THE JHARKHAND STATE COOPERATIVE MILK

PRODUCERS’ FEDERATION LTD.

FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

TENDER DOCUMENT FOR

DESIGN, SUPPLY, ERECTION,

INSTALLATION, TESTING &
COMMISSIONING OF 800MT CAPACITY MS
MOLASSES STORAGE TANK AT CATTLE
FEED PLANT, HOTWAR-RANCHI

Single Stage - Two Part Bid

Tender No. JMF-PE-08-2023-24/061

Date of Tender Published : 08 Aug 2023
Last date for submission of Tender : 29 Aug 2023 by 15:00 hrs

Opening of Technical Tender: Opening of Financial Tender:

Date: 29 Aug 2023 at 15.30 Hrs. Shall be notified Later after opening of
At Medha Dairy Plant. Technical Bid.
Hotwar, (Khelgaon), Ranchi,
Jharkhand – 835217

Name of Bidder: ______________________________________

Address: _______________________________________________
_______________________________________________________
Telephone no: __________________________________________
Email Id________________________________________________

The tenderer shall sign on the last page together with initials on every page. Initial/signature will
indicate the acceptance of the tender terms and conditions by the tenderer.

Tender Fee: Rs. 2,000/- EMD: (Rs.) 50,000/-

All rights reserved. This material is confidential and proprietary of The Jharkhand State Co-operative Milk Producers’
Federation Ltd (JMF) and no part of this material should be reproduced, published in any form by any means, electronic or
mechanical including photocopy or any information storage or retrieval system nor should the material be disclosed to third
parties without the written authorization of JMF.

Page 1 of 31
THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

TENDER NOTICE

Page 2 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

CHECKLIST TO BE SUBMITTED BY THE BIDDER ALONG WITH TECHNICAL

BID (*)

Sr. Submitted Remarks if

Item
No. Yes/No any
(*) Checklist is Mandatory to fill and attached with technical Bid.

EMD (Bid security) in original or

1. payment by NEFT/RTGS submitted to
JMF, Ranchi before last date of receipt
Cost of the Tender document (Rs. 2,000
2. /- (Rupees Two thousand Only)
submitted to JMF, Ranchi before last
date of receipt

3. Submitted following documents:

i. Certificate of incorporation of the firm

(Company act/Partnership etc.)

ii. Registration certificate of GSTIN, PAN,

PF, ESI, Registration if any
Profit & Loss Statement, Balance sheet
iii. for last 3 financial years including audit
report
Copy of the Income Tax Returns for
iv. three previous years for income tax
purpose.
Copy of TDS certificate issued by the
v. client to substantiate the claim for the
value of works executed in the private
sector.

vi. Copy of form 26AS for the last three

financial years.

4. Technical & Bidding Terms Deviation if

any

Power of attorney submitted (If bid is

5.
signed by other than Director/MD)

Page 3 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

INDEX
Sr.No. Description Page
No.
SECTION–I Invitation for bids
1 5 TO 14
SECTION–II Instruction to Bidders

2 SECTION–III Terms & Condition of Contract 15&16

SECTION–IV Tenderers’ Profile 17

3
SECTION–V Technical Specification 18 TO 22
Declaration Regarding
4 SECTION–VI 23
Blacklisting
5 SECTION–VII Schedule of Quantities (SOQ) 24

SECTION–VIII Form of Bid

6 25 TO 28
SECTION– I X Deviation Statements
7 29 TO 31
SECTION– X Format of Bank Guarantees

Page 4 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION II- INSTRUCTION TO BIDDERS

SEALED BIDS ARE INVITED FOR DESIGN, SUPPLY, ERECTION, INSTALLATION,
TESTING & COMMISSIONING OF 800MT CAPACITY MS MOLASSES STORAGE TANK
AT CATTLE FEED PLANT, HOTWAR-RANCHI
The Jharkhand State Cooperative Milk Producers’ Federation Ltd. (JMF), registered under
Jharkhand Co-operative Societies Act, 1935 is engaged in milk procurement, processing and
marketing activities of item milk and milk products in the state of Jharkhand and is popularly
known for its brand ‘Medha’. Under an MoU, the Federation is being run & managed by the
National Dairy Development Board (NDDB).
The H.O. is located at Sec-II., H.E.C., Near FTC Campus, Dhurwa, Ranchi – 834004
JMF (Jharkhand State Cooperative Milk Producers’ Federation Limited, Ranchi), hereby invites
tender (in sealed envelope) under two bid system i.e. technical and financial bids from the eligible
bidders for Design, Supply, Erection, Installation, Testing & Commissioning Of 800mt Capacity
MS Molasses Storage Tank At Cattle Feed Plant, Hotwar-Ranchi on F.O.R basis for delivery at site.

Sl. Req.
Name of Item Unit Remarks
No. Qty
Design, Supply, Erection,
Installation, Testing & The rate quoted must be on F.O.R.
site basis inclusive of P&F,
Commissioning Of 800mt
Insurance, Freight, Loading &
1 Capacity MS Molasses Storage 01 No.
Unloading Charges, GST etc for
Tank at Cattle Feed Plant, delivery at Medha Dairy Plant
Hotwar- Ranchi as Per Attached (Cattle Feed Plant), Hotwar- Ranchi
Specification
The bids shall be submitted in two separate envelopes (under one main envelope super-
scribing: “TENDER FOR DESIGN, SUPPLY, ERECTION, INSTALLATION, TESTING &
COMMISSIONING OF 800MT CAPACITY MS MOLASSES STORAGE TANK AT CATTLE FEED
PLANT, HOTWAR-RANCHI”
1.Cost of documents : Rs. 2,000/-
2.Tender Start Date : 08 Aug 2023
3. Tender submission End Date & Time : 29 Aug 2023 at 15.00 Hrs
4. Address for submission of Tender : The Jharkhand State Cooperative Milk Producers’
Federation Ltd
Medha Dairy Plant, Beside Birsa Munda Central Jail,
Hotwar, Ranchi – 835217, Jharkhand, INDIA.
Ph. No: 7544003404/7544003412/+91-(0651)
2270046, Email: [email protected]

All the tenders will be acceptable only in ‘Sealed Envelope’ on or before the due date. Tenders will
be opened on the prescribed date as mentioned above in the presence of the agency or their
authorized representative who may like to be present in the office at Medha Dairy Plant, Beside
Birsa Munda Central Jail, Hotwar of The Jharkhand State Cooperative Milk Producers’ Federation
Limited, Ranchi.
All tenders in which any of the prescribed conditions are not fulfilled or which have been vitiated
by errors in calculations, totaling, or other discrepancies or which contain over writing in figures
or words or corrections not initiated and dated will be liable to rejection.

