S\4 HANA

2021

SATYA NARAYANA

I LOGIC

siddharthXEROX
Behind mitryvanam,Gayatry nagar,ameerpet, HYD.
SOFTWARE INSTITUTES MATERIAL AVAILABLE
CELL;6309839475

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S.NO PARTICULARS PAGE.
NO
SAP DEMO NOTES 2-8
HOW TO OPEN SAP 9
SAP BASICS 10-16

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 S/4 HANA FINANCE (OR) SIMPLE FINANCE (OR) SAP FI-CO WITH S/4 HANA

 SAP STANDS FOR SYSTEMS APPLICATIONS AND PRODUCTS IN DATA PROCESSING.

 FI STANDS FOR FINANCIALS (ACCOUNTING )
 CO STANDS FOR CONTROLLING (SIMILAR TO COSTING)
 SAP IS PART OF ENTERPRISE RESOURCE PLANNING (ERP)
1. WHAT IS ERP AND HOW IT IS DIFFERENT FROM NORMAL ACCOUNTING PACKAGES

IN ORGANIZATIONS THERE WILL BE NUMBER OF DEPARTMENTS

EG :-

 PURCHASE DEPARTMENT
 STORES DEPARTMENT
 PRODUCTION DEPARTMENT
 SALES DEPARTMENT
 ACCOUNTS DEPARTMENT

ERP INTEGRATES ALL FUNCTIONS INTO ONE SYSTEM. IT FACILITATES FREE FLOW OF DATA
AMONG THE DEPARTMENTS.

Eg1:- 1.MATERIAL RECEIPT AT FACTORY BY STORES DEPARTMENT

 NORMAL ACCOUNTING PACKAGES

STORES PERSON AT FACTORY :-

AFTER MATERIAL RECEIPT HE UPDATES HIS RECORDS, THEN HE WILL SEND THE BILL TO
ACCOUNTS FOR ACCOUNTING

ACCOUNTS PERSON AT CITY OFFICE :-

AFTER RECEIPT OF THE BILL PASS ACCOUNTING ENTRY IN ACCOUNTING PACKAGE.

 DISADVANTAGES IN NORMAL ACCOUNTING PACKAGES

A) THERE IS A DUPLICATION OF JOB

B) THERE IS A TIME GAP FOR ENTERING THE TRANSACTION

C) THERE IS A MISMATCH IN REPORTING

 HOW IT WORKS IN ERP

STORES PERSON AT FACTORY :
AFTER MATERIAL RECEIPT UPDATE IN ERP. ACCOUNTING ENTRIES WILL BE
GENERATED AUTOMATICALLY.
ACCOUNTS PERSON AT CITY OFFICE :
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 HE WILL ACCESS THE SAME DATA.
 ADVANTAGES IN ERP :-
A) THERE IS NO DUPLICATION OF JOB
B)THERE IS NO TIME GAP FOR ENTERING THE TRANSACTIONS
C)THERE IS NO MISMATCH IN REPORTING
Eg2:- SALES AT BRANCHES
 NORMAL ACCOUNTING PACKAGES :-
 AFTER THE MONTH END BRANCH STAFF WILL SEND VOUCHERS /FLOPPY TO
HEAD OFFICE.
 HEAD OFFICE STAFF WILL ENTER AND CONSOLIDATE WITH THEIR ACCOUNTS.
 ERP :-
 ONCE BRANCH STAFF ENTER THE DATA AT BRANCH OFFICE IT UP DATES
ONLINE.
 BY SITTING AT HEAD OFFICE WE CAN SEE BRANCH DATA SEPARATELY AND
COMPANY AS A WHOLE DATA SEPARATELY. AFTER THE MONTH END BRANCH
NEED NOT SEND VOUCHERS OR FLOPPY TO HEAD OFFICE .

2) PACKAGES AVAILABLE IN ERP MARKET

 SAP-- NO. 1 PACKAGE IN INDIA AND OTHER COUNTRIES

 ORACLE FINANCIALS
 JD EDWARDS
 PEOPLE SOFT
 BAAN

3) SAP HISTORY

SAP THE COMPANY WAS FOUNDED IN GERMANY IN 1972 BY FIVE EX- IBM ENGINEERS I.E.,
WELLENREUTHER, HOPP, HECTOR, PLATTNER AND TSCHIRA.

THE FULL NAME OF THE PARENT COMPANY IS SAP AG.

4) SAP RELEASES (VERSIONS)

I) SAP R/1 WAS RELEASED IN 1972.

'R' STANDS FOR REAL TIME OR ONLINE PROCESSING. THIS IS ONE TIER ARCHITECTURE I.E., 3
LAYERS 1.PRESENTATION 2.APPLICATION AND 3.DATABASE ARE IN ONE SERVER /SYSTEM.

II) SAP R/2 WAS RELEASED IN 1979.

THIS IS TWO TIER ARCHITECTURE I.E., 3 LAYERS (PRESENTATION, APPLICATION AND
DATABASE )
ARE INSTALLED IN TWO SEPARATE SERVERS.

SERVER 1:PRESENTATION
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 SERVER 2:APPLICATION AND DATABASE

III) SAP R/3 WAS RELEASED IN 1992.

THIS IS THREE TIER ARCHITECTURE I.E., 3 LAYERS (PRESENTATION, APPLICATION AND

DATABASE ) ARE INSTALLED IN 3 SERVERS/SYSTEMS.
IV) IN 2003 SAP HAS RELEASED WEB ENABLED ERP VERSION .
 ERP STANDS FOR ENTERPRISE RESOURCE PLANNING. IT IS BASED ON NET WEAVER
TECHNOLOGY.

V) IN 2015 SAP HAS RELEASED SAP BUSINESS SUITE "4" FOR HANA I.E., S/4 HANA. EXISTING SAP
COMPANIES WHICH ARE WORKING WITH PRESENT VERSION ECC6 WILL HAVE TO MIGRATE TO
S/4 HANA FINANCE BEFORE 2027. AT PRESENT NEW SAP IMPLEMENTATIONS ARE GOING
DIRECTLY TO S/4 HANA FINANCE.

R/1 FIRST GENERATION

R/2 SECOND GENERATION
R/3 THIRD GENERATION
S/4 FOURTH GENERATION

5) INTRODUCTION TO SAP HANA

 SAP HANA IS AN APPLICATION SERVER THAT INCLUDES IN MEMORY COLUMN ORIENTED
RELATIONAL DATA BASE MANAGEMENT SYSTEM. IN-MEMORY MEANS ALL THE DATA IS
STORED IN MEMORY (RAM).
 THERE IS NO TIME WASTED IN LOADING DATA FROM HARD DISK TO RAM.
 EXISTING DATABASE SYSTEMS ARE DESIGNED TO WORK ON LIMITED RAM .
 SAP HANA IS DEVELOPED BY SAP. USING HANA COMPANIES CAN DO ANALYSIS OF LARGE
VOLUME OF DATA IN REAL TIME .
 HANA STANDS FOR HIGH PERFORMANCE ANALYTICAL APPLIANCE.

6)INTRODUCTION TO S/4 HANA

S/4 HANA IS THE SHORT FORM FOR BUSINESS SUITE 4 FOR SAP HANA. IN S/4 HANA
"S" STANDS FOR SIMPLE. S/4 HANA COMBINES THAT MOST RECENT INNOVATIONS I.E., SAP
HANA PLATFORM AND SAP FIORI APPS. S/4 HANA WILL RUN ONLY ON SAP HANA
PLATFORM. IT WILL NOT RUN ON ANY PLATFORM.

7) INTRODUCTION TO S/4 HANA FINANCE

WHEN SAP RELEASED IN 2015, THEY NAMED IT AS SMART FINANCE. LATER CHANGED TO
SIMPLE FINANCE (S-FIN). THEN CHANGED TO S/4 HANA FINANCE. S/4 HANA FINANCE IS AN
EXTENSION TO CURRENT SAP FI/CO SOLUTION.

S/4 HANA FINANCE HAS 3 COMPONENTS:

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  ACCOUNTING POWERED BY HANA
 NEW CASH MANAGEMENT
 INTEGRATED BUSINESS PLANNING (IBP)

SAP HAS RELEASED NUMBER OF ADD-ONS AFTER 2015.

THE PRESENT VERSION OR RELEASE IS IN SEP 2019.
THIS IS CALLED S/4 HANA FINANCE 1909 (ON-PREMISE EDITION).
19 STANDS FOR YEAR OF RELEASE
09 STANDS FOR MONTH OF RELEASE

CLOUD EDITION :LATEST VERSION 2005 MAY 2020)

8) DEPLOYMENT OR IMPLEMENTATION OPTIONS

SAP OFFERS I) ON -PREMISE EDITION II) CLOUD EDITION AND III) HYBRID EDITION
I) ON -PREMISE EDITION :
SOME COMPANIES PREFER TO CONTINUE TO RUN THEIR IMPLEMENTATIONS AT THEIR OWN
DATA CENTER . THIS IS CALLED ON -PREMISE EDITION.
THE COMPANY WHICH IS IMPLEMENTING WILL HAVE FULL CONTROL OVER THE SYSTEM AND
IMPLEMENTATION INCLUDING FUNCTIONAL CONFIGURATION. THEY HAVE THE ABILITY TO
MAKE MODIFICATIONS .THE COMPANY IT TEAM MANAGES IT SECURITY.

II) CLOUD EDITION :

IN CLOUD EDITION SAP MAINTAINS SERVERS AND SOFTWARE .THE SOFTWARE IS INSTALLED IN
SERVERS BY SAP AND DEDICATED TO SINGLE CUSTOMER. SAP TAKES CARE OF TECHNICAL
MAINTENANCE OF SERVERS AND PERFORMING TECHNICAL UP GRADES.

III)HYBRID EDITION :
IT IS A COMBINATION OF ON -PREMISE EDITION AND CLOUD EDITION I.E.,SOME AREAS
IMPLEMENTATION ON
ON -PREMISE EDITION AND SOME AREAS IMPLEMENTATION ON CLOUD EDITION.

9) COURSE CONTENTS :
DIVIDED INTO :-
I) SAP BASICS
II) BASIC SETTINGS FOR FINANCIALS (FI)
III) FINANCIALS- SUB-MODULES :-
A) GENERAL LEDGER ACCOUNTING
B) ACCOUNTS PAYABLE (PURCHASES)
C) ACCOUNTS RECEIVABLE (SALES)
D) ASSET ACCOUNTING (FIXED ASSETS)
IV) CONTROLLING :-
A) BASIC SETTINGS FOR CONTROLLING (CO)
B) COST ELEMENT ACCOUNTING
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 C) COST CENTER ACCOUNTING
D) INTERNAL ORDERS
E) CLASSIC PROFIT CENTER ACCOUNTING
F) PRODUCT COSTING
G) PROFITABILITY ANALYSIS
V) S/4 HANA FINANCE NEW FEATURES
VI) FIORI APPS
VII) NEW CASH MANAGEMENT
VIII) INTEGRATED BUSINESS PLANNING
IX) MATERIALS MANAGEMENT (MM) MODULE TO FINANCIALS (FI)
MODULE AND CONTROLLING (CO) MODULE INTEGRATION.
X) SALES AND DISTRIBUTION (SD) MODULE TO FINANCIALS (FI)
MODULE AND CONTROLLING (CO) MODULE INTEGRATION.
XI) PRODUCTION PLANNING (PP) MODULE TO FINANCIALS (FI)
MODULE AND CONTROLLING (CO) MODULE INTEGRATION.
XII) GOODS AND SERVICES TAX(GST), TAX DEDUCTED AT SOURCE (TDS) AND
INDIAN INCOME TAX DEPRECIATION I.E., CIN-COUNTRY INDIA VERSION

XIII)PROJECT

A) PROJECT IMPLEMENTATION FLOW

B) ASAP (ACCELERATED SAP) METHODOLOGY
C) AS IS DOCUMENT PREPARATION
D) TO BE DOCUMENT PREPRATION (BUSINESS BLUEPRINT)
E) CUSTOMIZATION DOCUMENT PREPARATION
F) END USER DOCUMENT PREPARATION
G) USER MANUAL CREATION IN SAP
H) ISSUES IN IMPLEMENTATION GAPS
I) ISSUES IN SUPPORT TICKETS
J) UPGRADATION STEPS VERSION CHANGE
K) TRANSPORT REQUESTS
L) SAP TABLES
M) VALIDATION AND SUBSTITUTION
N) REPORT PAINTER
O) SAP QUERY
P) SCHEDULE MANAGER AND CLOSING COCKPIT
Q) INTERVIEW QUESTIONS AND ANSWERS
R) IMPORTANT WEB SITES
S) RESUMES
T) SAP CONSULTING COMPANIES LIST AND LIST OF COMPANIES WHICH HAVE
IMPLEMENTED SAP

XIV)MIGRATION STEPS FROM ECC6 TO S/4 HANA FINANCE

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10)SAP APPLICATION MODULES

1. FINANCIAL ACCOUNTING
2. FINANCIAL SUPPLY CHAIN MANAGEMENT
3. CONTROLLING
4. MATERIAL MANAGEMENT
5. SALES AND DISTRIBUTION
6. HUMAN RESOURCES
7. PRODUCTION PLANNING
8. QUALITY MANAGEMENT
9. PLANT MAINTENANCE
10. PROJECT SYSTEM

11) ROLE OF SAP FI/CO CONSULTANT

1.PROJECT MANAGER
2.SENIOR CONSULTANT
3.JUNIOR CONSULTANT
4.SUPPORT CONSULTANT
5.CORE TEAM MEMBER
6.TESTING MEMBER
7.END USER

THIS IS A GLOBAL PACKAGE. WE CAN WORK ANY WHERE IN THE WORLD. SAP HAS GIVEN
COUNTRY SPECIFIC REQUIREMENTS.
US WITHHOLDING TAX
INDIA GST AND TDS
AUSTRALIA/MALAYSIA GST
UK GST AND IFRS (INTERNATIONAL FINANCIAL REPORTING
STANDARDS)

FOR SMALL COMPANIES SAP HAS RELEASED SAP BUSINESS ONE.

SAP HAS RELEASED INDUSTRY-SPECIFIC (IS) SOLUTIONS. Eg: SAP BANKING, SAP RETAIL, SAP OIL
& GAS etc.,

12) DIFFERENT TYPES PROJECTS:

1.IMPLEMENTATION PROJECT

2.SUPPORT PROJECT
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3.ROLL-OUT PROJECT

4.UPGRADATION PROJECT

5.MIGRATION PROJECT

13) TRAINING:

WE CREATE A PROJECT

WE DO CUSTOMIZATION(SETTINGS) WITH DIFFERENT SCENARIOS-

FINANCIALS (FI) MODULE CUSTOMIZATION/
CONTROLLING (CO) MODULE CUSTOMIZATION/
MATERIAL MANAGEMENT (MM) MODULE CUSTOMIZATION/
SALES & DISTRIBUTION (SD) MODULE CUSTOMIZATION/
PRODUCTION PLANNING (PP) MODULE CUSTOMIZATION

WE DO TESTING

WE ARE CREATING A PROJECT AND COMPLETING THE PROJECT.

EXISTING COMPANIES WHICH ARE WORKING ON PRESENT VERSION i.e., ECC6

WILL HAVE TO MIGRATE TO S/4 HANA FINANCE BEFORE 2025. AFTER 2025
SAP SUPPORT WILL NOT BE AVAILABLE FOR OLD VERSIONS.

NEW SAP IMPLEMENTATIONS ARE DIRECTLY GOING FOR S/4 HANA FINANCE.

IN THE BEGINNING WE DO CUSTOMIZATION AND TESTING IN ECC6 SERVER (PRESENT

VERSION).

AFTERWARDS WE DO CUSTOMIZATION AND TESTING IN S/4 HANA FINANCE SERVER (FUTURE

VERSION).

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HOW TO OPEN SAP SERVER :

KEEP THE CURSOR ON SAP MANAGEMENT CONSOLE AND DOUBLE CLICK

KEEP THE CURSOR ON Y01-PRESS RIGHT MOUSE
SELECT START
SELECT OK
USER: MYECC \ADMINISTRATOR ( PROVIDED BY INSTALLATION PERSON)
PASSWORD: welcome ( PROVIDED BY INSTALLATION PERSON)
SELECT OK

WE HAVE TO WAIT TILL WE GET MESSAGE FOR AS ABAP WP TABLE STATUS: WAIT FOR ALL
ITEMS

SELECT MINIMIZE BUTTON

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SAP BASICS
1. HOW TO OPEN SAP
 TO OPEN SAP DOUBLE CLICK ON FICO LOGON ICON
 DOUBLE CLICK ON LAB SERVER

2.WHAT IS CLIENT IN SAP

DEFINITION :-
CLIENT IS AN INDEPENDENT ORGANIZATIONAL UNIT IN SAP HAVING ITS OWN
MASTER DATA AND SET OF TABLES .

