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User Guide - Responding To A Public Request

Fremantle Ports has transitioned to an Oracle environment requiring all tenders to be submitted electronically through their Oracle Supplier Portal. Registered suppliers can log into the portal to respond to requests, update their details and manage purchase orders. To respond, suppliers search for active negotiations, create a response providing pricing and any required attachments, and submit it for review by Fremantle Ports. Assistance is available by using the message button within requests or contacting the named document contact.

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40 views7 pages

User Guide - Responding To A Public Request

Fremantle Ports has transitioned to an Oracle environment requiring all tenders to be submitted electronically through their Oracle Supplier Portal. Registered suppliers can log into the portal to respond to requests, update their details and manage purchase orders. To respond, suppliers search for active negotiations, create a response providing pricing and any required attachments, and submit it for review by Fremantle Ports. Assistance is available by using the message button within requests or contacting the named document contact.

Uploaded by

jayryansantos2
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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User Guide - Responding to a Public Request

Table of Contents
Overview.....................................................1 Overview
1. Logging into Oracle ................................2 In November 2022 Fremantle Ports
2. Basic Navigation ....................................3 transitioned to an Oracle environment. All
tenders for Fremantle Ports requests must
3. Responding to a request (Negotiation) 4 now be lodged electronically through the
4. Creating a response to an RFx Fremantle Ports, Oracle Supplier Portal.
(Negotiation) .................................................5 Fremantle Ports has introduced the Supplier
5. For Assistance ........................................7 Portal that enables registered suppliers to
easily manager their own accounts.

Once you are registered you will be able to


update contact details, manage purchase
orders, upload invoices and respond to
requests.

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User Guide - Responding to a Public Request

1. Logging into Oracle


Existing Fremantle Ports suppliers:
Please access the RFx through your Oracle Supplier Portal.

Prospective suppliers:
Please register your company via the following link:
https://fa-euxd-
saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=30000000343
1130
Once you are registered, you will be able to sign-in to the Oracle Supplier Portal landing page and
navigate to the RFx.

Field/
Steps Description/Comments
Name

Email Type in your email address

Password 1. Type in your password.

2. Click Sign In.


Sign in
The Oracle Home Page
button
displays.

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2. Basic Navigation
The Oracle home page is your way to access information.

Oracle Home Page

Ref Name Description/Comments

Click the Supplier Portal tab.


Supplier Portal tab
The Supplier Portal App becomes available.

Click the Supplier Portal icon.


Supplier Portal icon
The Supplier Portal dashboard displays.

Home Click the Home icon to return to the home page.


Notifications such as FYI or if something needs to be
Notifications
actioned, for example, expiry of certificates, appear here.
Provides accessibility as well as allowing you to set
Settings and Actions
preferences and sign out.
1. When you click on Settings and Actions, click Sign Out.
Message to confirm that you wish to log on displays.
Sign Out
2. Click Confirm.
Logs you out of Oracle and returns to the log in page.
Similar to the Notifications icon, Things to Finish alerts you
Things to Finish
as an FYI or items that may need to be actioned.

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3. Responding to a request (Negotiation)


Select Supplier Portal using the Icon from the home page and follow steps below;

Ref Name Description/Comments

From the Tasks list on the left-hand side select “View


Task List
Active Negotiations”

Ref Name Description/Comments

In the search criteria select ‘No’ in the “Invitation


Search Criteria
Received” Field

Search Click “Search” tab

The RFx should be displayed in the search results


Search Results
Highlight the line to blue and click the hyperlink RFx#

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This will open the request for viewing

Ref Name Description/Comments

Click Create Response.


Create Response button
The Create Response (Quote #) Overview displays.

4. Creating a response to an RFx (Negotiation)


When you click the Create Response button, the Create Response (Quote #) Overview displays.
Follow the 4 steps below using the blue buttons to navigate through the train stops:

Step 1: Overview

Response Valid Until date • Click on the calendar picker and enter the Response Valid Until
field date.

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Step 2: Requirements

1. Respond to the requirements and complete the Questionnaire.

If there is a discrepancy with the terms, attach the updated document of modified terms (ie
any changes to the contract terms).

Some questionnaires may request attachments.


To attach - click Yes and click the + sign and follow the prompts to browse and upload a
document or attachment.

Step 3: Lines
Some quotation requests may have prefilled lines.

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1. Type the price in the Response Price field.

Step 4: Review

1. Review the details and then click Submit.


2. Click Yes to confirm that you want to continue.
3. Click OK to confirm that negotiation was submitted.
Fremantle Ports will receive notification on the response submission.

5. For Assistance
For questions and assistance, use the blue message button at the top of the request
Or email the named contact in the document

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