Page 5 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

1. Eligibility Requirements:
The bidders must meet the following minimum qualifying criteria:
1. That, bidder in the same name & style, should be in business at least for three years
at the time of bid opening. In case of change of name of the bidder by merger
/acquisitions/change in status, the bidder may be eligible based on the documentary
evidence.
2. That, bidder should have valid registration under various act they may be applicable
for the supply/contract proposed. This shall include but not limited to Income tax,
Companies Act, Goods & Service Tax (GST), Welfare Cess Act apart from any other
applicable tax-imposed time to time by State/Central Govt. and Employee State
Insurance, Contract Labour, Provident Fund etc.
3. That, bidder’s financial turn-over in the same name & style in at least 2 financial
years in last five years should not be less than Rs. 250 Lakh.
4. Copy of the Income Tax Returns for three previous years for income tax purpose.
5. Copy of TDS certificate issued by the client to substantiate the claim for the value of
works executed in the private sector.
6. Copy of form 26AS for the last three financial years.
7. Bidder should have completed minimum 2 contracts as prime contract of similar work
(Design, Supply, Erection, Installation, Commissioning and Testing of storage tank of
minimum 800 MT capacity in last 3 years.
The following documents should be enclosed in Cover “A” (Technical Bid) by the tenderer. All
the photocopies are to be self-attested.

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 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

1. INSTRUCTION TO BIDDER / TENDERER

2. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Document.
Failure to furnish all information or authentic documentation required by the Bidding Document may result in
rejection of the Bid.
3. The Bid shall comprise of two envelopes (one containing the Technical Bid and the other the Financial or
Price Bid) to be submitted simultaneously under one main envelope.
4. The Bidder shall submit the Technical Bid and Financial Bid using the appropriate Bid Submission Format
provided in Bidding/ Tender document or as requested in Bid document. The forms/ formats must be
completed without any alterations to their format, and no substitutes shall be accepted.
5. Tender bid can be sent by post/ courier or submitted by hand at our office by time as specified in tender
notice. Tenders received late will be rejected.
6. Bid can be submitted by hand or by post/ courier. For bids submitted by post or Courier, it is bidder’s
responsibility that bid reaches our office on or before the scheduled time and date.
7. In case tender opening date is declared a Holiday, bids shall be opened on next working day at the same
time specified in tender.
8. The unit rates and the prices shall be quoted by the Bidder entirely in Indian Rupees unless otherwise
specified in Bidding/ Tender document in case of International Competitive Bidding (ICB). All payments shall
be made in Indian Rupees only, unless otherwise specified in the Bidding/ Tender document.
9. To establish their eligibility, Bidders shall complete the eligibility criteria specified /requested in the Bid/
Tender document.
10. To establish the conformity of the Goods and Related Services to the Bidding Document, the Bidder shall
furnish as part of its Bid, the documentary evidence (specifications, designs and drawings and others), supply
samples where asked for, demonstrate trials or carry out tests as specified in Bidding /tender document.
11. Any attempt by a Bidder to influence the Procuring Entity “The Jharkhand State Cooperative Milk Producers’
Federation Ltd. (JMF)”, in the examination, evaluation, comparison, and post qualification of the Bids or
Contract award decisions may result in the rejection of its Bid, in addition to the legal action which may be
taken by the Procuring Entity under the Act and the Rules.
12. Information relating to the examination, evaluation, comparison, and post-qualification of Bids, and
recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially
concerned with such process until information on Contract award is communicated to all Bidders.
13. To assist in the examination, evaluation, comparison and qualification of the Technical or Financial Bids, the
Bid evaluation committee may, at its discretion, ask any Bidder for a clarification regarding its Bid. The
committee’s request for clarification and the response of the Bidder shall be in writing.
14. Any clarification submitted by a Bidder with regard to his Bid that is not in response to a request by the Bid
evaluation committee shall not be considered.
15. The determination of qualification of a Bidder in evaluation of Technical Bids shall be based upon an
examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder and in
accordance with the qualification criteria indicated in Qualification and Evaluation Criteria. Factors not
included in Qualification and Evaluation Criteria shall not be used in the evaluation of the Bidder’s
qualification.
16. The Bid evaluation committee shall have full powers to undertake negotiations where it deemed necessary.
Negotiations may, however, be undertaken only with the lowest Bidder(s) only.
17. JMF reserves the right to accept or reject any Bid, and to annul the Bidding process and reject all Bids at any
time prior to Contract award without assigning any reasons thereof and without thereby incurring any liability
to the Bidders.
18. JMF shall award the contract to the Bidder whose offer has been determined to be the lowest in accordance
with the evaluation criteria set out in Evaluation and Qualification Criteria and if the Bidder has been
determined to be qualified to perform the contract satisfactorily.

Page 7 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

2. Eligible Bidders
i. This invitation for Bids is open to all bidders who meets the minimum eligibility
criteria, if any, as specified in this bidding document.