RELIANCE GROUP WIPRO

(SAP IMPLEMENTING GROUP ) ( SAP CONSULTING COMPANY )

I) RELIANCE GROUP TO PURCHASE SAP PACKAGE FROM SAP INDIA, BANGALORE

II) COST OF THE PACKAGE IS BASED ON NUMBER OF USERS (EMPLOYEES)
III) ALONG WITH PACKAGE WE GET CLIENTS LIKE 000,001,066 AND 800

 CLIENT 000 AND 001 --SAP PROGRAMS WITHOUT ANY DATA

 CLIENT 800 --SAP PROGRAMS WITH DATA -IDES CLIENT OR DEMO CLIENT
IDES STANDS FOR INTERNATIONAL DEMONSTRATION AND EDUCATION SYSTEM
OR
INTERNET DEMONSTRATION AND EVALUATION SYSTEM
IV) WIPRO TEAM COME TO RELIANCE PLACE AND DO THE IMPLEMENTATION (ON-SITE)
V) TEAM MEMBERS FROM:-
RELIANCE GROUP WIPRO

A. PROJECT A. PROJECT MANAGER

MANAGER
B. ACCOUNTS B. FI CONSULTANT
MANAGER
C. COST CORE TEAM MEMBERS C. CO CONSULTANT
ACCOUNTANT
D. PURCHASE D. MM CONSULTANT
MANAGER
E. SALES MANAGER E. SD CONSULTANT
F. IT STAFF F. ABAP PROGRAMMER AND BASIS
CONSULTANT

VI) RELIANCE TEAM :-

PREPARE AS IS DOCUMENT. IN THIS DOCUMENT THEY SPECIFY WHAT IS THE EXISTING
PROCESS,
WHAT ISSUES THEY HAVE IN EXISTING PROCESS AND WHAT IS REQUIRED FROM SAP.

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VII) WIPRO TEAM :-
PREPARE TO BE DOCUMENT. WIPRO TEAM GO THROUGH AS IS DOCUMENT AND
UNDERSTAND THE REQUIREMENTS OF RELIANCE TEAM. WIPRO TEAM WILL PREPARE TO BE
DOCUMENT. IN THIS DOCUMENT THEY SPECIFY WHAT IS TO BE DONE IN SAP TO MEET THE
REQUIREMENTS OF RELIANCE TEAM. THIS IS CALLED BUSINESS BLUEPRINT.

VIII) BASIS CONSULTANT COPIES CLIENT 000 AND GIVES ANY NUMBER REQUIRED BY RELIANCE
TEAM.

IX) DEVELOPMENT SEVER PRODUCTION SERVER

| |
CLIENT CLIENT

WIPRO TEAM : DO CUSTOMIZATION TRANSPORT REQUEST -->

RELIANCE TEAM : DO TESTING WE POST ACTUAL DATA

IN THE END DEVELOPMENT SERVER CLIENT CUSTOMIZATION WILL BE TRANSPORTED TO

PRODUCTION SERVER CLIENT THROUGH TRANSPORT REQUESTS.

 PRODUCTION SERVER CLIENT IS A LIVE CLIENT WHERE WE ENTER DAY TO DAY DATA.
 IF WE DO SETTINGS (CUSTOMIZATION) ONCE AGAIN IN PRODUCTION SERVER CLIENT ,
IF WE MAKE ANY MISTAKES ALL POSTING WILL BE WRONG .
 DEVELOPMENT SERVER CLIENT CUSTOMIZATION IS TESTED BY RELIANCE TEAM AND IF
ANY ERRORS ARE THERE RECTIFIED BY WIPRO TEAM. IF WE TRANSPORT
CUSTOMIZATION FROM DEVELOPMENT SERVER CLIENT TO PRODUCTION SERVER
CLIENT WE WILL NOT GET ANY ERRORS AT THE TIME OF ACTUAL POSTINGS.
 CLIENT MEANS IS IT A DEVELOPMENT SERVER CLIENT OR PRODUCTION SERVER CLIENT.

BIG COMPANIES USE 3 SERVERS

DEVELOPMENT SERVER QUALITY ASSURANCE(Q/A)/ PRODUCTION
SERVER TESTING SERVER SERVER
| | |
CLIENT CLIENT CLIENT

WIPRO TEAM : DO CUSTOMIZATION TRANSPORT REQUEST -->

RELIANCE TEAM DO TESTING WE POST ACTUALS

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 INTERVIEW QUESTION
THIS IS CALLED SAP LAND SCAPE :-
ARRANGEMENT OF SERVERS
 DEVELOPMENT - QUALITY ASSURANCE -PRODUCTION
(OR)
DEVELOPMENT - PRODUCTION
CLIENT : 800

3.USER
 COST OF THE PACKAGE IS BASED ON NUMBER OF USERS.
 IT FIXES THE RESPONSIBILITY ON EMPLOYEE.
 IN LIVE ENVIRONMENT USER IDS WILL BE CREATED BY BASIS CONSULTANT.
 USER ID IS NOT CASE SENSITIVE. WE CAN USE CAPITAL LETTERS OR SMALL LETTERS.

4.PASSWORD
 PASSWORD IS CASE SENSITIVE. IF WE CREATE WITH SMALL LETTERS USE ONLY
SMALL LETTERS . IF WE CREATE WITH CAPITAL LETTERS USE ONLY CAPITAL
LETTERS.
 LENGTH OF PASS WORD MINIMUM 6 AND MAXIMUM 40.
 IN PASSWORD WE CAN USE NUMERICALS/ALPHABETS /ALPHANUMERIC /SPECIAL
CHARACTERS LIKE *!@#$%
 WE CAN CHANGE PASSWORD ONLY ONCE IN A DAY.
 SYSTEM WILL NOT PERMIT US TO USE LATEST PREVIOUS 5 PASS WORDS

EG :- USED PASSWORD XYZ123 ON 1.04.2020

ON 05.04.2020 CHANGED PASSWORD TO ABCDEF. TODAY WE WANT TO USE PASSWORD

XYZ123.

SYSTEM WILL NOT PERMIT

 IF WE FORGET THE PASSWORD IT CAN NOT BE RESTORED. IN LIVE ENVIRONMENT IT
WE FORGET THE PASSWORD WE WILL INFORM BASIS CONSULTANT / CORE TEAM
MEMBER. HE WILL OPEN SAP THROUGH HIS LOGIN ,FOR YOUR USER ID, DELETE OLD
PASSWORD AND GIVE A NEW PASSWORD.

 IF WE ENTER PASSWORD WRONGLY 3TIMES IT WILL BE LOCKED . BASIS CONSULTANT

/CORE TEAM MEMBER CAN UNLOCK.

5.LOGON LANGUAGE :

ALONG WITH PACKAGE SAP HAS GIVEN 42 LANGUAGES. WE CAN ENTER EN FOR ENGLISH OR
IF WE DO NOT SPECIFY ANY LANGUAGE IT TAKES ENGLISH BY DEFAULT.

IF WE ENTER DE-MENU WILL BE IN GERMAN

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 IF WE ENTER JE - MENU WILL BE IN JAPANESE

CLIENT : 800
USER : SAPUSER
PASSWORD : india123 (SMALL LETTERS)
LOGON LANGUAGE : (BLANK)
PRESS ENTER

6. WHEN NUMBER OF EMPLOYEES ARE USING THE SAME USER ID AND PASSWORD WHAT
CHECKS ARE GIVEN BY SAP

1ST EMPLOYEE 2ND EMPLOYEE

IF 2ND EMPLOYEE SELECTS-

1ST RADIO BUTTON HE CAN NOT WORK HE CAN WORK

2ND RADIO BUTTON HE CAN WORK HE CAN NOT WORK
3RD RADIO BUTTON HE CAN WORK HE CAN NOT WORK

IN TRAINING INSTITUTES WE HAVE TO SELECT 2ND RADIO BUTTON THEN PRESS ENTER

1ST ROW : MENU BAR

2ND ROW : STANDARD TOOL BAR
3RD ROW : TITLE BAR
4TH ROW : APPLICATION TOOL BAR
LAST ROW : STATUS BAR

IN 2ND ROW THERE IS A TICK MARK -IT IS CALLED ENTER.

BESIDE TICK MARK THERE IS A BOX -IT IS CALLED COMMAND FIELD.

7. HOW TO CREATE A NEW SESSION

WHEN NUMBER OF USERS ARE USING THE SAME USER AND PASSWORD -SYSTEM GIVES
MESSAGES. ONE USER CAN WORK IN NUMBER OF SESSIONS (WINDOWS) AT A TIME.
MAXIMUM -6 SESSION AT A TIME
PATH:-
FROM THE MENU BAR -SELECT SYSTEM ->NEW GUI WINDOW
GUI STANDS FOR GRAPHIC USER INTERFACE

8. TO MOVIE FROM ONE SESSION TO ANOTHER SESSION

USE ALT TAB

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9. HOW TO END A SESSION

PATH:-
FROM THE MENU BAR SELECT SYSTEM -> CLOSE GUI WINDOW

10. HOW TO CLOSE SAP

PATH : -
FROM THE MENU BAR SELECT SYSTEM -> LOG OFF
SELECT "YES" BUTTON

11.TO CHECK WHICH VERSION WE ARE USING

PATH:-
FROM THE MENU BAR SELECT --> SYSTEM --> STATUS
--> SELECT COMPONENT BUTTON BESIDE PRODUCT VERSION
ENTER
ONCE AGAIN ENTER

12. HOW TO USE TRANSACTION CODE (T/C)

POSTING OF TRANSACTION
OPTION 1 : OPTION 2:

GO THROUGH THE PATH AND POST USE TRANSACTION CODE FB01L IN COMMAND
TRANSACTION FIELD THEN PRESS ENTER

PATH:- WE CAN CREATE OUR OWN CODES. THEY

ACCOUNTING --> FINANCIAL ACCOUNTING -- SHOULD START WITH Y OR Z
> GENERA LEDGER --> DOCUMENT ENTRY --
> ENTER GENERAL POSTING FOR LEDGER
GROUP (FB01L)

13.HOW TO GO BACK TO SAP EASY ACCESS SCREEN

USE /N IN COMMAND FIELD THEN PRESS ENTER

14.HOW TO ACTIVATE TRANSACTION CODES IN SAP MENU

FROM THE MENU BAR SELECT EXTRAS --> SETTINGS

--> SELECT DISPLAY TECHNICAL NAMES CHECK BOX
--> PRESS ENTER
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15.HOW TO CHANGE SESSION
(TO MOVE FROM ONE SCREEN TO ANOTHER SCREEN )

POSTING OF TRANSACTION DISPLAY ACCOUNT BALANCE

[ FB01L ] [ FAGLB03 ]

--> WE ARE IN POSTING OF TRANSACTION (FB01L) SCREEN

--> AFTER POSTING WE WANT TO SEE ACCOUNT BALANCE

SO FOR WE HAVE DISCUSSED: -

USE /N IN COMMAND FIELD THEN PRESS ENTER --TO GO BACK TO SAP EASY ACCESS SCREEN .
USE FGLB03 IN COMMAND FIELD THEN PRESS ENTER-- TO GO TO DISPLAY ACCOUNT BALANCE
SCREEN
INSTEAD
USE /N FAGLB03 IN COMMAND FIELD THEN PRESS ENTER --TO GO TO DISPLAY ACCOUNT
BALANCE SCREEN DIRECTLY

16. HOW TO CREATE A NEW SESSION WITH A DIFFERENT SCREEN

POSTING OF TRANSACTION DISPLAY ACCOUNT

BALANCE
[ FB01L ] [ FAGLB03 ]
 WE ARE IN POSTING OF TRANSACTION (FB01L) SCREEN
 AFTER POSTING WE WANT TO SEE ACCOUNT BALANCE. AFTER SEEING THE BALANCE WE
WANT TO POST ONE MORE TRANSACTION
 USE /OFAGLB03 IN COMMAND FILED THEN PRESS ENTER -CREATE A NEW SCREEN WITH
DISPLAY
ACCOUNT BALANCE

/N FOR CHANGE
/O FOR CREATE

17.HOW TO SET START TRANSACTION

TO MAKE ONE SCREEN AS BEGINNING SCREEN. THIS IS USER BASED.

PATH :-
--> FROM THE MENU BAR SELECT EXTRAS --> SET START TRANSACTION
--> TRANSACTION CODE FB01L
--> PRESS ENTER
--> WE GET A MESSAGE TRANSACTION FB01L SET AS START TRANSACTION
--> CLOSE SAP AND OPEN

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18.HOW TO RESET START TRANSACTION

--> FROM THE MENU BAR SELECT EXTRAS --> SET START TRANSACTION
--> TRANSACTION CODE [ ] KEEP IT BLANK
--> PRESS ENTER

WE GET THE MESSAGE :-

DEFINITION OF START TRANSACTION RESET

19.HOW TO UNLOCK SCREEN

-TOOLS --> ADMINISTRATION --> MONITOR --> LOCK ENTRIES

(TRANSACTION CODE SM12)
SELECT LIST BUTTON

TO DELETE LOCK ENTRIES :-

FROM THE MENU BAR SELECT LOCK ENTRY
DELETE ALL
SELECT YES BUTTON

20.HOW TO VIEW TRANSACTION CODE ON SCREEN

USE TRANSACTION CODE FB01L IN COMMAND FIELD THEN PRESS ENTER

WE CAN SEE TRANSACTION CODE FB01L IN STATUS BAR
(OR)
--> FROM THE MENU BAR --> SELECT SYSTEM --> STATUS

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S.NO. PARTICULARS TRANSACTION PAGE
CODE Nos.
BASIC SETTINGS FOR FINANCIALS ( FI ) 2-35
1 DEFINE COMPANY (GROUP)- THIS STEP IS OX15
OPTIONAL
2 DEFINE COMPANY CODE OX02
3 ASSIGN COMPANY CODE TO COMPANY OX16
4 DEFINE SEGMENTS S_ALO_19000003
5 DEFINE CHART OF ACCOUNTS OB13
6 ASSIGN COMPANY CODE TO CHART OF ACCOUNTS OB62
7 DEFINE ACCOUNT GROUPS OBD4
8 DEFINE RETAINED EARNINGS ACCOUNT OB53
9 DEFINE FISCAL YEAR OB29
10 ASSIGN COMPANY CODE TO A FISCAL YEAR OB37
VARIANT
11 POSTING PERIODS
A. DEFINE VARIANTS FOR OPEN POSTING PERIODS OBBO
B. ASSIGN VARIANTS TO COMPANY CODE OBBP
C. OPEN AND CLOSE POSTING PERIODS OB52
D. POSTING PERIODS ENTRY AT END USER AREA S_ ALR_ 87003642
12 HOW TO VIEW TRANSACTION CODE WHEN WE GET
TRANSACTION CODE SPRO ON SCREEN
13 DOCUMENT TYPES AND NUMBER RANGE OBA7
14 FIELD STATUS VARIANT AND FIELD STATUS OBC4
GROUPS
15 ASSIGN COMPANY CODE TO FIELD STATUS OBC5
VARIANTS
16 TOLERANCE GROUP
I. G/L ACCOUNTING CLEARING TOLERANCE OBA0
II. DEFINE TOLERANCE GROUP FOR EMPLOYEES OB57
[
17 ASSIGN COUNTRY TO CALCULATION PROCEDURE OBBG
18 MAINTAIN CONTROLLING AREA OKKP
19 DEFINE PROFIT CENTER GROUP 0KE5
20 CLASSIFY G/L ACCOUNTS FOR DOCUMENT
SPLITTING
21 DEFINE DOCUMENT SPLITTING CHARACTERISTICS
FOR GENERAL LEDGER ACCOUNTING
22 ACTIVATE DOCUMENT SPLITTING
23 LEADING LEDGER
24 ENTER GLOBAL PARAMETERS OBY6

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 BASIC SETTINGS FOR FINANCIALS (FI)

ENTERPRISE STRUCTURE (OR) ORGANIZATION STRUCTURE IN FI

COMPANY
|
COMPANY CODE
|
SEGMENT
|
PROFIT CENTER

NORMAL SAP
ACCOUNTING
GROUP COMPANY RELIANCE GROUP
| | |
COMPANY COMPANY RELIANCE INDUSTRIES LIMITED RELIANCE STEELS LIMITED
CODE
| | | |
UNITS SEGMENTS HYDERABAD BANGALORE HYDERABAD BANGALORE
| |
DIVISIONS PROFIT STEEL CEMENT STEEL CEMENT STEEL CEMENT STEEL CEMENT
CENTERS DIVISION DIVISION DIVISION DIVISION DIVISION DIVISION DIVISION DIVISION

UP TO 4.7 EE (OLD) VERSION -UNITS USED TO BE CREATED AS BUSINESS AREAS

FROM ECC6 (NEW ) VERSION -UNITS TO CREATE AS SEGMENTS .

