TRUE 1.) Word processing is the creation, TRUE 11.

) WordArt is a feature in MS Word

editing, formatting, and printing of documents that allows users to create stylized text with
using a computer and specialized software. various effects like shadows, reflections, and
3D rotations.
TRUE 2.) Word processing applications
allow users to easily manipulate text by FALSE 12.) Microsoft Word does not allow
providing features like copy, cut, and paste. users to password- protect their documents to
restrict access and prevent unauthorized
TRUE 3.) Word processing software typically
changes.
includes templates for various types of
documents, such as resumes, letters, and TRUE 13.) SmartArt is a feature in MS Word
reports. that provides predefined graphical layouts for
representing information visually, such as
TRUE 4.) Spell check is a feature in word
hierarchies, processes, and cycles.
processing applications that helps identify and
correct spelling errors in a document. TRUE 14.) Microsoft Word includes a feature
called AutoCorrect, which automatically
TRUE 5.) Word processing applications offer
corrects common spelling and typing errors as
the ability to insert and format images, shapes,
you type.
and charts within documents.
TRUE 6.) Headers and footers are sections of
a document that appear at the top and bottom WHAT IS WORD PROCESSING?
of each page, respectively, and can contain
page numbers, document titles, and other  Word Processing refers to the creation,
information. editing, formatting, and printing of
textual documents using specialized
TRUE 7.) Mail merge is an advanced feature software on a computer or other
in Microsoft Word that allows users to create electronic devices.
p7/personalized documents, such as letters or  It involves the manipulation of text to
envelopes, by merging a document with a data produce professional-looking documents
source, such as an Excel spreadsheet. such as letters, reports, resumes, and
TRUE 8.) Track Changes is a feature in manuscripts.
Microsoft Word that allows users to see and EVOLUTION OF WORD PROCESSING
review any edits or modifications made to a
document, including insertions, deletions, and  The concept of word processing can be
formatting changes. traced back to the invention of the
typewriter in the late 19th century.
TRUE 9.) Macros in Microsoft Word are
sequences of commands and instructions that TRACING ITS EARLY EVOLUTION....
can be recorded and saved to automate 1.) EARLY TYPEWRITERS (LATE 19TH
repetitive tasks, such as formatting or data CENTURY)
entry.  The concept of word processing can be
TRUE 10.) Microsoft Word provides a built-in traced back to the invention of the
equation editor for creating and editing typewriter in the late 19th century.
mathematical equations and formulas. However, early typewriters lacked
advanced features such as word wrap,
spell check, and document storage,
 requiring users to manually format and XEROX CORPORATION
edit their documents.
 Xerox developed the Xerox Memory
CHRISTOPHER LATHAM SHOLES writer, one of the first typewriters to
feature electronic memory for storing
 American inventor credited with
text, introduced in 1973.
inventing the first commercially
successful typewriter, the Sholes and
Glidden typewriter, patented in 1868.
3.) EMERGENCE OF WORD
REMINGTON & SONS PROCESSING MACHINES
 The term "word processing" was
 The Remington company, known for
coined in the 1960s to describe the
manufacturing firearms, became one of
automation of typewriter-based tasks
the earliest manufacturers of typewriters
through electronic means.
after acquiring the rights to the Sholes
 The first dedicated word processing
and Glidden typewriter in 1873.
machines were introduced in the 1970s,
offering basic text editing and formatting
capabilities.
2.) ELECTRONIC TYPEWRITERS (MID-
 These machines typically featured
20TH CENTURY)
monochrome displays, floppy disk
 In the mid-20th century,
storage, and built-in printers, allowing
electromechanical typewriters began to
users to create, edit, and print
incorporate rudimentary word
documents from a single device.
processing features. These typewriters
featured electric motors for powering the AN WANG OF WANG LABORATORIES
typing mechanism and introduced
 Founded in 1951, Wang Laboratories
innovations such as automatic carriage
became a leading manufacturer of word
return, backspace, and correction tape.
processing machines, introducing
 While these advancements improved
models such as the Wang 1200 Word
typing speed and accuracy, they did not
Processor in the 1970s.
fully address the limitations of manual
 “The Great Failure of Wang
formatting and editing.
Laboratories, the David to IBM’s Goliath.
IBM (INTERNATIONAL BUSINESS
MACHINES)
4.) RISE OF PERSONAL COMPUTERS
 IBM played a significant role in the
 The advent of personal computers in the
development of electromechanical
1980s revolutionized the word
typewriters, introducing models such as
processing industry, democratizing
the IBM Electromechanical Typewriter in
access to advanced text editing and
the 1940s.
formatting tools.
 Software developers began to create
word processing programs for popular
computer platforms such as the Apple II,
IBM PC, and Commodore 64.
 Leading word processing software
during this era included WordStar,
 WordPerfect, and Microsoft Word for  Google launched Google Docs (now
DOS. part of Google Workspace) in 2006,
offering a web-based word processing
WORDPERFECT CORPORATION
application with collaboration features
 Founded by Bruce Bastian and Alan and seamless integration with Google
Ashton in 1979, WordPerfect Drive.
Corporation developed WordPerfect, a
ZOHO CORPORATION
popular word processing software that
dominated the market in the 1980s and  Zoho Corporation developed Zoho
early 1990s. Writer, a web- based word processor as
part of the Zoho Office Suite, introduced
MICROSOFT CORPORATION
in the mid-2000s.
 Microsoft entered the word processing
market with Microsoft Word, initially
released for MS-DOS in 1983. Microsoft
Word became a leading word
processing program following the
release of Windows-based versions in
the late 1980s and 1990s.

