223-10815H

Aug. 2017

LabSolutions DB

System Users Guide

Read the instruction manual thoroughly before you use the product.
Keep this instruction manual for future reference.
Introduction Read this Instruction Manual
thoroughly before using the
product.
Thank you for purchasing Shimadzu analytical instrument
workstation “LabSolutions” (hereafter referred to as “the
software” or “LabSolutions”).

This manual describes the procedures for operating this

product. Read this manual thoroughly before using the
product and operate the product in accordance with the
instructions in this manual.

Also, keep this manual for future reference.

This manual assumes that the reader is knowledgeable of

basic operations of Windows. For the operation of Windows,
refer to the instruction manual that comes with that product.

Important • If the user or installation location changes, ensure that this

Instruction Manual is transferred with the product.

• If this manual is lost or damaged, immediately contact your

Shimadzu representative to request a replacement.

• To ensure safe operation, contact your Shimadzu

representative for product installation, adjustment, or re-
installation (after the product is moved).

Original version is approved in English.

© 2011-2017 Shimadzu Corporation All rights reserved.

System Users Guide i

 Notice • Information in this manual is subject to change without
notice and does not represent a commitment on the part of
the vendor.

• Any errors or omissions which may have occurred in this

manual despite the utmost care taken in its production will
be corrected as soon as possible, although not necessarily
immediately after detection.

• All rights are reserved, including those to reproduce this

manual or parts thereof in any form without written
permission from Shimadzu Corporation.

• Microsoft, Windows and Windows 10 are registered

trademarks of Microsoft Corporation in the United States
and/or other countries.
Adobe, Adobe logo and Adobe Reader are trademarks or
registered trademarks of Adobe Systems Incorporated in
the United States and/or other countries.
Other company names and product names mentioned in
this manual are trademarks or registered trademarks of
their respective companies. The TM and  symbols are
omitted in this manual.

• Microsoft Windows10 Operating System is referred to

as “Windows 10”.

• Replacement parts for this product will be available for a

period of seven (7) years after the product is discontinued.
Thereafter, such parts may cease to be available. Note,
however, that the availability of parts not manufactured by
Shimadzu shall be determined by the relevant
manufacturers.

ii System Users Guide

Instruction Manuals
 List of Instruction Manuals
Name Content
Getting Started Guide This manual follows an actual data acquisition procedure to
describe basic methods of operation for first-time users.
Read this manual to learn basic operations of the software.
Operators Guide This manual describes overall operations and handy
functions in more details, such as the software's system
configuration, data analysis, batch processing, confirmation
of data acquisition results, and report functions.
System Users Guide This manual describes system administration and data
management of the software. Refer to this manual as
necessary.
Installation & Maintenance This manual describes installation and maintenance of the
Guide software.
Data Acquisition & Processing This manual describes peak detection and quantitation of
Theory Guide sample components.
Refer to this manual as necessary.
Help Clicking the on-screen [Help] button or pressing the [F1] key
displays a description of on-screen parameters, answers to
specific questions or solutions to various problems. Also,
clicking the [Help] button on the error message window
displays the details of the error or solutions to the error.
Refer to Help before contacting us.

 Indications Used in Instruction Manuals

Cautions and Notes are indicated using the following conventions, and the following symbols are
used in this manual:

Indication Meaning
! CAUTION Indicates a potentially hazardous situation which, if not
avoided, may result in minor to moderate injury or equipment
damage.
Emphasizes additional information that is provided to ensure
the proper use of this product.
^ Reference Indicates the location of related reference information.
[] Indicates the names of buttons, menu options, setting
options, windows/sub-windows, and icons that are displayed
in a window.
Example: Click [OK].

System Users Guide iii

 Warranty Shimadzu provides the following warranty for this product.

1. Period: Please contact your Shimadzu representative for information about the
period of this warranty.

2. Description: If a product/part failure occurs for reasons attributable to Shimadzu

during the warranty period, Shimadzu will repair or replace the
product/part free of charge (including USB dongles). However, in the
case of products which are usually available on the market only for a
short time, such as personal computers and their peripherals/parts,
Shimadzu may not be able to provide identical replacement products.

3. Limitation of (1) In no event will Shimadzu be liable for any lost revenue, profit or
data, or for special, indirect, consequential, incidental or punitive
Liability: damages, however caused regardless of the theory of liability,
arising out of or related to the use of or inability to use the product,
even if Shimadzu has been advised of the possibility of such
damage.
(2) In no event will Shimadzu’s liability to you, whether in contract, tort
(including negligence), or otherwise, exceed the amount you paid
for the product.

4. Exceptions: Failures caused by the following are excluded from the warranty, even
if they occur during the warranty period.
1) Improper product handling

2) Repairs or modifications performed by parties other than Shimadzu

or Shimadzu designated companies
3) Product use in combination with hardware or software other than
that designated by Shimadzu
4) Computer viruses leading to device failures and damage to data
and software, including the product's basic software
5) Power failures, including power outages and sudden voltage drops,
leading to device failures and damage to data and software,
including the product's basic software
6) Turning OFF the product without following the proper shutdown
procedure leading to device failures and damage to data and
software, including the product's basic software
7) Reasons unrelated to the product itself

8) Product use in harsh environments, such as those subject to high

temperatures or humidity levels, corrosive gases, or strong
vibrations
9) Fires, earthquakes, or any other act of nature, contamination by
radioactive or hazardous substances, or any other force majeure
event, including wars, riots, and crimes
10) Product movement or transportation after installation

11) Consumable items

Note: Recording media such as floppy disks and CD/DVD-ROMs
are considered consumable items.
* If there is a document such as a warranty provided with the product, or there is a separate contract agreed upon
that includes warranty conditions, the provisions of those documents shall apply.

* Warranty periods for products with special specifications and systems are provided separately.

* The license cannot be reissued if you lose the license certificate or the USB dongle.

iv System Users Guide

 Contents

1 System Administration
1.1 System Administration Functions ........................................................................1
1.1.1 Open System Administrator Window.................................................................. 1
1.1.2 System Administration Functions ....................................................................... 3

1.2 Before Starting System Operation .......................................................................4

1.2.1 Set System Administration Policy (Security Policy)............................................ 4
1.2.2 Rights Groups .................................................................................................. 12
1.2.3 User Registration ............................................................................................. 16
1.2.4 Administer User Groups ................................................................................... 20
1.2.5 Projects ............................................................................................................ 23
1.2.6 Define Table Items in the Database ................................................................. 29
1.2.7 Analysis Printer ................................................................................................ 31
1.2.8 Numerical Rounding and Number of Displayed Digits ..................................... 32
1.2.9 Set the Contents and Printing Details of a Report Set ..................................... 34
1.2.10 Configure Settings for Report Check Results................................................... 38

1.3 System Operation ..............................................................................................40

1.3.1 Change User Passwords.................................................................................. 40
1.3.2 Screen Lock to Protect System ........................................................................ 41
1.3.3 Release User or PC Lockout............................................................................ 42
1.3.4 Force Log Out Users ........................................................................................ 43

1.4 System History Information................................................................................45

1.4.1 View History Information from the Log Browser ............................................... 45
1.4.2 View History Information from the [Output Window]......................................... 48

2 Data Management
2.1 File Formats.......................................................................................................49
2.1.1 Method Files..................................................................................................... 49
2.1.2 Data Files ......................................................................................................... 50
2.1.3 Report Format Files.......................................................................................... 50
2.1.4 Batch Files ....................................................................................................... 51
2.1.5 UV Spectrum Files ........................................................................................... 51
2.1.6 Other Files........................................................................................................ 51

2.2 Data Management Using Data Manager ...........................................................52

2.2.1 View and Use Data Manager ........................................................................... 52
2.2.2 Perform a Filtered Search Using Data Sets ..................................................... 55
2.2.3 Set the Data Filtering Conditions...................................................................... 57

System Users Guide v

Contents

2.2.4 Change the Data View Mode ........................................................................... 59

2.2.5 Perform Postrun Analysis on Registered Data................................................. 61
2.2.6 Print Sample Information and Data Information ............................................... 62
2.2.7 The File Version History ................................................................................... 63
2.2.8 Sign into PDF Files .......................................................................................... 64
2.2.9 Create Report Set ........................................................................................... 66

2.3 Other Functions in DataManager ...................................................................... 68

2.3.1 Import Files on the PC to the Database ........................................................... 68
2.3.2 Export Table Information.................................................................................. 69
2.3.3 Data Set and Result File Operations................................................................ 70
2.3.4 Edit the Sample Information of Registered Data.............................................. 75
2.3.5 Relate the File Type of Registered Data to Programs ..................................... 76
2.3.6 Use the E-mail Delivery Function ..................................................................... 79
2.3.7 Preview AIA (Andi) Data .................................................................................. 80
2.3.8 Preview PDF Files............................................................................................ 80
2.3.9 Check a Report ................................................................................................ 80

2.4 [Data Explorer] Sub-Window ............................................................................. 82

2.4.1 Display the [Data Explorer] sub-window .......................................................... 82
2.4.2 Perform a Filtered Search Using Data Sets ..................................................... 83
2.4.3 Set the Data Filtering Conditions ..................................................................... 85
2.4.4 Set Keywords of Files ...................................................................................... 87
2.4.5 Register Files ................................................................................................... 89
2.4.6 Import Files on the PC to the Database ........................................................... 91
2.4.7 Acquire Files from Other Instruments .............................................................. 94
2.4.8 Export Files ...................................................................................................... 95

2.5 Back Up and Restore Data................................................................................ 97

2.5.1 Back Up Data ................................................................................................... 97
2.5.2 Reference the Backup Database ................................................................... 101
2.5.3 Restore Data .................................................................................................. 102

3 Audit Trail Function

3.1 Audit Trail Log Setup ....................................................................................... 105
3.1.1 Audit Trail Log in Data Files ........................................................................... 105
3.1.2 Audit Trail Log in System Configuration Files ................................................ 107
3.1.3 Audit Trail Log in Method Files, Batch Files and Report Format Files ........... 108

3.2 Reasons for Changes...................................................................................... 110

3.3 View the Data File History ............................................................................... 111

3.3.1 Data File Properties ....................................................................................... 111
3.3.2 Instrument Parameters and System Configuration ........................................ 114
3.3.3 Data Acquisition History ................................................................................. 115
3.3.4 Audit Trail Log ................................................................................................ 116
3.3.5 Restoration of Original Data........................................................................... 118

vi System Users Guide

 Contents

3.3.6 Export Batch Tables ....................................................................................... 120

3.4 Histories of Other Files ....................................................................................121

3.4.1 Audit Trail Log in System Configuration Information ...................................... 121
3.4.2 Audit Trail Log in Method Files, Batch Files and Report Format Files ........... 122

4 System Suitability Test

4.1 Save Test Conditions in Method Files .............................................................125

4.2 Set Test Conditions to Batch Tables ...............................................................128

4.3 Realtime Batch Control Based on Test Results...............................................130

5 Appendices
5.1 Set the Instrument Information ........................................................................133
5.1.1 Administer PC Information in a Standalone Configuration ............................. 133
5.1.2 Administer an Instrument in a Standalone Configuration ............................... 135

5.2 PDF Reports ....................................................................................................137

5.2.1 Output of PDF Reports................................................................................... 137
5.2.2 Other PDF File Output Methods..................................................................... 138

5.3 Software Validation..........................................................................................139

5.3.1 Check the Program ........................................................................................ 139
5.3.2 Check Raw Data ............................................................................................ 141

5.4 System Administration Information Printing.....................................................143

5.5 Registered Printer List .....................................................................................145

5.6 LIMS Connecting Option Settings....................................................................146

5.6.1 Overview of LIMS Connecting Option Settings .............................................. 146
5.6.2 LIMS connecting option settings (File-based) ................................................ 147
5.6.3 LIMS Download Settings (File-based)............................................................ 148
5.6.4 LIMS Upload Settings (File-based) ................................................................ 150

System Users Guide vii

Contents

viii System Users Guide

1 1 System Administration

The various system administration functions in this software include system security, user
administration, rounding of numerical values, and setting the number of significant digits. The system
operation history can be searched and checked in the [Log Browser]. The operating status of the 1
system is checked in the [Output Window].
This section describes the procedures for setting the various system administration functions.
1
1.1 System Administration Functions 1
The software contains functions that meet the reliability requirements mandated in various regulations.
Account policies that prevent illegal access such as the minimum number of characters in passwords,
password update interval, and the permitted number of entry attempts are set in Security Policy section of
1
this software. The audit trail function records the history of all changes to instrument parameters and data
processing parameters. The log browser allows you to quickly search the system operation history.
This section describes the system administration functions of the software.
1
1.1.1 Open System Administrator Window 1
Access each of the system administration functions from the [System Administrator] sub-window of the
[LabSolutions Main] window. 1
1 Double-click the icon on the Desktop.
1
2 Enter a [User ID] and [Password], and click [OK].

1
1
1
1
1
1
1
1
System Users Guide 1
1 System Administration

3 Click the (Administration) icon.

The [System Administration] sub-window opens.

2 System Users Guide

 1.1 System Administration Functions

1.1.2 System Administration Functions

The following functions are accessed in the system administration section.
These functions can only be accessed by users that have been assigned the appropriate rights.

Function Contents
Security Policy Settings
System Policies The audit trail parameters for system administration functions and the time for
automatic screen lock are set on this tab.
1
Signature Policies The signature level, signature information, position and other parameters for
signing into data acquisition results are set.
Account Policies The password policy parameters, number of login retries, and illegal access
notification are set on this tab.
Instrument Policies The audit trail parameters and data access limitations are set on this tab.
Project Administration Set these parameters when managing data acquisition results and methods by
individual projects. Registering users and analytical instruments by individual
projects and strictly setting user operation rights make it easier to manage data
since access rights for accessing acquired data can be restricted.
User Administration
User Administration Register new users, change users, and set/change passwords in the User
Administration window.
User Group Administration Set user groups by department or work unit. Since individual user groups can be
registered to projects, operations become simpler when more detailed
management of members belonging to projects is required.
Rights Groups Administration The rights for groups of users are assigned in this window.
Forced Logout Use this window to forcibly logout users that are currently logged into the
software.
Release PC Lockout Use this window to release PCs that were locked out of the software system as a
result of an illegal access.
Release User Lockout Use this window to release users that were locked out of the software system as
a result of an illegal access.
Log Browser System-related operation logs can be filtered, displayed and printed from this
window.
Instrument Administration Use this window to administer the PCs and instruments that are connected to the
system.
System Settings
Table Definition Edits the title of the sample information column in the [DataManager] sub-
window.
Printer Definition Sets the printer to output data acquisition results.
Data Proc. Settings Sets rounding of quantitation calculation results and the number of digits to
display.
Report Set Settings Sets the contents and printing details of report sets created in the [DataManager]
sub-window.
Report Confirmation Settings Configures settings for the report check function in the [DataManager] sub-
window.
Validation
PC Information Displays information about the PCs where the software was installed.
Check the Program Files Determines whether the software program files installed on the PC have been
altered.
System Administration A summary of printing system information, such as security policy, lists of user
Information Printing and right groups, and project information, can be printed.
Backup Use this function to back up acquired data and other information in the database.
Restoration Use this function for restoring backed up data to the system.
Customization Information Use this function to initialize or copy customization information (e.g. the
software's sub-window layouts, color settings, and assistant bars) from one user
to another.

System Users Guide 3

1 System Administration

• Users that are assigned system administrator rights possess the rights to all functions.
• Refer to Help for information on the rights required for each function.
• Please start the account with the window administrator when you display PC information in the terminal
service environment.

1.2 Before Starting System Operation

The software can be used in its default status. However, to fully utilize the software's data administration
functions, set the system administration policy, register system users, set user rights, set the number of
digits for data display, and make other settings before starting system operation.
The system administration policy (security policy) prevents illegal operation by creating a history of who
performs specific operations.

1.2.1 Set System Administration Policy (Security Policy)

^ Reference
Refer to the separate volume for devices other than LC/GC.
Set the password policy and the login method, response to illegal access, audit trail function, and file
access limitations in the security policy.
This section describes the procedure for setting security policies according to various regulations.

• Log in with a user ID having the [System Administration] rights to set security policies.
• Settings made in the [Security Policy Settings] sub-window are enabled when the next user logs into the
software.
• When LabSolutions is set to the electronic recording/electronic signature (ER/ES) mode, settings
recommended in terms of laws and ordinances among those described below are automatically set.For
details on settings set automatically in the ER/ES mode, see the "ER/ES" column in the table at the
bottom of each sub-window for the setup procedure described later.

^ Reference
For details on how to set to the ER/ES mode, refer to the "Installation & Maintenance Guide”.

 Set System Policies

Determine whether to prompt input of a reason for the changes of system security policy or user
administration, whether to prohibit use of the e-mail function, and the wait time for automatically locking the
screens to protect the system.

Settings made in the [Security Policy Settings] sub-window are applied to all projects.

4 System Users Guide

 1.2 Before Starting System Operation

1 Double-click the (Security Policy) icon in the [Administration Tools] sub-window of

the [LabSolutions Main] window.

The [Security Policy Settings] sub-window is displayed.

2 Set each item on the [System] tab, and click [OK].

1
2
3

4
5
6

0
a

System Users Guide 5

1 System Administration

No. Explanation ER/ES

1 Select each of [Administrate the version of data files], [Administrate the version of meta files] and -
[Administrate the version of other files] to manage the version of files registered to the database.

To assure the integrity of file logs, this setting cannot be deselected once it is set.
2 When this checkbox is selected, a notification message is displayed if the file update date is -
older than the master file when meta files are opened.

^ Reference
Selecting the checkboxes 1 enables setting of this checkbox.
3 When a checkbox 2 and this checkbox are selected, the message for an overwrite check is -
displayed.
4 Select this checkbox to prohibit returning to data obtained when acquisition was made from -
version-administrated past data.
5 Select this checkbox to restrict copying and deletion of data files between projects. Selected
6 Select this checkbox to prohibit editing of data information displayed in the [Data Manager] sub- Selected
window.

