze Panes option is available under window group in view tab.
9. The panes are formed where cursor is placed.
10. To insert a vertical page break, select the row below where you want to insert the
page break.

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11. To insert a horizontal page break, select the column to the right of where you want
to insert the page break.
12. The Breaks option is available under page set up group in the Page Layout tab.
13. To return to Normal view after you finish working with the page breaks, you need
to click Normal in the Workbook views group under the View tab.
14. Spread sheet software provides various page layout options for organizing pages
using the workbook View.
15. Margins option is available under page set up group in the view tab.
16. Two types of page orientations are portrait & landscape.
17. Different types of views are available under views group in the View tab.
18. The five types of views available are Normal, page layout, page break,
preview, full screen and custom views.
19. The custom views helps you to view a selected area of a workbook.
20. Assigning names to cells in a worksheet help you to quickly locate specific cells.

21. The Define Name option is available under define names group in the
formulas_tab.
24. A chart is a graphical representation of data, in which the data is represented by
symbols, such as bars in a bar chart, lines in a line chart, or slices in a pie chart.
25. The three tabs that are available after inserting the chart in the spreadsheet are
design, layout and format.

26. Sort helps you arrange the selected data either in an ascending or descending
order.

27. Using filter you can extract data based on some conditions.
28. Sort option is available in sort & _filter group under the Data tab.
29. Filter option is available __ sort & filter group under the Data tab.
30. Switch Windows option is available in switch windows option under
windows group under the View tab.
31. Linking cells from different worksheets /spreadsheetshelps you to summarize
data from different sources.
32. Linking data helps you help to keep informationup to date_without editing at
multiple locations.

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33. Share Workbook option is available in share workbook option under changes group
under the review tab.

34. Shared workbooks don’t allow merging cells, conditional formatting &
insserting pictures/graphs.

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III. Answer the following questions:-

Q1. Define Auto sum option in spreadsheet?

Ans : Autosum is used for adding the values given in cells automatically without writing the
formula to perform the operation. Note: Autosum automatically selects the values around the cells
either horizontally or vertically. You can also select the cell values that you want to perform

addition

Q2. What is the use of Sum function in spreadsheet?

Ans : Sum is one of the functions available in the spread sheet to perform addition of selected numbers in
the sheet.

Q3. How to use Auto sum option?

Ans : AutoSum option is available under Editing Group in the Home tab

Q4. What do you mean by conditional formatting?

Ans : Conditional formatting allows you to change the formatting (font color, border,
shading) of the cells based on the values in it. This feature would be very useful if you were working
on a profit and loss spreadsheet, or a temperature variance spreadsheet, or a marksheet. You could
highlight cells that have values are greater than a defined rule with one color and those less than

another with a different color.

Q5. State any four formats that can be control with Conditional formatting.
Ans : You can control the following formats:
• Number format
• Font, font style, and font colour (but not font size)
• Fill colour and fill pattern
• Border colour and border style (but not border thickness)

Q6. How to apply conditional formatting in spreadsheet?

Ans : Click on Conditional Formatting option available under Styles group in the Home tab

Q7. List options available under conditional formatting.

Ans : Highlight cells rules, Top/Bottom rules, Data Bars, Color Series, Icon Sets,

New(Custom) Rule

Q8. What do you mean by freezing rows or columns?

Ans : Freezing rows and columns is another helpful feature in a spreadsheet. When you are
dealing with a huge amount of data that spans several rows or columns, you may want the headers
to remain constant (frozen) while you scroll through the data so that you can see the identifying
names of the rows/columns
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Q9. What do you mean by hiding rows and columns?
Ans : Sometimes you have data in rows and columns which are needed for formulas or
charts, but you do not want the data to be visible. A very handy feature of a spreadsheet is the
ability to hide a row/column that is not to be shown to the end user. The data in hidden row/column
is available for calculations though not visible!

Q10. How to hide/unhide rows or columns?

Ans : Click on Format option available under Cells group in the Home tab and then click on
Hide & Unhide > Hide/Unhide Rows/Columns. Note: Alternatively, you can select the row/column,
right click and select Hide.

Q11. How to freeze rows or columns?

Ans : In order to freeze rows or columns click on Freeze Panes option available under
Window group in View tab.

Q12. List options available in Freeze Panes.

Ans : Freeze Panes, Freeze First column, Freeze Top Row

Q13. How can someone use Page Break Preview option?

Ans : On the View tab, in the Workbook Views group, click Page Break Preview.

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Q14. How to reset (add/remove) page break?
Ans : Click on Breaks down arrow under Page Setup group in the Page Layout tab. Then
click Insert / Remove Page Break option

Q15. How to get the normal view of worksheet?

Ans : Click Normal in the Workbook Views group under the View tab.

Q16. List various page layout options for organizing pages in worksheet?
Ans : • Margins, • Orientation, • Page headers and footers, • Hide or display grid lines, • Size
of the page, • Define the print area, • Specify the background

Q17. How to set layout options for organizing pages in worksheet?

Ans : Click on Page Layout option under Workbook Views group on View tab.

Q18. How to set margins of worksheet?

Ans : Click on Margins option under Page Setup group

Q19. List types of orientation available for the worksheet. How to set Orientation?
Ans : You can set the orientation of the page to either Portrait or Landscape by clicking the
Orientation option under Page Setup group in the Page Layout tab

Q20. How to set the size of the page?

Ans : You can set the size of the page by clicking the Size option under Page Setup group in the Page
Layout tab.

Q21. How to specify the area to be printed?

Ans : You can specify the area to be printed by selecting the area and then clicking Print
Area option under Page Setup group in the Page Layout tab

Q22. List 5 types of views for the purpose of viewing the outcome of the sheet
while printing.
Ans : There are five types of views available in the spreadsheet. • Normal View - The default
view of the spreadsheet application is the Normal. It’s a collection of cells arranged in the work
area. • Page Layout – You can select the Page Layout view in order to quickly fine tune a worksheet
that contains many charts or huge amounts of data and achieve professional looking results. • Page
Break Preview - This option is similar to the Page Layout option except you can set the area that is
to be set as a page after inserting page break. • Custom Views - If you would like to view selected
areas of a document, you can use the custom view option. For example, if you would like to point
out certain row and column, you can add that to the Custom view. • Full Screen - Selecting this
option makes the workbook cover the entire screen. All tabs are hidden from view. To get back the
tabs, click on File> Restore.