THE CONSULTANTS DO SETTINGS (CUSTOMIZATION) AT COMPANY CODE LEVEL. COMPANY

CODE IS A LEGAL ENTITY ALL SETTINGS WILL BE DONE AT COMPANY CODE LEVEL. COMPANY OR
GROUP IS ONLY FOR INFORMATION.

IN THE BEGINNING THE CONSULTANTS WILL DO SETTINGS FOR ONE COMPANY CODE.
AFTERWARDS HE WILL COPY ALL SETTINGS INCLUDING ACCOUNTS TO OTHER COMPANY CODES
IN ONE STEP AND MAKE CHANGES WHEREVER REQUIRED.

IN THE BEGINNING WE ARE GOING TO DO CUSTOMIZATION FOR RELIANCE INDUSTRIES

LIMITED.

1. DEFINE COMPANY (GROUP) -THIS STEP IS OPTIONAL [T/C : OX15 ]

A COMPANY IN SAP IS REPRESENTED BY 6 CHARACTERS (NUMERICAL/ALPHABETS /ALPHA

NUMERIC )CODE AND USUALLY REPRESENTS THE ENTERPRISE OR THE GROUP COMPANY.
THE CREATION OF COMPANY IS SAP IS OPTIONAL.
A COMPANY IS AN ORGANIZATIONAL UNIT IN ACCOUNTING WHICH REPRESENTS A BUSINESS
ORGANIZATION ACCORDING TO THE REQUIREMENTS OF COMMERCIAL LAW IN A PARTICULAR
COUNTRY.
A COMPANY CAN INCLUDE ONE OR MORE COMPANY CODES.

PATH:-
TOOLS --> CUSTOMIZING --> IMG (IMPLEMENTATION GUIDE)--> EXECUTE PROJECT (T/C : SPRO)

19
INTERVIEW QUESTION :-
SPRO STANDS FOR WHAT?
SPRO STANDS FOR "SAP PROJECT REFERENCE OBJECT "

SELECT SAP REFERENCE IMG BUTTON

WE GET CUSTOMIZATION AREA SCREEN (OR) CONFIGURATION AREA (OR) IMPLEMENTATION
AREA.
ALL CONSULTANTS DO CUSTOMIZATION HERE ONLY. BASED ON THE CUSTOMIZATION ENTRIES
WILL BE POSTED.
IN LIVE ENVIRONMENT IN PRODUCTION SERVER CLIENT NO ONE WILL HAVE ACCESS TO THIS
AREA.

SELECT ENTERPRISE STRUCTURE FOLDER--> SELECT DEFINITION FOLDER --> SELECT

FINANCIAL ACCOUNTING FOLDER--> DEFINE COMPANY
--> SELECT IMG ACTIVITY BUTTON
--> SELECT NEW ENTRIES BUTTON

COMPANY :
RGP
COMPANY NAME :
RELIANCE GROUP
NAME OF COMPANY 2 :
BLANK
STREET :
AMEERPET
POSTAL CODE :
500000
CITY :
HYDERABAD
COUNTRY :SELECT DROP DOWN BUTTON OR PULL DOWN BUTTON
SELECT IN i.e., INDIA
LANGUAGE KEY : SELECT DROP DOWN BUTTON OR PULL DOWN BUTTON
SELECT EN FOR ENGLISH
CURRENCY : SELECT DROPDOWN BUTTON OR PULL DOWN BUTTON
SELECT INR i.e., INDIAN RUPEE
--> SELECT SAVE BUTTON OR CTRL+S

BY DEFAULT IT GIVES LATEST TRANSPORT REQUEST.

WE HAVE TO CREATE OUR OWN TRANSPORT REQUEST AND SAVE.

EARLIER WE HAVE DISCUSSED:

DEVELOPMENT SEVER PRODUCTION SERVER
| |
CLIENT CLIENT

WIPRO TEAM : DO CUSTOMIZATION TRANSPORT REQUEST -->

RELIANCE TEAM : DO TESTING WE POST ACTUAL DATA

 ALL FI BASIC SETTINGS WILL BE SAVED IN 1ST TRANSPORT REQUEST

 ALL GENERAL LEDGER SETTINGS WILL BE SAVED IN 2ND TRANSPORT REQUEST
 ALL ACCOUNTS PAYABLE SETTINGS WILL BE SAVED IN 3RD TRANSPORT REQUEST

20
  ALL ACCOUNTS RECEIVABLE SETTINGS WILL BE SAVED IN 4TH TRANSPORT REQUEST
 ALL ASSET ACCOUNTING SETTINGS WILL BE SAVED IN 5TH TRANSPORT REQUEST
 ALL CONTROLLING SETTINGS WILL BE SAVED IN 6TH TRANSPORT REQUEST
 SELECT CREATE REQUEST BUTTON (OR) F8
 SHORT DESCRIPTION " FI BASIC SETTINGS FOR RELIANCE INDUSTRIES LTD "
 PRESS ENTER
 ENTER ONCE AGAIN TO SAVE THE REQUEST

WE GET A MESSAGE" DATA WAS SAVED "

2.DEFINE COMPANY CODE [T/C : OX02 ]

 A COMPANY CODE IS THE SMALLEST ORGANIZATIONAL UNIT FOR WHICH WE CAN DRAW
INDIVIDUAL FINANCIAL STATEMENTS i.e., BALANCE SHEET AND PROFIT & LOSS ACCOUNT FOR
EXTERNAL REPORTING.
 IT IS DENOTED BY 4 CHARACTER (NUMERICAL /ALPHABET /ALPHA NUMERIC) CODE .
 COMPANY CODE IS A LEGAL ENTITY. CREATION OF COMPANY CODE IS MANDATORY.
 ALL SETTINGS WILL BE DONE AT COMPANY CODE LEVEL AND ALL POSTINGS WILL BE DONE AT
COMPANY CODE LEVEL.

PATH :-
TOOLS --> CUSTOMIZING --> IMG (IMPLEMENTATION GUIDE ) --> EXECUTE PROJECT
(T/C : SPRO)
--> SELECT SAP REFERENCE IMG BUTTON
 NOW ONWARDS WE USE SPRO OR IMG
 WHEN WE USE SPRO OR IMG -PATH UPTO SELECT SAP REFERENCE IMG BUTTON IT IS SAME

 WHEN WE USE SPRO OR IMG : WE ARE DOING A CONSULTANT JOB

 WHEN WE DO NOT USE SPRO OR IMG : WE ARE DOING AN END USER JOB

ENTERPRISE STRUCTURE --> DEFINITION --> FINANCIAL ACCOUNTING--> EDIT, COPY, DELETE,
CHECK COMPANY CODE

--> SELECT IMG ACTIVITY BUTTON

--> DOUBLE CLICK ON EDIT COMPANY CODE DATA
--> SELECT NEW ENTRIES BUTTON

COMPANY CODE : RIL

COMPANY NAME : RELIANCE INDUSTRIES LTD
CITY : HYDERABAD
COUNTRY : IN
CURRENCY : INR
LANGUAGE : EN

--> SELECT SAVE BUTTON OR CTRL+S

21
TITLE : SELECT COMPANY
NAME : RELIANCE INDUSTRIES LTD
STREET : AMEERPET
POSTAL CODE /CITY : 500000- HYDERABAD
COUNTRY : IN
--> PRESS ENTER

--> SELECT DROP DOWN BESIDE REQUEST NUMBER

--> SELECT YOUR REQUEST NUMBER
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3.ASSIGN COMPANY CODE TO COMPANY :THIS STEP IS OPTIONAL [T/C : OX16 ]

PATH:
SPRO --> ENTERPRISE STRUCTURE --> ASSIGNMENT --> FINANCIAL ACCOUNTING --> ASSIGN
COMPANY CODE TO COMPANY

--> SELECT POSITION BUTTON

--> COMPANY CODE : RIL
--> PRESS ENTER
 FOR COMPANY CODE COMPANY
RIL RGP
--> SELECT SAVE BUTTION OR CTRL+S
--> PRESS ENTER TO SAVE IN YOUR REQUEST

4.DEFINE SEGMENTS (T/C: S_AL0_19000003)

THE SEGMENT IS DEFINED AS A SUB- AREA OF A COMPANY WITH ACTIVITIES THAT GENERATE
EXPENSES AND REVENUES WITH AN OPERATING RESULT. THIS IS REGULARLY USED BY
MANAGEMENT FOR PROFIT ASSESSMENT AND RESOURCE ALLOCATION PURPOSE. IN INDIA AS
PER INDIAN ACCOUNTING STANDARDS SEGMENTAL REPORTING IS REQUIRED IN THE
FOLLOWING CASES:

A) IF REVENUE OF A PARTICULAR SEGMENT IS MORE THAN 10% OF TOTAL REVENUES OF ALL

SEGMENTS .
B) IF PROFIT (OR) LOSS OF A PARTICULAR SEGMENT IS MORE THAN 10% OF TOTAL PROFIT (OR)
LOSS OF ALL SEGMENTS
C)IF ASSETS OF A PARTICULAR SEGMENT IS MORE THAN 10% OF TOTAL ASSETS OF ALL
SEGMENTS
PATH :-
SPRO --> ENTERPRISE STRUCTURE --> DEFINITION --> FINANCIAL ACCOUNTING --> DEFINE
SEGMENT

-->SELECT NEW ENTRIESBUTTION

22
SEGMENT DESCRIPTION
RILH HYDERABAD SEGMENT
RILB BANGALORE SEGMENT

--> SELECT SAVE BUTTION OR CTRL+S

--> PRESS ENTER TO SAVE IN YOUR REQUEST

NOTE :-

ASSIGNMENT OF SEGMENTS TO COMPANY CODE IS NOT REQUIRED. THE SAME SEGMENT CAN BE
USED BY NUMBER OF COMPANY CODES IN THE CLIENT i.e., CLIENT 800.

Eg:-

COMPANY CODES :- RELIANCE INDUSTRIES LTD (RIL) RELIANCE STEELS LTD (RSL)

A) RIL ACCOUNTANT IS POSTING A TRANSACTION.

AT THE TIME OF POSTING HE ENTERS-
COMPANY CODE : RIL
SEGMENT : HYD
IN REPORT RIL ACCOUNTANT ENTERS :-
COMPANY CODE : RIL
SEGMENT : HYD
HE GETS HYDERABAD DATA OF COMPANY CODE RIL

B) RSL ACCOUNTANT IS POSTING A TRANSACTION.

AT THE TIME OF POSTING HE ENTERS-
COMPANY CODE : RSL
SEGMENT : HYD
IN REPORT "RSL" ACCOUNTANT ENTERS :-
COMPANY CODE : RSL
SEGMENT : HYD
HE GETS HYDERABAD DATE OF COMPANY CODE RSL
C) HYDERABAD INCHARGE FOR RIL AND RSL
IN REPORT HE GIVES :-
COMPANY CODE : RIL AND RSL
SEGMENT : HYD
HE GETS HYDERABAD DATA OF COMPANY CODE RIL AND RSL

5. DEFINE CHART ACCOUNTS [T/C : OB13 ]

 A CHART OF ACCOUNTS IS THE LIST OF GENERAL LEDGER ACCOUNTS USED IN ONE MORE
COMPANY CODES. ALL THE GENERAL LEDGER ACCOUNTS IN A CHART OF ACCOUNTS WILL
HAVE AN ACCOUNT NUMBER, ACCOUNT NAME AND SOME CONTROL INFORMATION.
 THE CONTROL INFORMATION DECIDES HOW GENERAL LEDGER ACCOUNT CAN BE CREATED.
 IT IS DENOTED BY 4 CHARACTERS (NUMERICAL /ALPHABETS /ALPHA-NUMERIC)
 FOR GIVING ACCOUNT NUMBERS SAP HAS GIVEN 2 OPTIONS

23
COMAPNY CODE : RIL RSL

OPTION : 1
ALL COMPANY CODES WILL USE SAME SET OF ACCOUNTS i.e., CHART OF ACCOUNTS.
IT MEANS ACCOUNT NUMBER IS SAME FOR ALL COMPANY CODES.

SALARIES ACCOUNT
NUMBER : A/C NO : 400000 A/C NO : 400000

WE CAN EASILY COMPARE OR CONSOLIDATE.

OPTION :2
EACH COMPANY CODE WILL USE SEPARATE SET OF ACCOUNTS i.e., CHART OF ACCOUNTS.
IT MEANS ACCOUNT NUMBER IS DIFFERENT FOR ALL COMPANY CODES.

SALARIES ACCOUNT
NUMBER : A/C NO : 400000 A/C NO : 300000

WE CAN NOT DIRECTLY COMPARE OR CONSOLIDATE. THEY WANT TO COMPARE OR

CONSOLIDATE. BY USING GROUP CHART OF ACCOUNTS WE CAN COMPARE OR CONSOLIDATE.

RIL RSL GROUP CHART

OF ACCOUNTS
SALARIES ACCOUNT 400000 300000 100000

WHEN WE CREATE ACCOUNT

WE HAVE TO SPECIFY 2 ACCOUNT
NUMBERS
-SALARIES ACCOUNT NUMBER:
COMPANY CODE A/C NO : 400000 300000
GROUP ACCOUNT NO : 100000 100000

WE COMPARE OR CONSOLIDATE WITH GROUP ACCOUNT NUMBER.

GENERALLY COMPANIES FOLLOW OPTION 1

IN THIS STEP WE SPECIFY :-

1. WHAT IS OUR CHART OF ACCOUNTS CODE
2.DESCRIPTION OF CHART OF ACCOUNTS
3.MAINTENANCE LANGUAGE
4.LENGTH OF ACCOUNTS NUMBER
MAX : 10 CHARACTERS
WE ARE USING 6 DIGITS
5.DO WE FOLLOW OPTION 1 OR OPTION 2

24
 PATH:-
SPRO --> FINANCIAL ACCOUNTING (NEW )--> GENERAL LEDGER ACCOUNTING (NEW) -->
MASTER DATA --> G/L ACCOUNTS --> PREPARATIONS --> EDIT CHART OF ACCOUNTS LIST

--> SELECT NEW ENTRIES BUTTON

CHART OF ACCOUNTS : RIL
DESCRIPTION : CHART OF ACCOUNTS FOR RELIANCE GROUP
MAINT LANGUAGE : SELECT ENGLISH
LENGHT OF G/L ACCOUNT NUMBER : 6
GROUP CHART OF ACCOUNTS : --- [KEEP IT BLANK ]
DESELECT ( DO NOT SELECT ) -BLOCKED CHECK BOX
SELECT SAVE BUTTION
SAVE IN YOUR REQUEST

 WHY TO DESELECT BLOCKED CHECK BOX :-

ACCOUNTS CREATION IS GIVEN AT END USER AREA. THE USERS AT THE TIME OF POSTING WILL
NOT CHECK WHETHER ACCOUNT IS THERE OR NOT. THEY CREATE NEW ACCOUNTS AND POST
ENTRIES. WE WILL HAVE NUMBER OF DUPLICATE ACCOUNTS.
IN NORMAL ACCOUNTING PACKAGES WE CAN DELETE DUPLICATE ACCOUNTS .
IN SAP ONCE ACCOUNT IS CREATED AND POSTED THAT ACCOUNT CAN NOT BE DELETED.
IN LIVE ENVIRONMENT, ONCE ACCOUNTS ARE UPLOADED, WE SELECT BLOCKED CHECK BOX. NO
ONE CAN CREATE ANY ACCOUNT i.e., WHETHER ORIGINAL OR DUPLICATE. IF THERE IS A
NECESSITY TO CREATE A NEW ACCOUNT -WE DESELECT BLOCKED CHECK BOX AND CREATE
ACCOUNT -ONCE AGAIN SELECT BLOCKED CHECK BOX .
WE HAVE TO CREATE ACCOUNTS SO WE HAVE DESELECTED BLOCKED CHECK BOX.