^ Reference
For details on operations in the [Data Manager] sub-window, see "2.3 Other Functions in
Data Manager.”Selected
7 When these checkboxes are selected, setting of security policy settings in individual projects -
and changes to the operation rights of users belonging to projects are prohibited so that the
projects follow the settings of the entire system.
8 Select these items to cause the [Audit Trail Log - Input Reason] sub-window to open and require Selected
entry of a reason for the security policy change or when a change is made in user administration (security policy)
such as the addition of a user account or a change to user rights.

Once the audit trail log setting is selected it cannot be deselected to assure the integrity of
logs.

^ Reference
The change reasons are recorded with the corresponding events in each of the audit trail
logs, and can be checked by opening the audit trail log in [Log Browser] (P.45) then double-
clicking the respective event row.
9 "Local cache" contains LabSolutions file information temporarily saved on PCs to speed up Selected
operations. Select one of these checkboxes to increase data security even more. (deleted at logoff)
0 Select these to disable the e-mail delivery or messaging function for security reasons. Selected

^ Reference
When the e-mail delivery or messaging function is used, a message can be sent when an
error or warning occurs on the software, when batch processing starts or ends, and when
startup or shutdown ends. This allows the other PCs on the network to know how data
acquisition is progressing.
Refer to Help for details.
a Use this item to set a screen lock wait time. The screen is automatically locked if no operations 5
are performed on screen within the preset time.

^ Reference
"1.3.2 Screen Lock to Protect System" P.41

6 System Users Guide

 1.2 Before Starting System Operation

 Signature Policies
With signature policies, the signature level for signing into data acquisition results and the size, position
and other information of signatures is set in the [Data Manager] sub-window.

^ Reference
For details on signature operations in the Data Manager, refer to "2.2.8 Sign into PDF Files" P.64.

1 Click the [Signature] tab. 1

2 Set each item, and click [OK].

2
3 5
4
6

7
8
9
0

System Users Guide 7

1 System Administration

No. Explanation ER/ES

1 Set [Reason], [Setting Status], [Lock], [Background] for acceptance/non-acceptance of -
signatures at each level.
• Signing in (acceptance or non-acceptance) of each level is possible for data whose
sample information status in the [Data Manager] sub-window is set to [Demand
Status] or [Additional Demand Status].
• The text string set to [Reason] is displayed as the signature reason, and the current
row of sample information in the [Data Manager] sub-window is displayed at
[Background].
• When a sign-in is made, the status changes to that set at [Setting Status]. This
enables signing in of the next level, and so the signature flow can be defined.
• When signing in at a level to which signature [Lock] has been set, changes to
signatures and postrun analysis of corresponding data are prohibited. Locked data
cannot be withdrawn even by the signer in person.
2 In the case of a signature, user authentication is required. Selected
3 When this checkbox is selected, authentication is prompted for each data item when the
password is prompted.
Even if [Require re-input of the user ID] is set for [Require authentication to each data],
authentication is performed by the password only from the second sign-in onwards.
4 Withdrawal of signatures is prohibited.
5 When this checkbox is selected, setting of whether or not to prompt the user ID also when the
password is prompted is enabled.
6 level 1 can be accepted for the data acquired user only.
7 When this checkbox is selected, entry of a comment is prompted when signing for receiving
data.
8 When this checkbox is selected, entry of a comment is prompted when signing for not Selected
receiving data.
9 When this checkbox is selected, entry of a comment is prompted when withdrawing a Selected
signature
0 Signing into acquisition result reports (PDF format) is possible. Selected
a Set the position and size that is displayed in data acquisition result reports. Selected

 Account Policies
Determine how the user logs into the software, the minimum number of characters in passwords, password
expiration date, and lockout operations to prevent illegal access.

1 Double-click the (Security Policy) icon in the [Administration Tools] sub-window of

the [LabSolutions Main] window. Click the [Account] tab.

8 System Users Guide

 1.2 Before Starting System Operation

2 Set each item, and click [OK].

1
2
3

1
4
5
6

7
8
9
0
a
b

c
d
e
f

g
h
i

No. Explanation ER/ES

1 Disables the list function for selecting registered user IDs in the [Login] window. Selected
When normal login is enabled, the ID of the previous user is displayed for the next software login.
2 Enables login into LabSolutions by multiple users on a single PC, and opens the [LabSolutions Main]
window matched to the rights of the logged in users.
When this checkbox is not selected, single user mode is entered. In this mode, only one [LabSolutions
Main] window can be opened on a single PC.
3 If this item is selected, users can access the software directly and skip the [Login] sub-window as long as -
the user ID logged into the OS of the PC is registered in the software.
4 Prohibits deletion of user information registered to the software. Selected
Deleted user administration information remains in the system but cannot be restored. If a user with the
same name as a deleted user is registered, the newly registered user is regarded as a different user.
5 Prohibits changes to registered user names. Selected
This item is automatically selected when user information is shared with CLASS-Agent.
6 Prohibits logins to the system by referring to system information on the PC when a system failure occurs.
7 Sets the minimum number of characters in the password. 6
8 Sets the expiration date of the password from the time it was first set or changed. 180
If this item is set to 0, the password can be used indefinitely.
9 Sets the number of days in which a new password may not be changed. -
If this item is set to 0, the password can be changed immediately after it is created.
0 Sets the number of old passwords that are recorded to stop duplication when passwords are changed. 0
a Select this item to force new users to change their password from the password that was distributed by Selected
the administrator.
b If this item is selected, passwords must contain at least 6 characters with 3 of those characters being Selected
uppercase, lowercase, numbers, or symbols.
Passwords comprised of only alpha-numeric characters will no longer be accepted.
c If this item is selected and a user fails to login in the set number of attempts, said user is locked out of the -
system until a user with [Permit User Administration] privileges releases the user in the [Release User
Lockout] sub-window.

System Users Guide 9

1 System Administration

No. Explanation ER/ES

d If a user fails to login in the set number of attempts, this setting determines that amount of time that must 15
pass until that user can login again.
If this item is set to 0, user lockout is disabled.
e Sets the maximum number of user login attempts. 3
If this item is set to 0, users have an indefinite numbers of login attempts.
f Sets the time that must pass before the login failure count is reset to 0 (zero). 12
If this item is set to 0, login failure count reset is disabled.
g If a the set number of PC login attempts is reached, this setting determines that amount of time that must 15
pass until that PC can be used again.
If this item is set to 0, PC lockout is disabled.
h Sets the maximum number of login attempts that are permitted on a PC. 6
If this item is set to 0, PCs have an indefinite numbers of login attempts.
i Sets the time that must pass before the login failure count is reset to 0 (zero). 12
If this item is set to 0, login failure count reset is disabled.

•
The administrator PC or other PCs can be notified of the information of users and PCs that are locked out of
the LabSolutions system because of a wrongly entered password or an illegal access. To notify illegal
access, perform the procedure on the following page.

1 Click [Alert Message].

2 To notify occurrence of an illegal access, select the [E-Mail] tab.
Set the E-Mail address to be notified of illegal accesses, sender address and subject.
Enter the content of the message to send when a user or PC is locked out.

In the [SMTP Server Settings] sub-window, set the name and port No. of the mail (SMTP) server to
be used for sending e-mails.

10 System Users Guide

 1.2 Before Starting System Operation

 Instrument Policies

1 Double-click the (Security Policy) icon in the [Administration Tools] sub-window of

the [LabSolutions Main] window. Click the [Instrument] tab.

2 Set each item, and click [OK].

3
4
5

6
7
8
9

a
b
c

No. Description ER/ES

1 The type of the instrument is displayed. -
2 Creates an audit trail log entry when new method, batch or report format files are created. Selected
[Method file]
^ Reference
"3.1.3 Audit Trail Log in Method Files, Batch Files and Report Format Files" P.108
3 Records audit trail entries to the log database so they can be viewed in [Log Browser] (P.45). Selected
4 Prohibits editing of instrument parameters on the analytical instrument to prevent Selected
unauthorized manipulation of parameters.
5 Creates an audit trail log entry when the system configuration is edited. -

^ Reference
"3.1.2 Audit Trail Log in System Configuration Files" P.107

System Users Guide 11

1 System Administration

No. Description ER/ES

6 Prints the name of the data file (method or batch) loaded to each report item in the header of -
the report item. If multiple report items have been added to a report, compare the file names
to determine whether the report is for all of the items in a single file or from multiple files.
If this is selected, the data file name is printed in all of the report item titles.
7 Prohibits multiple files from being added to a single report item. Selected
8 Prints the report source in the report header (Single Run, Real Time Batch, Post Run Batch, -
Report Editor).
9 Prints the status of the postrun data in the report header. [Temporary] indicates data that has Selected
been changed but not saved. [Manual Integration] indicates data that has undergone manual
peak integration.
0 Prohibits the overwriting of files with the same name and file type. Selected
[Data file]
a Overwrites method file when instrument parameters are downloaded. Selected
b When saving or importing a data file, a PDF report is Created. Selected
c When a checkbox b and this checkbox are selected, a PDF report is created and it is printed -
from a printer.

1.2.2 Rights Groups

Make groups of operation rights that bundle multiple system operation rights according to the operation
requirements for the software users.
This section describes how to create new rights groups and edit the rights in each group.

• Log in with a user ID having the [Permit User Administration] rights to register, change or delete rights
groups.
• If [System Administrator] or [Permit User Administration] is selected, operations cannot be assigned in
groups. The rights must be individually assigned in the [Add User] (P.16) or the [Edit User] sub-windows
(P.19).

 New Rights Groups

1 Double-click the [User Administration] folder icon in the [Administration Tools] sub-
window of the [LabSolutions Main] window.

12 System Users Guide

 1.2 Before Starting System Operation

2 Double click the (Rights Group Administration) icon.

3 Click [Add].

System Users Guide 13

1 System Administration

4 Set each item, and click [OK].

1
2

1 Enter the name for the rights group.

2 Enter a description for the rights group.
3 Specify the type of the instrument.
4 Either double-click the desired operation right one at a time in the [Rights List], or select multiple
rights while holding down the [Ctrl] key and then click [Add].
The selected operation rights move to the [Selected Rights] list.
Rights can be returned to the [Rights List] with double-click or by clicking [Delete].

There are two default rights groups, [Test Manager] and [Operator].

14 System Users Guide

 1.2 Before Starting System Operation

 Edit the Operation Rights in a Group

1 Double-click the name of the group to change in the [Rights Group Administration] sub-
window, or select the rights group and click [Edit].

2 Add or remove the rights and click [OK].

• The edited operation rights for the users assigned to the selected group are enabled at the next
login.
• Refer to Help for details on the operation rights.

System Users Guide 15

1 System Administration

1.2.3 User Registration

Users must be registered before they can use the software. When users are registered, the use of software
operations can be monitored or restricted.
This section describes the procedures for registering new users and changing the rights of registered
users.

To register, change or delete users, log in by a user ID with [Permit User Administration] selected.

 New Users

1 Double-click the [User Administration] folder icon in the [Administration Tools] sub-
window of the [LabSolutions Main] window.

2 Double click the (User Administration) icon.

16 System Users Guide

 1.2 Before Starting System Operation

3 Click [Add].

4 Set each item, and click [OK].

1
2

3
4

1 Enter the user ID that will be used to log into the software.

2 The User ID can be up to 31 characters in length. The User ID is not case-sensitive. All spaces
entered before or after text strings are ignored.
Identical User IDs cannot be registered.
Enter the name of the user that will be displayed in the system.
3 If the [Minimum Length] of the password is set to 1 or more on the [Account] tab of the [Security
Policy Settings] sub-window, enter the password that will be used at user login. Enter the same
password in the [Confirm Password] box.

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1 System Administration

• The [Minimum Length] can include up to 14 alphanumeric characters and symbols. If

[Password must meet complexity] is selected, passwords must contain at least 6 characters
with 3 of those characters being uppercase, lowercase, numbers, or symbols and passwords
comprised of only alpha-numeric characters will no longer be accepted.
• By using a combination of a user ID and password, the system can be operated by specific
users at the operation level matched to their rights. Passwords are mandatory to securely
manage data since use of both the user ID and password satisfies the electronic signature
requirements.
4 Enter a user description as necessary.
5 Either double-click the user groups to individually move them to the [Selected Rights Groups] list, or
select multiple groups with the [Ctrl] key held down, and then click [Add]. The selected groups move
to the [Selected Rights Groups] list.
To return groups from the [Selected Rights Groups] list to the [Group List], either double-click a group
in the [Selected Rights Groups] list, or select a group and click [Delete].

Other Operations
• If [System Administrator (Permit all administration)] is selected, [Permit User Administration] is
automatically selected and that user becomes the system administrator.
• Click [Details] to enter the user's detailed information.

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 1.2 Before Starting System Operation

 Change User Settings

1 In the [User Administration] sub-window, double-click the user ID that needs to be

changed, or select the user and click [Edit].

2 Make the desired changes, and click [OK].

• Select [Disable Account] to stop a user from logging into the software.
• If a user has been disabled, first deselect [Disable Account] to enable the user, and then change
the desired settings.
• The system administrator (Admin) set at software installation cannot be deleted. Note that user
IDs can be only be changed one time.
• If [Input reasons for the changes of user administration] is selected on the [System] tab (P.4) of
the [Security Policy Settings] sub-window, a window opens to allow input of the reason for the
change.

System Users Guide 19

1 System Administration

1.2.4 Administer User Groups

A "user group" is a collection of registered users by individual organization or project unit.
User groups are separate entities from rights groups.
This section describes how to make new user groups and how to change them.

• To register, change or delete rights groups, log in by a user ID with [System Administration] selected.
• When [System Administrator] or [Permit User Administration] is selected, do not assign operation rights
by rights groups, but set them directly in the [Add User] sub-window or the [Edit User] sub-window.

 New User Groups

1 Double-click the [User Administration] folder icon in the [Administration Tools] sub-
window of the [LabSolutions Main] window.

2 Double-click the (User Group Administration) icon.

20 System Users Guide

 1.2 Before Starting System Operation

3 Click [Add].

4 Set each item, and click [OK].

1
2
3

1 Enter the user group name.

2 If necessary, enter a description of the user group.
3 Either double-click the user to set to the user group one at a time at [User List], or select multiple
users with the [Ctrl] key on the keyboard held down and then click [Add].
The selected users move to the [Selected Users] list.
Likewise, to return users from the [Selected Users] list to [User List], either double-click the user in
the [Selected Users] list or select the user and click [Remove].

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1 System Administration

 Edit User Group Settings

1 Double-click the name of the user group to change in the [User Group Administration]
sub-window, or select the user group and click [Edit].

2 Make the desired changes, and click [OK].

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 1.2 Before Starting System Operation

1.2.5 Projects
In the software, data files (raw data and data acquisition results) and meta files (data acquisition, data
processing conditions, etc.) used for obtaining those data files are managed in units called "projects."
Making projects for a series of tasks, such as data acquisition, data analysis, and report printing, enables
data to be administered appropriately for each test item.
The following resources and settings can be held independently for each individual project.
1
Resource/Setting Contents
Instruments Registering analytical instruments that can be used in projects in advance prevents
erroneous data acquisition using invalidated analytical instruments or instruments in
configurations that are incompatible with the analysis target.
Users Users that can participate in each project can be restricted.

• Further restrictions can be applied to operation rights (rights groups) within

projects that were assigned at user registration.
• Multiple users can be registered to projects by individual project as user
groups. Register user groups in the sub-window that is displayed by double-
clicking the [User Group Administration] icon in the [Administration] sub-
window in the [LabSolutions Main] window.
Printer Definition The analysis printer used for projects (i.e. network printer that outputs analysis reports)
can be set.

^ Reference
The same sub-window as the [Set the Analysis Printer] sub-window used for
making settings for the entire system (see "1.2.7 Analysis Printer" is displayed so
that individual settings for projects can be made.
Security Policy System security policies can be partially set to individual projects.

Policy settings for individual projects can also be prohibited by security policies on
the system.
Data Proc Settings Rounding of number values and the number of display digits handled on LabSolutions
can be set.

^ Reference
The same sub-window as the [Data Proc Settings] sub-window used for making
settings for the entire system (refer to "1.2.8 Numerical Rounding and Number of
Displayed Digits" P.32) is displayed so that individual settings for projects can be
made.

This section describes the procedures for creating new projects and changing the settings of existing
projects.

To create a project, log in by a user ID with [Add Project] rights.

To edit a project, log in by a user ID with [Change Project Settings] rights.

System Users Guide 23

1 System Administration

 New Projects

1 Double-click the (Project Administration) icon in the [Administration] sub-window

in the [LabSolutions Main] window.

2 Click [Add].

24 System Users Guide

 1.2 Before Starting System Operation

3 Set each item, and click [Next].

1
2
3
4 1

1 Enter the project name.

2 When selection of the electronic recording/electronic signatures (ER/ES) compatible mode is set for
each project, select the mode at this step.

On the entire LabSolutions system,

• This item is not displayed when the mode is not the ER/ES mode.
• This item can not be changed with the checkbox selected when the mode is the ER/ES mode.

^ Reference
For details on how to set to the ER/ES mode, refer to the "Installation & Maintenance Guide."

3 If necessary, enter a description of the project.

4 Select this checkbox to copy meta files or system information from other projects to create a new
project.
5 When the checkbox in step 4 is selected, select the copy source project here to select the
checkboxes for the items to be copied.
6 To set the security policies of a project and make project settings (rounding of numbers/number of
displayed digits, analysis printer settings), click these buttons and set the required items in the
displayed sub-windows.