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Q23. List options available for arranging multiple windows.
Ans : Tiled, Horizontal, Vertical, or Cascade

Q24. How to arrange multiple windows?

Ans : Click Arrange All button in the Window group. An Arrange Windows dialog box
appears

Q25. How to open a new workbook window?

Ans : Click the New Window button on the View tab, in the Window group

Q26. What is the benefit of assigning name for a cell / range of cells?
Ans : You can assign names to cells in a worksheet and use it for quickly locating specific
cells by entering the names.

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Q27. How to define a name for range of cells?
Ans : you can select Define Name under Defines Names group in the Formulas tab.

Q28. What is the use of chart in spreadsheet?

Ans : A chart is a graphical representation of data, in which the data is represented by
symbols, such as bars in a bar chart, lines in a line chart, or slices in a pie chart. A chart can
represent tabular numeric data, functions or some kinds of qualitative structures.

Q29. How to create a chart in worksheet?

Ans : After selection of data click on the chart type that you want from Charts group under
the Insert tab

Q30. List some of the elements which are displayed by default with a chart.
Ans : 1. Chart Area of the Chart 2. Plot Area of the Chart 29 3. Data Points that are plotted in
the chart 4. Horizontal and Vertical Axis in the chart 5. Legend of the chart 6. Chart and Axis Title
used in the chart 7. Data Label for identifying details of data point in the chart.

Q31. List three additional tabs available on the Ribbon, once you insert a chart in the
spreadsheet?
Ans : You can edit the chart, its design, layout and formatting using the three tabs available
Design, Layout and Format. You can change the chart type, chart options etc. in the Design tab.
You can give the titles etc. in the Layout tab. You can set the borders, colors and size of the option
under Format tab.

Q32. List some chart types available in worksheet.

Ans : Bar charts: A bar chart (horizontal bars) emphasizes the comparison between items at
a fixed period of time. This chart type also includes cylinder, cone, and pyramid subtypes. Column
charts: A column chart, unlike a bar chart to which it is often compared, emphasizes variation over
a period of time. This chart type also includes cylinder, cone, and pyramid subtypes Line charts: A
line chart shows the relationship of the changes in the data over a period of time. Pie charts: Pie
charts contain just one chart data series. A pie chart shows the relationship of the parts to the
whole. Area charts: An area chart shows the relative importance of values over time. XY (Scatter)
charts: Scatter charts are useful for showing a correlation among the data points that may not be
easy to see from data alone.

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Q33. What do you mean by sort and filter option in spreadsheet?
Ans : Sort is a feature that helps you arrange the selected data either in an ascending or
descending order. Filter is a feature used for extracting particular data using some conditions.

Q34. How to sort data in spreadsheet?

Ans : Select the data to be sorted and then click on Sort option under Sort & Filter group in
the Data tab.

Q35. How to filter data in spreadsheet?

Ans : Click the Filter option available under Sort & Filter group in the Data tab. Before
applying a filter you have to select the data along with the header.

Q36. List all options available under sort data.

Ans : Sort Smallest to Largest, Sort Largest to Smallest, Sort by Color.

Q37. How to link cells from different worksheet?

Ans : Click on Switch Windows option under Window group in the View tab

Q38. How to share the spreadsheet?

Ans : Click on Share workbook option under Changes group in the Review tab. Note: Most
spreadsheet software automatically turn off some features in shared workbooks. This is to simplify
the workbook since multiple people can be working on the file at the same time. For example,
shared workbooks don’t allow merging cells, conditional formatting, or inserting
pictures/graphs/etc.

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Unit 3 RDBMS
I. Multiple choice questions.
1. A DBMS allows different user application programs to concurrently access the
_____________.
a. Same database b. different

c. different database d. none of these

2. Databases available on the database servers are accessed through

command line or graphic user interface tools referred to as ______________.

a. back-ends b. front-ends

c. intermediate d. interfaces

3. A _____________ is the actual text or numerical amount or date that you put in
while adding information to your database.

a. Record b. data c. value d. entry

4. RDBMS is based on the relational model introduced by

a. Henry b.E.F.Codd c. Both (a) and (b) d. None of

Ford these
5. Primary key can be of three types: ______________, single field primary key and
multi-field primary key.

a. Auto number b. auto name c. auto field d. auto select

6. ________________ will restrict the amount of data that each data item or
value can hold.

a. Data type b. Data size c. Data length d. Data width

7. The _____________ data type stores serialized Java objects.

a. var binary b. varchar c. Other d. big int

variable
8. Reports are used to produce formatted summaries of the data contained from one
or more tables or queries in a ___________ format.

a. Printed b. prepared
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c. presentation d. possible

9. The bottom half of the Table Design window displays the ______________ for the
field type you have selected.

a. Field types b. field properties

c. field output d. field design

10. Multiple fields can be selected by holding the ___________ key while selecting the
fields.

a. Ctrl b. Alt c. Shift d. Tab

11. A query is a statement that gives you ___________ data according to your
conditions and specification.

a. Conditioned b. Sorted

c. Filtered d. Closed

12. A foreign key is linked to the primary key of the _______________.

a. Same table b. different table

c. Both (a) and (b) d. None of these

13. The ____________ data type stores both date and time.

a. DateTime b. Timestamp

c. Datestamp d. DateAndTime

14. Sonali has created a table to store the details of the registered dealers of her
company. She has created all the fields as per the requirement. For entering
phone number, she is not sure which data type can be used. Suggest the best data
type from the following options for storing phone numbers.

a. Boolean b. Varchar (c)

c. Integer d. Float

15. Ragini has created a table named Student_Details in order to store all the details
of the student of her class. She has added the following fields: Admission_No,
Student_Name, Birth_Date, Address, Joining_Date, Mother_Name, Father_
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 Date ____________________
Name. Out of the following fields, which field can be selected as primary key as
the entries in it will be unique?