5.) GRAPHICAL USER INTERFACE ERA

 The proliferation of the internet and
cloud computing technologies in the
2000s transformed the way people
create, share, and collaborate on
documents. Web-based word
processing applications such as Google
Docs, Zoho Writer, and Microsoft Office
Online emerged, offering collaborative
editing, real-time synchronization, and
seamless integration with cloud storage
services.
 These applications allowed users to
access their documents from any device
with an internet connection, enabling
remote work and collaboration among
geographically dispersed teams.

GOOGLE INC.
IMPORTANCE OF WORD PROCESSING
HERE'S A LOOK AT THE IMPORTANCE AND  Users can adjust the size of their text to
APPLICATION OF WORD PROCESSING IN make it larger or smaller as needed.
VARIOUS FIELDS:  Text size is typically measured in points
(pt), with common sizes ranging from
8pt to 12pt for body text, and larger
ACADEMIA sizes for headings and titles.

 Research Papers & Reports

 Collaborative Writing APPLYING DIFFERENT STYLES
 Document Organization
Word processing applications
PUBLISHING
 provide options to apply different styles
 Manuscript Preparation to text for emphasis or visual distinction,
 Editing and Proofreading Common styles include:
 Layout Design
Bold: Makes the text thicker and darker for
BUSINESS emphasis.
 Documentation & Correspondence Italic: Slants the text to the right for emphasis
 Data Analysis and Reporting or to indicate a different tone.
 Collaboration and Workflow
Underline: Adds a line beneath the text for
PERSONAL USE emphasis or to signify importance.

 Document Creation and Organization Strikethrough: Draws a line through the text to
 Educational Purposes indicate deletion or modification without
 Hobbyist and Creative Projects removing it entirely.
Superscript/ Subscript: Raises or lowers the
text, often used for footnotes, mathematical
UNDERSTANDING COMMON FEATURES expressions, or chemical formulas.
TEXT FORMATTING (FONT, SIZE, STYLE) Text Effects: Some word processors offer
additional text effects like shadow, outline, and
embossing for decorative purposes.
FONT SELECTION
 Word processing software allows users
to choose from a variety of typefaces PARAGRAPH FORMATTING (ALIGNMENT,
(fonts) to apply to their text. INDENTION, SPACING)
 This includes options like Arial, Times ALIGNMENT
New Roman, Calibri, and many others.
 Fonts can convey different tones and  Word processing software allows users
aesthetics, so users can select one that to align their paragraphs in different
suits the purpose and style of their ways to control how text is positioned
document. within the margins.