PURPOSE :-TO AVOID DUPLICATE ACCOUNTS CREATION

6.ASSIGN COMPANY CODE TO CHART OF ACCOUNTS [T/C : OB62 ]

PATH : SPRO --> FINANCIAL ACCOUNTING (NEW )--> GENERAL LEDGER ACCOUNTING (NEW) -->
MASTER DATA --> G/L ACCOUNTS --> PREPARATIONS --> ASSIGN COMPANY CODE TO CHART OF
ACCOUNTS
-->SELECT POSITION BUTTION
--> COMPANY CODE : RIL

COMPANEY CODE COMPANY NAME CHART OF ACCOUNTS

RIL RELIANCE INDUSTRIES LTD RIL

--> SELECT SAVE BUTTION OR CTRL +S

--> PRES ENTER TO SAVE IN YOUR REQUEST

25
7.DEFINE ACCOUNT GROUPS (T/C : OBD4)

 THE ACCOUNT GROUP OR GENERAL LEDGER ACCOUNT GROUP IS DENOTED BY 4

CHARACTERS. IT CAN BE NUMERICAL /ALPHABET /ALPHA-NUMERIC.
 TO CREATE GENERAL LEDGER ACCOUNT -ACCOUNT GROUP IS MANDATORY
 IT IS GROUPING OF SIMILAR NATURE OF GANERAL LEDGER ACCOUNTS.
 EACH GENERAL LEDGER ACCOUNT IS ASSIGNED TO ONLY ONE ACCOUNT GROUP.
 THE SAME ACCOUNT GROUP CAN BE USED BY MORE THAN ONE COMPANY CODE IF THEY USE
THE SAME CHART OF ACCOUNTS .
 THE ACCOUNT GROUP DETERMINES THE NUMBER INTERVAL THAT IS TO BE USED WHILE
CREATING THE MASTER RECORD.
 THE ACCCOUNT GROUP DETERMINES THE SCREEN LAYOUT THAT IS TO BE USED WHILE
CREATING THE MASTER IN THE COMPANY CODE AREA.
 WHILE DEFINING ACCOUNT GROUP, WE NEED TO DEFINE THE FIELD STATUS FOR EACH
ACCOUNT GROUP. THE FILED IN FIELD STATUS CAN BE REQUIRED OR SUPPRESS OR
OPTIONAL.

 WHY ACCOUNT GROUPS ARE REQUIRED :-

WE HAVE CREATED GENERAL LEDGER ACCOUNTS

A/C NO : 100000 EQUITY SHARE CAPITAL
100001 CASH ACCOUNT
100002 PREFERENCE SHARE CAPITAL
100003 SBI CURRENT ACCOUNT

SAY WE HAVE CREATED AROUND 1000 ACCOUNTS

REQUIREMENT :-
WE WANT TO SEE ONLY CURRENT ASSETS BALANCES OR TRANSACTIONS
WE CANNOT GET DIRECTLY .WE HAVE TO VERIFY EACH AND EVERY ACCOUNT THEN ADD THE
RESPECTIVE ACCOUNTS. IN OUR EXAMPLE WE HAVE TO ADD ACCOUNT NUMBER 100001CASH
ACCOUNT AND 100003 SBI CURRENT ACCOUNT WHICH ARE CURRENT ASSETS. THIS WILL TAKE
TIME
OR
WE ARE PREPARING BALANCE SHEET AND PROFIT &LOSS ACCOUNT. IN THE BALANCE SHEET
FOR SHARE CAPITAL ITEM WE HAVE TO ASSIGN THE RESPECTIVE ACCOUNTS. IN OUR EXAMPLE
ACCOUNTS NUMBER 100000 EQUITY SHARE CAPITAL AND 100002 PREFERENCE SHARE CAPITAL
ACCOUNT. THIS WILL TAKE TIME.
TO GET CURRENT ASSETS BALANCES OR TRANSACTION EASILY OR TO PREPARE BALANCE SHEET
EASILY SAP HAS GIVEN ACCOUNT GROUPS.

THE STRUCTURE IS : -
CHART OF ACCOUNTS ASSIGN TO COMPANY CODE
I
ACCOUNT GROUPS
I
ACCOUNTS

26
 Eg:
WE HAVE CREATED CHART ASSINED TO COMPANY CODE RIL
OF ACCOUNTS RIL
I
SHARE CAPITAL ACCOUNT 100000 - 100099
GROUP

CURRENT ASSETS ACCOUNT 200000 -200099

GROUP
I
ACCOUNTS

 CREATE CASH ACCOUNT WITH ANY ACCOUNT NUMBER WITHIN THE RANGE GIVEN FOR
CURRENT ASSETS 200000 - 200099
 CREATE SBI CURRENT ACCOUNT WITH ANY ACCOUNT NUMBER WITHIN THE RANGE FOR
CURRENT ASSETS 200000 - 200099
 WHEN WE WANT TO SEE CURRENT ASSETS BALANCES OR TRANSACTIONS IN THE REPORT WE
GIVE ACCOUNT GROUP CURRENT ASSETS
 CREAT EQUITY SHARE CAPITAL WITH ANY ACCOUNT NUMBER WITHIN THE RANGES GIVEN FOR
SHARE CAPITAL ACCOUNT GROUP 100000 - 100099
 CREATE PREFERENCE SHARE CAPITAL WITH ANY ACCOUNT NUMBER WITHIN THE RANGE
GIVEN FOR SHARE CAPITAL ACCOUNT GROUP 100000 - 100099
 WHEN WE PREPARE BALANCE SHEET FOR SHARE CAPITAL ITEM WE GIVEN RANGE 100000 -
100099. IF THE ACCOUNT BALANCE IS THERE IT APPEARS OTHERWISE IT WILL NOT APPEAR.
 IN LIVE ENVIRONMENT ,WE TAKE COMPANY'S BALANCE SHEET AND CREATE ACCOUNT
GROUPS. AFTER SAP IMPLEMENTATION ALSO THE ACCOUNTS DEPARTMENT WANT TO SEE THE
BALANCE SHEET THE WAY THEY USED TO GET .
WE SUGGEST :-
ALL LIABILITY ACCOUNTS TO START WITH I SERIES
ALL ASSET ACCOUNTS TO START WITH 2 SERIES
ALL INCOME ACCOUNTS TO START WITH 3 SERIES
ALL EXPENDITURE ACCOUNTS TO START WITH 4 SERIES
 THE USER IS POSTING TO SALARIES ACCOUNT WHICH IS AN EXPENDITURE ACCOUNT. AT THE
TIME OF POSTING HE GIVES 4*- ONLY EXPENDITURE ACCOUNTS WILL APPEAR.
 THE USER IS POSTING TO CASH ACCOUNT WHICH IS AN ASSET ACCOUNT . AT THE TIME OF
POSTING HE GIVES 2*- ONLY ASSET ACCOUNTS WILL APPEAR.
PATH : -
SPRO --> FINACIAL ACCOUNTING (NEW )--> GENERAL LEDGER ACCOUNTING (NEW) -->
MASTER DATA --> G/L ACCOUNTS --> PREPARATIONS --> DEFINE ACCOUNT GROUP
--> SELECT " NEW ENTRIES " BUTTION

10

27
CHART OF ACCOUNT NAME FROM TO
ACCOUNTS GROUP ACCOUNT ACCOUNT

LIABILITIES : -
RIL SCPL SHARE CAPITAL 100000 100099
RIL RSPL RESERVES &SURPLUS 100100 100199
RIL ACDN ACCUMULATED DEPRECIATION 100200 100299
RIL LONG LONG TERM LIABILITIES 100300 100399
RIL SHRT SHORT TERM LIABILITIES 100400 100499
RIL CLPR CURRENT LIABILITIES & 100500 100599
PROVISIONS
ASSETS :-

RIL FAST FIXED ASSETS 200000 200099

RIL CAST CURRENT ASSETS,LOANS & ADVANCESS 200100 200199
INCOME : -

RIL SALE SALES 300000 300099

RIL OTHR OTHER INCOME 300100 300199
RIL INCR INCREASE & DECRESE IN STOCK 300200 300299
EXPENDITURE: -

RIL RMCN RAW MATERIAL CONSUMPTION 400000 400099

RIL PRSN PERSONNEL COST (STAFF COST ) 400100 400199
RIL MFRG MANUFACTURING COST 400200 400299
RIL ADML ADMINISTRATION COST 400300 400399
RIL INTR INTEREST COST 400400 400499
RIL DEPR DEPRECATION 400500 400599
 SELECT SAVE BUTTON
 PRESS ENTER TO SAVE IN YOUR REQUEST
WHY WE ARE USING 6 DIGITS

6 DIGITS 4 10 DIGITS
DIGITS

100000 100099 SHARE CAPITAL 1000 1099 1000000000 1000000099

100100 100199 RESERVES 1100 1199
&SURPLUS
100200 100299 ACCUMULATED 1200 1299
DEPRECIATION
100300 100399 LONG TERM 1300 1399
LIABILITIES
100400 100499 SHORT TERM 1400 1499
LIABILITIES
100500 100599 CURRENT 1500 1599
LIABILITIES &
PROVISIONS
200000 200099 FIXED ASSETS 2000 2099

11

28
AFTER 5 YEARS WE REQUIRE WITH 1 SERIES 10 NEW ACCOUNT GROUPS. ALL 10 ACCOUNT
GROUPS ARE CONSUMED OR NEW ACCOUNT GROUPS HAVE COME .
Eg : - DEFERRED TAX LIABITY

IF WE USE 4 DIGITS 6 DIGITS

LAST ACCOUNT NUMBER WITH 1 SERIES 1999 199999

LESS : - ALREDY USED -1599 -100599

ACCOUNT NUMBERS AVAILABLE WITH 1 400 99400

SERIES
FOR EACH GROUP
WE ARE GIVING A GAP OF 100 ACCOUNTS 100 ACCOUNTS

ACCOUNT GROUPS WE CAN 400 ACCOUNTS/100= 99400 ACCOUNTS /

CREAT WITH 1 SERIES 4 ACCOUNT GROUPS 100= 994 ACCOUNT
GROUPS

IF WE USE 4 DIGITS:
WE CAN NOT USE 2 SERIES / 3 SERIES /4 SERIES
WE HAVE TO GO FOR 5 SERIES
THE USER AT THE TIME OF POSTING TO LIABILITIES ACCOUNT FIRST HE GIVES 1* ---
IT THE ACCOUNT IS NOT THERE THEN HE HAS TO CHECK WITH 5*

IF WE USE 10 DIGITS: IF SOMEBODY ASKS ACCOUNT NUMBER IT IS DIFFICULT TO TELL.

MOST PREFERRED NUMBER - 6 DIGITS

FOR LONG TERM LIABILITIES ALL 100 ACCOUNTS ARE CONSUMED

LONG TERM LIABILITIES 2-- 100600 - 100699

8. DEFINE RETAINED EARNINGS ACCOUNT (T / C : OB53)

IN THE YEAR END :-

ALL PROFIT & LOSS ACCOUNT SURPLUS IN P &L ACCOUNT
BALANCE TRANSFER TO (RESERVES & SURPLUS ACCOUNT GROUP)

ALL BALANCE SHEET ACCOUNT

BALANCES CARRY FORWARD TO THE SAME ACCOUNT AS OPENING BALANCE

THIS STEP IS REQUIRED ONLY IN THE YEAR END . SAP HAS MADE MANDATORY THIS STEP
DURING IMPLEMENTATION. IF WE DO NOT CONFIGURE THIS STEP, SYSTEM WILL NOT ALLOW US
TO CREATE ACCOUNTS. IF THE CONSULTANT DOES NO'T CONFIGURE THIS STEP SYSTEM CAN
NO'T TRANSFER P & L ACCOUNT BALANCES TO SURPLUS IN P & L ACCOUNT AND BALANCE SHEET
ACCOUNT BALANCES CAN NOT BE CARRIED FORWARD TO NEXT YEAR AS OPENING BALANCE

12

29
THOUGH ACCOUNTS ARE NOT CREATED SPECIFY ONE ACCOUNT FOR RETAINED EARNINGS
ACCOUNT PURPOSE .WE CAN SPECIFY ANY ACCOUNT NUMBER GIVEN FOR RESERVES &SURPLUS
ACCOUNT GROUP RANGE i.e., 100100 - 100199. GENERALLY WE SPECIFY 100100 WILL BE OUR
RETAINED EARNINGS ACCOUNT. WHEN WE START CREATING ACCOUNTS FIRST ACCOUNT TO
CREATE IS 100100 i.e., SURPLUS IN P & L ACCOUNT.
NOTE :- ONE COMPANY CODE CAN HAVE MULTIPLE RETAINED EARNINGS ACCOUNTS
PATH :

SPRO --> FINACIAL ACCOUNTING (NEW )--> GENERAL LEDGER ACCOUNT ( NEW ) --> MASTER
DATA --> G/L ACCOUNTS --> PREPARATIONS --> DEFINE RETAINED EARNINGS ACCOUNT

--> CHART OF ACCOUNTS RIL

--> ENTER

P & L ACCOUNT TYPE ACCOUNT

X 100100
--> SELECT SAVE BUTTON

--> WE GET A MESSAGE:- ACCOUNT 100100 NOT CREATED IN CHART OF ACCOUNTS RIL
--> IGNORE THE WARNING MESSAGE AND PRESS ENTER
--> SAVE IN YOUR REQUEST

9. DEFINE FISCIAL YEAR [T/C : - OB29]

 NORMAL ACCOUNTING PACKAGES WE USE ACCOUNTING YEAR OR FINANCIAL YEAR.

 IN SAP IT IS CALLED FISCAL YEAR

FISCAL YEAR VARINT

 INDIAN COMPANIES FOLLOW ACCOUNTING YEAR APR - MARCH.

SAP HAS GIVEN APR - MARCH + 4 SPECIAL PERIODS V3
 US COMPANIES FOLLOW JAN TO DEC
SAP HAS GIVEN JAN - DEC + 4 SPECIAL PERIODS K4
 SOME COMPANIES FOLLOW JULY - JUNE
SAP HAS GIVEN JULY - JUNE +4 SPECIAL PERIODS V6
 SOME COMPANIES FOLLOW OCT -SEP
SAP HAS GIVEN OCT - SEP +4 SPECIAL PERIODS V9

Eg: - CURRENT YEAR APR ,20 - MAR ,21

IN NORMAL ACCOUNTING WE CALL IT AS ACCOUNTING YEAR 2020 - 2021
IN SAP WECALL IT AS FISCAL YEAR 2020

JAN ,20 - DEC ,20 :- INSAP WE CALL IT AS FISCAL YEAR 2020.

JULY,20-JUNE,21 :- IN SAP WE CALL IT AS FISCAL YEAR 2020.
OCT,20-SEP,21 :- IN SAP WE CALL IT AS FISCAL YEAR 2021.

13

30
 2020 2021 FISCAL YEAR
APR,20 - MAR,21 9 3 2020
JAN,20- DEC,20 12 0 2020
JULY,20 - JUNE,21 6 6 2020
OCT,20 - SEP,21 3 9 2021
IF WE GET ABOVE 6 MONTHS IN THE NEXT YEAR TAKE NEXT YEAR AS FISCAL YEAR .
OTHERWISE SAME YEAR AS FISCAL YEAR
FISCAL YEAR
CURRENT YEAR APR, 20 - MAR ,21 2020
IN SAP TO PRESENT 1,2020- 12 ,2020

SPECIAL PERIODS : -
--> FOR YEAR END ADJUSTMENTS PURPOSE SAP HAS GIVEN 4 EXTRA PERIODS
i.e., : SPECIAL PERIODS
--> USAGE OF SPECIAL PERIODS OPTIONAL.
--> TO GET PROFITABILITY AT DIFFERENT STAGES SAP HAS GIVEN SPECIAL PERIODS.
--> SPECIAL PERIODS ARE PART OF MARCH

PRESENTATION IN SAP : APR,20 -MAR,21 FISCAL YEAR 2020

1 - 12 13 14 15 16
NORMAL PERIODS SPECIAL PERIODS
--> WHEN WE HAVE 4 SPECIAL PERIODS IN SAP TO PRESENT
1, 2020-16, 2020

LAST YEAR: APRIL,2019 TO MARCH,2020-IN SAP FISCAL YEAR 2019

TALLY : - POSTING DATE PERIOD FISCAL YEAR

ACCOUNTS DEPT
FINALIZED PROFITABILITY
FOR APR 19 TO MAR 20 12 2019
ON 10.04.2020
MANAGEMENT
ADJUSTMENT ENTRIES
POSTED BY ACCOUNTS 31.03.2020 12 2019
DEPT ON 25.04.2018.
WE GET PROFITABILITY
FINALIZED BY
MANAGEMENT.
AUDIT BY AUDITORS -
AUDITORS
RECTIFICATION ENTRIES 31.03.2020 12 2019
POSTED BY ACCOUNTS
DEPT ON 10.05.2020.
WE GET PROFITABILITY
FINALIZED BY
MANAGEMENT

14

31
REQUIREMENT ON 1.06.2020

WE WANT TO SEE PROFITABILITY FINANLIZED BY ACCOUNTS DEPT . WE CAN NOT GET

ACCOUNTS DEPT PROFITABILITY. WE CAN GET ONLY PROFITABILITY FINALIZED BY AUDITORS.