a. Admission_No b. Birth_Date

c. Student_Name d. None of these

16. Database servers are referred to as _______________.

a. front-ends b. back-ends

c. clients d. model

17. A table is a set of data elements that is organized using a model of vertical
___________ and horizontal ____________.

a. Rows, tables b. columns, rows

c. rows, columns d. forms, reports

18. Akshat wants to store huge amount of information about his firm in a database.
Which type of table organization would be most suitable for this purpose?

a. Rows, tables b. columns, rows

c. rows, columns d. forms, reports

19. Which of the following is not a good choice as a field name for a database?

a. Emp_Id b. Emp_dept

c. 1 _ Emp d. Emp_ name

20. Which of the following is not an object of a database?

a. Report b. Forms c. Query d. Functions

21. Reports are generally used to show the data in ___________ form.

a. Printed b. chart c. Both (a) and d. None of

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(b) these
22. Aanya is making a table in Access to store data of all the employees working in
her organization. She has decided on the various information that she needs to
store in that table. She also has to have a field in which only unique data can be
entered. Out of the given fields suggest the best field suitable that can be used
as a primary key, so that it can accept only unique data.

a. Emp_name b. Emp_dept c. Emp_number d. Emp_DOB

23. When primary key constraint is applied on one or more columns, then it is known as

a. composite primary key b. foreign key

c. Composite foreign key d. connecting key

24. Naina has created a database of all the employees working in her organization.
But these entries were done randomly. Her boss wants the entire list in
ascending order of employee Id. She can do this by using which of the following
tool in DBMS?

a. Ordering data b. Sorting data

c. Presenting data d. Referring data

25. A _________ is the basic building block of any database that helps us to create a
framework for storage of data.

a. Form b. query c. table d. report

26. Rajiv has created an employee table and made Emp_No, as the primary key, so
that it can accept only unique values for each record. At the same time, he
wants to have one more field that can behave like a primary key. Which of the
following type of key can serve the purpose?

a. Foreign key b. Candidate key c. Unique key d. None of these

II. Fill in the Blanks:

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1. A table is a set of data elements that is organized using a model of vertical
columns and horizontal rows.
2. A column is a set of data values of a particular simple type, one for each row of
the table.
3. A row/record_____ represent a single, data item in a table.

4. Data types are used to identify which type of data we are going to store in the
database.

5. A primary key is a unique value that identifies a row in a table.

6. Types of languages used for creating and manipulating the data in the
Database are DDL & DML.
7. A DDL is a standard for commands that define the different structures in a
Database.
8. A DML is a language that enables users to access and manipulate data in a
database.
9. A query language(non-procedural, procedural) is a part of DML involving
information retrieval only.

10. A popular data manipulation language is SQL(Structured Query Language).

11. Common DDL statements are create, alter and drop.

12. Table is the basic building blocks of a database.
13. To design a table, you need to select create table in design view option available
under Tasks.
14. A form helps the user to systematically store information in the database.
15. A form enables users to view, enter, and change data directly in database objects
such as tables.
16. To create a form you need to select forms option available under database
section.
17. A database is an organized collection of data.
18. A DBMS is a software package that can be used for creating and managing
databases.

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19. A RDBMS is a database management system that is based on the relational
model.
20. Three popular DBMS software are oracle, Microsoft SQL server & Microsoft
Access.
21. A query is helps to collect specific information from the pool of data in the
database.
22. Select statement retrieves zero or more rows from one or more database tables or
database views.
23. Insert statement is used to add one or more records to a database.
24. Update statement is used for modifying records in a database.
25. Delete statement is used to remove one or more records in a database.
26. Create statement is used for creating a database or a table in any RDBMS
Software.
27. A report is used to generate the overall work outcome in a clear format.
28. To create reports you need to select use wizard to create report option available
under Tasks.

III. Answer the following questions:-

Q1. What do you mean by database management system?

Ans : A database management system is a software package with computer programs that
controls the creation, maintenance, and use of a database. It allows organizations to conveniently
develop databases for various applications.
Q2. Write 4 names/examples of database management system.
Ans : Oracle, IBM DB2, Microsoft SQL Server, Microsoft Access, PostgreSQL, MySQL,
FoxPro, and SQLite.
Q3. Define 2 ways to organize data in a computer
Ans : Data can be organized into two types: • Flat File: Data is stored in a single table.
Usually suitable for less amount of data. • Relational: Data is stored in multiple tables and the tables
are linked using a common field. Relational is suitable for medium to large amount of data.
Q4. What do you mean by Database Servers?

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Ans : Database servers are dedicated computers that hold the actual databases and run only
the DBMS and related software. Database servers are also referred to as Back-ends.
Q5. What do you mean by client-server model?
Typically databases available on the database servers are accessed through command line
or graphic user interface tools referred to as Frontends; database servers are referred to as Back-
ends. Such type of data access is referred to as a client-server model.