3. Bidding Document
i. The fee/cost for bidding document is Rs. 2,000/-.

ii. The Bidder shall bear all costs associated with the preparation and submission of its
bid, and The Jharkhand State Coop Milk Producers’ Federation Ltd will in no case be
responsible or liable for those costs, regardless of the conduct or outcome of the
bidding process.

iii. Interested eligible bidders may obtain further information from Head (Purchase), The
Jharkhand State Coop Milk Producers’ Federation Ltd, Beside Birsa Munda Central,
Jail, Hotwar, Ranchi-834012, Phone no.: +91-(0651) 2270046, Email –
[email protected]

4. Downloading the Document

i. The bid documents will also be available in the website at http://www.jmf.coop
and can be downloaded.
ii. If any change/additions/ deletions/alterations are found to be made by them in the
tender and the same is subsequently noticed at any stage, even after award of the
contract, the bidders are liable for all consequences thereof and JMF shall be free to
take suitable action as deemed necessary.
5. Content of Bidding Documents
5.1 The Bidding Document includes:
a) Invitation for Bids;
b) Instruction to Bidders;
c) Terms & conditions of the Contract;
d) Technical Specifications & Scope of work;
e) Schedule of quantities;
f) Form of Bid;
g) Deviation statement;
h) Acceptable form of Bank Guarantees
5.2 The Bidder is expected to examine all instructions, forms, terms and specifications in
the Bidding Documents. Failure to furnish all information required by the Bidding
Documents or submission of a bid not substantially responsive to the Bidding
Documents in every respect will be at the Bidder’s risk and may result in the
rejection of its bid.
6. Clarification of Bidding Documents
A prospective Bidder requiring any clarification of the Bidding Documents may notify
JMF in writing or email. JMF will respond in writing to any request for clarification of the
Bidding Documents, which it receives prior to the deadline for the submission of bids.
Bidders should preferably forward their queries earlier than 10 days prior to the bid
submission date. Written copies of JMF’s response will be sent to the respective Bidder.

Page 8 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

Also, corrigendum, if necessary, will be uploaded in the JMF’s website without identifying
the source of the inquiry.
7. Amendment of Bidding Documents
At any time prior to the deadline for the submission of bids, JMF may modify the bidding
document by the issuance of amendment. The amendment will be uploaded on JMF
website and will be binding on them. JMF may also at its own discretion, extend the
deadline for submission of bids. Before submission of the bid, the bidder should check
the JMF website for any Corrigendum/additional information on the bidding document,
if any.
8. Preparation of Bid
The Bid prepared by the Bidder and all correspondence and documents relating to the
bid exchanged by the Bidder and the Purchaser, shall be written in the English language.
9. Submission of bid
The bidders, who downloaded the bidding documents, are eligible for submission of bids
in their names only. All the bidders should submit their bids in Part I – Technical Bid
and Part II – Price Bid. The Technical bid (Part I) shall contain all the details EXCEPT
THE PRICE.
The complete bidding document duly signed and sealed should be submitted without any
modifications/alternations, as a token of their acceptance towards the scope of work,
terms and conditions of the bid unconditionally.
Full details of materials including the manufacturer’s name, model no. must be
submitted in the portal along with Technical Bid (Part I), wherever requested.
Bids must be submitted by the bidder at the given address not later than the time
specified for receipt of the bids in the Invitation for Bids.
The Bidder cannot modify or withdraw its bid after the last date & time of bid’s
submission. No bid may be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity. Withdrawal of a bid
during this interval may result in the forfeiture of Bidder’s EMD.
The bids are to be uploaded/ submitted with drawing, specifications or as per drawings,
specifications given in the tender and submitted as such, shall be deemed to mean that
the bidder submitting such a bid is fully acquainted with the technical details.
10. Period of Validity of Bids:
The Bids shall remain valid for 120 days from the date of bid opening prescribed by the
JMF. A bid valid for a shorter period shall be rejected by JMF as non-responsive.
11. Earnest Money Deposit:
11.1 All bids must be accompanied by EMD and the same should be in the form of
Demand Draft or NEFT/RTGS.
11.2 In case of EMD submitted in the form of DD:
The EMD in the form of DD [in original] should be delivered latest by 12:00 pm on
the date of submission of bids to communication address as stated above.
11.3 In case of EMD submitted through NEFT/RTGS:

1. Beneficiary Name The Jharkhand State Co-op. Milk Producers’

Federation Ltd

Page 9 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

2. Beneficiary Bank & Branch State Bank of India, HEC SECTOR II, RANCHI

3. Account Number to be credited 33842021519

4. RTGS/IFSC Code SBIN0005596

The payment should be made on or before 12:00 PM on the date of submission of bids.
For EMD payment, the bidder is requested to send the communication about EMD payment
made by 12:30 PM on the date of submission of bids in following format through e-mail to:
[email protected]
With tender reference _____________________________________________________ as subject line.
The bidder is also required to submit/upload the successful transaction details along with
technical bid as given below:

Name of the EMD Amount LCB Ref. DD No. with Transection date &
bidder Paid in Rs. No. Bank time in case of
Details/UTR No. NEFT/RTGS payment

For EMD refund through NEFT/RTGS, bank details in following format should be submitted:
1. Beneficiary Name
:
2. Beneficiary Bank &
:
Branch
3. Account Number to be
:
credited
4. Type of Account to be
:
credited
5. RTGS/IFSC Code
:

11.4 The EMD may be forfeited:

a) If a bidder withdraws or modifies its bid during the period of bid validity
OR
b) In the case of the successful bidder, if the bidder fails to sign the Contract (i.e.,
return the signed copy of duplicate Purchase order, and furnish Performance
Security, if asked for), deliver the goods as per contract.
Unsuccessful bidder’s bid security will be discharged/returned as promptly as
possible but not later than 30 days after the expiration of the period of the bid
validity of 120 days from the date of bid opening. The successful Bidder’s EMD will
be discharged upon the Bidders executing the Contract i.e., return the signed copy
of duplicate Purchase Order, and furnish the Performance Security, if asked for.
11.5 The EMD will be forfeited in following cases:
a) If the bidder withdraws its tender before the finalization of tendering
process/contract.
b) If the bidder fails to accept the order based on his offer (bid) and within the
prescribed time.