IN SAP BY USING SPECIAL POSTING DATE PERIOD FISCAL YEAR

PERIODS : -

ACCOUNTS DEPT
FINALIZED PROFITABILITY
FOR APR 19 TO MAR 20 12 2019
ON 10.04.2020
MANAGEMENT
ADJUSTMENT ENTRIES
POSTED BY ACCOUNTS 31.03.2020 13 2019
DEPT ON 25.04.2018.
WE GET PROFITABILITY
FINALIZED BY
MANAGEMENT.
AUDIT BY AUDITORS -
AUDITORS
RECTIFICATION ENTRIES 31.03.2020 14 2019
POSTED BY ACCOUNTS
DEPT ON 10.05.2020.
WE GET PROFITABILITY
FINALIZED BY
MANAGEMENT
REQUIREMENT ON 1.06.2020

WE WANT TO SEE PROFITABILITY FINALIZED BY ACCOUNTS DEPT.

IN REPORT WE GIVE 1,2019 - 12,2019 ACCOUNTS DEPT PROFITABILITY
1,2019 - 13,2019 PROFITABILITY FINALIZED BY MANAGEMENT
1,2019 - 14,2019 PROFITABILITY FINALIZED BY AUDITORS

SAP KNOWS ONLY CALENDAR YEAR PERIODS. IT DOES NOT KNOW OUR ACCOUNTING YEAR
PERIODS . HOW TO CONVERT CALENDAR YEAR PERIODS TO OUR ACCOUNTING YEAR PERIODS.

Eg: - 1 ACCOUNTING YEAR APR,20 - MARCH, 21

MONTH DAY PERIOD YEAR SHIFT
JAN 1 31 10 -1
FEB 2 29 11 -1
MAR 3 31 12 -1
APR 4 30 1 0
MAY 5 31 2 0
JUNE 6 30 3 0
JULY 7 31 4 0

15

32
AUG 8 31 5 0
SEP 9 30 6 0
OCT 10 31 7 0
NOV 11 30 8 0
DEC 12 31 9 0

APR ,20 -MAR ,21 - FISCAL YEAR 2020

APR 2020
I. IN WHICH CALENDAR YEAR IT IS COMING 2020
II. AS PART OF WHICH FISCAL YEAR WE ARE CALLING IN SAP 2020 .
 THERE IS NO CHNGE YEAR SHIFT (2020 - 2020) 0
JAN 2021
I. IN WHICH CALENDAR YEAR IT IS COMING 2021
II. AS PART OF WHICH FISCAL YEAR WE ARE CALLING IN SAP 2020
YEAR SHIFT (2020-2021)= -1
IF WE POST AN ENTRY WITH 01.01.2021 DATE IT HAS TO UPDATE FISCAL 2020 LEDGER AND
NOT 2021 LEDGER.

Eg : - 2
MONTH DAY PERIOD YEAR SHIFT
JAN 1 31 4 0
FEB 2 29 5 0
MAR 3 31 6 0
APR 4 30 7 0
MAY 5 31 8 0
JUNE 6 30 9 0
JULY 7 31 10 0
AUG 8 31 11 0
SEP 9 30 12 0
OCT 10 31 1 +1
NOV 11 30 2 +1
DEC 12 31 3 +1

OCT,20 -SEP ,21 - FISCAL YEAR 21

OCT 2020
I. IN WHICH CALENDAR YEAR IT IS COMING -2020
II. AS PART OF WHICH FISCAL YEAR WE ARE CALLING IN SAP 2021.
YEAR SHIFT (2021 - 2020 )= +1
IF WE POST AN ENTRY WITH 01.10.2020 DATE IT HAS TO UPDATE FISCAL YEAR 2021
LEDGER AND NOT 2020 LEDGER.
JAN 2021
I. IN WHICH CALENDAR YEAR IT IS COMING- 2021
II. AS PART OF WHICH FISCAL YEAR WE ARE CALLING IN SAP 2021
THERE IS NO CHANGE YEAR SHIFT (2021-2021) =0

16

33
PATH : SPRO--> FINACIAL ACCOUNTING (NEW ) --> FINANCIAL ACCOUNTING GLOBAL SETTINGS
( NEW ) --> LEDGER --> FISCAL YEAR AND POSTING PERIODS --> MAINTAIN FISCAL YEAR
VARIANT ( MAINTAIN SHORTENED FISCAL YEAR )

--> SELECT POSITION BUTTON

--> FISCAL YEAR VARIANT SELECT V3
--> PRESS ENTER
--> SELECT FISCAL YEAR VARIANT V3
--> DOUBLE CLICK ON PERIODS FOLDER
--> SELECT BACK ARROW (OR) F3
--> SELECT NEW ENTRIES BUTTON
FV DESCRIPTION
R1 APR-MAR ,4 SPL PERIODS

--> DESELECT( DO NOT SELECT ) YEAR DEPENDENT CHECK BOX

--> DESELECT ( DO NOT SELECT ) CALENDAR YEAR CHECK BOX
--> NUMBER OF POSTING PERIODS 12
--> NUMBER OF SPECIAL PERIODS 4
--> SELECT SAVE BUTTON OR CTRL+S
-->PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT R1
--> DOUBLE CLICK ON PERIODS FOLDER
--> SELECT NEW ENTRIES BUTTON

MONTH DAY PERIOD YEAR SHIFT

JAN 1 31 10 -1
FEB 2 29 11 -1
MAR 3 31 12 -1
APR 4 30 1 0
MAY 5 31 2 0
JUNE 6 30 3 0
JULY 7 31 4 0
AUG 8 31 5 0
SEP 9 30 6 0
OCT 10 31 7 0
NOV 11 30 8 0
DEC 12 31 9 0

--> SELECT SAVE BUTTON

I. WHY TO DESELECT YEAR DEPENDENT CHECK BOX

IF WE SELECT YEAR DEPENDENT CHECK BOX, WHEN CREATE THE FISCAL YEAR VARIANT IT
WILL ASK THE CONVERSION IS FOR WHICH CALENDER YEAR. IF WE SPECIFY THE CONVERSION IS
FOR CALENDAR YEAR 2020, THIS CONVERSION IS AVAILABLE ONLY FOR THIS YEAR. EVERY YEAR
WE HAVE TO CREATE CONVERSION .
IF WE DESELECT YEAR DEPENDENT CHECK BOX ,THE CONVERSION IS APPLICABLE FOR ALL
YEARS.
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34
II. WHY TO DESELECT CALENDER YEAR CHECK BOX
IT WE SELECT CALENDAR YEAR CHECK BOX, SYSTEM TAKES JAN AS PERIOD 1 AND APRIL AS
PERIOD 4. OUR REQUIREMENT IS APRIL SHOULD BE PERIOD 1 AND JAN SHOULD BE PERIOD 10.
DESELECT CALENDAR YEAR CHECK BOX

10.ASSIGN COMPANY CODE TO A FISCAL YEAR VARIANT (T/C :- OB37)

SAME PATH
SELECT POSITION BUTTON
--> COMPANY CODE RIL
--> ENTER

COMPANY CODE FISCAL YEAR VARIANT

RIL V3 OR R1
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

11.POSTING PERIODS
IN THIS STEP WE SPECIFY WHICH PERIODS ARE OPEN FOR POSTINGS. IN THE EARLIER STEP WE
HAVE SPECIFIED OUR ACCOUNTING YEAR IS APRIL TO MARCH .

CURRENT YEAR : APR,20 - MAR, 21 FISCAL YEAR 2020

IN SAP WE PRESENT 1,2020-12,2020
 ACCOUNTS DEPARTMENT RELEASED PROFITABILITY UPTO AUG,20 TO MANAGEMENT.
ONCE THE PROFITABILITY IS RELEASED THE FIGURES SHOULD NOT BE CHANGED.
 IT WE OPEN PERIODS FROM APR, 20 TO MARCH ,21, IF SOME ONE POSTS WITH APRIL 2020
DATE THE PROFITABILITY FIGURES WILL BE CHANGED.
 OPEN PERIODS FROM SEP ,20 - MAR,21 FOR POSTINGS

IN SAP WE OPEN 6,2020 - 12,2020

IN SAP IT IS CALLED OPEN AND CLOSE POSTING PERIODS
OPEN MEANS FROM PERIOD SEP, 20
CLOSE MEANS TO PERIOD MAR ,21
SAP HAS GIVEN 2 OPTIONS FOR OPENING THE PERIODS
COMPANY CODE : RIL RSL

OPTION 1 : -

ALL COMPANY CODES OPEN SEP,2020 TO MARCH, 2021

AND CLOSE PERIODS AT THE
SAME TIME

I. DEFINE POSTING PERIOD

VARIANT SAY X
II. ASSIGN POSTING PERIOD X TO RIL X TO RSL
VARIANT TO COMPANY
CODE/CODES

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35
III .DEFINE OPEN AND CLOSE FOR VARIANT X - 6 , 2020 -12,2020
POSTING PERIODS FOR USERS OF RIL AND RSL CAN POST ENTRIES IN SAP FROM
VARIANT X SEP,20 TO MARCH,21

COMPANY CODE : RIL RSL

OPTION 2 : -

EACH COMPANY CODE WILL SEP,20 TO MAR ,21 SEP,20 TO SEP,20

OPEN AND CLOSE PERIODS
SEPARTELY
I. DEFINE POSTING PERIOD
VARIANT SAY X AND Y

II. ASSIGN POSTING PERIOD X TO RIL Y TO RSL

VARIANT TO COMPANY
CODE/CODES
III .DEFINE OPEN AND CLOSE FOR VARIANT X - FOR VARIANT Y -
POSTING PERIODS FOR 6, 2020 -12,2020 6, 2020 -6,2020
VARIANT X AND Y USERS OF RIL CAN USERS OF RSL CAN
POST ENTRIES IN SAP POST ENTRIES IN SAP
FROM SEP,20 TO FROM SEP,20 TO
MARCH,21 SEP,20

A. DEFINE VARIANTS FOR OPEN POSTING PERIODS [T/C : - OBBO ]

PATH : SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> FINANCIAL ACCOUNTING GLOBAL
SETTING ( NEW )--> LEDGER --> FISCAL YEAR AND POSTING PERIODS --> POSTING PERIODS -->
DEFINE VARIANTS FOR OPEN POSTING PERIODS
--> SELECT NEW ENTRIES BUTTON

VARIANT NAME
RIL POSTING PERIOD VARIANT FOR RIL

--> SELECT SAVE BUTTON

--> SAVE IN YOUR REQUEST

B. ASSIGN VARIANTS TO COMPANY CODE [T/C : - OBBP ]

--> SAME PATH

--> SELECT POSITION BUTTON
--> COMPANY CODE RIL
--> ENTER
COMPANY CODE ASSIGN VARIANT
RIL RIL
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

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36
C. OPEN AND CLOSE POSTING PERIODS [T/C : - OB52 ]
SAP HAS GIVEN THE FACILITY TO OPEN 2 DIFFERENT PERIODS AT A TIME.
CURRENT YEAR : - APR,20 - MAR,21- FISCAL YEAR 2020

ACCOUNTS DEPARTMENT RELEASED PROFITABILITY UP TO AUG 20 TO MANAGEMENT. TO OPEN

PERIODS FROM SEP 20 TO MAR 21 FOR POSTINGS.

FROM PERIOD- 1 MANDATORY

TO OPEN IN SAP SEP ,20 - MAR , 21
IN SAP TO PRESENT 6,2020 - 12 ,2020

LAST YEAR AUDIT IS NOT OVER. TODAY WE HAVE TO POST ENTRIES FOR LAST YEAR MARCH 20.
LAST YEAR : APR,19 -MAR ,20 FISCAL YEAR 2019

FROM PERIOD- 2 OPTIONAL

TO OPEN IN SAP MAR,20 - MAR ,20
IN SAP TO PRESENT 12,2019 - 12,2019
USERS CAN POST ENTRIES FOR MAR 20, SEP 20,OCT 20 AND UPTO MAR 21

SAME PATH
--> SELECT NEW ENTRIES BUTTON

VARIANT ACCOUNT TYPE FROM TO ACCOUNT FROM YEAR

ACCOUNT PERIOD 1
RIL SELECT + ---- ---- 6 2020
VALID FOR
ACCOUNT
TYPES

TO YEAR FROM YEAR TO PERIOD YEAR AUGP

PERIOD PERIOD2
12 2020 12 2019 12 2019 -----
--> PRESS SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

AUTHORIZATION GROUP : -
WE HAVE OPENED PERIODS FROM SEP 20 TO MAR 21. IF SEP 20 PROFITABILITY IS RELEASED
WE HAVE TO OPEN PERIODS FROM OCT TO MAR. IF OCT PROFITABILITY IS RELEASED WE HAVE
TO OPEN PERIODS FROM NOV TO MARCH . THIS SCREEN IS REQUIRED EVERY MONTH. WE HAVE
DISCUSSED EARLIER - IN LIVE ENVIRONMENT NO ONE WILL HAVE ACCESS TO CUSTOMIZATION
AREA IN PRODUCTION SERVER CLIENT. SAP HAS GIVEN THE SAME SCREEN AT END USER AREA.
WHEN IT IS AVAILABLE AT END USER AREA, THE USERS WILL MISUSE THIS SCREEN. SAP HAS
GIVEN AUTHORIZATION GROUPS. THIS IS THE JOB OF BASIS CONSULTANT. THE BASIS
CONSULTANT WILL ASSIGN THIS SCREEN AUTHORIZATION OBJECT TO MANAGER ACCOUNTS
AND DEPUTY MANAGER ACCOUNTS USER IDs .
ONLY THE ABOVE USERS CAN MAKE CHANGES TO POSTING PERIODS AT END USER AREA .

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D. PATH FOR POSTING PERIODS ENTRY AT END USER AREA [T/C : - S_ ALR_ 87003642 ]

PATH : ACCOUNTING-->FINANCIAL ACCOUNTING --> GENERAL LEDGER --> ENVIRONMENT -->

CURRENT SETTINGS --> OPEN AND CLOSE POSTING PERIODS
--> SELECT POSITION BUTTON
--> POSTING PERIOD VARIANT RIL
--> PRESS ENTER

12. HOW TO VIEW TRANSACTION CODE WHEN WE GET TRANSACTION CODE SPRO ON
SCRREN

PATH : SPRO --> ENTERPRISE STRUCTURE --> DEFINITION --> FINANCIAL ACCOUNTING -->
DEFINE COMPANY
--> KEEP THE CURSOR ON DEFINE COMPANY
--> FROM THE MENU BAR SELECT ADDITIONAL INFORMATION --> ADDITIONAL INFORMATION->
DISPLAY KEY --> IMG ACTIVITY
--> WE GET ADDITIONAL INFORMATION COLUMN
-->NOTE DOWN LAST 4 CHARACTERS i.e., OX15

13.DOCUMENT TYPES AND NUMBER RANGES [T/C :- OBA7 ]

IN NORMAL ACCOUNTING WE USE VOUCHERS.

IN SAP IT IS CALLED DOCUMENT .
IN NORMAL ACCOUNTING PACKAGES ACCOUNTS PERSON ONLY WILL POST ALL ENTRIES .
HE GETS DOCUMENT NUMBERS SERIALLY .