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 Date ____________________
Q6. What do you mean by RDBMS?
Ans : A relational database management system (RDBMS) is a database management
system that is based on the relational model as introduced by E. F. Codd, of IBM’s San Jose
Research Laboratory.
Q7. How is data organized in a RDBMS?
Ans : Data in a relational database management system (RDBMS) is organized in the form of
tables
Q8. What do you mean by relational model?
Ans : The relational model for database management is a database model based on first-
order predicate logic, first formulated and proposed in 1969 by Edgar F. Codd. In the relational
model of a database, all data is represented in terms of tuples, grouped into relations. A database
organized in terms of the relational model is a relational database
Q9. What is the purpose of relational model?
Ans : The purpose of the relational model is to provide a declarative method for specifying
data and queries: users directly state what information the database contains and what information
they want from it, and let the database management system software take care of describing data
structures for storing the data and retrieval procedures for answering queries.
Q10. List the data types used in a DBMS /RDBMS.
Ans : Data types in OpenOffice base is broadly classified into five categories: • Numeric
Types • Alphanumeric Types • Binary Types • Date time • Other Variable types
Q11. List and define data types available in Numeric Data type.
 Boolean
 Tinyint
 Smallint
 Integer
 Float etc.
Q12. List and define data types available in Alpha numeric type category in Open Office
database.
Char, varchar, longvarchar and varcharignorecase.
Q13. What is the purpose of Binary data types?
Ans : Binary data types are used for storing data in binary formats. Binary data types in a
database can be using for storing photos, music files, etc. In general, files of any format can be
stored using the binary data type.
Q14. List and define data types available in Binary type category in Open Office
database?
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 Date ____________________
Binary, varbinary and longvarbinary.
Q15. What is the purpose of binary data types?
Date time data types are used for describing date and time values for the field used in the
table of a database. Date time data types in a database can be using for storing information such as
date of birth, date of admission, date of product sale, etc.
Q16. List and define data types available in Binary type category in Open Office
database.
Date, Time and Timestamp.
Q17. What is the purpose of Object data type?
It stores serialized java objects.
Q18. Define Foreign key.
Ans : If primary key column(s) of a table exists in some other table, in second table that
column(s) known as foreign key.
Q19. Write the purpose of foreign key?
Ans: Foreign key helps to join two or more tables to fetch related record(s).

Q20. What do you mean by Parent table and Child table.

Ans : Table which contains Primary key column(s) known as Parent table and table which
contains corresponding Foreign Key column(s) known as child table
Q21. State the relationship and difference between a primary and foreign key.
Ans : A foreign key identifies a column or set of columns in one (referencing) table that
refers to a column or set of columns in another (referenced) table.
Q22. Define types of languages used for creating and manipulating the data in the
Database.
Ans : In a database you can define the structure of the data and manipulate the data using
some commands. There are two types of languages for this task. These are: • Data Definition
Language (DDL) - A data definition language or data description language (DDL) is a standard for
commands that define the different structures in a database. DDL statements create, modify, and
remove database objects such as tables, indexes, and users. Common DDL statements are
CREATE, ALTER, and DROP. • Data Manipulation Language (DML) - A data manipulation language
(DML) is a language that enables users to access and manipulate data in a database. The goal is to
provide efficient human interaction with the system.
Q23. List and define DML commands.
Ans : • SELECT statement - Retrieval of information from the database. • INSERT statement -
Insertion of new information into the database. • DELETE statement - Deletion of information in the
database. • UPDATE statement - Modification of information in the database.

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Q24. Write the name of popular data manipulation language.
Ans : A popular data manipulation language is Structured Query Language (SQL). This is
used to retrieve and manipulate data in a relational database.
Q25. Define 2 types of Data Manipulation Language (DML).
Ans : There are two types of DML: • Procedural: The user specifies what data is needed and
how to get it • Nonprocedural: The user only specifies what data is needed. This is easier for the
user but may not generate code as efficient as that produced by procedural languages.
Q26. What is the file extension for databases created using OpenOffice.Org Base?
Ans : .odb

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Q27. List any three file formats that can be managed using OpenOffice.Org Base.
Ans : *.odt – This file format is used by OpenOffice.org Writer application for creating
documents. This is the counterpart of .doc extension of MS Word. *.ods – This file format is used by
OpenOffice.org Calc application for creating spreadsheets. This is the counterpart of .xls extension
of MS Excel. *.odp – This file format is used by OpenOffice.org Presentation application for creating
presentations. This is the counterpart of .ppt extension of MS Powerpoint.
Q28. Write the name of 2 options available to create table using OpenOffice.Org Base.
Ans : (i) Create Table in Design View… option available under Tasks Pane - Specify the field
name and data type of the field to be created by selecting the appropriate type available under Field
type dropdown list. (ii)Use Wizard to Create Table… option available under Tasks Pane – Step by
Step approach to create table. Useful for a new user.
Q29. What do you mean by Form?
Ans : A Form provides the user a systematic way of storing information into the database. It is an
interface in a user specified layout that lets users to view, enter, and change data directly in
database objects such as tables.
Q30. Write steps to create a Form?
Ans : 1. To create a form, Click on Forms option located under Database section 2. Click Use
Wizard to Create Form… option under Tasks group. The Form Wizard dialog box appears
Q31. Which option someone can use to insert the contents in the table in a separate
form?
Ans : You can select the option Add Subform if you need to insert the contents in the table in
a separate form
Q32. What do you mean by filtering records?
Filtering means that the query uses criteria you provide it to hide some data and present
only what you want to see.
Q33. What do you mean by Query?
Ans : A query is to collect specific information from the pool of data. Queries are commands
that are used to define the data structure and also to manipulate the data in the database. A query
helps us join information from different tables and filter that information.

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Q34. What do you mean by Select command?
Ans : A SELECT statement retrieves zero or more rows from one or more database tables or
database views. In most applications, SELECT is the most commonly used Data Manipulation
Language (DML) command.
Q35. Explain 2 optional clauses of SELECT .
Ans : The SELECT statement has many optional clauses: • WHERE specifies which rows to
retrieve. • ORDER BY specifies an order in which to return the rows.
Q36. Write steps to create Query.
Ans : 1. In order to execute queries click on the Queries option available on the left side
under database section, 2. click Create Query in SQL View
Q37. Write the name of menu item to type and execute SQL commands.
Ans : To type and execute SQL commands, click on Tools menu > SQL menu item.