^ Reference
• In the [Project of System Policies] sub-window, some of the items described at "Set System
Policies" and "Set Instrument Policies" in "1.2.1 Set System Administration Policy (Security
Policy)" can be set.
• In the [Project Settings] sub-window, the items described at "1.2.7 Set the Analysis Printer" and
"1.2.8 Set Numerical Rounding and Number of Displayed Digits" can be set.

When [Prohibit setup policy in a project] is selected in the security policies for the entire LabSolutions
system, [Security Policy] in this sub-window is disabled.

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1 System Administration

4 Set the users belonging to the project, and click [Next].

1 Select this checkbox when registering all users to the project.

2 Either double-click the users or user group one at a time at [User List], or select multiple users with
the [Ctrl] key on the keyboard held down and then click [Add].
3 The selected users or user groups move to the [Selected Users] list.
4 Likewise, to return users from the [Selected Users] list to [User List], either double-click the user in the
[Selected Users] list or select the user and click [Remove].
5 To change the operation rights of selected users in projects, set in the sub-window displayed by
clicking this button.

This setting is not possible when [Prohibit setup rights in a project] is selected in the security policies
for the entire LabSolutions system.

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 1.2 Before Starting System Operation

5 Set the analytical instrument to be used in the project, and click [Next].

1
2

1 Select this checkbox when registering all analytical instruments to the project.
2 Either double-click the analytical instruments to be used in the project one at a time at [Instrument
List], or select multiple instruments with the [Ctrl] key on the keyboard held down and then click
[Add].
The selected instruments move to the [Selected Instruments] list.
Likewise, to return instruments from the [Selected Instruments] list to [Instrument List], either double-
click the instrument in the [Selected Instruments] list or select the instrument and click [Remove].

6 Check the settings, and click [Finish].

The project is made.

To perform data acquisition or data analysis using the newly made project, select the project from the
[Project] list in the [LabSolutions Main] window.

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1 System Administration

 Project Settings

1 Double-click the (Project Administration) icon in the [Administration] sub-window

in the [LabSolutions Main] window.

2 Click [Edit].

28 System Users Guide

 1.2 Before Starting System Operation

3 Make the desired changes, and click [OK].

1.2.6 Define Table Items in the Database

^ Reference
Refer to the separate volume for devices other than LC/GC.
In the [Table Definition] sub-window, define the names of columns displayed in the sample information area
of the [Data Manager] sub-window.

1 Double-click the (System Settings) icon in the [Administration] sub-window in

the [LabSolutions Main] window.

System Users Guide 29

1 System Administration

2 Click [Table Definition...].

3 Click the [Data] tab.

4 Edit the title of each sample information, and click [OK].

1 to 3

1 The sample amount (Sample information 01), ISTD amount (Sample information 02) and dilution
factor (Sample information 03) set in the Batch Table or the [Realtime Analysis] sub-window are
registered to the sample information (1 to 3), respectively, of the [Data Manager] sub-window.
Set titles for each that easily indicate their content (e.g. "Spl.Wt", "Is.Wt" and "D.Fact").
2 When option items (1 to 10) are set to the Batch Table as the sample information (4 to 13) of the
[Data Manager] sub-window, their respective content is registered.
Set the same text string as the title of option items to set to the Batch Table.

Titles of option items to set to the Batch Table are not automatically reflected in these items.

^ Reference
The titles of option items on the Batch Table side can be set and organized table styles can be
registered as a master file which can be used as a template when making Batch Tables.
• For details on how to set the titles of option items in Batch Tables, refer to Help.

30 System Users Guide

 1.2 Before Starting System Operation

• For details on how to display option items (Table Style) in Batch Tables, refer to "4.2.3 Batch Table
Parameter" in the "Operators Guide.”
• For details on how to register to settings to a master file for use as a template, see "2.3.4 Register
As a Master File."
3 Sample Information 14 used for manual integration result of a data file is registered to the sample
information 14 of the [Data Manager] sub-window.

1
Set titles for each that easily indicate their content.
4 The instrument method ID (Sample Information 15), data processing method ID (Sample Information
16), and calibration curve information ID (Sample Information 17) used for data acquisition or
postrun analysis of a data file are registered to the sample information (15 to 17) of the [Data
Manager] sub-window.
Set titles for each that easily indicate their content.
5 The tray No. (Sample information 18), vial No. (Sample information 19) and level No. (Sample
information 20) set in the Batch Table or the [Realtime Analysis] sub-window are registered to the
sample information (18 to 20), respectively, of the [Data Manager] sub-window.
Set titles for each that easily indicate their content (e.g. "Tray#", "Vial#" and "Level#").

^ Reference
On the [Others] tab page, set the title of keywords when registering files other than data files to the
database. For details, refer to Help.

1.2.7 Analysis Printer

This section describes the procedure for setting printers for outputting data acquisition results on
LabSolutions.
Printers for batch output or output for individual users by individual printers can be set as the output
destination printer.

1 Double-click the
[LabSolutions Main] window.
(System Settings) icon in the [Administration] sub-window in the

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1 System Administration

2 Click [Printer Definition...].

3 Click [Select Printer].

The [Select Printer] sub-window is displayed, and analysis printers are displayed in the [Printer Name]
list.

• The [Synchronize the printer definition with system settings] checkbox is added to the [Printer
Definition (for Project)] sub-window displayed as part of the project settings. When this checkbox
is selected, settings made here (for the entire system) are enabled on the project.
• To change a printer for printing data acquisition results for each individual user, select the [Allow
change of printer by user] checkbox.

4 Select the printer to be used for analysis from the [Printer Name] list, and click [OK].

5 Check the settings in the [Select Printer] sub-window, and click [OK].

1.2.8 Numerical Rounding and Number of Displayed Digits

^ Reference
Refer to the separate volume for devices other than LC/GC.
The rounding method and number of displayed digits can be batch-set in the [Data Proc. Settings]
sub-window.

Since system settings are changed in this sub-window, log in with a user ID having [Change System
Settings] rights.

32 System Users Guide

 1.2 Before Starting System Operation

1 Double-click the (System Settings) icon in the [Administration] sub-window in the

[LabSolutions Main] window.

2 Click [Data Proc. Settings...].

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1 System Administration

3 Select the rounding method and number of displayed digits for specific calculation
results, and click [OK].
In this example, the [Area Ratio] display format is set to 3 digits past the decimal point (i.e. the 4th digit
past the decimal point is rounded down).

1 2

1 The type of the instrument is displayed.

2 Open the [Display Type] list for the [Area Ratio] row, and select [Default] from among [Default]/
[Exponential]/[Significant Digits].
3 Enter 3 in the [Decimal Digits] column of the [Area Ratio] row.
4 Open the [Rounding] list for the [Area Ratio] row, and select [Round Down] from among [Half Adjust]/
[Round Up]/[Round Down].

If [Default] or [Exponential] is selected as the [Display Type], enter the number of decimal places in
the [Decimal Digits] column, and if [Significant Digits] is selected, enter the number of digits in the
[Significant Digits] column.

Other Operations (bottom of sub-window)

• If [Apply] is selected for [Dilution Factor] the dilution factor is always calculated. If the dilution
factor is not used for the sample, click [Not Used] and the dilution factor is ignored even if it is set
in the MS data.

1.2.9 Set the Contents and Printing Details of a Report Set

Report set is a report PDF file that combines data file-related multiple reports and it can be created in the
[DataManager] sub-window. In the [Report Set Settings] sub-window, set the contents and printing details
of a report set.

^ Reference
Refer to "2.2.9 Create Report Set" P.66.

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 1.2 Before Starting System Operation

1 Double-click the (System Settings) icon in the [Administration] sub-window in the

[LabSolutions Main] window.

2 Click [Report Set Settings...].

3 Set the contents and printing details of report sets and then click [OK].

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1 System Administration

 Set Overall Contents of Report Sets

Configure settings on the [General] tab page in the [Report Set Settings] sub-window.

2 3
4
5

No. Description
1 Set reports to add to a report set. Selecting the checkbox for each report adds the selected reports to the report
set in descending order from the top row of the table.
Click the button in the format column to specify a format for each report.

• When no format is specified, a preset format is used.

• For [Sample Informaytion List], the format specified in [Print View Settings] - [Print Sample Information]
in the [DataManager] sub-window is used. For [Log], the printing format for [Log Browser] is used.
2 When this checkbox is selected, only the first report is included in the report set if there are multiple reports with
the same file name.
3 When this checkbox is selected, an index is added to a report set PDF during the creation of the report set.
4 When this checkbox is selected, a report set (parent file) and data files (child files) are linked.

When link is set, child files are interlocked with the parent file for the signature function and other functions.
5 When this checkbox is selected, specifies a report set filename with automatically for creating report sets.
Names are generated from the items indicated in [Selected Items] joined
together with an "_" (underbar) symbol inserted between each item.
When this checkbox is not selected, specifies a report set filename with the user name for creating report sets.

36 System Users Guide

 1.2 Before Starting System Operation

 Set Printing Details

Configure settings on the [Print Settings] tab page in the [Report Set Settings] sub-window.

1
2 1
3

No. Description
1 Select the printer to use during the creation of a report set from the list.
2 Set this item to reduce the size of original reports included in a report set.
When the size of an original file is reduced, each report is automatically placed in the center of the
paper.
3 Set the header/footer positions.
Specify the upper end of the header, lower end of the footer, and their horizontal positions by the
distance from the edge of the paper.

Since the header and footer are written regardless of the position of the report set contents, they may be
overlaid on the content texts. To avoid this, adjust the reduction ratio or the position of the header and footer.

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1 System Administration

 Setting Text String in the Header and Footer

Configure settings on the [Header] or [Footer] tab page in the [Report Set Settings] sub-window.

No. Description
1 Set the text string to display in the header and footer.
Text in [Left] is printed left-aligned, text in [Center] is printed in the center of the paper, and text in
[Right] is printed right-aligned.
2 These items can be printed on the header and footer. Select an item listed under [Macro] and click
[Insert] or double-click an item to insert the command for printing the item at the cursor position.

1.2.10 Configure Settings for Report Check Results

The PDF file (data report) for signing data files can be checked, and the results can be set and saved in the
[DataManager] sub-window by locating [Confirmation Form] items on a report format file and creating a
data report.
In the [Report Confirmation Settings] sub-window, set the contents to be set in the form to check data
reports in the [DataManager] sub-window or how check results are displayed.

^ Reference
Refer to "2.3.9 Check a Report" P.80.

38 System Users Guide

 1.2 Before Starting System Operation

1 Double-click the
[LabSolutions Main] window.
(System Settings) icon in the [Administration] sub-window in the

2 Click [Report Confirmation Settings...].

3 Set the items and then click [OK].

1 Click [Add].
New check result items are added to the check result table.
2 Set the text string to display for the check result.
(Ex: " Accepted ," " Rejected (Integration)")
This item is displayed in the check result combo box for the [Confirmation Form] report item.
3 Select the checkbox in the [Accept] column to display "Accepted" for the check result of sample
information after checking and saving the report in the [Data Manager] sub-window.
To display "Rejected," clear the checkbox.
4 Select the checkbox in the [Require Reason] column to prompt the entry of a reason when setting
and saving a check result.

The order of items displayed in the [[Confirmation Results] combo box in the check form is the same
as the order of the rows in this table.

System Users Guide 39

1 System Administration

1.3 System Operation

Log into the system using the User Ids and Passwords to achieve secure system operation reliable data
management. This process allows the system to be operated according to the assigned user rights.
This section describes how to change user passwords and the screen lock function that protects the
system.

1.3.1 Change User Passwords

If the password expiration date has expired and a user attempts to log into the software, the password
change sub-window opens. The user must change their password before they can enter the software.
This section describes the procedure for changing passwords. User passwords are only changed by the
the user himself.

1 Click [Change Password] in the [Login] sub-window.

2 Enter a [New Password].

• For security reasons, passwords are displayed as “*” on screen to make them unreadable to other people.
• Enter a password that is the [Minimum Length] or longer. The [Minimum Length] is set on the [Account]
tab of the [Security Policy Settings] sub-window.

40 System Users Guide

 1.3 System Operation

1.3.2 Screen Lock to Protect System

^ Reference
Refer to the separate volume for devices other than LC/GC.
The [LabSolutions Main] window and sub-windows can be individually locked to protect the system from
accidents or manipulation by other operators if the logged in operator temporarily leaves the PC.
When the lock function is enabled, the window is minimized and displayed as an icon on the taskbar. If the
icon is clicked, the [User Authentication] sub-window opens to prompting the user to enter the user ID and 1
password.
This section describes an example of how to lock screens in the [Data Acquisition] window.

1 Click [Lock] on the [Window] menu.

The [Data Acquisition] window is minimized and an icon is displayed on the taskbar.

2 Click the [Realtime Analysis] icon on the taskbar to open the application.

3 Enter the [User ID] and [Password] for the user that locked the screen, and click [OK].

Only the user who locks the window can release the lock.

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1 System Administration

1.3.3 Release User or PC Lockout

Users and PCs that are locked because of an incorrect password or an illegal access to the software
system can be released.

To release a lockout, login with a user ID having [Permit User Administration] rights.

 Release User Lockout

1 Double-click the [User Administration] folder icon in the [Administration Tools] sub-
window of the [LabSolutions Main] window.

2 Double click the (Release User Lockout) icon.

42 System Users Guide

 1.3 System Operation

3 Select the user to be released, and click [Release].

The selected locked out user is released, and can now re-enter the software.

4 Click [Close].

• To release multiple locked out users, select the users, either with the [Ctrl] key held down or by
selecting continuous users by dragging the mouse, and then click [Release].

• To release locked out PCs, click the (Release PC Lockout) icon in the [Administration Tools/
User Administration] window, and perform the same operation.
Unlocked PCs can be used again by logging into the software from that PC.

1.3.4 Force Log Out Users

A user logged into the software can be forcibly logged out so that other users can use the analytical
instrument that was being accessed by that user.
This section describes the procedure for forcibly logging out users logged into the software.

To perform a force logout, log in by a user ID having the [Perform Forced Logout] rights.

1 Double-click the [User Administration] folder icon in the [Administration Tools] sub-
window of the [LabSolutions Main] window.

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1 System Administration

2 Double-click the (Force Logout) icon.

3 Select the user to be logged out, and click [Logout].

The selected user is forcibly logged out.

• To forcibly log out multiple users, select the users, either with the [Ctrl] key held down or by
selecting continuous multiple users by dragging the mouse, and then click [Logout].
• Files that are being edited at the time of a force logout are discarded.

44 System Users Guide

 1.4 System History Information

1.4 System History Information

When changes are made to the system administration settings (user registration or passwords), a history
of the changes is created.
View this history information in the [Log Browser]. The information can also be quickly filtered and

1
displayed.
Check the history information of system administration to verify that preset security policies and user
administration status are operating appropriately.

1.4.1 View History Information from the Log Browser

System administration change histories can be viewed from the [Log Browser]. histories for logins/logouts,
data acquisition, addition of /disabling of users, can be searched and the results displayed on the screen.

1 Double-click the (Log Browser) icon in the [Administration Tools] sub-window of the
[LabSolutions Main] window.

The [Log Browser] opens with the latest log displayed.

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1 System Administration

2 Set the filtering conditions in the [Filtering Condition] section, and click [Start].
The following describes an example of how to display a history of changes made to the system by “User
Name SHIMADZU” within the past month.
1 2 3 4

1 Enter “SHIMADZU” in the [User Name] box.

If user name text strings exist from a previous filter operation, the history is displayed with user
names that match the entered text strings.
2 Select [Specified Period].
3 Click [One month].
4 Select [System Administration] from the [Log Type] list at the top of the [Log Browser] sub-window.

[System Administration], [Application] and [User Authentication] are selectable from the [Log
Type] list.
For example, when [Audit Trail] is selected from the [Event Type] list in the filtering conditions for
a specific [Application Name], the audit trail log of data files or method files, can be viewed in
[Log Browser].
A log matching the set filtering conditions is displayed.

^ Reference
For details on other filtering conditions, refer to Help.

46 System Users Guide

 1.4 System History Information

Other Operations
• To print out the displayed log, click [Print] - [Log] on the [File] menu. To save the log in csv or txt format,
click [Save as File] on the [File] menu.

• Click [Print] to print a displayed log. Click [Save As] to save a displayed log to a CSV or text
format file.
• To print out logs, Adobe Acrobat Reader needs to be installed in advance. 1
If Adobe Acrobat Reader has not been installed on the PC used, install it using the
LabSolutions installation disc.
• Notes about events or users that are not automatically recorded by the system can be registered
manually.
Use the following procedure to manually enter logs entries.

Log in with a user ID having the [Register Manual Log] rights to manually register log entries.

1 Click [Edit] - [Manual Registration].

2 Enter the necessary items, and click [OK].

• Click [Save as Print Format] on the [File] menu to open the [Save as Print Format] sub-window where
you can name and save column items to display and print settings as a printing format. A standard log
report can be output by loading the saved format. For details, refer to Help.

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1.4.2 View History Information from the [Output Window]

A history of information about various operations and when an operator has logged into or out of the
software can be viewed in the [Output Window] as well as in the [Log Browser]. The [Output Window] can
be displayed in the [Realtime Analysis], [Postrun Analysis] and [Browser] programs.
This section describes an example of how to display [Output Window] in the [Data Acquisition] window.

1 Click (Toggle Output Window) on the toolbar in the [Data Acquisition] window.

The [Output Window] automatically opens when an error occurs during data acquisition (single run
or realtime batch).

2 Right-click on the [Output Window], and click [Refresh] in the displayed menu.

The history information is refreshed.

Other Operations (bottom of sub-window)

• To hide [Output Window], click (Toggle Output Window) again.

• Double-click a row in the log to open the Help window for that particular message.

Only logs from the current software session are displayed in the [Output Window]. To view previous
histories, use the [Log Browser]

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2 2 Data Management

The software contains various data management functions.