WE HAVE DISCUSSED AT THE TIME OF DEMO- IN SAP

ACCOUNTS PERSON STORES PERSON SALES PERSON
( AT CITY OFFICE ) ( AT FACTORY ) (AT BRANCH )
MATERIAL RECEIPT 1
PAYMENT TO VENDOR 2
SALES AT BRANCH 3
RECEIPT FROM CUSTOMER 4

ACCOUNTS PERSON DOES NOT KNOW WHICH DOCUMENTS HE HAS TO TAKE PRINTING . WE ARE
NOT GETTING DOCUMENT NUMBERS SERIALLY IN SAP. TO GET DOCUMENT NUMBERS SERIALLY
SAP HAS GIVEN DOCUMENT TYPES .

DOCUMENT TYPE SA (GENERAL LEDGER) RE (PURCHASES ) RV (SALES)

NUMBER RANGE 01 02 03
NUMBER RANGE 1 -- 100000 100001 -- 200000 200001 -- 300000
INTERVAL
 WHEN ACCOUNTS PERSON POSTS DOCUMENTS WITH DOCUMENT TYPE SA -- HIS
DOCUMENT NUMBERS WILL BE 1,2,3 ONWARDS.

 WHEN PURCHASE PERSON DOES PURCHASE INVIOCE VERIFICATION WITH DOCUMENT

TYPE RE -- THE DOCUMENT NUMBERS WILL BE 100001, 100002 , 100003 ONWARDS

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ADVANTAGES : -
1.WE GET DOCUMENT NUMBERS SERIALLY IN ALL AREAS
2.BY SEEING THE DOCUMENT NUMBER WE CAN TELL WHERE THE DOCUMENT IS GENERATED.

IN A YEAR FOR DOCUMENT TYPE SA ALL 100000 DOCUMENT NUMBERS ARE CONSUMED.
WHEN THE USER POSTS ENTRIES WITH DOCUMENT TYPE SA IT GIVES AN ERROR MESSAGE -
NO NUMBER RANGE INTERVAL IS AVAILABLE. THEN WE GIVE AVAILABLE NUMBERS -
IN OUR EXAMPLE 300001 -- 400000.

PATH : SPRO --> FINANCIAL ACCOUNTING (NEW) --> FINANCIAL ACCOUNTING GLOBAL
SETTINGS ( NEW ) --> DOCUMENT --> DOCUMENT TYPES --> DEFINE DOCUMENT TYPES FOR
ENTRY VIEW

--> SELECT POSITION BUTTON

--> DOCUMENT TYPE SA i.e., G/L ACCOUNT DOCUMENT

--> SELECT DETAILS BUTTON
--> NUMBER RANGE 01
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE RIL
--> SELECT CHANGE INTERVAL BUTTON

NO.RANGE YEAR FROM NO TO NUMBER EXTERNAL

01 2020 1 100000 DESELECT [ ]
SELECT SAVE BUTTON

--> IGNORE THE MESSAGE

--> PRESS ENTER
--> WE GET A MESSAGE THE CHANGES WERE SAVED

NOTE: -
NUMBER RANGE INTERVAL WILL NOT BE TRANSPORTED TO PRODUCTION SERVER CLIENT.

1.WHY NUMBER RANGE INTERVAL WILL NOT BE TRANSPORTED TO PRODUCTION SERVER

CLIENT:
A. CONSULTANT IS AN OUTSIDER . HE DOES NOT KNOW HOW MANY DOCUMENT NUMBERS ARE
REQUIREDFOR EACH AREA.
B. ALL DEPARTMENTS WANT TO USE 1-100000 WHICH IS NO'T POSSIBLE. IN LIVE
ENVIRONMENT, BEFORE GOING LIVE IN PRODUCTION SERVER CLIENT, ALL DEPARTMENT
HEADS SIT TOGETHER AND DECIDE:
 WHAT WILL BE GENERAL LEDGER DOCUMENT NUMBERS
 WHAT WILL BE PURCHASE DOCUMENT NUMBERS
 WHAT WILL BE SALES DOCUMENT NUMBERS
THE COMPANY CORE TEAM MEMBERS HAVE TO DO TESTING IN DEVELOPMENT SERVER CLIENT.
FOR THAT PURPOSE WE HAVE GIVEN NUMBER RANGE INTERVAL IN DEVELOPMENT SERVER
CLIENT

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2.WHY TO DESELECT EXT (EXTERNAL ) CHECK BOX

IF WE SELECT EXTERNAL CHECK BOX - AT THE TIME OF POSTING WE HAVE TO SPECIFY WHAT
SHOULD BE THE DOCUMENT NUMBERS. DAILY USERS POST SO MANY DOCUMENTS. WE CAN NOT
TRACK WHICH DOCUMENT NUMBER IS USED AND WHICH DOCUMENT NUMBER IS NOT USED.
DESELECT EXTERNAL CHECK BOX. THE DOCUMENT NUMBER WILL BE TAKEN INTERNALLY .
FIRST POSTING DOCUMENT NUMBER WILL BE 1 AND NEXT POSTING DOCUMENT NUMBER WILL
BE 2. IT TAKES DOCUMENT NUMBERS INTERNALLY .

3.FOR GIVING DOCUMENT NUMBERS SAP HAS GIVEN 2 OPTIONS

OPTION 1 : -
YEAR SPECIFIC :
NO.RANGE FISCAL YEAR FROM TO ALREADY POSTED
01 2019 1 100000 50000 50001
01 2020 1 100000 20000 20001
A. USER IS POSTING AN ENTRY WITH POSTING DATE 2.09.2020
AT THE TIME OF POSTING :

POSTING DATE 2.09.2020 (WHICH COMES IN FISCAL YEAR 2020)

ENTRY DATE 2.09.2020
IT TAKES DOCUMENT NUMBER 20001.

B.USER IS POSTING AN ENTRY WITH POSTING DATE 31.03.2020

AT THE TIME OF POSTING :

POSTING DATE 31.03.2020 (WHICH COMES IN FISCAL YEAR 2019)
ENTRY DATE 2.09.2020.
IT TAKES DOCUMENT NUMBER 50001.

OPTION 2 : -
COMMON FOR ALL YEARS
NO.RANGE FISCAL FROM TO ALREADY POSTED
01 9999 1 100000 70000

9999 MEANS ANY YEAR

A. USER IS POSTING AN ENTRY WITH POSTING DATE 2.09.2020

AT THE TIME OF POSTING :
POSTING DATE 2.09.2020
ENTRY DATE 2.09.2020
IT TAKES DOCUMENT NUMBER 70001.

B.USER IS POSTING AN ENTRY WITH POSTING DATE 31.03.2020

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AT THE TIME OF POSTING :
POSTING DATE 31.03.2020
ENTRY DATE 2.09.2020.
IT TAKES DOCUMENT NUMBER 70002.

IF WE FOLLOW OPTION 2-WE DO NOT KNOW HOW MANY DOCUMENTS WE HAVE POSTED IN
EACH YEAR.

COMPANIES FOLLOW OPTION 1

14. FIELD STATUS VARIANT AND FIELD STATUS GROUPS [T/C : - OBC4 ]
AT THE TIME OF POSTING ON SCREEN WE GET AROUND 75 FIELDS
i.e., : -TEXT (NARRATION), QUANTITY, PROFIT CENTER , COST CENTER, VALUE DATE etc.,

FOR ANY POSTING WE WILL HAVE MINIMUM ONE DEBIT AND ONE CREDIT
DEBIT FIELDS 75
CREDIT FIELDS 75
TOTAL = 150

IF WE START FILLING IN EACH AND EVERY FIELD IT TAKES SO MUCH TIME TO POST ONE
DOCUMENT.
SAP HAS GIVEN THE FACILITY TO MAKE ANY FIELD AS

SUPPRESS REQUIRED OPTIONAL

QUANTITY

IF WE SELECT QUANTITY FILED SUPPRESS - THE FIELD WILL NOT APPEAR ON SCREEN AT THE
TIME OF POSTING.

IF WE SELECT QUANTITY FILED REQUIRED - THE FIELD WILL APPEAR WITH TICK MARK ON
SCREEN AT THE TIME OF POSTING. IF WE DO NOT GIVE ANY VALUE TO THAT FILED IT WILL NOT
ALLOW US TO GO TO NEXT SCREEN.

IF WE SELECT QUANTITY FIELD OPTIONAL-THE FIELD WILL APPEAR ON SCREEN. OUR CHOICE
TO ENTER VALUES TO THAT FIELD OR NOT .

THE FIELDS SELECTION IS NOT COMMON FOR ALL ACCOUNTS. ACCOUNT TO ACCOUNT IT VARIES.
FOR EXAMPLE FOR PURCHASE ACCOUNT AND SALES ACCOUNT QUANTITY IS REQUIRED AND
FOR VEHICLE REPAIRS ACCOUNT QUANTITY IS NOT REQUIRED.
SAY WE HAVE AROUND 1000 ACCOUNTS AND WE HAVE TO CREATE 1000 SCENARIOS
WHICH TAKES TIME . SAP HAS GIVEN SHORT-CUT METHOD i.e., FIELD STATUS GROUPS.
SAP HAS GIVEN COMMON FIELD STATUS GROUPS
 GENERAL
 BANK ACCOUNTS
 MATERIAL ACCOUNTS
 COST ACCOUNTS
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STEPS : -
i. AT THE TIME OF CREATION OF GENERAL LEDGER ACCOUNT ASSIGN FIELD STATUS GROUP.
ii. FOR FIELD STATUS GROUP WE SPECIFY WHICH FIELD IS REQUIRED, WHICH FIELD IS
OPTIONAL AND WHICH FIELD IS SUPPRESS.
iii. AT THE TIME OF POSTING THE USER WILL SELECT ACCOUNT NUMBER THEN PRESS ENTER.
ON SCREEN THE FIELDS WILL APPEAR BASED ON FIELDS SELECTION TO THE FIELD STATUS
GROUP ,WHICH IS ASSIGNED IN ACCOUNT.
iv. FIELD STATUS GROUPS ARE CREATED UNDER FIELD SATUS VARIANT AND FIELD STATUS
VARIANT IS ASSIGNED TO COMPANY CODE/CODES.
Eg1:
A. CREATION OF GENERAL LEDGER ACCOUNT 300000 SALES ACCOUNT. ASSIGN MATERIAL
ACCOUNTS FIELD STATUS GROUP.
B. FOR FIELD STATUS GROUP MATERIAL ACCOUNTS SPECIFY QUANTITY FIELD REQUIRED ENTRY
FIELD.
C.USER IS POSTING TO 300000 SALES ACCOUNT. WHEN HE SELECTS ACCOUNT THEN ENTER ON
SCREEN QUANTITY FIELD WILL APPEAR WITH TICK MARK.

Eg 2:
A. CREATION OF GENERAL LEDGER ACCOUNT 400300 VEHICLE REPAIRS ACCOUNT. ASSIGN COST
ACCOUNTS FIELD STATUS GROUP .
B.FOR FIELD STATUS GROUP COST ACCOUNTS SPECIFY QUANTITY FIELD SUPPRESS.
C. USER IS POSTING TO 400300 VEHICLE REPARIS ACCOUNT. WHEN HE SELECTS ACCOUNT THEN
ENTER ON SCREEN QUANTITY FIELD WILL NOT APPEAR ON SCREEN.

AFTERWARDS WE CREATE 2 ACCOUNTS i.e., CASH ACCOUNT AND EQUITY SHARE CAPITAL
ACCOUNT AND PASS ENTRY
CASH A/C DR BANK ACCOUNTS
|
TEXT VALUE DATE PROFIT
TO EQUITY SHARE CENTER GENERAL
CAPITAL |
REQUIRED ENTRY FIELDS TEXT PROFIT CENTER
REQUIRED ENTRY FIELDS
PATH : -
SPRO --> FINANCIAL ACCOUNTING(NEW ) --> FINANCIAL ACCOUNTING GLOBAL SETTING
( NEW )--> LEDGERS --> FIELDS --> DEFINE FIELD STATUS VARIANTS

--> SELECT FIELD SATUS VARIANT 1000 i.e., IDES GROUP

--> SELECT COPY AS BUTTON OR F6
--> CHANGE FIELD STATUS VARIANT RIL
--> CHANGE FIELD STATUS NAME TO FIELD SATUS VAR FOR RIL
--> ENTER
--> SELECT COPY ALL BUTTON
--> WE GET A MASSAGE NUMBER OF DEPENDENT ENTRIES COPIED 49
--> PRESS ENTER
--> SELECT SAVE BUTTON
--> NOW SELECT YOUR REQUEST AND PRESS ENTER TO SAVE IN YOUR REQUEST

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--> SELECT FIELD STATUS VARINT RIL
--> DOUBLE CLICK ON FIELD STATUS GROUPS FOLDER
--> DOUBLE CLICK ON FIELD STATUS GROUP G001 i.e., GENERAL ( WITH TEXT, ALLOCATION )
--> DOUBLE CLICK ON GENERAL DATA
--> FOR TEXT SELECT REQUIRED ENTRY RADIO BUTTON
--> SELECT NEXT GROUP BUTTON OR SHIFT +6
--> SELECT NEXT PAGE ( PAGE DOWN BUTTON )
--> PROFIT CENTER : SELECT REQUIRED ENTRY RADIO BUTTON
--> SAVE
--> DOUBLE CLICK ON G005 i.e., BANK ACCOUNTS ( 0BLIGATORY VALUE DATE )
--> DOUBLE CLICK ON GENERAL DATE
--> FOR TEXT SELECT REQUIRED ENTRY RADIO BUTTON
--> SELECT NEXT GROUP BUTTON OR SHIFT +6
--> SELECT NEXT PAGE (PAGE DOWN ) BUTTON

--> FOR PROFIT CENTER: SELECT REQUIRED ENTRY RADIO BUTTON

--> SELECT NEXT GROUP BUTTON 2 TIMES
--> FOR VALUE DATE SELECT REQUIRED ENTRY RADIO BUTTON
--> SELECT SAVE BUTTON

WHAT IS THE USE OF VALUE DATE : -(EFFECTIVE DATE )

FOR CASH AND BANK ACCOUNTS WE ASSIGN BANK ACCOUNTS FIELD STATUS GROUP. FOR BANK
ACCOUNTS FIELD STATUS GROUP WE SPECIFY VALUE DATE REQUIRED ENTRY FIELD.

RIL HAS TAKEN TEAM LOAN FROM SBI ON 2.09.2020

RIL IS HAVING ACCOUNT IN IDBI BANK
SBI HAS GIVEN 2.09.2020 DATED CHEQUE TO RIL
RIL DEPOSIT SBI CHEQUE IN IDBI BANK ON 4.9.2020
AT THE TIME POSTING ON 4.09.2020
POSTING DATE 4.09.2020-IT APPEARS BY DEFAULT. USER HAS POSTED THE ENTRY

IN SAP WE HAVE INTEREST CALUCATIONS. SBI CALCULATES INTEREST FROM 2.09.2020.

WHERE AS SAP CALCULATES INTREST FROM 4.09.20.

THERE WILL BE MISMATCH IN INTEREST CALCULATIONS. WE HAVE SPECIFIED VALUE DATE

REQUIRED FIELD FOR FIELD STATUS GROUP BANK ACCOUNTS.

AT THE TIME OF POSTING ON 4.09.2020

POSTING DATE : - 4.09.2020-- AFTER POSTING THIS FIELD CAN NOT BE CHANGED.
VALUE DATE : - 2.09.2020-- AFTER POSTING THIS FIELD CAN BE CHANGED
IN SAP ALSO INTEREST WILL BE CALCULATED FROM 2.09.2020.

