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SAP - FICO-Handout - Transaction Posting & Parking

SAP transaction posting step by step

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90 views2 pages

SAP - FICO-Handout - Transaction Posting & Parking

SAP transaction posting step by step

Uploaded by

nizamstoresnew
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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SAP – FICO Student Handout

8. Posting of Transactions into GL


Path – Accounting- Financial Accounting – General Ledger – Document Entry – General Posting (F-02)

Eg. lets enter a transaction – Share capital received Rs.10,00,000

Document date – see excel Type – SA (default value taken for GL.. F-02) Company Code – ur co. cd.
Posting date – see excel Period – see excel Currency - INR (keep rate = blank)
Document no. - Transltn Date –
Reference - Cross CC no. –
Doc header text –
Trading part.BA

Posting key – see excel (40 in our example)


Account – click on enter

Use ‘*’ to copy the amount(s) from previous line item(s)


‘+’ to copy the text from previous line item

9. Display of posted document


If you want to see the latest document posted, then in the same t-code (F-02) – Menu – Documents – Display (click)
 Press F5 to display the document header for audit trail
 To see the list of all documents posted in a company code:-
1. FB03
2. Click on ‘Document list’ button
3. Provide co.code =
Document No. = keep blank
To = keep blank
Fiscal Yr =
Click on ‘Execute”
From the list now double click the document no. you want to see

10. Display of GL account balance (FS10N)


GL account =
Co. Code =
Fiscal Year =
Click on ‘Execute’
Double click month line item to display documents posted in that month

11. Display of GL account line item (FBL3N)


GL account =
Co. Code =
Click on ‘Execute’
Double click on the line item to display the document

12. Selection / Creation of own Layouts (FBL3N)


Click on ‘change layout’
(we can add/remove columns also)

13. Parking of a Document (F-65)


It is the activity of keeping the documents pending for posting due to want of authorization. The need for parking arises due to the
operation of tolerance group of employees. The documents are parked by the junior level employees and authorized by the senior
level employees. The parked documents do not update any GL account. The GL accounts are updated when that is authorized i.e
posted by the senior employee. The junior level employee or the senior level employee can change the parked document before it
is authorized. Once it is authorized and posted (by the senior employee), then neither the junior nor the senior can change it. While
authorizing the parked document the senior employee has the following options:-
1. he can post it – as it is
2. he can change it – as necessary
3. he can delete it
4. he can reject it

33 TAIFET
SAP – FICO Student Handout

Even though the parked documents do not update any GL accounts, the system considers these parked documents for evaluation
purposes eg. calculating taxes etc.

Path – Accounting – Financial Acounting – General Ledger- Document entry – General Parking

Document Date = Type = Company Code =


Posting Date = Period = Currency =
Posting Key = Account =
Click Enter

Amount =
Text=
Posting Key = Account =
Click Enter

Amount =
Text =

14. Change the Parked Documents (FBV2)


Company code =
Doc no.=
Fiscal Yr.=
Double click on Debit/Credit line items to make changes

15. Display the Parked Documents (FBV3)


Company code =
Doc no.=
(here if u know the particular parked doc. no. then u can write that… but what happens if you have parked different documents
at different times of the day and now don’t remember the document u want to display/edit… in that case:-
a. Press document list button
b. Enter co. code
c. Enter document number as ‘1’ to ‘9999999999’
d. Press ‘Execute’ button
The system will now show all the documents that have been parked)
Fiscal Yr.=

16. Post / Delete Parked Documents (FBV0)


Path : Accounting – Financial Accounting – General Ledger – Document – Parked Documents – Post/Delete
Company code =
Doc no.=
Fiscal Yr.=
(for deleting – Menu – Document – Delete)
Deletion of line item (instead of whole entry deletion) from parked documents:-
Eg. Salaries were paid but at the time of parking the document the user has debited wages a/c instead salaries a/c. But at the
time of authorising the parked document, the senior employee has identified the mistake, so he has to delete the rent line item
and insert salaries line item in its place.
To do this – Double click on the line item – Make the amount ‘0’ (in SAP, if the amount of any line item is entered as ‘0’, then that
line item is automatically deleted) – Now give proper posting key – Give proper GL a/c no. – ignore the warning message – give
amount & narration as required – click on back arrow - double click on line item for which the narration needs to be
changed.

34 TAIFET

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