Page 10 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

c) If the performance during the contract period is found unsatisfactory

d) The Tender is liable to be rejected in case EMD at prescribed rate is not furnished
along with the tender.
12. Price:
The bidder shall indicate on the Price Bid as per section-VII the final unit prices (after
considering discount, if any) excluding applicable GST for the goods/ services it proposes
to deliver under the contract. Bidders must submit a bid for the full quantity specified for
individual capacity, failing which, such bids will not be taken into account for evaluation
and comparison and will not be considered for award.
Prices indicated in the Price Bid shall be entered in the following manner
a. The item wise quoted price of goods to be supplied shall be indicated in the field “Unit
Rate (in Rs.)” on the portal on FOR site basis and shall include the charges for packing
and forwarding, transportation, transit insurance, unloading and all other local costs
incidental for delivery to their final destination, storage insurance (if asked for) and
safe custody at recipient’s place (If asked for), excluding GST.
b. A statement indicating item wise HSN/ SAC codes considered for Supply & installation
items shall be submitted along with the Technical Bid (Part I).
c. Bidder shall be responsible for selection of appropriate HSN/ SAC code and applicable
GST thereon for the items quoted by them.
Contractors registered under Composition Scheme of GST (Not Applicable)

13. Fixed Price:

i. Basic Price quoted by the Bidder shall be fixed during the bidder’s performance of the
Contract/Supply and not subject to variation on any account. A bid submitted with an
adjustable price quotation for such goods and services will be treated as non-
responsive and rejected.
ii. Payment of differential amount due to price variation on account of change in
applicable taxes and duties on the invoiced items/ services shall be payable only if,
the details of the taxes and duties included in the prices & HSN/ SAC code
considered, is furnished in the Technical bid (Part – I). If any altogether new tax and
duty is imposed on such contract after the bid opening date, the same shall be
considered for payment/ reimbursement upon documentary evidence. Similarly, the
differential amount shall be recovered, if the rates of taxes and duties are revised
downward.

14. Bid Form:

i) The Bidder shall complete the Bid Form furnished in the Bidding Document and
submitted in the JMF Office.

ii) All the required documents, duly signed, should be submitted on or before the
specified date and time.

15. Opening of Bids

Page 11 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

Technical bids of those bidders whose EMD in the form of Original DD have reached the
office of JMF OR payment by NEFT/RTGS is received by JMF as mentioned in the IFB,
shall be opened in the presence of bidder on the date and time specified in the tender
document.
JMF will open the technical bids on the time and date stated in the IFB. Bidders can
present at the time of opening of the bids.
Commercial bids will be opened only those bidders whose Technical Bid (Part-I) is found
to be acceptable by JMF. Such eligible bidders will be intimated the date of opening of
Commercial Bid (Part II) separately.

16. Evaluation of bids

1. Preliminary Evaluation
JMF will examine the technical bids to determine whether they are complete, whether
required EMD and supporting documents have been furnished, and whether the bids are
generally in order.
Where the bidder has quoted and the bid security furnished is inadequate, the bid will be
treated as non-responsive.
JMF will also examine whether the bid is complete. If the prices of certain item are found
as “0 (Zero)” it will be presumed the bidders have included the cost of such items against
some other items of the price bid. The bidder shall furnish the details of such inclusions
separately along with their Technical Bid (Part I).
Prior to the detailed evaluation, JMF will determine the substantial responsiveness to the
bidding document. A substantially responsive bid is one, which conforms to all the terms
and conditions of the Bidding Document without material deviations. A material
deviation is one which affects in any substantial way the functionality, scope, quality or
performance of the deliveries or which limits in any substantial way inconsistent with the
bidding documents, JMF’s rights or the bidder’s obligations under the contract and the
rectifications of which deviations would affect unfairly the competitive position of other
bidders presenting substantially responsive bids. JMF’s determination of a bid’s
responsiveness is to be based on the contents of the bid itself without recourse to
extrinsic evidence.
No post-bid clarification at the initiative of the bidder shall be entertained. For evaluation
and comparison of bids, the purchaser may, at its discretion, ask the bidder for
clarification on the bid. The shortfall information / documents shall be sought only in
case of historical documents which pre-existed at the time of tender opening and which
have not under gone change since then.
So far as the submission of the documents is concerned with regard to qualification
criteria, after submission of the tender, only related shortfall documents shall be asked
for and considered. For example, if the bidder has submitted a supply order without its
completion / performance certificate, the certificate can be asked for and considered.
However, no new supply order shall be asked for and considered so as to qualify the
bidder.

Page 12 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

In case the required clarification are not received by the Purchaser in time, the Technical
bid may be treated as incomplete and non- responsive.
A bid determined as not substantially responsive will be rejected by JMF and will not
subsequently be made responsive by the Bidder by correction of the non-conformity.
JMF may waive any minor informality or non-conformity or irregularity in a bid which
does not constitute a material deviation, provided such waiver does not prejudice or
affect the relative ranking of the Bidder.

2. Evaluation and Comparison of Bids

The Evaluation and comparison of bid will be done on the basis of event wise quoted
basic price (exclusive of applicable GST) for supply, installation, testing &
commissioning.

3. Currency of Bid
All bid prices shall be in Indian Rupees only.

17. Award Criteria

i. JMF will award the contract to the successful bidder whose bid has been determined
to be substantially responsive and has been determined as the lowest evaluated bid.

18. Signing of Contract

Within 30 days from the receipt of the Purchase Order, the successful bidder shall return
the duplicate copy of the Purchase Order, duly signed and sealed, Performance Security,
wherever applicable.
Failure of the successful Bidder to comply with the Clause 18 shall constitute sufficient
grounds for the annulment of the award and forfeiture of the Earnest Money Deposit.