15. ASSIGN COMPANY CODE TO FIELD STATUS VARIANTS [T/C : - OBC5 ]

--> SAME PATH

--> SELECT POSITION BUTTON

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43
--> COMPANY CODE RIL
--> PRESS ENTER

COMPANY CODE FIELD STATUS

VARIANTS
RIL RIL
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST

16. TOLERANCE GROUP

SAP HAS GIVEN 3 TYPES OF TOLERANCES

I. G/L ACCOUNTING CLEARING TOLERANCE
II. EMPLOYEE TOLERANCE
III. CUSTOMER /VENDOR TOLERANCE

I. G/L ACCOUNTING CLEARING TOLERANCE T/C : - [ OBA0 ]

 THIS IS USED FOR RECEIPTS / PAYMENTS TRANSACTIONS
 THIS IS MANDATORY AREA
FIRST WE DISCUS OPEN ITEM MANAGEMENT IN SAP
OUTSTANDING EXPENSES ACCOUNT
SALARIES ACCOUNT 2,00,000
WAGES ACCOUNT 5,00,000
BANK ACCOUNT 25,000 RENT ACCOUNT 25,000

WHEN WE SEE THE ACCOUNT IN THE MONTH END OR YEAR END WE WILL HAVE SO MANY
CREDITS AND SO MANY DEBITS. WE DO NOT KNOW WHICH ITEM IS PENDING AND HOW MUCH IS
PENDING. SOMETIMES WE MAKE FULL PAYMENT AND SOMETIMES WE MAKE PART PAYMENT.
SAP HAS GIVEN OPEN ITEM MANAGEMENT CONCEPT. IT WE SELECT OUTSTANDING EXPENSES
ACCOUNT AS OPEN ITEM MANAGEMENT ACCOUNT AT THE TIME OF PAYMENT SYSTEM ASKS WE
ARE MAKING THE PAYMENT AGAINST WHICH PROVISION . WHEN WE SPECIFY THE AMOUNT IS
PAID AGAINST RENT PROVISION THE ITEM WILL BE CLEARED AT ANY POINT OF TIME WE CAN
SEE PAYABLE ITEMS SEPARATELY AND PAID ITEMS SEPARATELY

IN THE ACCOUNT IF WE SELECT

A. OPEN ITEMS --> IT SHOWS PAYABLE TRANSACTIONS i.e., SALARIES AND WAGES
B.CLEARED ITEMS --> IT SHOWS PAID TRANSACTIONS i.e., RENT AND BANK
C. ALL ITEMES --> PAYABLE AND PAID

THE SAME LOGIC WILL APPLY FOR VENDORS AND CUSTOMERS ALSO. AT ANY POINT OF TIME WE
CAN SEE VENDORWISE BILLWISE PAYABLES AND CUSTOMER WISEBILLWISE RECEVIABLES.

TOLERANCES ARE DEFINED IN THE SYSTEM TO FACILITATE WITH THE DIFFERENCES ARISING
OUT OF ACCOUNTING TRANSACTIONS AND TO INSTRUCT THE SYSTEM ON HOW TO PROCEED
FURTHER
 TOLERANCE ARE REFERED AS PAYMENT DIFFERENCES
 IT CAN BE AMOUNT TOLERANCE , PERCENTAGE TOLERANCE OR BOTH

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  IT CAN BE DEBIT OR CREDIT
STEPS : -
1.CREATE TOLERANCE GROUP AND SPECIFY AMOUNT OR PERCENTAGE OR BOTH.
TOLERANCE GROUP AMOUNT PERCENTAGE
A 100
B 5%
C 100 5%
D 0
2.ASSIGN TOLERANCE GROUP IN GENERAL LEDGER ACCOUNT AT THE TIME OF CREATION .
 ASSIGNED TOLERANCE GROUP A IN OUTSTANDING EXPENSES ACCOUNT .
3. TRANSACTIONS IN OUSTANDING EXPENSES ACCOUNT
OUT STANDING EXPENSES ACCOUINT
SALARIES ACCOUNT 200000
WAGES ACCOUNT 500000
BANK 25000 RENT ACCOUNT 25000
COMMISSION 100001
4.WE ARE MAKING PAYMENT OF RS 1,00,000/- AGANIST COMMISSION PROVISION
WHEN TOLERANCE GROUP IS NOT THERE”
OUTSTANDING EXPENSES ACCOUNT :
SALARIES ACCOUNT 200000
WAGES ACCOUNT 500000
BANK 25000 RENT ACCOUNT 25000
BANK 100000 COMMISSION 100001
IN THE ACCOUNT COMMISSION ITEM WILL BE SHOWN PAYABLE Rs. 1- WHICH NEED NOT BE
PAID

IF TOLERANCE GROUP A IS ASSIGNED .

OUTSTANDING EXPENSES ACCOUNT :
SALARIES ACCOUNT 200000
WAGES ACCOUNT 500000
BANK 25000 RENT ACCOUNT 25000
BANK 100000 COMMISSION 100001

AT THE TIME OF PAYMENT SYSTEM CHECKS : -

COMMISSION PROVISION 100001
PAYMENT AMMOUNT 100000
DIFFERENCE AMOUNT 1
IF THE DIFFERENCE AMOUNT Rs. 1 IS LESS THAN TOLERANCE GROUP A AMOUNT i.e., : 100
SYSTEM TRANSFERS Rs .1 TO PAYMENT DIFFERENCES ACCOUNT AND CLEARES THE
TRANSACTION
OUTSTANDING EXPENSES ACCOUNT :
SALARIES ACCOUNT 200000
WAGES ACCOUNT 500000
BANK 25000 RENT ACCOUNT 25000
BANK 100000 COMMISSION 100001
PAYMENT DIFFERENCE 1

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45
ENTRIES : -
A. COMMISSION PROVISION
COMMISSION A/C DR 100001
TO OUTSTANDING EXPENSES 100001
B. OUTGOING PAYMENT OF Rs. 100000
OUTSTANDING EXPENSES DR 100001
TO BANK 100000
TO PAYMENT DIFFERENCES 1

Eg: - 2
ASSIGNED TOLERANCE GROUP C i.e.,: - 100 RS AND 5%
IN OUTSTANDING EXPENSES ACCOUNT
COMMISSION PROVISION 100001
PAYMENT 99900
AT THE TIME OF PAYMENT SYSTEM CHECKS
PAYABLE AMOUNT 100001 ASSIGNED GROUP C i.e., : -100Rs. AND 5%
100 AND 5% 100001 = 5000.1
PAYMENT AMOUNT 99900
DIFFERENCE 101
FIRST CONDITION i.e: -Rs. 101 IS NOT WITHIN 100 AND SECOND CONDITION
i.e., : - Rs. 101 IS WITHIN 5000.1. FIRST CONDITION IS NOT SATISIFIED IT CAN NOT TRANSFER
THE DIFFERENCE ACCOUNT AUTOMATICALLY AND THE TRANSACTION WILL NOT BE CLEARED
AUTOMATICALLY .

DISADVANTAGES : -
A. THIS IS GIVEN AT ACCOUNT LEVEL AND NOT AT TRANSACTION LEVEL
OUTSTANDING EXPENSES A/C WE WANT TO GIVE
TOLERANCE AMOUNT
SALARIES A/C 200000 100
WAGES A/C 500000 500
RENT A/C 25000 50
BANK 25000 COMMISSION 100001 100
BANK 100000 COMMISSION -2 110 0
WE CAN NOT GIVE
B.THERE IS NO FLEXIBILITY

IF THE DIFFERENCE AMOUNT IS WITHIN TOLERANCE GROUP AMOUNT SYSTEM TRANSFERS

AUTOMATICALLY TO PAYMENT DIFFERENCES ACCOUNT AND CLEARS THE TRANSACTION
WITHOUT ASKING US. THIS IS TO BE DECIDED BY THE USER AND NOT BY THE SYSTEM .
IT WE ASSIGN TOLERANCE GROUP
D" I.E: [ 0]
COMMISSION PROVISION 100001
PAYMENT 100000
DIFFERENCE 1

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46
USER WILL DECIDE : -

WHETHER PAYABLE OR NOT PAYABLE

SHOW RS 100000 AS PART TRANSFER RS .1 TO PAYMENT

PAYMENT DIFFERENCES ACCOUNT
MANUALLY AND CLEAR THE
TRANSACTION

SAY WE HAVE 1000 GENERAL LEDGER ACCOUNTS,1000 VENDOR ACCOUNTS,1000 CUSTOMER

ACCOUNTS. IN ALL ACCOUNTS WE HAVE TO ASSIGN TOLERANCE D i.e., : 0 WHICH TAKES TIME.

IN LIVE ENVIRONMENT : -
FOR COMPANY CODE : RIL
TOLERANCE GROUP : [ - ] (BLANK )
DEBIT AMOUNT : 0 DEBIT PERCENTAGE : 0
CREDIT AMOUNT : 0 CREDIT PERCENTAGE : 0
 WHEN WE CREATE ACCOUNTS WE KEEP TOLERANCE GROUP FIELD BLANK
 SYSTEM EXPECTS WE HAVE CREATED BLANK TOLERANCE GROUP AND ALREADY
ASSIGNED .

PATH : SPRO --> FINANCIAL ACCOUNTING( NEW ) --> GENERAL LEDGER ACCOUNTING ( NEW )
--> BUSINESS TRANSACTIONS --> OPEN ITEM CLEARING --> CLEARING DIFFERENCES
--> DEFINE TOLERANCE GROUP FOR G/L ACCOUNTS
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : RIL
--> TOLERANCE GROUP : - (BLANK) DESCRIPTION : TOLERANCE GROUP FOR RIL
--> DEBIT AMOUNT : 0 DEBIT PERCENTAGE : 0
--> CREDIT AMOUNT : 0 CREDIT PERCENTAGE : 0
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

II. DEFINE TOLERANCE GROUP FOR EMPLOYEES

IN THIS STEP WE GIVE EACH EMPLOYEEWISE UPPER LIMITS FOR POSTING

 AMOUNT PER DOCUMENT
 AMOUNT PER OPEN ITEM ACCOUNT ITEM (VENDORS/CUSTOMERS/BALANCE SHEET
ACCOUNTS WHERE CLEARING IS REQUIRED )
 CASH DISCOUNT
 PAYMENT DIFFERENCES

SAY WE HAVE 1000 USERS ( EMPLOYEES). WE HAVE TO CREATE 1000 SCENARIOS WHICH TAKES
TIME. SAP HAS GIVEN SHORT-CUT METHOD i.e., EMPLOYEE TOLERANCE GROUPS

TOLERANCE TOLERANCE TOLERANCE

GROUP - A GROUP - B GROUP - C

30

47
100000 1000000 10000000 AMOUNT PER DOCUMENT
100000 1000000 10000000 AMOUNT PER OPEN ITEM ACCOUNT
ITEM
0 5 10 CASH DISCOUNT
0 0 0 PAYMENT DIFFERENCES

IN ACCOUNTS DEPARTMENT : -

A. CITY OFFICE CASHIER

B.BRANCH CASHIER
C.FACTORY CASHIER } ASSIGN TOLERANCE GROUP A
D.ACCOUNTANT 1
E. ACCOUNTANT 2
F. ACCOUNTANT 3

G.DEPUTY MANAGER ACCOUNTS } ASSIGN TOLERANCE GROUP B

H.MANAGER ACCOUNTS

I.GENERAL MANAGER ACCOUNTS } ASSIGN TOLERANCE GROUP C

IN LIVE ENVIRONMENT /IN TRAINING INSTITUTES WE CREATE TOLERANCE GROUP BLANK.

USER COMPANY CODE TOLERANCE GROUP TOLERANCE GROUP

SAPUSER RIL USED A CREATE BLANK
SAPUSER ABC TO USE A ONLY CREATE BLANK
SAPUSER XYZ TO USE A ONLY CREATE BLANK

PATH: SAME PATH

--> SELECT NEW ENTRIES BUTTON
--> GROUP : -- (KEEP IT BLANK )
--> COMPANY CODE : RIL
--> AMOUNT PER DOCUMENT- 9999999999 ( IT IS MAXIMUM AMOUNT )
--> AMOUNT PER OPEN ITEM ACCOUNT ITEM 9999999999
--> CASH DISCOUNT PER LINE ITEM :10
--> PERMITTED PAYMENT DIFFERENCES : - (BLANK)
--> SAVE
--> SAVE IN YOUR REQUEST

17.ASSIGN COUNTRY TO CALCULATION PRODUCEDURE [T/C :- OBBG ]

 CALCULATION PROCEDURE MEANS SALES TAX/GST CALCULATION PROCEDURE.
 AT THE TIME OF DEMO WE HAVE DISCUSSED IN FI WE HAVE SUB - MODULES:
GENERAL ACCOUNTS ACCOUNTS ASSET
LEDGER PAYABLE RECEIVABLE ACCOUNTING

PURCHASES SALES
INPUT TAX OUTPUT TAX

31

48
  TAX PROCEDURE IS REQUIRED FOR ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE.
 SAP HAS MADE MANDATORY ASSIGNMENT OF TAX PROCEDURE TO COUNTRY. IF WE DO
NOT ASSIGN TAX PROCEDURE WE CAN NOT POST ENTRIES FOR GENERAL LEDGER ALSO
 ASSIGN TAX PROCEDURE AVAILABLE IN SAP - FOR COUNTRY INDIA i.e., TAXINN ( SALES
TAX INDIA )/TAXUS ( SALES TAX USA ) ( TEMPORARY ASSIGNMENT )

PATH : SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> FINANCIAL ACCOUNTING GLOBAL
SETTING ( NEW) --> TAX ON SALE/PURCHASE --> BASIC SETTING --> ASSIGN COUNTRY TO
CALCULATION PROCEDURE

--> SELECT POSITION BUTTON

--> COUNTRY IN
--> PRESS ENTER
--> FOR COUNTRY IN -ASSIGN PROCESSER TAXUS OR TAXINN
--> SAVE
--> SAVE IN YOUR REQUEST

18.MAINTAIN CONTROLLING AREA [T/C : - OKKP ]

CONTROLLING AREA IS PART OF CO ( CONTROLLING ). WE HAVE TO CREATE PROFIT CENTERS

UNDER CONTROLLING AREA. CONTROLLING AREA IS ASSIGNED TO COMPANY CODE

PATH : -
SPRO --> CONTROLLING --> GENERAL CONTROLLING --> ORAGANIZATION --> MAINTAIN
CONTROLLING AREA
--> DOUBLE CLICK ON MAINTAIN CONTROLLING AREA
--> SELECT NEW ENTRIES BUTTON
--> CONTROLLING AREA : RIL
--> NAME : RIL CONTROLLING AREA
--> COMPANY CODE TO CONTROLLING AREA: SELECT CONTROLLING AREA SAME AS COMPANY
CODE
--> CURRENCY TYPE: SELECT 10 i.e., COMPANY CODE CURRENCY
--> ONCE WE SELECT CURRENCY TYPE 10 CURRENCY FIELD, CHART OF ACCOUNTS FIELD AND
FISCAL YEAR VARIANT FIELD WILL BE UPDATED AUTOMATICALLY.

--> COST CENTER STANDED HIERARCHY RILHIER

--> SELECT SAVE BUTTON
--> SELECT YES BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT RIL
--> DOUBLE CLICK ON ASSIGNMENT OF COMPANY CODE(S)
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE RIL
--> SELECT SAVE BUTTON
--> DOUBLE CLICK ON ACTIVATE COMPONETS /CONTROL INDICATORS
--> SELECT NEW ENTRIES BUTTON
--> FISCAL YEAR : 2020

32

49
--> COST CENTERS SELECT COMPONENT ACTIVE
 AA: ACTIVITY TYPE SELECT CHECK BOX
--> ORDER MANAGEMENT SELECT COMPONENT ACTIVE
 SELECT PROFIT CENTER ACCOUNTING CHECK BOX
--> SAVE
--> IGNORE THE MESSAGE ENTER

19.DEFINE PROFIT CENTER GROUP [T/C : 0KE5 ]

WHEN WE CREATE PROFIT CENTERS WE HAVE TO SPECIFY PROFIT CENTER GROUP
PATH : -
SPRO --> CONTROLLING --> PROFIT CENTER ACCOUNTING --> BASIC SETTINGS--> SET
CONTROLLING AREA [ T/C : OKKS ]
--> CONTROLLING AREA : RIL
--> ENTER
--> SELECT CONTROLLING AREA SETTING FOLDER
--> SELECT MAINTAIN CONTROLLING AREA SETTINGS FOLDER
--> STANDARD HIERARCHY :RILPCTRGRP
--> SELECT ELIMINATION OF INTERNAL BUSINESS VOLUME CHECK BOX
--> PROFIT CENTER LOCAL CURRENCY TYPE - SELECT DROP DOWN BUTTON
--> SELECT 20 i.e., CONTROLLING AREA CURRENCY
--> SELECT CONFIRM BUTTON
--> SELECT STORE TRANSACTION CURRENCY CHECK BOX
--> SELECT SAVE BUTTON

20.CLASSIFY G/L ACCOUNTS FOR DOCUMENT SPLILTING

PATH : SPRO --> FINANCIAL ACCOUNTING(NEW)-->GENERAL LEDGER ACCOUNTING (NEW) -->

BUSINESS TRANSACTIONS --> DOCUMENT SPLITTING
--> CLASSIFY G/L ACCOUNTS FOR DOCUMENT SPLITTING
--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT NEW ENTRIES BUTTON

ACCOUNT FROM ACCOUNT TO CATEGORY

100000 299999 SELECT 01000 BALANCE SHEET
ACCOUNT
300000 399999 SELECT 30000 REVENUE
400000 499999 SELECT 20000 EXPENSE
--> SAVE
--> SAVE IN YOUR REQUEST

21. DEFINE DOCUMENT SPLITTING CHARACTERISTICS FOR GENERAL LEDGER ACCOUNTING

--> SAME PATH
--> DESELECT ZERO BALANCE CHECK BOX AND DESELECT MANDATORY FIELD CHECK BOX
FOR BUSINESS AREA, PROFIT CENTER AND SEGMENT
--> SAVE
--> SAVE IN YOUR REQUEST

33

50
22.ACTIVATE DOCUMENT SPLITTING

--> SAME PATH

--> SELECT DOCUMENT SPLITTING CHECK BOX
--> SAVE

23.LEADING LEDGER

FOR COMPANY RIL - ASSIGNED FISCAL YEAR VARIANT V3 i.e., APR TO MARCH.
WHATEVER POSTINGS WE DO IT UPDATES LEDGER 0L i.e., LEADING LEDGER.