Q38. Write the SQL commands to answer the queries based on Fabric table.
FabricID Fname Type Disc
F001 Shirt Woolen 10
F002 Suit Cotton 20
F003 Tunic Cotton 10
F004 Jeans Denim 5
F006 Shorts Cotton 7

a. To insert the following record (“F005”, “Kurta”, “Woolen”, 5)

Ans : insert into Fabric(“FabricID”, “Fname”, “Type”, “Disc”) values(‘F005’, ‘Shirt’, ‘Woollen’,
‘5’);

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b. To display only those fabric whose disc is more than 10.
Ans : Select * from Fabric where Disc > 10;

c. To display those records whose type is ‘Woollen’

Ans : Select * from Fabric where Type = ‘Woollen’;

d. To modify the fabric shirt by increasing discount by 10

Ans : update Fabric set Disc = Disc + 10 where Fname = ‘Shirt’;

Q39. (a) Write command to create table named ‘BOOK’ with following fields:

Char(4)
Bname Varchar(15)
Author Varchar(20)
Price Decimal
Ans : create table BOOK( BookID char(4), Bname Varchar(15), Author Varchar(20), Price Decimal

(b). Identify the primary key of the Book Table, also mention the suitable reason for
choosing it as a Primary Key.
Ans : BOOKID id the primary key of the Book table. BookID can’t be same for two books as

primary key doesn’t allow to enter duplicate value.

(c) Write 2 properties of primary key. Also write reason behind declaring primary key.
2 properties of Primary key - Primary key is a field /column which can’t contain (i) duplicate
values null value(blank). The main purpose of creating primary key is to fetch / select a record
uniquely out of multiple records from a table. Primary Keys are also indexed in the database,
making it faster for the database to search for a record.

(d) Differentiate between

(i) char and varchar data type
Ans : char - Stores exactly the length specified by user. Pads with trailing spaces for shorter strings. varchar -

Stores up to the specified length. No padding (Same as long var char)

(d) Differentiate between

(ii) DDL and DML
Ans : DDL - A data definition language or data description language (DDL) is a standard for
commands that define the different structures in a database. DDL statements create, modify, and
remove database objects such as tables, indexes, and users. Common DDL statements are
CREATE, ALTER, and DROP. DML - A data manipulation language (DML) is a language that enables
users to access and manipulate data in a database. The goal is to provide efficient human
interaction with the system. Common DDL statements are SELECT, INSERT, UPDATE, DELETE.
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Q40. Define:
(i) Database
A database is an integrated collection of data records, files, and other objects. A database is
an organized collection of data. You can visualize it as a container of information. A database can
have one or many tables.

(ii) Table
A table is a set of data elements (values) that is organized using a model of vertical columns
(which are identified by their name) and horizontal rows. Each table in a database contains
information about one type of item / entity. It is a 2-Dimentional structure where you can store data
in rows and columns. A collection of similar records creates a table. A table has a defined number

of columns, but can have any number of rows.

(iii) Row/record
Row/Record/Tuple is a set of information (made up of fields) stored in your table. Row
represents a single, data item in a table. It is horizontal subset of a table. Each row in a table
represents a set of related data, and every row in the table has the same structure. For example :

different values of each student in a table is a record.

(iv) Column
Column/Field/Attribute is actual text or numerical amount or date that you put in while
adding information to your table. A column is a set of data values of a particular simple type, one
for each row of the table. It is vertical subset of the table. For example : Name of student is a
column of table.

Q41. What do you mean by Report?

Ans : A report is used to generate the overall work outcome in a clear format.

Q42. Write name of option to create report?

Ans : Click on Use Wizard to Create Report… option available under Tasks.

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UNIT 4
WEB APPLICATIONS & SECURITY
I. Fill in the blanks

1. The option in Microsoft Windows XP used for helping users with physical disabilities
and to reduce repetitive strain is StickyKeys.

2. Sound Sentry is designed to help users with auditory impairments.

3. The High Contrast option in Microsoft Windows XP is designed to assist people

with vision impairments.

4. SerialKeys is designed to assist people that have difficulty using a keyboard or

a mouse.

5. The acronym for LAN is Local Area Network.

6. Three types of Wired Internet Connectivity are Dial-Up, DSL & Cable Internet
Access.

7. Three types of Wireless Internet Connectivity are 3G, WiMax & Wi-Fi.

8. Instant messaging (IM) is a form of communication over the Internet that offers an
instantaneous transmission of text-based messages from sender to receiver.

9. Computer System, Internet Connection, Speaker/headphone & Web Camera are

required for audio and video conferencing.

III. Answer the following questions:-

Q1. What do you mean by Computer Accessibility?

Ans : Computer Accessibility refers to the user friendliness of a computer system for
all, regardless of their disability. This is mainly a software issue.

Q2. What do you mean by Assistive Technology?

Ans : When a combination of hardware and software, it enables a person with a

disability or impairment to use a computer. It is known as Assistive Technology.

Q3. Write about types of impairment that impact computer usage?

Ans : There are numerous types of impairment that impact computer usage. These
include:

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 Cognitive impairments and learning disabilities, such as dyslexia, attention deficit-

hyperactivity disorder (ADHD) or autism.

 Visual impairment such as low-vision, complete or partial blindness, and color

blindness.

 Hearing impairment including deafness.

 Motor or dexterity impairment such as paralysis, cerebral palsy, or carpal tunnel

syndrome and repetitive strain injury.

Q4. Which option / window helps to customize the keyboard, display, or mouse
function in Windows?

Ans : Accessibility Options in Control Panel window.

Q5. Write steps to launch accessibility options in Windows.

Ans : Click Start > Control Panel > Accessibility Options.

Q6. List 3 accessibility options related to keyboard.

Ans : Sticky Keys, Filter Keys, Toggle Keys

Keyboard Tab under Accessibility Options Dialog Box

Q7. Define Sticky Keys, Filter Keys, and Toggle Keys.

Ans : StickyKeys is an accessibility feature to help computer users with physical

disabilities, but it is also used by others as a means to reduce repetitive strain. StickyKeys
allows the user to press and release a modifier key, such as Shift, Ctrl, Alt, or the Windows
key, and have it remain active until any other key is pressed.

FilterKeys is a feature of Microsoft Windows. It is an accessibility function that tells the

keyboard to ignore brief or repeated keystrokes, making typing easier for people with hand
tremors.

ToggleKeys is also a feature of Microsoft Windows. It is an accessibility function which is

designed for people who have vision impairment or cognitive disabilities. When
ToggleKeys is turned on, computer emits sound cues when the locking keys (Caps Lock,
Num Lock, or Scroll Lock) are pressed. A high sound is emitted when the keys are
switched on and a low sound is emitted when they are switched off.