19. Rights Reserved by JMF

JMF does not bind itself to accept the lowest bid. JMF reserves the right to award the job
either in part or full. JMF at its sole discretion and without assigning any reason thereof,
also reserves the right to accept any/or reject any or all bids.
Note:
i. Deviations in commercial terms and conditions of the bid may be rejected
ii. The Bidder should mention the HSN/SAC Code of each item along with the
Technical Bid (Part I).
iii. GST TDS as per section 51 of CGST Act 2017 will be deducted, if applicable.
iv. Bidders to submit the following details along with Technical Bid (Part I):
4. State from where the goods will be supplied/ Invoices will be made:

Page 13 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

B. Corresponding GST No. (of that state): ------------------------------

20. Address for Communication:

Group Head (Purchase)
The Jharkhand State Coop Milk Producers’ Federation Ltd
Beside Birsa Munda Central Jail, Hotwar, Ranchi-834012, Jharkhand
Ph.: +91-(0651) 2270046, Email: [email protected]

Page 14 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION – III
GENERAL TERMS AND CONDITIONS
1. The completion period shall be 120 days from the date of Purchase order.
2. The Technical Committee shall in the first instance scrutinize the bid proposals
submitted by the bidders to determine whether the bid submissions comply with the
bid conditions. The Technical Committee will not process the bid proposals, which
are incomplete and are not accompanied by the any other fault or discrepancies.
Such proposal will not be considered for financial evaluation.
3. The Technical Committee shall then process with further scrutiny of the bid
proposals, which are found to comply with bid requirements
4. Based on the technical criteria listed in SECTION-V on this document, the committee
will shortlist the suitable bids.
5. The tenderer needs to fulfil its complete detail as requested in the prescribed format
enclosed as SECTION-IV “TENDERERS’ PROFILE”.
6. The tenderer must follow the Scope of Work/ Specifications while quoting for Design,
Supply, Installation, Testing & Commissioning Of 800mt Capacity MS Molasses
Storage Tank at Cattle Feed Plant, Hotwar- Ranchi as mentioned in enclosed
SECTION-V.
7. The quoted rate must be on F.O.R. Destination basis inclusive of P&F, Applicable
Taxes, Insurance, Freight/Transportation charges, Loading & Unloading Charges etc.
8. The tenderer needs to quote the rate for the item(s)/ material(s) as per the format
enclosed as “SECTION-VII (Commercial/Financial Bid)”.
9. All entries in the ‘Tender Form’ should be legible and filled clearly. If the space for
furnishing information is insufficient, a separate sheet duly signed by the authorized
signatory may be attached. No overwriting or cutting is permitted in the Price Bid
Form (SECTION-VII -Commercial/Financial Bid). In such cases, the tender shall be
summarily rejected.
10. The tenderer must indicate their GST and PAN no’s as mentioned in the proforma,
falling which the offer of the party will be summarily rejected.
11. The bidder guarantees that the supplied material will be free of defects in materials
and workmanship for a period of at least twelve (12) months from the date of
shipment.
12. On receiving orders from JMF, the supply of Product at Jharkhand Milk Federation,
Ranchi or any location specified by it shall be the responsibility of the supplier. The
rejected material, if any, shall have to be lifted by the supplier at their own cost
within a week time from the date of intimation from JMF. JMF shall not be
responsible for any deterioration due to delayed lifting of the rejected material by the
supplier.
13. Material to be suitably packed to prevent damages during transit.
14. Payment Terms and Conditions: 90% within 30 days from the date of completion of
job and 10% after one year from the date of commissioning or against submission of
PBG of equivalent amount valid till completion of warrantee period with claim period
of 90 days.

Page 15 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

15. Consignee Address: - Medha Dairy Plant, (Cattle Feed Plant), Beside Birsa Munda
Central Jail, Hotwar- Ranchi, Jharkhand- 835217
16. JMF reserves the right to accept or reject any or all the offers without assigning any
reason thereof. Managing Director, JMF shall be Arbitrator in case of any disputes
and his decision will be final and binding on both the parties. For all legal matters &
dispute Ranchi court shall be our Jurisdiction. Any money found recoverable shall be
recovered under the public Demand Recovery Act without prejudice to any other
mode of recovery.

Managing Director
The Jharkhand State Cooperative Milk
Producers’ Federation Limited

Page 16 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION-IV
TENDERERS’ PROFILE
No Details
1 Name of Vendor/ Tenderer
2 Address of Registered Office

3 Address of Factory/ Works

4 Name of Contact Person

5 Contact Nos.
6 Type of Firm: Ltd Co/ Pvt. Ltd. /
Partnership/ Proprietor
7 Nature of Firm: Manufacturer/ Traders
/ Autho. Dist. / Dealer
8 Year of Establishment
9 Name of Product, you Deal Please, Specify in separate sheet (As per below Format)
S. No Item Description (Shortly) Make/Brand

10 G.S.T. No & Reg. Date

11 PAN No & Date
12 Turn Over Of last 3 Year (Rs.) 1.

13 If You have maintained any quality

standard (Pl. Specify)
14 Name of Clients (If required, Pl. 1.
Specify in separate sheet
15 Min. Lead Time Required (Days)
16 Bank Details Name of Bank:
Branch Address:
Account No.:
IFSC Code:
17 Documents to Be Attached 1. Copy of Registration + PAN Copy + GST Regn.
2. ISO Certificates3. Autho. Dealership
4. Fin. Statements
5. Product Brochures
6.Copy of PO’s (Min.5)
Recommendation:

Seal & Sign. of Vendor

Page 17 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION-V

TECHNICAL SPECIFICATIONS
NATURE OF WORK: Design, Supply, Erecting, Installation, Commissioning & Testing
of MS Molasses Storage Tank Capacity 800 MT.
SITE ADDRESS: Medha Dairy Plant Premises, Hotwar near Birsa Munda Central
Jail, Ranchi Jharkhand-834012
TANK CAPACITY: 800MT
TANK DIMENTIONS
DIAMETER: 9,000 MM
HEIGHT: 9,000 MM
GROSS CAPACITY OF TANK: 801 MT

TECHNICAL SPECIFICATION

1.0. FUNCTIONAL REQUIREMENTS:

It is used for storage of liquid molasses. The scope includes the designing of the
tank.
2.0 DESIGN REQUIREMENTS:

2.1 Capacity of tank - 5.72 lakh liters (800 tons with molasses bulk density 1.4
Ton/Cum.).
2.2 Material of construction - Mild steel confirming to IS 2062. All commercial quality.

2.3 General dimension of the tank.

2.4 Tank will be fabricated at project site with welded construction on t h e

f oundation provided by purchaser.
3.0 SCOPE OF SUPPLY:
3.1 Bottom Plate : Minimum 12 mm thick with single 'V' notch welding.