This chapter describes operations in the [Data Manager] and [Data Explorer] sub-windows and how
to use files so that acquired data and analysis results can be managed efficiently.
2
2
2.1 File Formats
^ Reference 2
Refer to the separate volume for devices other than LC/GC.
The software uses the following file formats to handle acquired data and related information:

• Method files
2
• Data files
• Report format files 2
• Batch files

2
• UV spectrum files
• Other files

This section describes each of the file formats.

2
2.1.1 Method Files
Method files store information such as instrument parameters and data processing parameters.
The file extension of method files is ".lcm" for the LC, and is ".gcm" for the GC.
2
Method files store the following information.

Stored Information Explanation

2
System Configuration System configuration information is saved in the method files to allow for review of
Information
Instrument Parameters
the instrument parameters.
This information includes the instrument parameters for each instrument and also the
2
baseline check settings.
Data Processing
Parameters
Calibration curve information, column performance parameters, QA/QC parameters,
peak integration parameters, identification parameters, quantitative parameters, and
Compound/Group Tables are all saved in the method file.
2
Display Properties The chromatogram XY range setting, whether the status bar is displayed or hidden,
etc. are also saved in the method file.
2
2
2
2
2
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2 Data Management

2.1.2 Data Files

The software stores the method files, batch files and report format files, chromatogram data, and
quantitation results in a single data file. This structure is called an “All-In-One” structure and, since the data
acquisition and analysis parameters are referenced from the same data file, it ensures the traceability of
data.
The file extension of data files is ".lcd" for the LC, and is ".gcd" for the GC.

 Information Saved in Data Files

System configuration information

Postrun batch file Report format

Batch file
(original) at data acquisition System check information

Quantitation result (original) Method (original) at data

at data acquisition acquisition

Quantitation result after

Postrun analysis method
postrun analysis

Audit trail Sample information

Chromatogram
spectrum

• Edited data processing parameters are saved in the data file during postrun analysis. Click the

(Apply to Method) icon on the [Data Analysis] assistant bar to save the edited data processing parameters
as a method file for use in another data acquisition.
Refer to the Operators Guide or Help for more details.
• The report formats are also saved to the data file. Click [Data Report] on the [File] menu, then select
[Print] to print the acquisition results of the currently loaded data file according to the report format stored
with that data.
The report format can be edited by clicking the [Data Report] icon in the [Data Analysis] assistant bar to
display the [Report] window. Click [Save Report Format File As] on the [File] menu to save the edited
format for use with other data reports.

2.1.3 Report Format Files

Items such as pictures or logos and placeholders for chromatograms, results and etc., are pasted into the
blank format and it is saved for future printing of data acquisition results.
The file extension for report format files is “.lsr”.
If a report format file is set at the time of data acquisition or postrun analysis, the results can be
immediately printed according to that format.

^ Reference
Refer to the Operators Guide or Help for details on the report format files.

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2.1.4 Batch Files

Data such as sample information and quantitative calculation conditions, are saved to a batch file during
sequential measurement of multiple samples.
The item displayed in the Batch Table and the overall batch processing parameters are also saved to the
batch files.
The file extension of batch files is ".lcb" for the LC, and is ".gcb" for the GC.

^ Reference
Refer to the Operators Guide or Help for details on how to set batch files.

2
2.1.5 UV Spectrum Files
The software uses the JCAMP format with the file extension of “.jcm” for the UV spectrum file.
When peak identification using the similarity of UV spectra is performed, jcm files are included in the
Compound Table as standard spectrum. The “.jcm” files can also be registered as spectra to the UV library
files.

2.1.6 Other Files

The software uses the following files in addition to those described above.

File Name Contents

UV Library Files These files contain multiple UV spectrum data. They are used to perform library
searches on the spectrum information for unknown samples.
The file extension is “.llb”.
MS Library Files These files contain multiple MS spectrum data. They are used to perform library
searches on the spectrum information for unknown samples.
The file extension is “.lib”.
Browsing Files These files store information such as compound information displayed in
[Quantitative Results View] and the names of method and data files loaded in the
[Quant Browser] window.
The file extension is “.lcq”.
Layout Files These files store information such as data file names and display layouts loaded in
[Data Browser].
The file extension is “.lyt”.
System Configuration Files These files hold the link information for the PC and analytical instruments, names of
the instruments that make up the system, and information on consumables. These
file names are not used for regular operations.
PDF Files These files contain electronic versions of printed reports.
These files are a generic format that satisfies the requirement of human readable
data, and are used when registering and managing the data acquisition result reports
in a database.

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2.2 Data Management Using Data Manager

The [Data Manager] sub-window allows you to view the information of the database for managing files
such as data files, method files, batch files, and report format files used by LabSolutions, and search for
required data. The [Data Manager] sub-window also allows you to easily check past histories and file
versions to manage files with mutual relationships held intact.

LabSolutions manages data in the following two ways.

 Data Sets
A "data set" is a set of information that combines multiple data files obtained by processing (data
acquisition or data analysis) data set to a Batch Table.
The [Data Manager] sub-window searches data files by individual data sets.

Data Set Name Displayed File

BatchDataSet Batch file and data file set to the Batch Table.

Data is not managed as data sets in the case of single run.

 Result Files
"Result files" are files such as data acquisition result report files generated when data is acquired or
analyzed, and files such as summary reports that are generated when batch processing is performed.
When there are result files relating to data files or batch files, the result files are displayed in [Result File
View] of the [Data Manager] sub-window.

Data Set Name Displayed File

Data File Data acquisition result reports (PDF format)
Andi files (AIA format)
Batch File QA/QC result files (CSV, txt, html format)
System suitability result files (CSV, txt, html format)
Summary reports (PDF format)
Method files

Any file can be registered to the database as a result file.

2.2.1 View and Use Data Manager

The [Data Manager] sub-window has various views: [Filtering View] for filtering displayed data, [Data Set
View] for displaying the results of filtering data sets, [Sample Information View] for displaying sample
information after filtering and files (e.g data files) contained in that sample information, [Data Information
View] for displaying the content of data files contained in sample information selected in [Sample
Information View], and [Result File View] for displaying files relating to the results of that sample
information.

1 Double-click the (LabSolutions) icon on the Desktop.

The [Login] sub-window is displayed.

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2 Enter [User ID] and [Password], and click [OK].

2
3 Double-click the (DataManager) icon in the [Postrun] sub-window in the
[LabSolutions Main] window.

The [DataManager] sub-window is displayed, and data sets and various other files contained in projects
are displayed.

1 2

9
7

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No. Explanation
1 [Tool Bar]
This displays operation icons for printing and sorting display data and for displaying
chromatograms.
2 [File of type]
This allows you to select file types to display in [Sample Information View] (5) from a list.

[Method], [Batch] and [Report Format] are added to the list when the [Show Method/
Batch/Report Format in DataBase] checkbox on the [Tools] menu is selected.
3 [Project]
Click this icon and select projects from the displayed list of projects.

Only projects in which the operator is participating can be selected. For details on how to
participate in projects refer to "1.2.5 Projects" P.23.
4 [Filtering]
Set the conditions for filtering display files. Set data file filtering conditions on the tab pages
displayed by selecting the [Batch data set] tab or [Filtering] tab.

When these tab pages are not displayed, double-click the visible part of the tab to
display them.
5 [Sample Information View]
Displays sample information relating to files, such as the acquisition date, operator name,
distinction between original data and postrun analysis data, signature information, etc. of
filtered data files.
6 [Data Information View]
Displays the content of data such as the detected peak information of data files selected at
[Sample Information View] (5)in table format.
7 [Result File View]
Displays result files relating to data files or batch files selected at [Sample Information View]
(5). The file name of PDF files targeted for signing is appended with "*".
8 Clicking [Result File display/hide] displays or hide [Result File View](7).
9 [Data Set View]
Displays a list of filtered data sets when the [Batch] data set tab is selected at [Filtering] (4).
Displays the sample information (i.e. data) contained in a particular data set in [Sample
Information View] (5) after the data set displayed here is selected.

• When a particular user has started up the [DataManager] sub-window for the first time, the [Project] sub-
window is displayed, and by default up to 100 items of sample information (i.e. data) registered by that
user to the [DataManager] sub-window are filtered and displayed.
• Filtering conditions are stored to memory for each individual user. So, when the [DataManager] sub-
window is next started up, data sets or sample information are filtered and displayed in accordance with
the filtering conditions that were last set.
• The [DataManager] sub-window does not display the sample information (i.e. data) of files currently being
used for data acquisition in [Sample information View]. Also, the files of sample information currently
being analyzed cannot be opened.

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2.2.2 Perform a Filtered Search Using Data Sets

This function is not used according to the device.

With the [DataManager] sub-window, efficient data filtering matched to the data acquisition objective can
be performed by filtered searches using data sets. This section describes an example of the procedure for
setting the filtering conditions for a file displayed by [Batch] data set.

1 Select [Data] in the [File of type] list in the [DataManager] sub-window.

2 Click the [Batch Data Set] tab.

When [Filtering View] is not displayed, double-click the tab to display it.

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3 Select the [Show Filtering Conditions] checkbox.

The filtering conditions are displayed.

1
2

4
5
6
7
8

No. Explanation
1 Sets the number of sample information items to display in [Sample Information View].
2 Set this when filtering by batch file name.
3 Set this when filtering by user name used for data acquisition or postrun analysis.
4 Set this when filtering by instrument type, for example, LC or GC.
5 Set this when filtering by instrument name (system name) used for data acquisition.
6 Set this when filtering by the No. of a data set.
7 Set the date that the data set was registered to the database.
Select from [Today], [3 days], [One week], [One month] or [From].
8 When this checkbox is selected, only data sets obtained by realtime batch (executed in the [Realtime
Batch] window or registered to batch queue and executed from the [Batch Editor] window) are
displayed.
9 The appearance of sample information (i.e. data) displayed in [Sample Information View] changes as
follows by selecting/deselecting this checkbox when the [Administrate the version of data files] checkbox
is selected in the system policy settings:
• When it is selected, the latest version sample information in the same data files is displayed and
not at the point when it was registered as a data set (batch-processed).
• When it is deselected, the sample information of the data file at the point when it was registered
as a data set is displayed as read-only.

^ Reference
History display mode

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4 After setting the filtering conditions, click [Start].

The filtered search is started, and the results of filtering are displayed in [Data Set View].

To stop a filtered search, click [Stop]. 2

(During a filtered search, the button display changes from [Start] to [Stop].)

5 In [Data Set View], click the data set to display in [Sample Information View].

Sample information matching the filtering conditions is displayed in [Sample Information View].

2.2.3 Set the Data Filtering Conditions

The [DataManager] sub-window has substantial filtered search functions for filtering and display target files
more quickly. Filtering can be performed by operator name or file name, by date information (e.g.
acquisition date or analysis date), or by signature information such as signer, signature date and signature
status.
This section describes the procedure for setting filtering conditions for sample information of data files on
the [Filtering] tab page.

1 Select [Data] in the [File of type] list in the [DataManager] sub-window.

2 Click the [Filtering] tab.

When [Filtering View] is not displayed, double-click the tab to display it.

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3 Set the filtering conditions.

3
4

5
6

7
8

a
b

c
d

No. Explanation
1 Saves the specified filtering conditions. This is useful when repeatedly performing a filtered search using
the same conditions.
Either click [Load], or select saved filtering conditions from the [Filtering Condition] list at the top left of
[Sample Information View] to perform filtering.
For details, refer to Help.
2 Sets the number of sample information items to display in [Sample Information View].
3 Set this when filtering by instrument type, for example, LC or GC.
4 Set this when filtering by instrument name (system name) used for data acquisition.
5 Set this when filtering by data No.
6 Set this when filtering by data file name.
7 Set this when filtering by sample name.
8 Set this when filtering by sample ID.
9 Set this when filtering by signature status.
0 Set this when filtering by user name used for data acquisition.
a Set this when filtering by user name used for postrun analysis.
b Set this when filtering by acquisition date or Modified date.
Select from [Today], [3 days], [One week], [One month] or [From].
c Set this when filtering by data comment.
d Click to filter by more advanced filtering conditions.

^ Reference
When advanced filtering conditions are set, [*Advanced conditions are specified] is displayed at
[Filtering].
For details, refer to Help.

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4 After setting the filtering conditions, click [Start]

The filtered search is started, and the results of filtering are displayed in [Sample Information View].
2
2.2.4 Change the Data View Mode
This section describes how to change items to be displayed in [Sample Information View] or [Data
Information View] in the [DataManager] sub-window and how to change the view order using the sort
function.

 Change the Table Style

Items to be displayed in [Sample Information View] or [Data Information View] can be changed at [Table
Style] in each view.
This section describes the procedure for changing the items to be displayed in [Sample Information View].

1 Click [Sample Information View] from [File Type] on the [View] menu.

The [Table Style] sub-window is displayed.

2 Click the [Item Settings] tab.

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3 Set each item, and click [OK].

1 2

1 Either double-click the items to be displayed one by one, or select multiple items with the [Ctrl] key
on the keyboard held down and then click [Add].
The selected items move to [Display Items].
Likewise, to return selected items to [Hide Items] from the [Display Items] list, either double-click the
item in the [Display Items] list or select the item and click [Remove].
2 To change the view order of [Display Items], select the item to move and click either [Up] or [Down].

To select multiple items for moving, either click each item with the [Ctrl] key on the keyboard
held down, or click two items with the [Shift] key held down to select continuous items in
between.
3 When the numerical value set for [Number of fixed rows] is changed, the display of items from the
left most edge displayed in sub-windows up to the number of fixed rows that has been set becomes
fixed.

Settings are stored to system memory for each user.

 Change Order of Display Data (Sort Function)

Data to be displayed in [Sample Information View] or [Data Information View] can be sorted. This section
describes the procedure for sorting data to be displayed in [Sample Information View].

1 Click [Sort Sample Information] on the [View] menu.

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2 Set each item, and click [OK].

1
2

3
2

1 Select the item to be used as the sort reference from the [Sort by 1] list.

When the title area of the table in [Sample Information View] is clicked, the sort conditions of that
item are toggled between ascending order and descending order, and items are sorted.
2 Click the sort direction.
3 Set other sort items as the sort reference in the same way as required.

• When the [Always applies] checkbox is selected, items are displayed in accordance with the
sort conditions that have been set.
• Sort functions can be used when [Data] is selected at [Files of type].

2.2.5 Perform Postrun Analysis on Registered Data

This section describes the procedure for performing postrun analysis on data displayed as a result of a
filtered search.

1 Perform a filtered search, and display sample information having the data file to use for
postrun analysis at [Sample Information View].

2 Click [Open with Related Application] on the menu displayed by right-clicking the row of
that sample information.

The content of the data file is displayed in the [Data Analysis] window.

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2.2.6 Print Sample Information and Data Information

By [DataManager] print functions, sample information or data information of data displayed as a result of
filtering can be printed. Also, besides data currently displayed in each view, a summary of sample
information and data information can be printed for each data.
This section describes how to print sample information.

1 Perform filtering and select the data rows to print from the data files displayed in
[Sample Information View] by dragging them.

2 Click the on the toolbar.

3 Click [Sample Information] and [OK].

4 Check the display content, and click [Print].

The content (i.e. sample information) displayed in the sub-window is printed.

When the [Both Information] is selected, click the print icon.

• [Data Information] and [Both Information] can be selected when the result data is displayed in
[Data Information View].
• Click [Load Format] to set a print format. To edit a format, click [Print/Settings] on the [File] menu
to open [View Print Settings]. For details, refer to Help.

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2.2.7 The File Version History

When a data file or meta data (method/batch/report format) file is set with [version management settings] in
the system policy settings, the version of that file can be managed. Also, not only can the version history be
checked but also past version files can be restored as the latest version.
This section describes how to check the version history of a data file.

^ Reference
For details on version management settings, refer to "1.2.1 Set System Administration Policy (Security
Policy)" P.4.

1 Perform a filtered search, and display sample information having the data file whose
version history is to be checked at [Sample Information View].
2

2 Right-click on [Sample Information View] and click [History] on the displayed menu.

History of each data file (all sample information rows from the original file created immediately after data
acquisition to the latest data file created by the final postrun analysis) is displayed in tree format.

The same operation can be performed by selecting the row of the sample information and clicking
(History) on the toolbar.

3 Click [Open with Related Application] on the menu displayed by right-clicking the row of
the sample information on the history whose content is to be checked.

The content of the data file of that version is displayed in the [Data Analysis] window.

• Past versions of files cannot be saved with windows opened even if changes are made.
• If the latest version of a file in sample information is locked, the former version file cannot be
updated to the latest version.

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2.2.8 Sign into PDF Files

The [DataManager] sub-window allows you to sign PDF files of data acquisition result reports.
This section describes an example of the procedure for signing PDF files by the [Confirm] signature.

^ Reference
The [Confirm] signature is one of the default signatures prepared in the signature policy.
With the default signature policy, the signature status of the sample information (i.e. request status of the
[Confirm] signature) must be "Unconfirmed" (blank on DataManager display) to sign in by [Confirm].
When changing signature settings, refer to "1.2.1 Set System Administration Policy (Security Policy)" P.4

1 Perform a filtered search, and display sample information to be signed by the [Confirm]
signature (i.e. having the signature status [Unconfirmed] at [Sample Information View].

2 Select a row of sample information to sign, right-click on it, and click [Signature] on the
displayed menu.

• The same operation can be performed by selecting the row of the sample information and clicking
(Signature) on the toolbar.
• You cannot sign when the subject file is being used on other occasions.

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3 Check the contents of the data on the PDF file, select the reason to sign, and enter a
comment.
In this stage, [Confirm] for received signature set by default and [Cancel] for unreceived signature are
displayed in a list for the current signature status "Unconfirmed." Select [(ACPT)Confirm].

4 7 5 6

No. Description
1 When [Sign PDF File] in signature policy is selected, a print image is displayed in the analysis result
report PDF format in the [Confirm Sign Information] sub-window.