Q8. List 2 accessibility options related to sound.

Ans : SoundSentry and ShowSounds

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Sound Tab under Accessibility Options Dialog Box

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Q9. Define Sound Sentry and Show Sounds accessibility options.

Ans : SoundSentry is designed to help users with auditory impairments.

SoundSentry generates visual warnings, such as a blinking title bar or a flashing border,
whenever the computer generates a sound.

ShowSounds instructs applications that convey information by sound, to also provide

information visually, through text captions or informative icons.

Q10. List 2 accessibility options under Display tab of “Accessibility options” Dialog box.

Ans : 1. Use High Contrast and 2. Cursor Options

Q11. Define High Contrast and Cursor accessibility options.

Ans : High Contrast is an accessibility feature to assist people with vision

impairment. You can change the size and color of fonts and the background for ease of
viewing.

Cursor Options is also an accessibility feature that assists people with vision impairment
by changing the blink rate and width of the cursor.

Q12. Define MouseKeys accessibility option.

Ans : MouseKeys is an accessibility feature that assists people who have difficulty
using a mouse. This option uses the keyboard (especially numeric keypad) as a pointing
device instead of a mouse.Mouse Tab under Accessibility Options Dialog Box

Q13. Define “General Tab” accessibility option.

Ans : This tab enables you to configure accessibility options for all users.

Q14. Define “Serial Keys” accessibility option.

Ans : SerialKeys is an accessibility feature that assists people that have difficulty
using a keyboard or a mouse (or both). They can use special devices such as Sip, Puff and
Breath Switches to provide input to the computer through Serial Ports.

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Q15. What do you mean by Computer Network?

Ans : A computer network is a collection of computers and other hardware

components interconnected by communication channels (cables or satellites) that allow
sharing of resources and information.

Q16. List 2 computer networking architecture.

Ans : 1. Peer-to-peer (P2P) Architecture and 2. Client-Server Architecture.

Q17. What do you mean by P2P architecture?

Ans : Networks in which all computers have an equal status are called peer to peer
networks. Generally in such a network each terminal has an equally competent CPU.

Q18. What do you mean by Client-Server architecture?

Ans : Networks in which certain computers have special dedicated tasks, providing
services to other computers (in the network) are called client server networks. The
computer(s) which provide services are called servers and the ones that use these services
are called clients.

Q19. List 2 types of Computer Network.

Ans : 1. Local Area Network (LAN) 2. Wide Area Network(WAN)

Q20. Define LAN.

Ans : A local area network (LAN) is one which connects computers and devices in a
limited geographical area such as home, school, computer laboratory, office building, or
closely positioned group of buildings. Usually local area networks offer very high speeds
and are used for connecting computers and peripherals such as printers, scanners, etc.

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Q21. Define WAN.

Ans : A wide area network (WAN) is one which covers a broad area (i.e., any network
that links across metropolitan, regional, or national boundaries). The Internet is the most
popular WAN, and is used by businesses, governments, non-profit organizations,
individual consumers, artists, entertainers, and many others.

Q22. What do you mean by Internet?

Ans : The Internet is a global system of interconnected computer networks that use
the standard Internet protocol suite to serve billions of users worldwide. It is a network of
networks that consists of millions of private, public, academic, business, and government
networks.

Q23. List 4 advantages of Internet.

Ans : 1. widely used by students, educational institutes; scientist and professionals

to gather information for research and general information

2. Businesses use the Internet to access complex databases such as financial database
3. Helps in maintaining contact with friends and relatives who live across different
locations via Internet chatting systems and email software
4. Becoming a major source of entertainment for the general public.

Q24. What do you mean by WWW?

Ans : World Wide Web (WWW or W3) is a system of interlinked hypertext documents
accessed via the Internet. With a web browser, one can view web pages that may contain
text, images, videos, and other multimedia, and navigate between them via hyperlinks.

Q25. Define Web Browser.

Ans : Web Browser is a software used to view Web sites and acts as an interface
between the user and the World Wide Web.

Q26. Define Web Server.

Ans : A Web server is a computer that stores web sites and their related files for
viewing on the Internet.

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Q27. List 4 advantages of Computer Networking.

Ans : 1. Data Sharing: One of the most important uses of networking is to allow the
sharing of data. Users can send text files, spread sheets, documents, presentations, audio
files, video files, etc. to other users.

2. Hardware Sharing: Hardware components such as printers, scanners, etc. can also
be shared. For example, instead of purchasing 10 printers for each user, one printer
can be purchased and shared among multiple users thus saving cost.
3. Internet Access Sharing: You can purchase a single Internet connection and share it
among other computers in a network instead of purchasing multiple Internet
connection for each computer. This is very commonly found in Internet café
(browsing centres), schools, colleges, companies, etc.
4. Usage of network based applications: Such as web browsers, email clients, chat
application, audio & video calling, etc is another advantage.

Q28. List 5 Internet Service Providers (ISP).

Ans : Bharat Sanchar Nigam Limited (BSNL), Airtel, MTS, Vodafone, Tata Docomo.

Q29. What do you mean by ISP?

Ans : An Internet service provider (ISP) is an organization which provides you with
access to the Internet via a dial-up (using modem) or direct (hard wired) or wireless
connection.

Q30. What do you mean by Modem?

Ans : A modem is a device that converts digital computer signals into a form (analog
signals) that can travel over phone lines. It also re-converts the analog signals back into
digital signals. The word modem is derived from its function Modulator/DEModulator.

Q31. List 3 Wired Internet Connectivity technology.

Ans : Dial-Up, DSL, Cable Internet Access.

Q32. List 3 Wireless Internet Connectivity technology.

Ans : 3G, WiMax, WiFi.

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Q33. Define Dial-up Internet Connectivity technology.

Ans : Dial-up Internet access is a form of Internet access that uses the facilities of
the public switched telephone network (PSTN) to establish a connection to an Internet
service provider (ISP) via telephone lines using a device called MODEM. Users dial a
particular number provided by the ISP and gain access to the Internet.