SIZE ADJUSTMENTS
Common alignment options include:
INDENTATION SETTINGS  Word processors offer a range of
standard page sizes (such as letter,
 Users can adjust the indentation of
legal, A41 as well as options for custom
paragraphs to control the distance
page sizes. Users can select the
between the paragraph and the
appropriate page size based on the
margins.
intended output formatting, letter-size
ADJUSTING LINE SPACING paper for printing. A4 for international
documents) or specific requirements of
 Word processing applications allow
the project.
users to adjust the spacing between
lines within a paragraph. This Includes INSERTING AND FORMATTING IMAGES,
options such as single spacing, double TABLES AND OTHER OBJECTS
spacing, and custom spacing, which can
enhance readability and visual appeal.
Inserting Images: Users can insert images
PAGE LAYOUT (MARGINS, ORIENTATION,
into their documents from various sources,
PAGE SIZE)
including files stored on their computer, online
repositories, or clip art galleries. Word
processing software allows users to position
MARGIN SETTINGS
images within the document, resize them, and
 Word processing software enables wrap text around them for integrated visual
users to customize the margins of their content.
documents, controlling the amount of
Formatting Images: Word processors provide
space between the text and the edges
options to format images, including adjusting
of the page.
brightness, contrast, and color balance;
 This includes options to set top. bottom,
cropping or rotating images; applying borders
left, and right margins, as well as
and shadows; and compressing images to
mirrored margins for facing pages in
reduce file size.
documents like books or reports.
MICROSOFT WORD INTERFACE

PAGE ORIENTATION RIBBON: The Ribbon is the primary control

panel in Microsoft Word, containing tabs
 Users can choose between portrait and organize by categories of commands.
landscape orientations for their
documents, determining whether the Common tabs Include:
page is taller than it is wide(portrait or Home: Contains frequently used commands
wider than it is sell (landscape) for text formatting, paragraph formatting, and
 This is useful for accommodating editing. Insert: Includes commands for inserting
different types of content or optimizing various elements into the document, such as
layout for printing. pictures, tables, shapes, and headers/footers.

Page Layout: Provides options for setting

SELECTING PAGE SIZES page margins, orientation, size, and other
layout-related settings.
References: Offers tools for managing Microsoft Word offers different document
citations, creating tables of contents, and views to suit various editing and reviewing
adding footnotes/endnotes. needs. Common document views include:
Mailings: Includes features for mail merge, Print Layout: Displays the document as it
creating envelopes, labels, and conducting would appear when printed, including headers,
email merges. footers, and page breaks.
Review: Contains tools for reviewing and Read Mode: Provides a distraction-free
editing documents, including spell check, track reading experience with full-screen view and
changes, and commenting. options for adjusting text size and column
width.
View: Provides options for changing the
document view (e.g.. Print Layout, Full Screen Web Layout: Mimics the appearance of a web
Reading), adjusting zoom level, and accessing page, allowing users to see how the document
navigation panes. will look when published online.

TOOLBAR Outline: Displays the document's structure in

outline form, showing headings and
 The Toolbar, also known as the Quick subheadings for easy navigation and
Access Toolbar, is located above the organization.
Ribbon and contains shortcuts for
frequently used commands. Draft: Simplified view without page formatting,
 Users can customize the Toolbar by headers, or footers, ideal for quick editing or
adding or removing commands
according to their preferences. Common
commands include Save, Undo, Redo,
and Print.
NAVIGATION PANE
 The Navigation Pane is a sidebar that
appears on the left side of the document
window.
 It provides an overview of the
document's structure, including
headings, pages, and search results.
Users can use the Navigation Pane to
quickly navigate to specific sections of brainstorming.
the document or search for specific
words or phrases.

