By

SMITHA T.K.

Vendor Master (Supplier) Creation:

 Contains all information about the vendor.

 Individual Vendor Master is created for each vendor.
 Contains Vendor’s contact number, details etc.

Vendor Master contains 3 types of data:

1. General Data – Address details

2. Company Code Data – Accounting details
3. Purchasing Data

T-Codes for Vendor Master:

XK01 – Creation
XK02 – Change
XK03 – Display
XK04 – Changes
XK05 – Block
XK06 – Flag for deletion
XK07 – Account Group Change

Path – Logistics – Material Management – Purchasing – Master Data – Vendor – Central

– XK01 (Create)

Vendor

Company Code: H100

Purchase Group: PG11

Account Group: KRED

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Standard Account Group: KRED

It controls

1. What Type of Vendor is this – Domestic Vendor, Import Vendor, One time Vendor
Domestic – Within the Country

Import – From Overseas

One time – Used only for One time

Eg: 50 Vendors – 50 Materials; One among 50 is created as One Time Vendor.

2. It controls Screen Field Settings

3. Number Ranges

Title Company

Name Apexon Electricals Limited

Search

Search term Bengaluru

Address Stree / H No. #675, 5th Cross

Postal Code/City 560076

Country IN Region 10

Language EN English

 General data in the Vendor Master is at the Client Level.

 Will be applicable for all the organizational units.
 In some scenarios, Vendor itself acts as a Customer.

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Reconfiguration (Reconciliation) account – is a GL account (General Ledger account)

Recon account 16000 for Vendor Master

Cash Management Group A1

In Vendor Master GL account is directly assigned.

Payment Data

Payment Terms 0001

Vendor will have many discussions with Purchase department.

There will be an agreement, based on that payment term will be selected.

Condition type – SKTO – During PO creation.

It is an automatic entry

Delivery is completed based on GR.

Conditions

Order currency INR

Terms of Payment 0001

During PO creation, the currency is fetched from the Vendor Master.

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Inco Term: International Commercial Terms – Generally used for Import Vendor.

Agreement between business & Vendor, like who will pay the insurance.

Schema Group of Vendor

3 Types of Pricing Procedure: To maintain some Condition Types (Charges):

1. Domestic Pricing Procedure

2. Import Pricing Procedure
3. STP Pricing Procedure

Tick GR based inv. Verification

This will be fetched in PO in the vendor master.

GR (Goods Receipt) is mandatory.

PR – PO – Once goods supplied – GR – Invoice verification

PO – GR – Invoice – 3 Way Match

PO – Invoice – 2 Way Match

 For Non-Stock Materials GR is not required, Invoice can be created directly

Tick Automatic Purchase Order

Vendor is always created at PO

MKVZ: To see the list of vendors. Need to give the purchase org.

Vendor Master Configuration:

1. Account Group: Define our own account group

2. Screen Field Settings
3. Number Ranges

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1. Account Group: KRED – can have only one number range.

Account group is required to have different kind of vendors for vendor creation.

i. Z001 – Domestic – 4560000

ii. Z002 – Import – 75430000
iii. Z003 – One time – 123450000
iv. Z004 – Service –

BBD (Business Blueprint Document)

 AS is – Current Scenario how business is running

 To be – how the process will be carried out documents.
 BBD starts from Enterprise Structure, then it goes to Material Master.
 Consultants refer to BBD document & start the configuration.

2. Screen Field Settings:

Z001 – Domestic – Pay

Path : SPRO – SAP Ref. IMG – Logistics – General – Business Partner – Vendor –

Control – Define Account Group - Position – KRED

Copy As – Z001 – Enter

General Data:

Name: Domestic Vendor

Number Range: 09

Company Code: H100

One Time Account:

Purchasing Group: PG11

Field Status:

Account Group: KRED

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SMITHA T.K.

3. Number Range
Intervals

Number range No. is D0

Number Range

Account Group: Z001

Change 09 to D0 for Number range

For Testing:

 We need to create one more vendor to test.

 System decides the NR Status.
 Only one number range can be created either Internal or External.

One Time Vendor OTVN

One Time Account Tick OTVN Code: 0000900222

Title Company

One Time Vendor

 Out of 50 Vendors PO can be created for One Vendor, asks for Address,
 But for one time vendor creation address is not required.
 Only One Master Vendor is created among n (50) Vendors.
 We can change the address among 50 vendors during PO creation.

Path:

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SMITHA T.K.

T-Code:

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Purchase Org: TK01; Company Code: H100

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9019039708 www.tagskills.com [email protected]

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Click Enter

Click Enter

Click Enter

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Vendor will be created at Purchase Organization Level & Company Code.

Vendor: 0000900260

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Vendor: 0000900281

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Vendor: 0000900282

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To Change: XK02

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To Display:

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Double click on the Vendor name for the details.

Vendor Master Configuration:

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Change Account Group from KRED to your own & create a vendor name.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Vendor: 0000900261

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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Vendor: 0000900283

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Vendor: 000090287

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SMITHA T.K.

Screen Field Setting:

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To Test:

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Vendor: 0000900284

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Change Number Range from 09 to D0 which is our number range. Save it

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Vendor: 0002410000

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

One time vendor created.

To Create a PO:

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

9019039708 www.tagskills.com [email protected]

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SMITHA T.K.

Disclaimer

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work is vested in TagSkills. Please note and
abide by copyright laws. This presentation is
for educational purposes only, all logos,
photos, and information, etc used in this
Presentation is the property of TagSkills. SAP
is a registered trademark of SAP AG in
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NOT ASSOCIATED with SAP.

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