3.2 Vertical Shell

Bottom : 3.0 mtrs : Minimum 08 mm thick
Intermediate : 3.0 mtrs : Minimum 06 mm thick
Top : 3.0 mtrs : Minimum 05 mm thick
Roof plate : Minimum 05 mm thick

Double 'V' groove welding on both sides.

3.3 Roof : Conical type with 5 mm thick plates having slope of 5 degree from
horizontal.

Page 18 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

4.0 Strengthening Structure:

4.1 Central king post (1 no.) for roof supporting made from 150 NB X 6.0 mm
thick pipe confirming to IS 3589 with 20 mm thick 914 mm dia MS base and
crown plate at bottom and top respectively.

4.2 Additional king posts (8 Nos) on 4400 mm PCD made from of 50 mm NB MS

pipe (C class) with 10 mm thick 50 mm dia MS base and crown plate at
bottom and respectively.

4.3 Circumferential stiffener rings (7 nos.) at circumferential welding joints made

from 75 x 40 mm MS channels.
4.4 Circumferential stiffener ring (1 no.) at circumferential welding joint
bottom plate and shell or inner side, made from 75 x 40 MS Channel

4.5 Supporting brackets (8 nos.) at circumferential welding joint of bottom plate

and shell (outside the tank), made from 200 x 75 MS channel 300 mm long.

4.6 Curb angle (1 no.) at circumferential welding joint of roof plate and shell
(outside the tank) made from 75 x 75 x 6mm MS angle.

4.7 Cross bracing between shell and central kind post (16 nos.) made from 75 x 40
mm channel.

4.8 Roof supports (24 nos.) made from 75 x 40 mm MS channels.

4.9 Vertical stiffeners for shell (8 nos.) made from 75 x 40 mm MS Channels.

5.0 Staircase:

5.1 Ring ladder welded inside the shell, made from 20 mm dia MS rods.

5.2 Spiral staircase consisting of grill type steps fabricated from 20 x 5 mm MS

flat (300 x 840 mm) supporting frame from 100 x 50 mm MS channels,
railing on one side only from 32 NB MS pipes (C class), middle and top
landing with MS grating fabricated from MS flat of size 20 x 5 mm and
staircase supporting pipes (6 nos.) from 32 NB MS pipes (C class)

5.3 Safety railing on top of the tank having two circular rings made from 32 mm
NB "C" class pipe -1 M high complete with vertical supports at every 30-
degree angle toe guard made of 2 mm thick. 100 mm width MS sheet welded
circumferential on railing support.
Page 19 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

6.0 Tank Accessories:

6.1 Inlet 100 mm NB MS "C" class pie (2 nos.) with F table flange on roof of the
tank. One inlet to be closed with blind flange and for other, counter flange
to be provided.

6.2 Manhole in shell near bottom (1 no.) of 600 mm dia, made from 8 mm thick
MS plate and cover plate from 12mm thick complete with bolts, nuts and
packing etc.,

6.3 Manhole on roof (1 no) of 600 mm dia. made from 8 mm thick plates,
complete with flanged bolted rain hat and wire mesh.

6.4 Float type level indicator complete with SS float, 14-gauge SS guide wires,
pulleys, SS wire ropes (14 gauge), scale with marking in liters.

6.5 Air vent at roof (4 nos.) from 450 mm dia. 5 mm thick MS plate with
arrangement of rain and insect protection.

6.6 Drain near bottom plate (1 no.) from 150 mm NB MS "C" class pipe
complete with flanged type C1 gate valve with GM working parts, blind
flange F table, bolts, nuts and packing.

6.7 Outlet near bottom (2 nos.) from 150 mm NB MS "C" class pipe complete
with flanged type CI gate valve with GM working parts, counter flange H
table for one outlet and blind flange of table "H" for 2nd outlet, bolts,
nuts, and packing. The provision for 2nd Outlet is meant for electronic
level indicator. However, electronic level indicator is excluded from the
scope of supply.

7.0 Testing:
After completion of fabrication, all jigs and fixture Will be removed from
inside and outside and unnecessary welding deposit Will be ground
smooth prior painting, complete tank to be filled with water and kept for
observation for any leakage for at least 24 hours. Any leakage observed Will
be plugged with welding. Water required for the water fill test will be
provided by the purchaser.

8.0 Painting:
After completion of testing, the complete tank from inside and outside shall be
clearance with wire brush and SAND BLASTING. All the inside surface shall be
cleaned after sand blasting and then two coats of black epoxy primer followed
by black epoxy primer followed by black epoxy paint, Will be applied. The entire

Page 20 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

outside surface and sand blasting Will be given two coats of red oxide primer
followed by two coats of black enamel paint.

9.0 Additional Accessories:

I. Molasses Pump

Un-Loading : 1 Nos
Motor Capacity : 10 HP

Loading : 1 Nos
Motor Capacity : 7.5 HP

II. Unloading Tank (1 No).

Capacity : 500 Ltr
MOC : Mild Steel

III. Molasses Heater (1 Nos):

Capacity: 1 Ton

IV. Interconnection:

All type of Valve, Strainer, NRV, MS Flanges & Pipe Lines with header for
interconnection of tank to plant. (Approximate pipe line required 80 Mtrs.)

V. Pipe Bridge:

MS Pipe bridge will be required to cross the Road for interconnection of new
molasses tank pipelines with existing Cattle Feed Plant at a height of
approx. 7m (Approximate pipe bridge length will be of 20 Mtrs.). Four
numbers of MS Angle/ Box pipe in vertical and zig zag support in
vertical as well as horizontal MS section of pipe bridge along with one
coat of primer and two coat of enamel paint as per instruction of E/I of
JMF.

10.0 Description of Makes:

Structural Steel : SAIL / TATA /Jindal / Vizag
Valves : LEADER/ SANT / EQUIVALENT
Non-return Valve : LEADER/ SANT / EQUIVALENT
Pipes : TATA / JINDAL
Page 21 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

MS “C class” Pipes for Molasses, steam & condensate: TATA / JINDAL

11.0 IMPORTANT NOTE:

Any other materials / Accessories/ Piping/ Equipment required to

connect the molasses tank with existing cattle feed plant shall be in the
scope of the supplier.