Q34. Define DSL.

Ans : Digital subscriber line(DSL) provide Internet access by transmitting digital data
over wires of a local telephone network. DSL service is delivered along with wired
telephone service on the same telephone line. On the customer premises, a DSL filter
removes the high frequency interference, enabling simultaneous use of the telephone and
data transmission. For using a DSL connection, you need a DSL modem and a
subscription.

Q35. Define cable internet access.

Ans : Cable Internet Access is a form of broadband Internet access that uses the
cable television infrastructure. Cable Internet Access is provided through existing cable TV
networks; this is similar to DSL that is provided over existing telephone lines.

Q36. Define 3G.

Ans : 3G, short for 3rd Generation is a set of standards used for mobile devices and
mobile telecommunication services and networks. High-Speed Downlink Packet Access
(HSDPA) is 3G mobile telephony communications protocol that allows higher data transfer
speeds and capacity. If support for 3G is available on your mobile phone, you can
subscribe to the 3G connectivity with your ISP in order to get high speed Internet
connection on your phone.

Q37. Define WiMax.

Ans : WiMAX (Worldwide Interoperability for Microwave Access) is a wireless

communications standard designed to provide mobile broadband connectivity across
cities and countries through a variety of devices. WiMAX is a long range system, covering
many kilometres and is typically used where DSL or Cable Internet Access cannot be used;
this could be difficulty in laying out cables for home or offices located in remote locations
but need access to the Internet.

Q38. Define Wi-Fi.

Ans : Wi-Fi is a popular technology that allows an electronic device such as

computers or mobile phones to exchange data wirelessly over a network, including high-
speed Internet connections. Wi-Fi devices such as personal computer, smartphones, video
game console, etc. can connect to a network resource such as Internet through a device
called the Wireless Access Point (WAP). Wi-Fi is used where cables cannot be run (such as

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old buildings, outdoor areas) to provide network and Internet access. Wi-Fi can also be
used where users require mobile connectivity.

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Q39. Write steps of transferring data over Internet?

Ans : 1. The data is broken up into bits of same sized pieces called packets.

2. A header is added to each packet explaining where the data has come from, where it
should end up and where it fits in with the rest of the packets.
3. Each packet is sent from computer to computer until it finds its destination.
4. At the destination, the packets are examined. If any packets are missing or damaged,
a message is sent asking for them to be re-sent.
5. The packets are now reassembled into their original form.

Q40. How can someone view the list of wireless networks available by using the following
procedure?

Ans : Right-Click on the Wireless Icon in the system tray and Click View Available

Q41. What do you mean by Instant Messaging (IM)?

Ans : Instant messaging (IM) is a form of communication over the Internet that offers
an instantaneous transmission of text-based messages from sender to receiver. Most
instant messaging software include the option for performing file transfers, audio chat,
video calling and conferencing, sharing desktops, etc. apart from standard text chat.
Instant messaging software is widely used for personal and commercial use.

Q42. What do you mean by “Offline Messages”?

Ans : Some instant messaging software allows users to view messages received
when they are not logged on. These are called “Offline Messages”.

Q43. Write an advantage of IM over email.

Ans : Unlike email, instant messaging happens in real-time and the response from
participants can be spontaneous.

Q44. List 5 key features of IM?

Ans : 1. Text Messages can be sent to one or more person (Similar to SMS)

2. Audio calling and conferencing.

3. Video calling and conferencing.
4. File transfers (Not limited to documents, spread sheets, audio files, video files, etc.)
5. Message history (Save messages for future reference).

Q45. List two types of IM software/services.

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Ans : There are two kinds of instant messaging software – application based and
Web based.

Q46. What do you mean by application based IM software? List 5 examples as well?

Ans : Application based instant messaging software is downloaded and installed on

user’s computer. Some of the popular instant messaging software are: Google Talk, Yahoo!
Messenger, Skype, Windows Live Messenger, Rediff Bol.

Q47. What do you mean by web based IM software? List 4 examples as well.

Ans : Web based instant messaging software is accessed using browsers such as
Internet Explorer, Mozilla Firefox, Google Chrome, etc. Some of the popular web based
instant messaging software are: Meebo, Yahoo! Messenger for the Web, MSN Web
Messenger, IMO.

Q48. Write few lines about Google Talk.

Ans : Google Talk is an instant messaging service that provides both text and voice
communication developed by Google Inc. Google Talk can also be used for making video
calls and to view updates from GMAIL mailbox. Google Talk is free and is available as
application based (users need to download and install Google Talk application to their
desktops, mobiles or laptops) and web based (users can use Google Talk through a
browser after signing into their Gmail account).

Q49. List some general rules and etiquettes to be followed while chatting.

Ans : 1. Messages should be short and to the point.

2. Always introduce yourself by name if your screen name doesn’t reflect it.
3. Always ask if the other person has time to chat first - regardless of how important
you think what you have to say is, it’s not going to be well received if the recipient is
busy.
4. In a business environment, know exactly what you want to discuss.
5. Typing your messages in uppercase is extremely rude - it’s considered shouting and
very aggressive.
6. Give people time to respond - Multiple questions sent to a recipient before they’ve
had a chance to answer can seem more like an interrogation rather than a
conversation.
7. Wherever possible, give the person you are communicating with your undivided
attention.
8. It’s important to properly end an IM conversation - you may think the chat is over, but
the other person may not.

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Q50. What do you mean by Blog?

Ans : A blog is a discussion style site used by non-technical (or technical users)
users for creating personal web pages. Blogs are similar to an online personal diary and
simple to use.

Q51. List 5 websites that offer blog service.

Ans : www.WordPress.com, www.blogger.com, www.blog.com, www.weebly.com,

www.blogsome.com

Q52. Write some uses/purpose of Blog.

Ans : You can use a blog to convey messages about events, announcements, news,
reviews, etc. Blogs are usually managed using a web browser and this requires active
internet connection. You can also use offline blog software to create content first and later
publish the content when an active internet connection is available.

Q53. Explain the purpose of an offline blog editor.