DOCUMENT VIEW OPTIONS

USING TEMPLATES FOR EFFICIENT
DOCUMENT CREATION
 throughout the document. Users can
also customize styles to match their
Document templates
preferences or corporate branding
 are pre-designed documents with guidelines.
predefined layouts, styles, and  After customizing the document, users
formatting. They serve as starting points can save it as a new file for future. use
for creating new documents with or printing.
consistent design and structure.
ADVANCED TECHNIQUES IN MS WORD
Microsoft Word
STYLES AND THEMES FOR CONSISTENT
 offers a variety of built-in templates for FORMATTING
different types of documents, such as
resumes, letters, reports, newsletters,
and brochures. APPLYING PREDEFINED STYLES
Templates  Word processing applications offer a
 may include placeholders for text, variety of built-in styles for different
images, and other elements, making it elements such as headings, body text,
easy for users to customize the content lists, and quotes.
while maintaining the overall design. CUSTOMIZING STYLES
HOW TO USE TEMPLATES:  Users can customize existing styles or
1.) Open Microsoft Word and click on the create new ones to match their specific
File tab to access the Backstage view. preferences or document requirements.
2.) Select New to open the New Document INTRO TO THEMES
pane.
3.) Browse through the available templates  Themes are collections of coordinated
or use the search bar to find a specific formatting settings, including font styles,
template. colors, and effects, that can be applied
4.) Click on the desired template to preview to an entire document. Themes provide
it. a quick and easy way to change the
5.) Click Create to open a new document overall.
based on the selected template. APPLYING THEMES

 Once the template is open, users can  Word processing applications offer built-
customize the content by replacing in themes that users can apply to their
placeholder text with their own, inserting documents with a single click. Themes
images or other elements, and may include options for different color
modifying formatting as needed. schemes, font combinations, and
graphical effects.

CREATING AND MANAGING HEADERS AND

 Templates often include predefined FOOTERS
styles and formatting options, allowing ADDING HEADERS
users to maintain consistency
  Headers and footers are sections of a  is a feature in word processing software
document that appear at the top and that allows users to create personalized
bottom of each page, respectively. documents, such as letters, envelopes,
or labels, by merging data from an
CUSTOMIZING CONTENT
external source, such as spreadsheet or
 Word processing applications allow database, with a template document.
users to customize the content of
Step-by-Step Guide: To perform a mail
headers and footers by inserting
merge, users typically follow these steps:
dynamic elements such as page
numbers, dates, and document 1.) Prepare Data Source: Create or import
properties. a data source containing the information
to be merged into the document, such
LINKING SECTIONS
as recipient names and addresses.
 Headers and footers can be linked to
specific sections of a document, 2.) Create Document Template: Design
allowing for different content on each the template document in Microsoft
page or section. Word, including placeholders (merge
fields) for the data to be inserted.
UTILIZING TRACK CHANGES AND Common merge fields include recipient
COMMENTS FOR COLLABORATION names, addresses, and other
OVERVIEW OF TRACK CHANGES personalized information.

 Track Changes is a feature in word 3.) Start Mail Merge: Access the Mail
processing software that allows users to Merge wizard from the Mailings tab on
make edits to a document while keeping the Ribbon and choose the type of
a record of all changes. document to create (e.g., letters,
ACCEPTING/REJECTING CHANGES envelopes, labels).

 Users can review tracked changes and 4.) Select Recipients: Choose the data
choose to accept or reject each change source to use for the merge andselect
individually or collectively. the specific records to include in the
COLLABORATIVE EDITING merged document.