• The signature is added to the PDF file with an [*] (asterisk) that is displayed on the result file.
• When adding the signature to a file other than data files, the [Confirm Sign Information] sub-
window is not displayed.
2 Information of the file selected in [Sample Information View] is displayed.
Information corresponding to the data file of the selected row is displayed in the [Confirm Sign
Information?] sub-window.
3 Clicking this button withdraws the current signature for all the files displayed in the list of selected files.

[Unsign] of signatures can be executed only by the user that signed the file (i.e. the signer).
4 When this is selected, the file will not be signed.
5 A list of reasons for signature set in the signature policies that can be executed on the signature
status (i.e. request status) currently set to the row of the current sample information is displayed.
6 When the [Require comment when signing] checkbox in the signature policies is selected, enter a
comment here as a supplementary explanation as to the reason for the signature.
7 Click this to sign for the reason set for each row shown in 2.
When [Sign PDF File] is selected concerning signing data files, signature information is written to
PDF files.

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4 Check all the data files in the list of selected files and click [OK].

• When the [Require re-input of password] checkbox is selected, an authentication sub-window is

displayed after clicking [OK]. Re-enter the password for the ID of the user who has currently
logged in. When the [Require re-input of the user ID] checkbox is selected, re-enter the user ID as
well.
• When the [Require authentication to each data] checkbox is selected, files corresponding to the
sample information selected in the [DataManager] sub-window are displayed in the list of selected
files one by one. Click [OK] to move to sign the next file.
• You cannot sign on rows of sample information in the history (former version files).

2.2.9 Create Report Set

In the [DataManager] sub-window, a report set that combines various data file-related reports (e.g. data
reports, log reports) in a single PDF report file can be created.
This section describes how to create a report set by selecting data files.

^ Reference
For setting contents and printing details of report sets, see "1.2.9 Set the Contents and Printing Details of a
Report Set" on page 41.

1 Perform a filtered search and drag data rows necessary for the report set from among
the data files displayed in [Sample Information View] to select them.

2 Right-click the mouse and then click [Create Report Set] on the displayed menu.

Report files are automatically collected, a report set is created, and the [Create Report Set] sub-window is
displayed.

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3 Check the contents of the report set and click [Save].

• If [Print] is selected, the report set is printed out when you click [Save].
• Double-click the header of the row in [Sample Information View] or click [Open with Related Application]
on the displayed right-click menu to check the created report set PDF file.

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2.3 Other Functions in DataManager

In addition to filtered search and PDF signature functions, [DataManager] has functions for performing
operations on data registered to the database and an e-mail delivery function.

2.3.1 Import Files on the PC to the Database

LabSolutions [DataManager] has a function for registering data files, method files and other files saved on
the PC to the database.

To import files, log in by a user ID having the [Import Files] rights.

1 Click [Import File] on the [File] menu in the [DataManager] sub-window.

2 Click [Add].

3 Select the file to import, and click [Open].

4 Enter the required information, and click [OK].

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2.3.2 Export Table Information

Data displayed in [Sample Information View] and [Data Information View] can be exported as a tab-
delimited text file to any location. Also, exported data can be automatically loaded to a preset program.

 Set the Table Information to Export

Set the content to be exported as a text file and its format.

1 Click [Options] on the [Tools] menu in the [DataManager] sub-window.

2
2 Click the [Export Table Information] tab.

3 Set the content to export and its format, and click [OK].

1 Set the export destination file name for the table information.
2 Select the output information.
3 Select whether to output items displayed in each view or all items.

• To set the program to automatically load the exported program to, set [Command Line]. For
details on how to set this, refer to Help.
• Files can be output only when the export destination file name for the table information is set.

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 Export Table Information

1 Perform a filtered search, and display sample information having the data file to be
exported at [Sample Information View].

2 Select the date file, and click [Export Table Information] on the [File] menu.
The table information is exported. When [Command Line] is set, the preset program
starts up with the exported data loaded to it.

2.3.3 Data Set and Result File Operations

^ Reference
Refer to the separate volume for devices other than LC/GC.

 Import Files Related to Data Acquisition Results as Result Files

Any file can be registered to the database related to a row (i.e. sample information) displayed in [Sample
Information View]. This section describes an example of the procedure for importing a file to [Result File
View].

• To import a file, log in by a user ID having the [Import Files] rights.

• [DataManager] has a function for directly referencing the content of backup databases. Files, however,
cannot be imported to backup database since backups are read-only.
• The following table summarizes files that can be imported related to sample information:

File Type Displayed in

Imported Location Importable File
[Sample Information View]
Data File [Sample Information View] Data File
[Result File View] Files of all types
Others [Sample Information View] Files of all types
Method File [Sample Information View] Method File
Batch File [Sample Information View] Batch File
Report Format File [Sample Information View] Report Format File

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 2.3 Other Functions in DataManager

1 Perform a filtered search, and display sample information (i.e. data) to register to the
result file at [Sample Information View].

2 Click the row of that sample information to open [Result File View].

3 Drag-and-drop the file to register onto [Result File View].

The registered file is displayed in [Result File View].

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 Move/Copy Data Sets and Result Files

Data sets or sample information (in the case of data files, result files related to those data files as well) can
be batch-moved or batch-copied between projects.
This section describes an example of the procedure for moving data sets to other projects.

• To move or copy a file, log in by a user ID having the [Perform File Operation] rights.
• Files cannot be moved or copied when the [Restrict operation of data files] checkbox is selected in the
security policies (i.e on the [System] tab page of the [Security Policy Settings] sub-window).
• Files cannot be moved or copied between projects having different security policy settings.
• [DataManager] has a function for directly referencing the content of backup databases. Files, however,
cannot be moved to backup databases since backups are read-only.
• Result files cannot be moved or copied individually between projects. Export result files, and import them
to [Result File View] of other projects.

1 Perform a filtered search, and display the data set to move in [Data Set View].

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2 Click [Move] on the menu displayed by right-clicking the row of the target data set.

2
• The same operation can be performed by selecting the row of the data set and clicking
(Move) on the toolbar.

3 Select the project at the move destination, and click [OK].

The selected data set disappears from [Data Set View] and moves to the move destination project.

 Delete Data Sets and Result Files

Data sets or sample information (in the case of data files, result files related to those data files as well) can
be batch-deleted.
The following example describes how to batch-delete data sets.
• To delete a file, log in by a user ID having the [Perform File Operation] rights.
• Files cannot be deleted when the [Restrict operation of data files] checkbox is selected in the security
policies (i.e on the [System] tab page of the [Security Policy Settings] sub-window).
• [DataManager] has a function for directly referencing the content of backup databases. Files, however,
cannot be deleted from backup databases since backups are read-only.
• Though only manually registered result files can be deleted, manually registered results files registered
and signed as a PDF file for signatures cannot be deleted individually. Manual registered result files can
be deleted by each sample information.

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1 Perform a filtered search, and display the data set to delete in [Data Set View].

2 Click [Delete] on the menu displayed by right-clicking the row of the target data set.

• The same operation can be performed by selecting the row of the data set and clicking
(Delete) on the toolbar.

3 In the confirmation message sub-window, click [OK].

The selected data set is deleted from [Data Set View] and disappears from the list.

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2.3.4 Edit the Sample Information of Registered Data

Some of the sample information of data to display in the [DataManager] sub-window can be edited.
This feature is used to add sample information after data has been registered.
Only the following sample information items can be changed:
Data File Other than data file
Sample Name Keyword 1 to 20
Sample ID Comment
Sample Type
File Information 1 to 10
Sample Information 1 to 20 2
Numeric Data 1 to 5
Comment

1 Perform a filtered search, and display the sample information to change at [Sample
Information View].

2 Double-click the cell of the items to change, and edit the cell content after the cursor
moves to inside the cell.

• Editing is disabled when the sample information is locked.

• Editing sample information does not update the file version to the latest version.
• When the file is open for other applications, this task cannot be executed.

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2.3.5 Relate the File Type of Registered Data to Programs

^ Reference
Refer to the separate volume for devices other than LC/GC.
With [DataManager], result files or files contained on rows of sample information can be related to
programs used for viewing and printing.
As the default, the following relations are set:
File Type Extension Program
Windows meta files WMF WMFView.exe
AIA (ANDI) files CDF CdfView.exe
Spectrum files SPC UVPCView.exe
TMC UVPCView.exe
SMF IRView.exe
LC data files LCD LSSPostrun.exe
GC data files GCD LSSPostrun.exe
LC method files LCM LSSPostrun.exe
GC method files GCM LSSPostrun.exe
LC batch files LCB LSSPostrun.exe
GC batch files GCB LSSPostrun.exe
LCSolution report files LCR LSSPostrun.exe
GCSolution report files GCR LSSPostrun.exe
LabSolutions report files LSR LSSPostrun.exe

 Set Registered Data Relations

The following describes the procedure for registering files to [DataManager] in a new file format.

1 Click [Options] on the [Tools] menu in the [DataManager] sub-window.

The [Option] sub-window is displayed.

2 Click the [Related Application] tab.

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3 Set the content to export and its format, and click [OK].

1 2 3

1 Enter the extension to use for the new relation.

2 Click and select the program to relate to in the displayed sub-window.
3 Set an argument if an argument is needed to start up the program.

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 Load Files of Preset Format When Starting Up Related Program

The following describes the procedure for starting up the related program with the file having the
extension set above already loaded.

1 Perform a filtered search, and display sample information (i.e. data) having the result file
of the extension set with a relation at [Sample Information View].

2 Click the row of that sample information to open [Result File View].

3 In [Result File View], double-click that file.

The program that is set as related starts up.

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2.3.6 Use the E-mail Delivery Function

The [DataManager] E-Mail delivery function can be used to send files displayed in [Sample Information
View] or result files by e-mail.

• The e-mail delivery function cannot be used when the [Disable E-mail] checkbox is selected in the
security policies (i.e on the [System] tab page (P.5) of the [Security Policy Settings] sub-window).
• To use the e-mail delivery function, set up e-mail delivery at [Event Settings] on the [Tools] menu.

1 Perform a filtered search, and display the sample information (i.e. data) to be sent by e-
mail delivery at [Sample Information View].
2
2 Click the row of that sample information, and click (Send E-Mail) on the toolbar.

3 Prepare the e-mail, and click [Send].

1 2

1 Enter the e-mail [Subject].

2 Enter the e-mail address at [To]. The e-mail address can also be set in the [Address List] sub-
window that is displayed by clicking [Address].
3 Enter [Text]. The sample information of the selected file also can be added.
4 To attach a result file, click [Attach Result Files].

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2.3.7 Preview AIA (Andi) Data

Display a preview of the data that was output in ANDI (AIA) format.

^ Reference
For a detailed explanation of how to use the CDF viewer, refer to Help.

1 Select the data containing the CDF file as the result file at [Sample Information View].

2 Click [Chromatogram AIA(Andi)Preview] on the [View] menu in the [DataManager] sub-

window.

2.3.8 Preview PDF Files

Display a preview of PDF files.

1 Select the data containing the PDF file as the result file at [Sample Information View].

2 Click [PDF Preview] on the [File] menu in the [DataManager] sub-window.

2.3.9 Check a Report

When PDF data report has been created during data acquisition/postrun analysis, the report can be
checked as a result file for a data file in the [DataManager] sub-window. The result PDF file can be
checked and results can be entered in the [DataManager] sub-window if the [Confirmation Form] report
item is located in the report format file that was used to create the report.
This section describes how to check a report.

^ Reference
• For the procedure to create a report format and data report, refer to the Operators Guide.
• For setting report check results, see "1.2.10 Configure Settings for Report Check Results" P.38.

Only PDF files for signing with an [*] are applicable from among PDF result files.

1 Perform a filtered search and click sample information of data to check report for from
among the data files displayed in [Sample Information View].

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2 Click [Confirm Result File] on the displayed right-click menu.

The [Confirm Result File] sub-window is displayed.

3 Select the check result, enter the reason, and click [Save].

The PDF file is saved and [Confirm Result] of sample information is updated.

• When selecting a check result for which [Reason] is selected in report check setting, a reason needs to be
entered to enable the [Save] button.
• When you have selected multiple files and executed [Confirm Result File], click [Save] or [Close] to
display the next file.

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2.4 [Data Explorer] Sub-Window

The [Data Explorer] sub-window has many features to efficiently manage method and data files. The
contents of the files displayed in the [Data Explorer] sub-window can be loaded into a related window by
double-clicking the desired file, or dragging-and-dropping the file onto the desired window.
This section describes operations in the [Data Explorer] sub-window.

2.4.1 Display the [Data Explorer] sub-window

The [Data Explorer] sub-window can be displayed from the [Data Acquisition], [Data Analysis] and other
windows.
If the [Data Explorer] sub-window is hidden, use the following procedure to display it.

1 Click the (Toggle Data Explorer) icon on the toolbar.

To hide the [Data Explorer] sub-window, click the (Toggle Data Explorer) icon on the toolbar again.

No. Explanation
1 Switches display of data files, method files, batch files or report format files in the database.
The extension tab page can be added to display only specific file types.

The extension tab page is set as [others] tab.

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No. Explanation
2 [Filtering View]
Set the conditions for filtering display files. Set data file filtering conditions on the tab pages
displayed by selecting the [Batch] data set tab page or [Filtering] tab page, or set filtering
conditions for other files on the tab page displayed by selecting the [Filtering] tab page.

When these tab pages are not displayed, double-click the visible part of the tab to
display them.
3 [Data Set View]
Displays a list of filtered data sets when the [Batch] data set tab is selected at [Filtering] (2)
on the [Data] tab page.
Displays the data file contained in a particular data set in [File View] (4) after the data set
2
displayed here is selected.
4 [File View]
Displays the list of files as a result of the filtered search.
5 Displays a preview of the file information of the selected file.

It sometimes takes time to display file information depending on the number of files in the data file.

2.4.2 Perform a Filtered Search Using Data Sets

With [Data Explorer], efficient data filtering matched to the data acquisition objective can be performed by
filtered searches using data sets in the same way as [DataManager]. This section describes an example of
the procedure for setting the filtering conditions for a file displayed by [Batch] data set.

1 Click the [Data] tab at the top of the [Data Explorer] sub-window.

2 Click the [Batch Data Set] tab.

When [Filtering] is not displayed, double-click the tab to display it.

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3 Select the [Show] checkbox.

The filtering conditions are displayed.

1
2

4
5
6
7
8

9
No. Explanation
1 Set the number of sample information to display in [File View].
2 Set this when filtering by batch file name.
3 Set this when filtering by user name used for data acquisition or postrun analysis.
4 Set this when filtering by instrument type, for example, LC or GC.
5 Set this when filtering by instrument name (system name) used for data acquisition.
6 Set this when filtering by data set No.
7 Set the date that the data set was registered to the database.
Select from [Today], [3 days], [One week], [One month] or [From].
8 When this checkbox is selected, only data sets obtained by realtime batch (executed in the [Realtime
Batch] window or registered to batch queue and executed from the [Batch Editor] window) are displayed.
9 The appearance of data files displayed in [File View] on the [Data] tab page changes as follows by
selecting/deselecting this checkbox when the [Administrate the version of data files] checkbox is
selected in the system policy settings:
• When it is selected, the latest version sample information in the same data files is displayed and
not at the point when it was registered as a data set.
• When it is deselected, the data file at the point when it was registered as a data set is displayed
as read-only.

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4 After setting the filtering conditions, click [Start].

The filtered search is started, and the results of filtering are displayed in the data set list.

To stop a filtered search, click [Stop].

2
(During a filtered search, the button display changes from [Start] to [Stop].)

5 In the data set list, click the data set to display at [File View].

2.4.3 Set the Data Filtering Conditions

[Data Explorer] quickly filters target files by substantial filtering search functions and displays them in the
same way as [DataManager]. Filtering can be performed by operator name or file name, by date
information (e.g. acquisition date or modified date), or by signature information such as signer, signature
date and signature status.
This section describes the procedure for setting filtering conditions for data files on the [Filtering] tab page.

1 Click the [Data] tab at the top of the [Data Explorer] sub-window.

2 Click the [Filtering] tab.

When [Filtering] is not displayed, double-click the tab to display it.

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3 Set the filtering conditions.

2
3
4
5
6
7
8
9
0
a
b

c
d

No. Explanation
1 Saves the specified filtering conditions. This is useful when repeatedly performing a filtered
search using the same conditions.
Either click [Load], or select saved filtering conditions from the [Filtering] list at the top of [File
View] for performing filtering.
For details, refer to Help.
2 Set the number of sample information to display in [File View].
3 Set this when filtering by instrument type, for example, LC or GC.
4 Set this when filtering by instrument name (system name) used for data acquisition.
5 Set this when filtering by data No.
6 Set this when filtering by data file name.
7 Set this when filtering by sample name.
8 Set this when filtering by sample ID.
9 Set this when filtering by signature status.
0 Set this when filtering by user name used for data acquisition.
a Set this when filtering by user name used for postrun analysis.
b Set this when filtering by acquisition date or analysis date.
Select from [Today], [3 days], [One week], [One month] or [From].
c Set this when filtering by data comment.
d Click to filter by more advanced filtering conditions.

^ Reference
When advanced filtering conditions are set, [*Advanced conditions are specified] is
displayed at [Filtering View].For details, refer to Help.

4 After setting the filtering conditions, click [Start].

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2.4.4 Set Keywords of Files

Specific information can be set as a keyword for each file. For example, setting test names, administration
numbers, lot numbers, and other information as keywords enables file search by these items.
In the [Edit Keywords] sub-window, the sample information and the numeric data of the data file, and also
the keyword of the file other than data files can be edited.
This section describes the procedure for setting the keyword of the method file.

1 Click the [Method] tab in the [Data Explorer] sub-window.

2 Click the [Filtering] tab.

3 Set the filtering conditions for the method file to be set with the keyword.

4 Click the [Start].

Start a filtered search to display the search results in [File View].