Ans : If you do not have an active internet connection, you can create blogs using a
blog application and publish the blog whenever internet connectivity is available.

Q54. List 3 offline blog editors.

Ans : Qumana, Windows Live Writer, Blogdesk.

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Q55. What do you mean by online shopping?

Ans : Online shopping is a form of electronic commerce where customers can buy or
sell goods over the Internet. Customers need to have an active internet connection for
viewing goods or services offered by a seller; customers can pay online using a credit,
debit card or by internet banking.

Q56. List 4 Online Shopping websites with their purpose.

Ans : 1. IRCTC(Indian Railway Catering and Tourism Corporation), an online portal

for booking flight and train tickets.

2. Flipkart, an online shopping portal for buying consumer products.

3. EBay, an online portal for buying and selling goods.
4. Redbus, an online portal for booking bus tickets.

Q57. Write 3 benefits of Online Shopping.

Ans : 1. A customer does not have sufficient time to visit stores.

2. Visiting a store is more expensive than purchasing a product online.

3. A product or service that is not available in the local market is available online.

Q58. List any three payment tools to use online transactions.

Ans : Credit Card, Debit Card or by internet banking.

Q59. What do you mean by Internet Security? Also explain the purpose of Internet
Security.

Ans : Internet security is a branch of computer security specifically related to the

Internet, often involving browser security but also network security. Its objective is to
establish rules and measures to use against attacks over the Internet. The Internet
represents an insecure channel for exchanging information leading to a high risk of
intrusion or fraud, such as phishing.

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Q60. List any 3 online threats.

Ans : Phishing, email spoofing, chat spoofing.

Q61. How can someone reduce the risk of online threats?

Ans : Antivirus Software, Antispyware Software, Firewalls, strong passwords, etc.

Q62. List some general guideline for managing strong passwords.

Ans : 1. Keep the length of the password at least 12-14 characters if permitted.

2. Avoid keeping passwords based on repetition, dictionary words, letter or number

sequences, usernames, relative or pet names, etc.
3. Including numbers, and symbols in passwords if allowed.
4. Use capital and lower-case letters.
5. Avoid using the same password for multiple sites or purposes.
6. Avoid using something that the public or workmates know you strongly like or
dislike.
7. Use random password generators if possible.

Q63. List any 1 website to generate random passwords.

Ans : www.strongpasswordgenerator.com

Q64. List some options to secure your data / computer system over network.

Ans : 1. Backup your data: Always keep copies of personal data in additional media such as
compact discs, pen drives, etc.

2. Use encryption software: (Usually available within the operating system) to protect your data from
unauthorized users.
3. Keeping your username and password private: Never save your username or password on
computers that are used in shared environments such as internet café.
4. Read the privacy statement before registering with websites: Read the privacy statement or
policy whenever you register with a website, the statement or policy will include information about
how the website use personal data.
5. Do not share personal information: Your email addressed could be used by unauthorized users to
send you fake or unwanted emails; think twice or thrice before providing information to any website
and decide if it is really necessary.
6. Secure transactions: Information can be tracked and used by un-authorized users often known as
hackers to misuse this information. Again, ensure the website is legitimate and uses secure practices
for performing and maintaining online transactions.
7. Use antivirus and antispyware software: Computers are prone to attacks from software known as
Malware that could harm your computer.
8. Do not immediately respond to mails from unknown users:

9. Clear browser cookies frequently: Cookies are programs that are created on your local computer
when you visit websites. Though cookies are meant for storing data based on your activity performed
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during your earlier visit such as logon details, details of a shopping cart, visited pages in a website,
etc. they could also be tracked by unauthorized users and possibly gain access to your personal
information.
10. Install firewalls: Firewalls could be software or hardware and can assist in keeping a computer and
a network secure. Firewalls analyze the network traffic and determine if the traffic should be allowed
or not.

11.Never install software from unknown sources: As they might not be trustworthy; download only
from well-known or reputed websites.

12. Remove unwanted or unknown software applications: These might have got installed
without your knowledge when you have visited some websites.

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earlier visit such as logon details, details of a shopping cart, visited pages in a website, etc. they could also
be tracked by unauthorized users and possibly gain access to your personal information.

10. Install firewalls: Firewalls could be software or hardware and can assist in keeping a computer and
a network secure. Firewalls analyze the network traffic and determine if the traffic should be allowed
or not.

10. Never install software from unknown sources: As they might not be trustworthy; download only
from well-known or reputed websites.

10. Remove unwanted or unknown software applications: These might have got installed without
your knowledge when you have visited some websites.

Q65. What do you mean by Malware?

Ans : Malware track browsing behavior or transmit personal data from your
computer; programs such as keyloggers could be installed on your computer track and
transmit every key that is pressed on a keyboard (keystrokes) to unauthorized users.

Overview of the download and installation procedure

To download and install Apache Open Office 4.x, follow this checklist:
1. Review the System Requirements for Apache Open Office use.
2. Download and install Java JRE if you need the features that are Java dependent.
3. Download Apache Open Office 4.x.x.
4. Login as administrator (if required).
5. Unpack and install the downloaded Apache Open Office 4.x.x files.
6. Upgrading Open Office for Windows
7. If the current version is 3.x, you can remove it before you upgrade to version 4.x, or keep it
and install 4.x as an additional version.
In the Installation Wizard, do one of the following:
1. To remove 3.x and install 4.x, select *Remove all older product versions*. The startup
group item, desktop icon, and entry in the Add/Remove Programs list will all refer to
4.x.

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2. To have both 3.x and 4.x on your computer, deselect *Remove all older product
versions*. Each version will have its own startup group item, desktop icon, and entry
in the Add/Remove Programs list.
8. If the current version is 4.x, but is older than the point version that you want to install
(for example, you have 4.0.0 but want to install 4.0.1), the older version will be removed and
the later one will be installed. The startup group item, desktop icon, and entry in the
Add/Remove Programs list will all refer to the later version.
9. Run Apache OpenOffice 4.x.x to ensure that the installation was successful.

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RDBMS

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