Bidder may visit the site location/ Contact Purchase JMF for any type of
clarifications prior to quote.

Page 22 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION- VI
DECLARATION REGARDING BLACKLISTING / DEBARRING FOR TAKING
PART IN TENDER.
(To be executed &attested by Public Notary / Executive Magistrate on Rs. 50/- non
judicial Stamp paper by the bidder)

I / We ________________________ Manufacture / Partner(s)/ Authorized Distributor /agent

of M/S. ___________________________________________ hereby declare that the
firm/company namely M/s.__________________________________________________has not
been blacklisted or debarred in the past by Union / State Government or organization/
Dairy/Cooperative from taking part in Government tenders in India.

Or

I / We ________________________ Manufacture / Partner(s)/ Authorized Distributor /

agent of M/s. ___________________________________________________________hereby declare
that the Firm / company namely

M/s._________________________________________________________was blacklisted or
debarred by Union / State Government or any Organization Dairy/Cooperative from
taking part in Government tenders for a period of ____________________ years w.e.f.
__________ to _____________. The period is over on ________________and now the
firm/company is entitled to take part in Government tenders.

In case the above information found false I / we are fully aware that the tender /
contract will be rejected / cancelled by the Jharkhand State Coop Milk Prod Fed. Ltd,
Ranchi and EMD / SD shall be forfeited.

In addition to the above, Jharkhand State Coop Milk Prod Fed. Ltd, Ranchi, will not be
responsible to pay the bills for any completed / partially completed work.

Name_____________________

Address ___________________

___________________

Attested:

(Public Notary / Executive Magistrate)

Page 23 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected], Website: www.jmf.coop

SECTION-VII
(COMMERCIAL/FINANCIAL BID)
Ref. No._________________________ Dt.____/____/2023
SI Unit Rate GST Amount Total Amount
Description Qty UOM GST%
No (Rs.) (Rs.) (Rs.)
Design, Supply, Erecting, Installation,
Commissioning & Testing of MS Molasses Storage
1 1 No
Tank Capacity 800 MT Capacity MS Molasses
Storage Tank
Note: In case of discrepancy between unit rate and total amount, the quoted unit rate shall prevail.
In words __________________________________________________________________________________
*The quoted unit rate should include P&F, Freight/transport, Insurance, Loading & Unloading Charges etc. on FOR basis delivery at
Site.
The warrantee/ guarantee is for ________ months after the Goods have been delivered at site, installed and accepted by the Purchaser.
I / We hereby declare that the information furnished above are true and correct.
We agree to supply the above goods /materials in accordance with the scope and technical specifications mentioned above.
Thanking you,
Yours faithfully,
Signature & Stamp of the Supplier/ Bidder

Name of Tenderer: ______________________________________

Name of Contact Person: _________________________________
Post / Designation: ______________________________________

Page 24 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected],Website: www.jmf.coop

SECTION VIII- FORM OF BID

FORM OF BID
(Bidders are requested to upload the FORM OF BID as per the Format given in this Section,
filling all the blank spaces.)
Date :
Ref.No _______________________________

TO:
The Jharkhand State Coop Milk Producers’ Federation Ltd
Beside Birsa Munda Central Jail, Hotwar
Ranchi-834012, Jharkhand

Gentlemen:

Having examined the Conditions of Contract, Technical Specifications and the Drawings
included in or referred to in the Bidding Documents including Addenda Nos. (Insert Numbers),
the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver Goods and Services including installation and commissioning as detailed in the price
bid, in conformity with technical specifications and drawings (except to the extent of deviation
statement furnished in our bid) and the Conditions of Contract as mentioned in or referred to in
the said Bidding Document for the sum as may be ascertained in accordance with the Bid
Prices and made part of this bid and the said conditions.

Our acceptance to all the conditions of the Bidding Document in this bid form shall persist over
any other terms and conditions, if any, given in our bid.

We undertake, if our bid is accepted, to commence and complete delivery of all the goods and
Services including installation and commissioning as specified in the Schedule of Quantities of
the Bid Document, from the date of receipt of your Purchase Order.

If our bid is accepted, we will obtain the bank guarantees as per the conditions of the Contract
for the due performance of the Contract.

We agree to abide by this bid for the period of 120 days from the date fixed for bid opening as
per the Instruction to Bidders and it shall remain binding upon us and may be accepted at any
time before the expiration of that period.

Until a formal contract is prepared and executed, this bid, together with your written
acceptance thereof and your Purchase Order / notification of award, shall constitute a binding
Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Page 25 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected],Website: www.jmf.coop

Dated this day of 20.

Signature

(In the Capacity of)

Duly Authorized to sign bid for and on behalf of

(Name & Address of Bidder) :

Name of Witness:

Signature:

Address :

Page 26 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, MOB: 7544003404/7544003412,
Email: [email protected],Website: www.jmf.coop

SECTION-IX
DEVIATION STATEMENT
DEVIATIONSTATEMENTFORMSTECHNICAL DEVIATION

STATEMENTFORMPART-A

(1) Thefollowingaretheparticularsofdeviationsfromtherequirementsofthetender
specifications:

CLAUSE DEVIATION REMARKS

(Including justification)

The technical specifications furnished in the bidding document

shall prevail over those of any other document for minga part of our
bid, except only to the extent of deviations furnished in this
statement.