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5 Right-click the method file in [File View] and click [Edit Keywords] on the displayed
menu.

The [Edit Keywords] sub-window is displayed.

6 Enter the information and click [OK].

The entered information is registered as a keyword of the method file and can be checked in [File View].

• To edit the keyword, log in by a user ID having the [Edit Sample Information] rights.
• Sample information, numeric data, and keyword titles can be changed. Refer to "1.2.6 Define
Table Items in the Database" P.29 for detailes.
• Selection items of [Keyword 01] to [Keyword 20] can be set. Refer to Help for detailes.

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2.4.5 Register Files

Preparing a file containing preset parameters in advance frees the user from the trouble of setting up files
and prevents setup errors when making new method files and batch files.
This is handy, for example, when performing data acquisition by already determined data acquisition
settings or for applications where option items in Batch Tables are matched to table definitions in the
database or table style defaults are changed.
This section describes the procedure for registering (saving) method files as files and for acquiring master
files when creating new files.

^ Reference
For details on the relationship between option items in Batch Tables and table definitions in the database, 2
see "1.2.6 Define Table Items in the Database."

 Register Files
Register method files, batch files or report format files that have been created to the database as a file.

1 Perform a filtered search in the [Data Explorer] sub-window, and display the method file
to register as a file in [File View].

2 Click [Register to database] on the menu displayed by right-clicking the filtered file in
[File View].

3 Enter the information of the method file to register, and click [OK].

The file is registered.

The confirmation sub-window is displayed when registration ends.

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• To register a master file, log in by a user ID having the [Export Files] rights.
• Only method files, batch files and report format files can be registered as master files.

 Create Files from Registered Files

Registered files can be selected to create new method files, batch files and report format files.

1 Click [Get the file from database] on the menu displayed by right-clicking on the [Data
Explorer] sub-window.

2 Select the file, and click [OK].

The selected file is copied, and is added to [File View] currently displayed in the [Data Explorer] sub-
window.

The overwrite confirmation sub-window appears if a file of the same name already exists.

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2.4.6 Import Files on the PC to the Database

To import files, log in by a user ID having the [Import File] rights.

1 Click the [Method] tab in the [Data Explorer] sub-window.

The tab page of the file to import must be displayed to perform work.

2 Click [Import File] on the menu displayed by right-clicking on the [File View] area in the
[Data Explorer] sub-window.

The [Import File] sub-window is displayed.

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3 Click [Add].

4 Select the file to register, and click [Open].

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5 Enter the required information, and click [OK].

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2.4.7 Acquire Files from Other Instruments

When multiple instruments exist for the same project, files can be acquired from other instruments, and
files acquired on the instrument currently in use can be used.

To acquire a file from other instruments, log in by a user ID having the [Perform File Operation] rights.

1 Click [Get the file from Other Instrument] on the menu displayed by right-clicking on the
[File View] area in the [Data Explorer] sub-window for the instrument currently in use.

2 Select the instrument to acquire the file from.

3 Select the file to acquire, and click [OK].

Multiple files also can be selected and acquired.

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2.4.8 Export Files

Files in the database can be exported to local computers.

1 Select the file to export on the [File View] area in the [Data Explorer] sub-window, and
click [Export File] on the menu displayed by right-clicking on the selected status.
Multiple files can be exported.

2 Click [Browse].

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3 Select the save destination, and click [OK].

4 Check the save destination, and click [OK].

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 2.5 Back Up and Restore Data

2.5 Back Up and Restore Data

In LabSolutions, data currently registered to the database can be backed up and restored. Data can be
backed up and restored easily in a wizard. This section describes the procedure for saving the backup to a
removable media.

• To back up or restore data, log in by a user ID having the [System Administration] rights.
• The back up object is only the analysis log and a data file.
• It is not possible to back up directory to the CD/DVD drive. 2
• Back up and restore the information of instrument, user and security policy etc, use storage management
software, such as ARCserver.

2.5.1 Back Up Data

Execute database backups from the [Backup] icon in the [System Administration] sub-window.

1 Double-click the (LabSolutions) icon on the desktop.

2 Enter [User ID] and [Password] of a user having the [System Administration] rights, and
click [OK].

3 Click [System Administration].

4 Double-click the (Backup) icon in the [System Administration] sub-window.

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5 Select the backup target, and click [Next].

This section describes an example of the procedure for backing up projects to removable disk.

1 Click [Project] as the backup target.

When [Log] is clicked, application logs (e.g. instrument logs, data file operation logs, signature logs,
audit trail logs) and system administration logs (logs that record addition of projects and users, and
changes to rights settings) can be backed up.
2 In the [Project Name] list, select the checkbox of the project to back up.
3 If necessary, enter [Reason for Backup].

^ Reference
The reason for a backup must be entered when LabSolutions is set to the electronic recording/
electronic signatures (ER/ES) compatible mode. For details on how to set to the ER/ES mode, refer
to the "Installation & Maintenance Guide."

6 Set each item, and click [Next].

1
2

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 2.5 Back Up and Restore Data

1 Specify the local folder and drive of removable media at [Destination].

2 Select [Divide the backup folder] and set [Disk Space per a Folder].

• When the [Divide the backup folder] checkbox is selected, the backup data is divided in the folder
by the size set at [Disk Space per a Folder].
• When a backup is made with folders divided and media other than removable media specified at
the backup destination, a sub-folder is created in the backup destination folder. A backup file of
size specified by [Disk Space per a Folder] will be saved as the sub-folder at this time, and the
folder name will be [Project Name]+[Date]+[continuous number].
3
4
Set the data backup period.
If necessary, set a password to the backup database.
2
^ Reference
A password must be set when LabSolutions is set to the electronic recording/electronic
signatures (ER/ES) compatible mode. For details on how to set to the ER/ES mode, refer to the
"Installation & Maintenance Guide."
5 To delete data on a database after a backup, select the [Delete source data after backup] checkbox.

7 Set the number of copies and temporary folder on the removable media, and click
[Next].

When a removable media drive is not specified as the backup destination, this sub-window will not
be displayed and screen display will move to the confirmation sub-window.

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8 Check the backup information, and click [Start].

This completes setting up of the backup. The backup is started according to the backup conditions set
above.
During the backup, the following confirmation message is displayed.

When the [Print backup information after backup] checkbox is selected, a list of set conditions, backup
media information and other parameters will be printed out after the backup ends.

• Backing up of subtraction data compared with the previous backup is not possible.
• When the database is backed up to multiple media, the data sets sometimes are separated into
multiple media. If this happens, the link between the data sets and the link of each file is broken.
• If the latest date of a version-administrated file is within the period, files on the history (old version
files) of that file are all backed up even when these files are not within the period.

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2.5.2 Reference the Backup Database

With [DataManager], data in backed up databases can be checked, and data can be retrieved form
databases as necessary. This section describes the procedure for referencing backed up projects (i.e.
MDB format databases).

1 Click [Select Backup Database] on the [Tools] menu.

2 Select the backup database to display, and click [Open].

• When a password is set to the database, enter the password and click [OK].
• To reference a backup database, log in by a user ID having the [Read Backuped Files] rights.
• Though operations such as filtered searching of data, retrieval of files and printing of files can be
performed on a referenced backup database, operations that result in changes to the database
such as moving and deletion of data, registration of files and signatures cannot be performed.

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2.5.3 Restore Data

Projects (i.e. MDB format databases) backed up by LabSolutions backup functions can be restored to
existing databases. This section describes the procedure for restoring projects.

1 Double-click the (LabSolutions) icon on the desktop.

2 Enter [User ID] and [Password] of a user having the [System Administration] rights, and
click [OK].

3 Click [System Administration].

4 Double-click the (Restoration) icon in the [System Administration] sub-window.

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5 Select the project to restore (i.e. MDB format database), and click [Next].
At [Source], set the path for the drive or folder specified when the backup was made.

2
2
3

1 At [Source], set the path for the drive or folder specified when the backup was made.
2 The information of the backup file can be checked here.
3 In the [Source MDB File] list, select the checkbox of the MDB file names to restore.

6 Enter the password of the backed up file, and click [Start].

1 Enter the password when the backup was made.

2 If necessary, enter [Reason for Restoration].

^ Reference
The reason for a restore must be entered when LabSolutions is set to the electronic recording/
electronic signatures (ER/ES) compatible mode. For details on how to set to the ER/ES mode, refer
to the "Installation & Maintenance Guide."

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7 Start the restore of the backup file that was set.

During the restore, the following confirmation message is displayed.

• Only project databases can be restored. The log database directly references MDB format log
database files in [Log Browser].
• A restore from multiple media is possible only when a backup has been made to multiple media.
• When a restore is cancelled midway, version-administrated files are stored to the database only
when all versions have been completely restored. If the restore is incomplete, (old version) files
on the history registered midway are deleted.

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3 3 Audit Trail Function

The software can create an “audit trail log” of changes made to data acquisition or data analysis
parameters. This chapter describes the procedure for setting the audit trail and checking the histories.
3
3
Refer to the separate volume for devices other than LC/GC.

3.1 Audit Trail Log Setup 3

The audit trail log can be activated for data files, system configuration files, and method/batch/report format
files.
3
3.1.1 Audit Trail Log in Data Files
This section describes the audit trail log setup in a data file for a method file in the [Data Acquisition] 3
window.

1 Click [Method File Properties] on the [File] menu in the [Data Acquisition] window. 3
3
3
3
3
3
3
3
3
3
3
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3 Audit Trail Function

2 Click the [Audit Trail] tab, set each item, and click [OK].

1
2

1 Select the [Apply to the data file acquired with this method file.] item. Once an audit trail is attached
to a data file, it can never be canceled.
2 Select [Input reason when saving file.] to require a comment (e.g. reason for the change) be entered
each time that a change is saved.
Select [Do not prompt for reason.] to create a log that contains only the date of the change, and the
name of user who made the change.

The audit trail settings cannot be made to “Untitled” files. First save the new file, then change these
settings.

3 Acquire data (by single run) using this method file.

When the data file is obtained using this method file, a history of changes made to the data is created in
the data file as an audit trail log.
This records a history of changes made to the method and format in the data.

Although the above describes an example of how data is acquired from a single run, the result is the
same when a data file is obtained in the [Realtime Batch] window using the method described
above.

 The [Properties] Sub-Window of the Method File

The [Properties] sub-window of the method file can be opened from the following locations.

File Type Sub-window + Menu

Method File [File] - [Method File Properties] in the following windows
• [Data Acquisition] window
• [Method Editor] window
• [Calibration Curve] window
• [Quant Browser] window

^ Reference
• If the [Apply audit trail function when creating method file] item is selected in the security policy settings,
the audit trail is automatically enabled when a new method file is created. Once the audit trail function is
activated in the security policy it is activated for all (new and existing) method files and it cannot be
canceled.
For more details about setting security policies, refer to "1.2.1 Set System Administration Policy (Security
Policy)" "Instrument Policies" P.11.
• For details on checking the audit trail log in data files, refer to "3.3.4 Audit Trail Log" P.116.
• For details on data files, refer to "2.1 File Formats" P.49.

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3.1.2 Audit Trail Log in System Configuration Files

When the audit trail function is enabled in the system configuration, a history is maintained for changes
made to the system configuration information of the instrument.

1 Click [System Configuration Audit Trail Settings] on the [Tools] menu in the [Data
Acquisition] window.

Use the same procedure to set the system configuration audit trail in the [Realtime Batch] window.

2 Set each item, and click [OK].

1
2

1 Select [Save change history in the Configuration].

2 Select [Input reason when saving Configuration.] to require a comment (e.g. reason for the change)
be entered each time that a change is saved.
Select [Do not prompt for reason.] to create a log that contains only the date of the change, and the
name of user who made the change.

Once an audit trail log is created for a file, it cannot be canceled. This feature assures the integrity of
the history logs.

^ Reference
• If the [Apply audit trail function for system configuration] item is selected in the security policy settings, the
system configuration audit trail log is automatically activated.
For more details about setting security policies, refer to "1.2.1 Set System Administration Policy (Security
Policy)" "Instrument Policies" P.11.
• For details on checking the audit trail log in the system configuration information, refer to "3.4.1 Audit Trail
Log in System Configuration Information" P.121.
• For details on system configuration files, refer to "2.1 File Formats" P.49.

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3.1.3 Audit Trail Log in Method Files, Batch Files and Report Format
Files
This section describes the setup for attaching an audit trail log to method files in the [Data Acquisition]
window.
The following items must be selected to enable the security policy settings for making new files.

File Item
Method File Apply audit trail function when creating method file.
Batch File Apply audit trail function when creating batch file.
Report Format File Apply audit trail function when creating report format file.

^ Reference
• For more details about setting security policies, refer to "1.2.1 Set System Administration Policy (Security
Policy)" "Instrument Policies" P.11.
• For details on checking the audit trail log in metadata files, refer to "3.4.2 Audit Trail Log in Method Files,
Batch Files and Report Format Files" P.122.
• For details on each of the metadata files (method, batch and report format files), refer to "2.1 File
Formats" P.49.

1 Click [Method File Properties] on the [File] menu in the [Data Acquisition] window.

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 3.1 Audit Trail Log Setup

2 Click the [Audit Trail] tab, set each item, and click [OK].

1
2

3
1 Select [Save change history in the file.].
2 Select [Input reason when saving file.] to require a comment (e.g. reason for the change) be entered
each time that a change is saved.
Select [Do not prompt for reason.] to create a log that contains only the date of the change, and the
name of user who made the change.
When the method file parameters are changed, a history of changes are saved in the method file as an
audit trail log.
In the same manner, the history of changes made to the instrument parameters and data processing
parameters are also saved to their respective files.

• Once an audit trail log is attached to a file, it cannot be canceled. This feature assures the
integrity of the history logs.
• The audit trail settings cannot be made to “Untitled” files. First save the new file, then change
these settings.

 The [Properties] Sub-Window of the Metadata File

The [Properties] sub-window for each metadata file type can be opened from the following locations.

File Type Sub-window + Menu

Method File [File] - [Method File Properties] in the following windows
• [Data Acquisition] window
• [Method Editor] window
• [Calibration Curve] window
• [Quant Browser] window
Batch File [File] - [Batch File Properties] in the following windows
• [Realtime Batch] window
• [Batch Editor] window
• [Postrun Batch] window
Report Format File [File] - [Report Format File Properties] in the [Report] window

• A history is not maintained for changes made to parameters in report items

pasted in report format files.
• The [Properties] sub-window can also be opened from the [Data Report]
window. However, this [Properties] window does not have the [Audit Trail]
tab. A history of changes made to data formats can be created if the audit
trail log is activated in data files.

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3 Audit Trail Function

3.2 Reasons for Changes

In files that are set up to leave behind a reason for a change in the audit trail log, a sub-window prompting
the user to enter the reason for the change opens when the user tries to save changes made to a file. This
sub-window can be closed only by entering the reason for the change.
This section describes an example of the procedure when instrument parameters in a method file have
been changed in the [Data Acquisition] window.

1 Drag-and-drop a method file that requires entry of a reason for the change into the [Data
Acquisition] window from the [Data Explorer] sub-window.

2 Change a few of the instrument parameters, and click (Save) on the toolbar.

1 Click the desired row in the [Modified/Contents] list.

Click [Prev.] and [Next] to move the selection row up and down in the list. Toggle through the items in
the list and enter or review the reason for the change.
2 Enter the reasons for the changes.
Empty text strings, such as spaces and tabs, are not regarded as reasons for changes. Enter an
accurate reason for the change.
3 To edit the change reason or add more information re-select the desired item and edit the reason.
After all of the reasons for changes are entered, click [OK].

To enter the same reason for the change to all of the items in the list, enter the first reason and
click [Apply to all].
The new parameters are saved, and the audit trail log including the reasons for changes is recorded
in the method file.

^ Reference
For details on editing instrument parameters, refer to the Operators Guide.

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 3.3 View the Data File History

3.3 View the Data File History

Data files store the following content:
• Chromatograms
• Method files (data processing parameters, instrument parameters used for data acquisition, and system
configuration parameters)
• Batch Tables if the analysis used realtime batch/postrun batch
• Report formats
Data acquisition-related information is recorded as part of the data file even if the audit trail is not activated.

3
Data files are in an All-In-One structure that allows various information to be saved.

3.3.1 Data File Properties

Open the data files properties to view sample information, acquisition date, or the name of the method file.
The data file [Properties] sub-window can be opened from the following locations.

Window Menu
Data Analysis [File] - [Data File Properties]
Calibration Curve [Data] - [Data File Properties]
Quant Browser [Data] - [Data File Properties]
Data Browser [File] - [Data File Properties]
Data Comparison Each of the data files at [File] - [Data File Properties]

This section describes the procedure for checking the properties of data files from the [Data Analysis]
window.

1 Click [Data File Properties] on the [File] menu in the [Data Analysis] window.

2 Review the content of the data files on each of the tabs.

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 [File Info.] Tab

The [File Info.] tab displays information such as the date that the data was created, who created the data,
modification date and the editor.

The “file ID” is a unique ID that is assigned to all data files.

 [Sample Info.] Tab

The [Sample Info.] tab displays the information used for data acquisition, the data acquisition date and the
operator at the time of analysis.

The content of the [Sample Info.] tab can be edited. If the [ISTD Amount], [Sample Amount] or [Dilution
Factor] are edited, the data is automatically recalculated and the quantitation results change.
If the audit trail function is enabled, a history of that change is recorded.

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 3.3 View the Data File History

 [Used Files] Tab

The [Used Files] tab displays the names of files, such as method files and batch files, used to acquire the
data.

The method files, batch files and report format files displayed on the [Used Files] tab can be exported from
the data file and used for data acquisition and analysis.

^ Reference
Refer to the Operators Guide or to "3.3.6 Export Batch Tables" P.120 for details on exporting files.