 Track Changes facilitates collaboration 5.) Insert Merge Fields: Insert merge fields
by enabling multiple users to review and into the template document to populate
edit a document simultaneously. it with data from the selected records.
OVERVIEW OF COMMENT Preview the merged document to
ensure accuracy.
 Comments are annotations added to a
document to provide feedback, ask 6.) Complete Merge: Finish the merge
questions, or initiate discussions. process to generate the personalized
MAIL MERGE FOR documents. Users can print the
PERSONALIZEDDOCUMENTS documents directly from Word or save
them for printing or distribution.
Mail merge
ALTERNATIVE WORD PROCESSING IN WPS OFFICE
SOFTWARES
FEATURES
OVERVIEW OF OTHER POPULAR
 WPS Office is a suite of office
WORDPROCESSING SOFTWARE
productivity applications developed by
APPLE PAGES Kingsoft Corporation. It includes Writer
for word-processing, as well as
FEATURES:
Presentation and Spreadsheet for
 Apple Pages is a word processing presentations and spreadsheets,
application developed by Apple Inc. It is respectively.
part of the iWork productivity suite and is  WPS Office is available for Windows,
available for macOS, iOS, and iCloud. macOS, Linux, Android, and iOS.
Pages offers a wide range of features
COMPATIBILITY
for creating documents, including
templates, styles, formatting options,  Writer supports Microsoft Word
graphics tools, and collaboration formats(.docx, .doc), OpenDocument
features. Text (.odt), and other common formats.
 It offers compatibility with Microsoft
COMPATIBILITY
Office features and provides a familiar
 Pages supports importing and exporting user interface for users transitioning
Microsoft Word documents (.docx) from Microsoft Word.
another popular formats. It integrates
GOOGLE DOCS
seamlessly with other Apple devices and
services, making it a preferred choice FEATURES
for users within the Apple ecosystem.
 Google Docs emphasizes collaboration
LIBREOFFICE WRITER and cloud-based functionality, allowing
multiple users to edit documents
FEATURES
simultaneously, real-time
LibreOffice Writer is a free and open source synchronization across devices, and
word processing application included in the seamless integration with Google Drive.
LibreOffice suite. It is available for Windows, It offers basic formatting options but
macOS, and Linux. Writer offers a lacks some advanced features found in
comprehensive set of features for creating and Microsoft word.
editing documents, including styles, formatting
COMPATIBILITY
options, tables, charts, and integration with
otherLibreOffice components.  While Google Docs can import and
export Microsoft Word documents, it
COMPATIBILITY
may encounter formatting discrepancies
 Writer supports a wide range of file or limitations when handling complex
formats, including Microsoft Word documents with advanced features.
(.docx),OpenDocument Text (.odt), and
BEST PRACTICES AND TIPS
Rich Text Format (.rtf). It also provides
compatibility with legacy formats such HOW TO GENERATE A TABLE OF
as Microsoft Word97-2003 (.doc) and CONTENTS:
can export documents to PDF.
 1.) Apply heading styles to the headings in previous versions of the document
your document. saved to OneDrive or SharePoint.
2.) Place the cursor where you want the
table of contents to appear.
3.) Go to the References tab, click on Table
of Contents, and choose a predefined
TOC style or customize the settings.
4.) The table of contents will be inserted
into your document, dynamically
updating as you make changes to
headings or text.

BACKUP AND VERSION CONTROL

STRATEGIES
Regular Backup: Backup your documents
regularly to prevent data loss due to hardware
failure, accidental deletion, or other unforeseen
circumstances. Use cloud storage services,
external hard drives, or backup software for
automated backups.
Version Control: Utilize version control
features to track changes and revisions in your
documents over time. Version control allows
you to revert to previous versions if needed
and helps prevent accidental data loss or
overwriting.
Document Naming Convention: Establish a
consistent naming convention for your
documents to facilitate organization and
retrieval. Include dates or version numbers in
the file names to distinguish between different
iterations.

HOW TO ENABLE AUTOSAVE AND

VERSION HISTORY IN MS WORD
1.) Open Microsoft Word and sign in to
your Microsoft account.
2.) Click on File > Options > Save.
3.) Check the box next to "AutoSave
OneDrive and SharePoint Online files by
default."
4.) To access version history, go to File >
Info > Manage Document > Version
History. Here, you can view and restore