Dated: Signature a n d seal of the

Manufacturer/Bidder

NOTE:

(1) Where there is no deviation, the statement should be returned (uploaded)

duly signed with an endorsement indication "NO DEVIATIONS"

Page 27 of 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, Email: [email protected]

BIDDING TERMS

DEVIATION STATEMENT FORM PART-B

(2) Thefollowingaretheparticularsofdeviationsfromtherequirementsofthebidd
ingconditions/terms:

CLAUSE DEVIATION REMARKS

(Including justification)

Dated: Signature and seal of the

Manufacturer/Bidder

NOTE:

(1) Where there is no deviation, the statement should be returned

(uploaded) duly signed with an endorsement indication "NO
DEVIATIONS"

Page 28 / 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, Email: [email protected]

SECTION X

PERFORMANCE BANK GUARANTEE

THE JHARKHAND STATE COOPERATIVE

MILK PRODUERS’ FEDERATION LTD.
SECTOR -2, H.E.C., DHURWA, RANCHI -834004
JHARKHAND.
Dear Sir / Madam,

Bank Guarantee No :

Amount INR : Rs. _______________/-

Guarantee Cover from dated :

Last date for Lodgement of Claim :

THIS DEED OF Guarantee executed by [ NAME OF BANK ], a banking company

constituted under the Companies Act, 1956 and deemed to be a constitute under the
Companies Act, 1956 and deemed to be a banking company under the Banking
Regulation Act, 1949 having its registered office and head office at
_______________________________________(Hereinafter referred to as “Bank”) in favour of
THE JHARKHAND STATE COOPERATIVE MILK PRODUCERS’ FEDERATION LTD.,
SECTOR- 2, H.E.C., DHURWA, RANCHI -834004 ,JHARKHAND, (Hereinafter referred
to as “Beneficiary”) for an amount not exceeding Rs. ___________________/- (Rupees
____________________________________only) at the request of M/S.
____________________________________________________________(Hereinafter referred to as
“The Supplier/Contractor’’)

This Guarantee is issued subject to the condition that the liability of the bank under
this Guarantee is limited to maximum of Rs. ___________________/- (Rupees
___________________________________only) and the guarantee shall remain in full force
up to ______________ (expiry date) and cannot be invoked otherwise than be a written
demand under this guarantee served on the bank on or before the ____________ (last
claim date). The beneficiary on its own interest is advised to seek a confirmation of the
issuance of this guarantee from the controlling office / head office enclosing a copy of
the same.

THE H.O. ADDRESS:

NAME OF BANK
BRANCH ADDRESS:
STATE:
PIN:
E-mail:
Ph:

Page 29 / 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, Email: [email protected]

This Guarantee consists of 3 pages including this page.

Whereas M/s. THE JHARKHAND STATE COOPERATIVE MILK PRODUCERS’

FEDERATION LTD., SECTOR -2, H.E.C., DHURWA, RANCHI -834004 (hereinafter
called the “Beneficiary”) has placed a Purchase Order No. ________________ Dated:
______________ with M/s. ___________________________________. (Hereinafter referred to
as “The Supplier/ Contractor”) for supply of _________________________________ as per
the terms & conditions of the Purchase Order(s).

AND WHEREAS the said Beneficiary has called upon the same Supplier to give a
Performance Bank Guarantee of Rs._______________/- (Rupees
_______________________________________ only) towards due and faithful performance of
suppliers obligation under the above mentioned contract.

We, [NAME OF BANK] having our office at _______________________________. Hereinafter

referred to as “Bank” (Which expression shall, where the context so admits,
administrators and assignees etc.) do hereby unconditionally and irrevocably furnish
this guarantee bond and we agree, guarantee and undertake that we shall forthwith
immediately and immediately upon receipt of written intimation/demand/letter/claim
from your company without any deduction,reservation,protest, demur, delay or
reference to M/s______________________________, the aforesaid sum Rs.______________/-
(Rupees ____________________________________ only)(being 10 % of the Purchase Order
value) immediately upon demand being made as aforesaid,without in any manner
referring to, or seeking consent of or instructions from the supplier/contractor and
without in any manner, explicitly or by conduct, issuing notice of our intent to honour
our commitment under this guarantee or on the issue of any instructions to the
contrary issued by the contractor/supplier, any such demand made by the company
on the bank shall be conclusive and dispute pending before and court, tribunal,
arbitrator or any other authority or and instructions. Letter contrarily issued be the
contractor to be in force and enforceable till it is specifically discharged by the
company during its validity period.

This guarantee shall not be affected by and change in the constitutions of the Bank of
the Beneficiary or the Supplier/Contractor nor shall this guarantee be affected by any
change in the constitution of the Beneficiary/ Supplier/Contractor by enforceable by
such body or corporation.

The Beneficiary may without affecting Bank’s liabilities & obligations hereunder grant
time or other indulgence to or compound with the Supplier or enter into any agreement
of the terms and conditionsor agree to vary any of the terms and conditions of the said
order.

This guarantee is given to ensure the performance of the said contract within the
completion time stipulated AND Supplier/Contractor meet all warranty obligations
during Defect Liability period. In case of non-fulfilling the warranty obligations found
by the Supplier/Contractor during the Bank guarantee Period, the Beneficiary can
invoke the bank guarantee amount in written intimation/demand/letter/claim to Bank
without any deduction, reservation, protest, demur, delay or reference to
M/s___________________________________, the aforesaid sum Rs. _______________/-

Page 30 / 31
 THE JHARKHAND STATE COOPERATIVE MILK
PRODUCERS’ FEDERATION LTD.
FTC CAMPUS, SEC-2, DHURWA, RANCHI – 834004
Ph.: +91-(0651) 2270046, Email: [email protected]

(Rupees _____________________________________ only) (being 10 % of the Project/

PO/WO value) immediately.

AND WHEREAS the said Beneficiary has agreed to accept a guarantee from us, we, the
said banker do hereby undertake to pay the Beneficiary immediately upon receipt of a
demand to the extent of Rs. ___________________/- (Rupees
______________________________________ only) against any loss or damage caused to or
suffered by the Beneficiary by reason of the non-performance as per the PO in the
period of this guarantee i.e. up to _________________.

Notwithstanding anything contained herein –

1. Our liability under the bank guarantee shall not exceed ofRs.
_________________/- (Rupees _____________________________ only)

2. This guarantee shall be valid till _______________.

3. We shall be liable to pay the guaranteed amount or any part thereof under this
bank guarantee only and only if you serve upon as written claim or demand on
or before _______________.

4. Thereafter all your right under this guarantee shall be forfeited and we shall be
realised from all our liabilities hereunder irrespective of whether the guarantee
in original is returned to us or not.

5. All disputes would be settled within Ranchi Jurisdiction of court of law only.

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