 Other Tabs
Two other tabs may also be displayed, the [Comment] tab for displaying data file comments and the
[Option Info.] tab for displaying optional Batch Table column names.

• Refer to Help for information on Batch Table options.

• The [Option Info.] tab is displayed when additional Batch Table columns (Option 1 to Option 10) are used.

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3.3.2 Instrument Parameters and System Configuration

The instrument parameters and system configuration can be checked throughout data analysis on the
various analysis windows such as, [Data Analysis], [PDA Data Analysis], and [MS Data Analysis].
This section describes the procedure for checking the instrument parameters and system configuration
information saved in the data files.

 Instrument Parameters

1 Select [Data Acquisition Settings] on the [Method] menu in the [Data Analysis] window,
and click [Instrument Parameters].

2 Examine the parameters on each of the instrument tabs.

The information contained on the tabs of this sub-window cannot be edited.

 System Configuration Information

1 Select [Data Acquisition Settings] on the [Method] menu in the [Data Analysis] window,
and click [System Configuration].

2 Examine the system configuration information.

The information contained on the tabs of this sub-window cannot be edited.

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 3.3 View the Data File History

3.3.3 Data Acquisition History

The software records a history of errors that occur during data acquisition and of changes made to data
acquisition settings. Use this record to determine whether the data file has been properly acquired.
The acquisition history log can be reviewed throughout the data analysis process.
This section describes the procedure for checking the acquisition history log that is saved in the data files.

 [Error Log]

1 Click [Acquisition Log] on the [View] menu in the [Data Analysis] window.

2 Click the [Error Log] tab.

The [Error Log] tab displays errors that occur during data acquisition in chronological order.

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3 Audit Trail Function

 [Operation Log]

1 Click [Acquisition Log] on the [View] menu in the [Data Analysis] window.

2 Click the [Operation Log] tab.

The [Operation Log] tab displays the operation log created during data acquisition. It contains information
such as changes made directly to instrument parameters by the instrument monitor.

3.3.4 Audit Trail Log

The audit trail log saves a history of changes that are made to postrun data such as manual peak
integration, changes made to data processing parameters, or when report formats are edited. This audit
trail log is saved in the data file.
The audit trail log can be reviewed throughout the data analysis process.
This section describes the procedure for checking the audit trail log saved in the data files from the [Data
Analysis] window.

^ Reference
When the audit trail log is attached to a method file, a history of changes is maintained in the data file after
data acquisition ends.
For details on enabling the audit trail function for data files, refer to "3.1.1 Audit Trail Log in Data Files" P.105.

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 3.3 View the Data File History

1 Click [Audit Trail Log] on the [File] menu in the [Data Analysis] window.

2 Check the modified location, contents and reasons for change.

1 Click the a row in the [Version/ Date & Time/User Name] list to display the change history.
The details of the changes are displayed in the [Modified/Contents] list.
2 Click a row in the [Modified/Contents] list to display the reasons for the change.
3 If reasons for the change were entered it is displayed in the [Reasons of the Change] box.
If multiple modifications were made, repeat step 2, to review the reasons for all of the changes.
4 Repeat steps 1 through 3 to review multiple versions.

Click [Print] in the [Audit Trail Log] sub-window to print the logs.

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3 Audit Trail Function

3.3.5 Restoration of Original Data

Data files store two sets of method file information, the data acquisition method file and the latest data
analysis method file. This allows processed data to be restored to the original data.
This function is available at any point throughout the data analysis process.
This section describes the procedure for rolling data analysis results back to the original data in the [Data
Analysis] window.

1 Click [Rollback to Original Data] on the [File] menu in the [Data Analysis] window.

A confirmation box opens to prevent operational error. Check the original data against the processed
data without deleting the processed data by selecting [Rollback to Original Data] but do not save the
file.

2 Click [Yes] in the confirmation box.

Data analysis is performed using the data processing parameters that were active when the data was
acquired, and the original results are displayed.
Report formats information stored in the data file also return to the state that was active at data
acquisition.

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 3.3 View the Data File History

3 Check the data file in the [Data Analysis] window.

^ Reference
The data acquisition method file information and the latest data processing method file information
can be exported from the data files and used to perform data acquisition and postrun analysis. Refer
to the Operators Guide for details on exporting method files from data files.
To check report formats in data files, click [Data Report] - [Edit Format] on the [File] menu to display the
[Report (Report in Data File)] sub-window.

Report formats can be exported from data files by clicking [Save Report Format File As] on the [File]
menu in the [Report (Report in Data File)] sub-window.

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3.3.6 Export Batch Tables

Data files store two sets of Batch Table information, the acquisition Batch Table information and the latest
postrun Batch Table information. Batch Table information in data files can be exported by using the Batch
Table export function.
This function is available at all points throughout the data analysis window.
This section describes the procedure for exporting batch files in the [Data Analysis] window.

1 Click [Save Batch in Data File As] on the [Tools] menu in the [Data Analysis] window.

2 Select the Batch Table to be exported, and click [OK].

3 Enter the [File name], and click [Save].

The selected Batch Table is exported as a batch file.

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 3.4 Histories of Other Files

3.4 Histories of Other Files

The histories of changes made to method files, batch files and other files can be viewed in addition to the
history of data files.
^ Reference
After the audit trail log has been activated, histories can be reviewed for changes made in system
configuration information and metadata files (method/batch/report format files).
Refer to "3.1 Audit Trail Log Setup" P.105 for details on activating the audit trail function.

3.4.1 Audit Trail Log in System Configuration Information

Histories of changes made to the system configuration information can be reviewed using [Audit Trail Log]
on the [Instrument] menu.
3
1 Click [Audit Trail Log] on the [Instrument] menu in the [Data Acquisition] window.

2 Check the modified location, contents and reasons for the change.

1 Click the a row in the [Version/ Date & Time/User Name] list to display the change history.
The details of the changes are displayed in the [Modified/Contents] list.
2 Click a row in the [Modified/Contents] list to display the reasons for the change.
3 If reasons for the change were entered it is displayed in the [Reasons of the Change] box.
If multiple modifications were made, repeat step 2, to review the reasons for all of the changes.
4 Repeat steps 1 through 3 to review multiple versions.

Click [Print] in the [Audit Trail Log] sub-window to print the logs.

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3 Audit Trail Function

3.4.2 Audit Trail Log in Method Files, Batch Files and Report Format
Files
The history of changes stored in the metadata files (method/batch/report format files), can be reviewed in
the [Audit Trail Log] sub-window.
This section describes how to display an audit trail log in method files.

1 Click [Audit Trail Log] on the [File] menu in the [Data Acquisition] window.

2 Check the modified location, contents and reasons for the change.

1 Click the a row in the [Version/ Date & Time/User Name] list to display the change history.
The details of the changes are displayed in the [Modified/Contents] list.
2 Click a row in the [Modified/Contents] list to display the reasons for the change.
3 If reasons for the change were entered it is displayed in the [Reasons of the Change] box.
If multiple modifications were made, repeat step 2, to review the reasons for all of the changes.
4 Repeat steps 1 through 3 to review multiple versions.

Click [Print] in the [Audit Trail Log] sub-window to print the logs.

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 3.4 Histories of Other Files

 The [Audit Trail Log] Sub-Window of the Metadata File

The [Audit Trail Log] sub-windows of each of the metadata files can be opened from the following locations.

File Type Sub-window + Menu

Method File [File] - [Audit Trail Log] in the following windows
• [Data Acquisition] window
• [Method Editor] window
• [Calibration Curve] window
• [Quant Browser] window
Batch File [File] - [Audit Trail Log] in the following windows
• [Realtime Batch] window
• [Batch Editor] window
• [Postrun Batch] window
Report Format File [File] - [Audit Trail Log] in the [Report] window
3

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3 Audit Trail Function

124 System Users Guide

4 4 System Suitability Test

Execute the system suitability test before the start of data acquisition to verify that the system can be
used stably for a specific data acquisition. The realtime batch can be stopped if the results of the
system suitability check are not adequate. This process allows for the preservation of important 4
samples.

Refer to the separate volume for devices other than LC/GC.

4
4
4.1 Save Test Conditions in Method Files
The system suitability test parameters must be saved to a method file to execute the system suitability test. 4
This section describes the procedure for entering the system suitability test parameters in a method file
and checking peak area repeatability.
4
1 Drag-and-drop the method file onto the [Data Acquisition] window from the [Data
Explorer] sub-window.
4
The method file is loaded.

^ Reference
If column performance results such as [Resolution] and [Tailing F.] are used, select the calculation 4
method according to the respective pharmacopoeia.

4
Refer to the Operators Guide for details on selecting the calculation.

2 Click [System Suitability Settings] on the [Method] menu.

4
4
4
4
4
4
4
4
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4 System Suitability Test

3 Make the following settings in the [System Suitability Settings] sub-window, and click
[OK].

2
6
3 7
4

5
8

No. Explanation
1 Select this item to execute the system suitability test using the currently displayed method.
2 Enter the destination of the result report.
• When [Select output path] is selected, click the [Select] button on the right to specify the
destination.
• When [Output to data file path] is selected, the result report is saved to the folder that contains
the realtime batch data file.
3 Select either text format or CSV format for the format of the result report.
4 Select whether the HTML result report will be viewed on the monitor or sent to a printer.

The HTML result report is output to the Windows default printer.

5 Enter the text string that is displayed in the result report for evaluations that pass or fail
6 Select the statistical values that are used in the evaluation and included in the result report.

The [Average], [Min] and [Max] statistical values are rounded according to the format of the
check values set at 9.
7 Click the [Format] button to open the [Format Settings] sub-window, then enter the rounding
procedure and number of displayed digits of the relative standard deviation.

^ Reference
The [Format Settings] sub-window is common to the [Format Settings] sub-window that
appears in 9. See the description for 9 or refer to Help for more details.
8 Select how the summary data will be output.
9 Enter the check items and check criteria to be executed during the system suitability test.

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 4.1 Save Test Conditions in Method Files

Use the following procedure to set the check items and check criteria.

2 3 4 5

1 Select the tab for the detector to be used in execution of the system suitability test.

If multiple detectors are used to execute the system suitability test, click the tab for each
detector and set the check items for each detector. 4
2 Click the name of the compound to be checked.
3 Click a cell on the [Parameters] column, and select the check item from the list that is displayed.
4 Enter the following pass/fail criteria for each check item.
• [Lower] - lowest passing value
• [Upper] - highest passing value
• [%RSD] - highest passing relative standard deviation value
• [Format]
Leave the check criteria blank or enter [-] to not set a check criteria.
5 Click a cell on the [Format] column to change the rounding method or the displayed format of
numeric values.

No. Explanation
1 Select [Option Settings] to change the rounding method and the number of displayed digits for the
selected check item.

^ Reference
By default, the calculation results are displayed according to numeric value processing set by
the system.
Refer to "1.2.8 Numerical Rounding and Number of Displayed Digits" P.32 for details on how
the system processes numeric value.

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4 System Suitability Test

No. Explanation
2 Select the rounding method and the number of displayed digits for the selected check item.
• [Display Type] - [Default], [Exponential], [Significant Digits]
• [Rounding] - [Half Adjust], [Round Up], [Round Down]
• [Decimal Digits] - If [Display Type] is changed to [Significant Digits] this item changes to
[Significant Digits].

• Repeat steps 2 through 5 to set different check items to other compounds.

• Repeat steps 3 through 5 to check a single compound using multiple items.

• A total of up to 100 different check items can be set.
• Values for check items such as [Resolution] and [Tailing Factor] are calculated according to the
method selected on the [Performance] tab in [Method View]. If multiple formulas were selected on
the [Performance] tab, all values for each calculation method are output to the result report.
• The check result is failed if even one calculated value does not satisfy the check criteria.

4 Click [OK] in the [System Suitability Settings] sub-window, and click

toolbar.
(Save) on the

The system suitability settings are saved to the method file.

^ Reference
The system suitability test settings must be saved to both the method file and batch file to execute the
system suitability test.
Refer to "4.2 Set Test Conditions to Batch Tables" P.128 for details on how to save the system suitability
settings in batch files. Refer to "4.3 Realtime Batch Control Based on Test Results" P.130 for details on how
to control realtime batch by the system suitability check results.

4.2 Set Test Conditions to Batch Tables

This section describes the procedure for saving the system suitability test condition in the Batch Table.
When data acquisition is initiated with a prepared batch file, the system suitability test is executed and the
result report is output.

1 Drag-and-drop the batch file onto the [Realtime Batch] window from the [Data Explorer]
sub-window.

^ Reference
Refer to "4.1 Save Test Conditions in Method Files" P.125 for details on saving the system suitability
test to a method file.

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 4.2 Set Test Conditions to Batch Tables

The batch file is loaded.

^ Reference
The [System Suitability] column is not displayed in the default Batch Table. Right-click on the Batch
Table, and click [Table Style] to display the [Table Style] sub-window. Add the [System Suitability]
column to the Display Items box, and click [OK].
Refer to the Operators Guide for details on the [Table Style] sub-window.

1 Click the [System Suitability] cell in the 1st row where the system suitability test is to be executed,
and select [Start].
[Start] initializes the system suitability test data list and adds the data file from that row of the Batch
Table to the list. 4
2 Click the [System Suitability] cells on the subsequent system suitability rows and select [Run].
[Run] adds the data file for that row of the Batch Table to the list.
3 Click the [System Suitability] cell on the final row of the system suitability test, and select [End].
[End] adds the data file for that row of the Batch Table to the list. The check items of the system
suitability test are calculated and checked for the data in the list, and the result report is output.

• Select [End & Clear] in the [System Suitability] cell to execute the system suitability test for only 1
row.
• System suitability test execution rows do not need to be adjacent on the Batch Table.

^ Reference
Refer to the Operators Guide for details on other items in the Batch Tables.

2 Click (Save) on the toolbar.

The settings are saved to batch file.

3 Click the (Start Realtime Batch) icon on the assistant bar.

Realtime batch is started.
The result report is output to the specified folder after data acquisition of the row with [End & Clear] or
[End] in the [System Suitability] column ends.

• The result report file is named according to the following rule:

(batch file name)_(No. of row with [End & Clear] or [End]).html
• The result data file is a file name conforming to the same rule as above, and its file extension is
“.txt” (text file) or “.csv” (CSV file).
• In the case of summary data files, the file name conforming to the same rule as above is
appended with the detector name, and followed with the file extension (“.txt” or “.csv”).

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4 System Suitability Test

4.3 Realtime Batch Control Based on Test Results

This section describes how to cancel realtime batch using the Batch Table actions if the system suitability
test fails.

1 Drag-and-drop the batch file into the [Realtime Batch] window from the [Data Explorer]
sub-window.

The batch file is loaded.

2 Click the [Action] cell in the row that contains [End & Clear] or [End] in the system
suitability column.

3 Set each item, and click [OK].

1 2 3

1 Click the [Test] cell, and select [System Suitability] from the list.
2 Click the [Result] cell, and select [Fail] from the list.
3 Click the [Action] cell, and select [Stop (Wait Next Queue)] from the list.

^ Reference
The [Test] cell allows the choice to base the check on the QA/QC calculation result and the system
check result.
Refer to Help for details about the QA/QC calculation.
Refer to the Operators Guide for details on the system check, and on saving the system check in
batch processing.

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 4.3 Realtime Batch Control Based on Test Results

[Pass] can also be selected in the [Result] cell. The following actions can also be selected in the
[Action] cell.
Action Item Operation
Pause Pauses batch processing.
Stop (Run Next Queue) Stops the current batch processing, and executes the next batch in the
batch queue.
Stop (Wait Next Queue) Stops the current batch processing, and does not start the next batch in
the batch queue.
Reinject Repeats the processing of that row. The data file name is appended with a
number such as -1 and -2 when reinjection is performed.
Execute User Program Executes the commands specified in parameters.
Goto Processing moves to the specified row.
Restore Method Restores a data processed method file to its original file using the method
saved before batch execution.
Return Returns to the row where Goto was executed.

4
4 Click (Save) on the toolbar.
The settings are saved to batch file.

^ Reference
Refer to the Operators Guide for details on setting other items in Batch Tables.

5 Click the (Start Realtime Batch) icon on the assistant bar.

Realtime batch is started.
Realtime batch is stopped if the system suitability test fails.

• If multiple calculation methods were selected on the [Performance] tab, the check result is failed if even
one calculated value does not satisfy the check criteria. For example, if [Resolution] is performed
according to multiple calculation methods (JP method and USP method), the check result is failed if the
USP method passes and the JP method fails.
• Stop realtime batch and shut down the instrument according to the following procedure.

1 Click the [Action] cell, and select [Goto] from the list.
2 Enter the last row No. of the Batch Table at [Parameter].
3 Enter the method file to perform shutdown in the final row of the Batch Table.

This procedure executes the final row of the Batch Table when the check result fails and the instrument is
shut down according to the instrument parameters of the method file in the final row.

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4 System Suitability Test

132 System Users Guide

5 5 Appendices

This chapter describes how to set instrument information, output reports in PDF format, and program
files check operations.
5
5.1 Set the Instrument Information 5
^ Reference
Refer to the separate volume for devices other than LC/GC. 5
Double-click the [Instrument Administration] icon in the [System Administration] sub-window. In the
displayed sub-window, you can register the acquisition controller and analytical instrument to connect to
the LabSolutions system, and set the connection status of the analytical instrument. 5
This section describes the procedure for administering the acquisition controller and analytical instruments.

