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Introduction To Spreadsheets

The document discusses spreadsheet terms and concepts, formatting guidelines for spreadsheets, and common business and personal uses of spreadsheets. It provides definitions for key spreadsheet elements like cells, columns, rows, and formulas and explains how spreadsheets can organize and calculate data.

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0% found this document useful (0 votes)
17 views3 pages

Introduction To Spreadsheets

The document discusses spreadsheet terms and concepts, formatting guidelines for spreadsheets, and common business and personal uses of spreadsheets. It provides definitions for key spreadsheet elements like cells, columns, rows, and formulas and explains how spreadsheets can organize and calculate data.

Uploaded by

zakariahazzan100
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Introduction to Spreadsheets o Indicate the source of the data

o Column and row labels explain all the numbers


Spreadsheet Terms: o Make the data easy to read & understand
Active cell- the cell that is currently o Make the important information stand out
selected/highlighted in a spreadsheet, where the data
can me entered • Charts and Graphs should:
Asterisk * is the multiplication symbol o Have a border around them
Cell- Rectangular box, formed by the intersection of a o Have a title that explains the graph
column letter and row number, that can hold numbers o Have a legend that explains the data
or text.
Cell names (sometimes called the cell address) a • Data Tables should:
combination of letters and numbers that identify where o Have Titles that stand out through the use of
the cell is located in the spreadsheet bold and/or color
Column- A group of cells, arranged vertically, o Have data aligned.
labeled with one or more letters, beginning with A o Numbers should be lined up by the decimal
near the top, left corner of the spreadsheet. point to make numbers easier to compare
Editing- making changes in a spreadsheet
Enter/Return- Moves the active cell vertically, one • Color should help the viewer understand the data
row, below (Shift + Enter/Return moves the active • Similar data should be the same color
cell up one row) Advantages of using a spreadsheet
Formula- An equation in a SS that performs a • well organized
calculation; begins with the = (equals) sign • charts and graphs
Function- Predefined formula (example: sum) that is • calculates formulas
built into a spreadsheet, which is used with a range of • not a lot of typing involved
cells • easily creates projections (allows you to
Input line (sometimes called the Formula Bar or answer "what if" Q's)
Entry bar) shows the contents of the active cell; is • easier to organize things
located across the top of the spreadsheet • accuracy
Label- Text in a cell often used to identify data, such • easy to edit
as a row or column heading • appearance is nicer
Pound/number/hash symbol # indicates that the • easier to share it with people
column is not wide enough to display the data. • easier to locate information
Range- A group of adjacent cells, treated as a unit; for Business Uses of spreadsheets
example A2:G9 in which A2 is the first cell in the • Inventory
range, and G9 is the last cell in the range. • See what's selling and what's not
Row- A group of cells, arranged horizontally, labeled • Salaries
with numbers, beginning with 1 near the top, left • Profits
corner of the spreadsheet. • Schedules- employee
Spread sheet (SS)- A computer program that uses a • presentations to sales, profits, etc.
grid of rows and columns to manage and manipulate • keep track of stock values
data, perform calculations, and predict and present • ordering supplies, costs
information. • keep track of taxes
Tab Key- Moves the active cell horizontally, one • track expenses (bills, utilities: water,
column, to the right (Shift + Tab moves the cell to the electric,etc.)
left one column) Personal uses
Title Bar- Horizontal bar, showing the name of the • Personal schedule
open file, worksheet or website. • Calendar
Value- Numbers in a cell; may be used in calculations • Lists
Virgule (forward slash) / is the division symbol • Workout Chart/Weight loss
• Sports Data/ statistics
Spreadsheet Formatting: • Family Budget
• Your spreadsheet should: • Names and Addresses
o Have a title to explain the purpose of the • Event Planning (Lists)
spreadsheet • Taxes
o Include the author/creator of the spreadsheet • School projects
Teacher Uses • Discipline (who stays in at recess)
• Gradesheets • Sign out for classroom library
• Attendance • Classroom helpers chart
• Class Schedule • Track participation grades
• Plan tests, etc.
• Show graphs and examples

A spreadsheet is a computer application that simulates a paper, accounting worksheet. It displays multiple cells that
together make up a grid consisting of rows and columns, each cell containing alphanumeric text, numeric values or
formulas. A formula defines how the content of that cell is to be calculated from the contents of any other cell (or
combination of cells) each time any cell is updated. Spreadsheets are frequently used for financial information
because of their ability to re-calculate the entire sheet automatically after a change to a single cell is made.
Visicalc is usually considered the first electronic spreadsheet (although this has been challenged), and it helped turn
the Apple II computer into a success and greatly assisted in their widespread application. Lotus 1-2-3 was the leading
spreadsheet when DOS was the dominant operating system. Excel now has the largest market share on the Windows
and Macintosh platforms.

Paper spreadsheets
The word "spreadsheet" came from "spread" in its sense of a newspaper or magazine item (text and/or graphics) that
covers two facing pages, extending across the center fold and treating the two pages as one large one. The compound
word "spread-sheet" came to mean the format used to present book-keeping ledgers—with columns for categories of
expenditures across the top, invoices listed down the left margin, and the amount of each payment in the cell where its
row and column intersect—which were, traditionally, a "spread" across facing pages of a bound ledger (book for
keeping accounting records) or on oversized sheets of paper ruled into rows and columns in that format and
approximately twice as wide as ordinary paper.

A list of current spreadsheet software


Microsoft Excel
VisiCalc
Lotus 1-2-3 and other MS-DOS spreadsheets
Microsoft Excel
Apple Numbers
OpenOffice.org Calc

Gnumeric
Web based spreadsheets
IBM Lotus Symphony (2007)
KSpread
ZCubes-Calci
Resolver One
A "cell" can be thought of as a box for holding a datum. A single cell is usually referenced by its column
and row.
A cell may contain a value or a formula. By convention, formulas usually begin with = sign.

Values
A value can be entered from the computer keyboard by directly typing into the cell itself. Alternatively, a
value can be based on a formula , which might perform a calculation, display the current date or time, or
retrieve external data such as a stock quote or a database value.

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