• To change instrument registration and instrument information, log in by a user ID having the [Instrument
5
Administration] rights.
• When registering a new instrument or changing instrument information, make sure that the acquisition
controller connected to that instrument is turned ON.
5
5.1.1 Administer PC Information in a Standalone Configuration 5
1 Double-click the (LabSolutions) icon on the Desktop. 5
2 Enter a [User ID] and [Password] for a user having the [Instrument Administration]
rights, and click [OK]. 5
5
5
5
5
5
5
5
System Users Guide 133
5 Appendices

3 Double-click the
sub-window.
(Instrument Administration) icon in the [System Administration]

4 Select the PC displayed in [PC List], and click [Edit].

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 5.1 Set the Instrument Information

5 Check the computer name and IP address, edit comments, and click [OK].

1 Enter the comment to display in the [Instrument Administration] sub-window.

The PC information is displayed in the sub-window.

5.1.2 Administer an Instrument in a Standalone Configuration

This section describes how to set the parameters of the instrument connected to the PC.

1 Select the connection destination PC from [PC List] in the [Instrument Administration]
sub-window.
5

2 Select the 1st row from [Instrument List], and click [Edit].
The following example describes the procedure for displaying the settings of the analytical instrument
connected to the PC as the 1st instrument.

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5 Appendices

3 Set the instrument name, instrument type and comment, and click [OK].

1
2

1 Enter the instrument name. The instrument name entered here becomes the [Instrument Name] in
the main window, [Analysis] program sub-window display and system information report.
2 Select the type (LC or GC) of the connected instrument from the list.
3 Enter the comment to display in the [Instrument Administration] sub-window.

4 To register the 2nd instrument onwards to the same PC, click [Add].
The [Add Instrument] sub-window is displayed. Register the instrument information by following the
description in step 3.

• Up to instrument systems can be connected to a PC.

• Set the instrument to be used in a project in the setting sub-window for each project. For details, see
"1.2.5 Make Projects."

 Disable Instruments
Disable instruments to set them temporarily offline from the system, for example, for inspection or repair.
When an instrument is disabled, the connection status with the PC changes depending on the operation to
perform.

Instruments cannot be deleted or disabled when they have batch files registered to the batch queue or are
being controlled by other users. Disable instruments after the batch files have left the batch queue or other
users have logged out.

1 Select the name of the instrument to disable from [Instrument List] in the [Instrument
Administration] sub-window, and click [Edit].

2 Select [Disable Instrument].

3 Click [OK].
[Disable] is displayed at the [Disable] field of disabled instruments in [Instrument List].

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 5.2 PDF Reports

5.2 PDF Reports

The software is able to output data acquisition result reports as PDF (Portable Document Format) files. The
electronic signature information, etc. is automatically appended to the output PDF files.

5.2.1 Output of PDF Reports

Select PDF output in the [Setting Options] sub-window to output data acquisition result reports to print
image files in the PDF format after data acquisition and realtime batch or postrun analysis.
This section describes the procedure for setting PDF output from the [Data Acquisition] sub-window.

1 Click [Options] on the [Tools] menu.

2 Click the [PDF Output] tab.

3 Set each item, and click [OK].

5
1
2

1 Select [Redirect Report to PDF file].

2 Select [Print report during PDF output] to print the data acquisition results and output to a PDF file.

• This setting is stored for each software user. If another user has logged into the software, that
user must set the output of PDF files to generate the PDF file.
• Output PDF files are saved using the following names.
• (data file name).pdf (example: Demo_Data-001.pdf) - for data acquisition results
• (batch file name)_output date/time.pdf (example: Demo_Batch_20060216124536.PDF) - for
summary reports

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5 Appendices

5.2.2 Other PDF File Output Methods

The software also has functions to output parameter information of method files displayed in the [Data
Acquisition] window and print images of chromatograms overlaid on the [Data Comparison] window as
PDF files.

 Output Print Images as PDF Files

Screen captures can be output to a PDF file by clicking the [PDF Output] sub-menu in the print menu under
the [File] menu of each window.
This section describes the procedure for using exclusive system report formats to output the parameter
information of method files loaded in the [Data Acquisition] window as PDF files.

1 From the [Data Acquisition] window, click on the [File] menu then select [Print Method
File] and choose [PDF Output].

2 Specify the folder to save the file to, enter the PDF file name, and click [Save].

The PDF file is created.

• The [Print] sub-menu in the [File] - [Print Method File] menu sends a print image file to the destination set
in "5.2.1 Output of PDF Reports".
• The following names are displayed as default names in the [Save As] sub-window.
• (file name).pdf (example: Demo_Data-001.pdf) - for information
• (system exclusive report format name).pdf (example:Data_Comparison_Report.pdf) - for graph
images

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 5.3 Software Validation

5.3 Software Validation

The software can confirm whether an installed program has been changed, and confirm whether
chromatogram information in the data files has been altered.

5.3.1 Check the Program

Execute [Check the Program Files] to compare each of the software programs to the original installed state
to determine whether they have been tampered with or deleted.
This section describes the [Check the Program Files] procedure.

To execute [Check the Program Files], log in as a user ID having the [Perform Validation Support] rights.

1 Double-click the [Validation] folder icon in the [System Administrator] sub-window of

the [LabSolutions Main] window.

2 Double-click the (Check the Program Files) icon.

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5 Appendices

3 Click [Execute].

The program files check is executed.

When the check ends, the check result is displayed in the sub-window.

4 To check detailed information of each program, click [Browse].

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 5.3 Software Validation

5.3.2 Check Raw Data

This function is not used according to the device.

When [Check Raw Data] is executed, the raw (waveform) data for the chromatograms in the data file can
be examined to see if it has been tampered with by a computer virus or other illegal means.
This section describes an example of how to check the raw data of a data file from the [Data Analysis]
window.

1 Click [Check Raw Data] on the [Tools] menu in the [Data Analysis] window.

2 Select the file, and click [OK].

The raw data check is executed.

The raw data check can be executed for multiple data files.
To select multiple data files, either click each file with the [Ctrl] key held down, or click two files
with the [Shift] key held down to select continuous files between the two files.

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5 Appendices

3 Check that [Total:Pass] is displayed in the [Information Viewer] sub-window.

Click [Print] in the [Information Viewer] sub-window to print the results of the raw data check.

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 5.4 System Administration Information Printing

5.4 System Administration Information Printing

Various system administration information that must be confirmed during validation support can be printed.

1 Double-click the
Main] window.
in the [System Administration] sub-window in the [LabSolutions

2 Double-click the (Print System Information) icon.

This sub-window opens when the user has [Perform Validation Support] rights.

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5 Appendices

3 Select the checkbox of the system to print, and click [Print].

4 Click the printer to output to, and click [OK].

The selected system administration information is printed.

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 5.5 Registered Printer List

5.5 Registered Printer List

This function is not used according to the device.

A summary of the information of printers registered to the system can be displayed.

1 Double-click the (Printer List) icon in the [System Administration] sub-window in

the [LabSolutions Main] window.

2 The [Printer List] sub-window is displayed.

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5 Appendices

5.6 LIMS Connecting Option Settings

Using LIMS connecting option settings requires having a separate dedicated license.

5.6.1 Overview of LIMS Connecting Option Settings

When the LIMS connecting option settings are enabled, data acquisition schedules created in the LIMS
(host system) can be received and data acquisition results sent to the LIMS.
There are two types of LIMS connecting option settings available, as follows.

 File-based LIMS connecting option settings

With this option settings, data acquisition schedules can be received from the LIMS using text format batch
files, results files (PDF, AIA, or ASCII files) output, and TSV files containing sample information or data
information output.

 Application interface service-based LIMS connecting option settings

With this option settings, data acquisition schedules (batch files) can be specified and received, or data
acquisition results (PDF files), sample information, data information, or other information sent without using
text-format files.

To use the application interface service-based LIMS connecting option settings, the application interface
service program included in the LabSolutions Application Interface Kit (LAIK) is installed in the
LabSolutions server, and the application interface service client program is installed in the LAIK client
where the LIMS is installed.

For installation instructions, refer to the installation manual included in the LAIK.
The LAIK installation manual refers to the application interface service program as LabSolutions Integration
Remote Service and the application interface service client program as LabSolutions Integration Remote
Service SDK.

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 5.6 LIMS Connecting Option Settings

5.6.2 LIMS connecting option settings (File-based)

Using LIMS connecting option settings (File-based) enables downloading data acquisition schedules
created in an LIMS (host system) and, registering data files acquired using that data acquisition schedule
in a database, and then uploading that data to the LIMS.

There are two main functions in LIMS connecting option settings.

• LIMS download
• LIMS upload

LIMS download
Data acquisition instructions

LIMS connecting option Data acquisition

Data acquisition
schedule
settings

LIMS upload
Data acquisition results
5

The LIMS download function is used to download data acquisition schedules created in the LIMS (text
format batch files) to a LabSolutions database. Downloaded data acquisition schedules (text format batch
files) are registered in a database in the instrument to enable starting data acquisition.
The LIMS upload function is used to output data files and results files (PDF, AIA (Andi), or ASCII files)
stored in Data Manager to specified folders. This allows outputting sample information and other data/
information in TSV format files. It also allows outputting data with the same format as the Agent LIMS
interface.
If the required items are specified on the [LIMS Transmitter Settings] tab page in the [LIMS Connecting
Option Settings] sub-window, the software checks the database at fixed intervals according to those
settings. When it finds a file with the specified transfer status, it creates an upload file from that data and
uploads it to the LIMS.

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5 Appendices

5.6.3 LIMS Download Settings (File-based)

^ Reference
For details about each of the parameters, refer to Help.

1 In Windows, click [Start], point to [All Programs]([All App] on the Windows 10) -
[LabSolutions] - [LIMS Connecting Option Setting Tool], and click [LIMS Connecting
Option Settings].

2 Enter the user ID and password, then click [OK].

Log in using a user ID with system administration rights.

3 Specify download settings on the [LIMS Receiver Settings] tab page.

Specify the [Data Polling Interval] and [Shared Folder] settings for downloading data acquisition
schedules (text format batch files) created in the LIMS to a LabSolutions database. The LIMS connecting
option settings loads the data acquisition schedules (text format batch file) from [Shared Folder] at the
frequency specified by the [Data Polling Interval] setting.

• To use system setting:

1 Select [System Setting] and specify the shared folder.

Use the format specified for LabSolutions for text format batch files used in system settings. For
details about file formats, refer to Help.

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 5.6 LIMS Connecting Option Settings

• To use project settings

1 Deselect [System Setting].

2 Select the desired project for specifying download settings and click [Edit].

5
3 Specify the [Register Settings] settings.
At [Register], set whether to register downloaded data acquisition schedules (text format batch files)
in [Database] or [Instrument]. Click [Start/Stop] and confirm that the status indicated in the [Start/
Stop] column in [Instrument List] changes to [Start].
4 Click [OK].

If the shared folder is specified on the LIMS server, provide authorization for the user that launched
the software to access the shared folder by changing the settings in the [Control Panel] -
[Administrative Tools] - [Services] - [LSSLimsAssistService] - [Properties] sub-window.
After the settings are specified, LSSLimsAssistService restarts automatically. If the software fails to
restart, start the program manually by clicking [Control Panel] - [Administrative Tools].

4 Click [OK].
This completes LIMS download setting.

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5 Appendices

5.6.4 LIMS Upload Settings (File-based)

• Settings for how LIMS upload data is processed (rounding method and the number of display digits) are
specified in LabSolutions. To change data processing settings for upload data, see 1.2.8 Numerical
Rounding and Number of Displayed Digits.

1 In Windows, click [Start], point to [All Programs]([All App] on the Windows 10) -
[LabSolutions] - [LIMS Connecting Option Setting Tool], and click [LIMS Connecting
Option Settings].

2 Enter the user ID and password, then click [OK].

Log in using a user ID with system administration rights.

3 On the [Configuration] tab page, specify the necessary settings in the [Transmission
Settings] and [Transmission Triggers] areas.
Specify either [Use FTP] or [Use Shared Folder].
[Use FTP] requires specifying the FTP server in the LIMS computer. In addition, since data must be sent
to subfolders of the root folder in the FTP server, the [Account Name] and [Password] able to access the
subfolders must be specified.
[Use Shared Folder] requires specifying the shared folder in the LIMS computer. When [Use Shared
Folder] is selected, specify settings in accordance with the note below.

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 5.6 LIMS Connecting Option Settings

If [Use Shared Folder] is selected in upload settings, provide authorization for the user that launched
the software to access the shared folder by changing the settings in the [Control Panel] -
[Administrative Tools] - [Services] - [LSSLimsInterfaceService] - [Properties] sub-window.
After the settings are specified, LSSLimsInterfaceService restarts automatically. If the software fails
to restart, start the program manually by clicking [Control Panel] - [Administrative Tools] - [Services].

4 On the [Project] tab page, specify the project to upload.

To upload all projects, select [Transmit data for all project.]. To upload projects individually, select the
project to upload, then click [Trans. Yes/No], so that [Yes] is indicated in the [Data Transmission] column.
Then specify the upload sequence file in [Transmission Sequence File].

5
The upload sequence file is for selecting the files to upload.
Even if [Yes] is indicated in the [Data Transmission] column, data is not uploaded unless an upload
sequence file is specified. A sample sequence file is stored
in the "C:\Program Files\LabSolutions\SendFTP.txt" file for 32-bit Windows or
in the "C:\Program Files (x86)\LabSolutions\SendFTP.txt" file for 64-bit Windows.

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5 Appendices

5 Specify upload file names on the [File Name(Upload File)] tab page.
When LIMS uploads data, a data upload file is created. This created file is called the upload file. These
upload files are named automatically based on the form prefix + selected item + automatic number.

For example:
[Prefix]:"Prefix"
[Selected Items]:"Acquired by" and "Sample Name"
[Auto-increment Format]:"1, 2, …"

The resulting file name becomes: Prefix_ John Smith_caffeine_1.txt

However, this assumes an operator name of "John Smith" and a sample name of "caffeine."

^ Reference
For details about the formatting file names, refer to Help.

• If no settings are specified for [Prefix] and [Selected Items], the upload file name has the form
"Send[auto-increment number].txt."
• If the upload file name exceeds 255 characters, characters other than the automatic number are
truncated from the end.

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 5.6 LIMS Connecting Option Settings

6 On the [Format(Upload File)] tab page, specify the format and destination for copying
upload files.

• Upload files are tab delimited text files containing respective output settings. If [Data Comment] or
[Comment] sample information settings contain tabs, they are converted to spaces.
• [Output only identified peaks (ID# > 0) in order of their ID#.] is enabled only for chromatogram
data which includes ID numbers.
• Upload files are normally stored in the [Upload File Folder], but if they do not need to be saved,
select [Delete uploaded file(s) after completion of the sequence.].
• The [Uploaded File Folder] can store a maximum of 1000 files. When the count exceeds 1000,
the oldest files are deleted first.

7 On the [Data(Upload File)] tab page, specify the software, sample information, and data
information to upload.
Select the software to upload and then select [Transmit selected software]. Specify the sample
information items and sequence and the data information items and sequence settings.

If [Output column header of sample information as Agent format.] is selected, the sample information
setting is disabled. Given the above settings, it adds [Reg. date], [PC name], and [Instrument name]
headings to the data information.

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5 Appendices

8 On the [Option(Upload File)] tab page, specify settings for grouping or dividing upload
data, and so on.
This tab page is used to specify optional settings for uploading data, such as processing method.

• If character strings containing a left parenthesis (round bracket) is targeted for [Grouping data
information], then grouping is applied to the character strings preceding the left parenthesis.
• Non-numerical items specified for grouping are output without grouping.
• If a [Target] item specified for grouping is blank, a blank line is output as is.
• If both grouping and dividing data are specified at the same time, data is first grouped, then
divided.

9 Click [OK].
This completes LIMS upload setting.

154 System Users Guide

 Index

A H
administration functions .........................................1 history filter .......................................................... 46
all-in-one structure ...............................................50 history information ......................................... 45, 48
audit trail log...............................................105, 116
reason for change ........................................110
I
B instruction manuals ............................................... iii
instrument
backup ...................................................................3 administration .................................................. 3
batch files .............................................................51 parameters .................................................. 114
properties .....................................................109
system suitability ..........................................128
batch tables
L
export ..........................................................120
layout files ........................................................... 51
browsing files .......................................................51
lock screen .......................................................... 41
lockout operation ................................................... 8
C log
audit trail ..................................................... 105
check log browser............................................................ 3
program .......................................................139 login method.......................................................... 8
raw data .......................................................141
logout users......................................................... 43
check history
log browser ....................................................45
output window ................................................48 M
messaging function ............................................... 6
D
metadata files .................................................... 109
data acquisition method files ......................................................... 49
history ..........................................................115 properties .................................................... 106
system suitability ......................................... 125
data explorer ..................................................52, 82
minimum number of characters in passwords....... 8
data files...............................................................50
history ..........................................................111 MS library files..................................................... 51
properties .....................................................111
digits in display.....................................................32 N

E new users ............................................................ 16

number of display digits ...................................... 32
e-mail function........................................................6
O
F
original data....................................................... 118
file formats............................................................49
force logout ..........................................................43

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Index

P W
password wait time ................................................................ 6
expiration date................................................. 8 warranty.................................................................iv
minimum characters ........................................ 8
PC release .......................................................... 42
pdf files................................................................ 51
PDF reports....................................................... 137

R
real time batch control....................................... 130
reason for change ............................................. 110
release lockout .................................................... 42
report format files ................................................ 50
properties .................................................... 109
restore original data .......................................... 118
rights ................................................................... 12
rollback to original data ..................................... 118
rounding method ................................................. 32

S
screen lock ...................................................... 6, 41
security policy........................................................ 3
software validation ............................................ 139
system
administration functions ................................... 1
configuration ............................................... 114
configuration files .......................................... 51
policy .............................................................. 4
settings ........................................................... 3
system suitability ............................................... 125
real time batch control ................................. 130

U
user administration.......................................... 3, 19
user registration .................................................. 16
user release ........................................................ 42
UV library files ............................................... 51, 52
UV spectrum files ................................................ 51

V
validation ............................................................... 3

156 Installation & Maintenance Guide