24.ENTER GLOBAL PARAMETERS [T/C OBY6 ]

PATH :
SPRO --> FINANCIAL ACCOUNTING (NEW ) --> FINANCIAL GLOBAL SETTINGS (NEW)
--> GLOBAL PARAMETERS FOR COMPANY CODE --> ENTER GLOBAL PARAMETERS

--> SELECT POSITION BUTTON

--> COMPANY CODE RIL
--> ENTER
--> SELECT COMPANY CODE RIL
--> SELECT DETAILS BUTTON

I) SELECT PROPOSE FISCAL YEAR CHECK BOX

IF WE SELECT PROPOSE FISCAL YEAR CHECK BOX, AT THE TIME OF DOCUMENT DISPLAY IT
PROPOSES CURRENT YEAR.

II) SELECT DEFINE DEFAULT VALUE DATE CHECK BOX

IF WE SELECT DEFINE DEFAULT VALUE DATE CHECK BOX IT PROPOSES TODAY'S DATE AS
VALUE DATE .

III) SELECT NEGATIVE POSTINGS PERMITTED CHECK BOX

IF WE SELECT NEGATIVE POSTINGS PERMITTED CHECK BOX WHEN WE REVERSE A

TRANSACTION IT REDUCES FROM THE SAME SIDE .

SELECT ADDITIONAL DATA BUTTON

--> TDS NO : AAACG8605A

--> PAN NO : ASDFG1234R
--> SELECT BACK ARROW
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

34

51
A. PERMANENT ACCOUNT (PAN ) NUMBER
COMPANY CODE RIL
SEGMENTS HYD BGL
PROFIT CENTRES STEEL CEMENT STEEL CEMENT

WHEN WE FILE OUR INCOME TAX RETURN WE HAVE TO SPECIFY PAN NUMBER. PAN NUMBER IS
TO BE OBTAINED AT COMPANY CODE LEVEL. WHEN WE FILE FROM 49A INCOME TAX
DEPARTMENT GIVES PAN NUMBER. 10 DIGITS ALPHA - NUMERIC CODE.

B.TAX DEDUCTION AT SOURCE (TDS /TAN ) NUMBER

WHEN WE FILE OUR TDS RETURNS WE HAVE TO SPECIFY TDS NO. (TAN NO.)
THIS CAN BE OBTAINED AT COMPANY CODE LEVEL / SEGMENT LEVEL /PROFIT CENTER LEVEL.
WHEN WE FILE FROM 49B INCOME TAX DEPT GIVES TDS NUMBER. 10 DIGITS ALPHA - NUMERIC
CODE .

35

52
 GENERAL LEDGER-TOPICS

S.NO PARTICULARS TRANSACTION

CODE
I CREATION OF PROFIT CENTERS KE51
2 CREATION OF GENERAL LEDGER (G/L) MASTERS FS00
3 POSTING OF TRANSACTION FB01L
4 POSTING SUMMARY
5 POSTING OF TRANSACTION IN DIFFERENT SCREEN FB50L
6 DISPLAY DOCUMENT FB03
7 CHANGE DOCUMENT FB02
8 DISPLAY ACCOUNT BALANCE FAGLB03
9 SAMPLE DOCUMENT
10 FOREIGN CURRENCY ( FC ) TRANSACTIONS
11 PARK DOCUMENT ( DOCUMENT PARKING )
12 HOLD DOCUMENT
13 MONTH END PROVISIONS
A. ACCRUAL/ DEFERRAL DOCUMENT
B. OPEN ITEM MANAGEMENT USING SAMPLE DOCUMENT
14 REVERSALS
1. INDIVIDUAL DOCUMENT REVERSAL
2. REVERSAL OF REVERSED DOCUMENT
3. MASS REVERSAL
4. CLEARED ITEMS REVERSAL
5. ACCRUAL/ DEFERRAL DOCUMENT REVERSAL
15 INTEREST CALCULATION
16 LEADING LEDGER AND NON-LEADING LEDGERS (OR) MULTIPLE
LEDGERS
17 VARIOUS REFERENCE METHODS GIVEN BY SAP
18 PARALLEL CURRENCIES OR ONE COMPANY CODE CAN
USE HOW MANY PARALLEL CURRENCIES-AT A TIME
MAX 3 CURRENCIES
19 FOREIGN CURRENCY [ F/C ] BALANCES REVALUATION
20 GENERAL LEDGER REPORTS
21 INTERVIEW QUESTIONS

53
 GENERAL LEDGER

END USER AREA : -

1. CREATION OF PROFIT CENTERS

A PROFIT CENTER IS AN ORGANIZATIONAL UNIT IN ACCOUNTING THAT REFLECTS A

MANAGEMENT ORIENTED STRUCTURE OF THE ORGANIZATION FOR THE PURPOSE OF INTERNAL
CONTROL. WE CAN ANALYSE OPERATING RESULTS FOR PROFIT CENTERS. WE CAN GET
BALANCE SHEET AND PROFIT & LOSS ACCOUNT PROFIT CENTERWISE IN SAP.

PATH:
ACCOUNTING--> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> MASTER RECORDS -->
PROFIT CENTER --> SET CONTROLLING AREA
--> CONTROLLING AREA : RIL PRESS ENTER
--> SELECT INDIVIDUAL PROCESSING
--> CREATE [ T/C : - KE51 ]
--> PROFIT CENTER: STEEL
--> ENTER
--> ANALIYSIS PERIOD 01.04.2020 TO 31.12.9999 (APPEARS AUTOMATICALLY )
--> NAME - STEEL
--> LONG TEXT -PROFIT CENTER STEEL
--> PERSON RESPONSIBLE :MR A
--> PROFIT CENTER GROUP : SELECT RILPCTRGRP
--> SEGMENT :SELECT DROPDOWN BUTTON –SELECT RILH i.e., HYDERABAD SEGMENT
--> SELECT ACTIVATE BUTTON

2ND PROFIT CENTER:

--> PROFIT CENTER: CEMENT
--> COPY FROM PROFIT CENTER STEEL
--> CONTROLLING AREA : RIL ENTER
--> CHANGE NAME TO CEMENT
-->CHANGE LONG TEXT TO PROFIT CENTER CEMENT
--> ALL OTHER FIELDS ARE COMMON
--> SELECT ACTIVATE BUTTON

54
 2.CREATION OF GENERAL LEDGER (G/L) MASTERS
AT CHART OF ACCOUNTS AT COMPANY CODE LEVEL CENTRALLY
LEVEL
1.ACCOUNT NUMBER 1. ACCOUNT CURRENCY

2.ACCOUNT GROUP 2.ONLY BALANCES IN LOCAL CHART OF ACCOUNTS LEVEL

CURRENCY FILEDS

3.IS IT A PROFIT & LOSS 3. TOLERANCE GROUP +

ACCOUNT
4.IS IT A BALANCE SHEET 4. LINE ITEM DISPLAY COMPANY CODE LEVEL FIELDS
ACCOUNT
5.DESCRIPTION: 5. OPEN ITEM MANAGEMENT
A.SHORT TEXT - MAX 20
CHARACTERS
B.LONG TEXT -
MAX 50 CHARACTERS

6.SORT KEY

7.FIELD STATUS GROUP

ACCOUNTS TO BE CREATED:
I. SURPLUS IN P&L ACCOUNT UNDER RESERVES & SURPLUS ACCOUNT GROUP
II. EQUITY SHARE CAPITAL UNDER SHARE CAPITAL ACCOUNT GROUP
ACCOUNT
III. CASH ACCOUNT UNDER CURRENT ASSETS, LOANS & ADVANCES ACCOUNT
GROUP
i) TO CHECK ACCOUNT GROUPS FOR GIVING ACCOUNT NUMBERS [T/C : OBD4]
PATH :
SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> GENERAL LEDGER ACCOUNTING ( NEW ) -->
MASTER DATA --> G/L ACCOUNTS --> PREPARATIONS --> DEFINE ACCOUNT GROUP
--> SELECT POSITION BUTTON
--> CHART OF ACCOUNT : RIL
--> PRESS ENTER NOTE DOWN THE RANGE
I. SURPLUS IN P&L RESERVES & 100100 -- 100199
ACCOUNT SURPLUS ACCOUNT
GROUP
II. EQUITY SHARE SHARE CAPITAL 100000 -- 100099
CAPITAL ACCOUNT GROUP
ACCOUNT
III. CASH CURRENT ASSETS, 200100 -- 200199
ACCOUNT LOANS &
ADVANCES
ACCOUNT GROUP

55
ii)CREATION OF GENERAL LEDGER (G/L) MASTERS (ACCOUNTS) [T/C : - FS00 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> MASTER
RECORDS --> G/L ACCOUNTS--> INDIVIDUAL PROCESSING --> CENTRALLY

--> G/L ACCOUNT : 100100 SURPLUS IN P&L A/C

--> COMPANY CODE : RIL
--> FROM THE MENU BAR SELECT G/L ACCOUNT --> CREATE
--> ACCOUNT GROUP : SELECT RESERVES & SURPLUS
--> SELECT BALANCE SHEET ACCOUNT RADIO BUTTON
--> SHORT TEXT : SURPLUS IN P&L A/C
--> G/L ACCOUNT LONG TEXT : SURPLUS IN PROFIT & LOSS ACCOUNT

SHORT TEXT WILL APPEAR AT THE TIME OF DOCUMENT DISPLAY AND G/L ACCOUNT LONG
TEXT WILL APPEAR AT THE TIME OF ACCOUNT DISPLAY .
--> SELECT CONTROL DATA TAB
--> ACCOUNT CURRENCY : INR
--> SELECT ONLY BALANCES IN LOCAL CURRENCY CHECK BOX
--> TOLERANCE GROUP : [ -- ] BLANK
--> SELECT LINE ITEM DISPLAY CHECK BOX
--> SORT KEY : SELECT 001 i.e., POSTING DATE
--> SELECT CREATE /BANK /INTEREST TAB
--> FIELD STATUS GROUP : SELECT G001 i.e., GENERAL (WITH TEXT, ALLOCATION )
--> SELECT SAVE BUTTON
--> WE GET A MESSAGE DATA SAVED

II. 2ND G/L ACCOUNTCREATION

--> G/L ACCOUNT 100000 EQUITY SHARE CAPITAL

--> COMPANY CODE RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT 100100 SURPLUS IN P&L A/C
--> COMPANY CODE: RIL
--> PRESS ENTER
--> SELECT TYPE / DESCRIPTION TAB
--> CHANGE ACCOUNT GROUP TO SHARE CAPITAL
--> CHANGE SHORT TEXT TO EQUITY SHARE CAPITAL
--> CHANGE G/L ACCOUNT LONG TEXT TO EQUITY SHARE CAPITAL
--> ALL OTHER FIELDS ARE COMMON SELECT SAVE BUTTON

III. 3RD G/L ACCOUNT CREATION

--> G/L ACCOUNT 200100 CASH A/C

--> COMPANY CODE RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT 100100 SURPLUS IN P&L A/C
--> COMPANY CODE RIL

56
--> ENTER
-->CHANGE ACCOUNT GROUP TO CURRENT ASSETS ,LOANS & ADVANCES
--> CHANGE SHORT TEXT TO CASH ACCOUNT
--> CHANGE G/L ACCOUNT LONG TEXT TO CASH ACCOUNT
--> SELECT CREATE /BANK /INTEREST TAB
--> FIELD STATUS GROUP CHANGE TO G005 i.e., BANK ACCOUNTS (OBLIGATORY VALUE DATE )
--> SELECT RELEVANT TO CASH FLOW CHECK BOX
--> SELECT SAVE BUTTON

 TO VIEW THE ACCOUNTS CREATED

--> SELECT DROP DOWN BUTTON BESIDE G/L ACCOUNT

--> COMPANY CODE RIL

--> WE GET MATCH CODE SCRREN
--> ENTER
RESULT: WE GET THE LIST OF ACCOUNTS CREATED FOR COMPANY CODE RIL
--> CLOSE

 TO VIEW ACCOUNTS CREATED UNDER EACH ACCOUNT GROUP

--> FROM THE MENU BAR SELECT SETTINGS --> HIERARCHY DISPLAY --> SELECT DISPLAY
ACCOUNTS IN NAVIGATION TREE RADIO BUTTON
--> ENTER
--> IGNORE THE MESSAGE
--> ENTER
--> USE /NFS00 IN COMMAND BOX
--> PRESS ENTER

 TO GOTO NORMAL WAY IN ACCOUNTS CREATION

--> FROM THE MENU BAR SELECT SETTINGS --> HIERARCHY DISPLY --> SELECT DO NOT
DISPLYAY NAVIGATION TREE RADIO BUTTON
--> ENTER
--> IGNORE THE MESSAGE
--> ENTER
--> USE /NFS00 IN COMMAND BOX
--> ENTER

57
 3.POSTING OF TRANSACTION

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOCUMENT
ENTRY --> ENTER GENERAL POSTING FOR LEDGER GROUP [T/C :- FB01L ]

I. DOCUMENT DATE : -
FOR NORMAL POSTING DOCUMENT DATE AND POSTING DATE WILL BE SAME. IN CASE OF
PURCHASES HERE WE SPECIFY PARTY BILL DATE .

WE CAN ENTER TODAY'S DATE i.e., 15.09.2020 MANUALLY OR PRESS F4 - IT GIVES CALENDAR
THAN PRESS F2 -IT SELECTS TODAY'S DATE.

II. POSTING DATE

BY DEFAULT TODAY'S DATE WILL APPEAR. THIS IS SERVER DATE.
LEDGER UPDATION WILL BE BASED ON POSTING DATE. HERE ALSO WE CAN ENTER 15.09.2020
MANUALLY OR PRESS F4- IT GIVES CALENDAR THEN PRESS F2. IT SELECTS TODAY'S DATE.

III. PERIOD
BASED ON POSTING DATE PERIOD APPEARS AUTOMATICALLY
IV. TYPE
FOR TYPE SA
|
GIVEN NUMBER RANGE 01
|
GIVEN NUMBER RANGE INTERVAL 1 -100000 DESELECT EXTERNAL CHECK BOX
FIRST POSTING WITH DOCUMENT TYPE SA - IT TAKES DOCUMENT NUMBER 1 INTERNALLY.

V. DOCUMENT NUMBER

IN DOCUMENT TYPES AND NUMBER RANGES [ OBA7 ] IF WE SELECT EXTERNAL CHECK BOX-
HERE WE HAVE TO SPECIFY WHAT SHOULD BE THE DOCUMENT NUMBER.

VI. REFERENCE
IN CASE OF PURCHASES HERE WE SPECIFY PARTY BILL NUMBER

DOCUMENT DATE: TODAY'S DATE

--> TYPE : SA
--> COMPANY CODE: RIL
--> CURRENCY : INR
SAP DOES NOT KNOW DEBITS AND CREDITS. TO DIFFERENTIATE BETWEEN DEBIT AND CREDIT
SAP HAS GIVEN POSTING KEYS.

POSTING KEY 40 : G/L ACCOUNT DEBIT

POSTING KEY 50 : G/L ACCOUNT CREDIT

--> POSTING KEY : 40

58
--> ACCOUNT : SELECT DROP DOWN BUTTON
--> WE GET MATCH CODE SCREEN
--> G/L LONG TEXT : ENTER *CASH*
--> G/L ACCOUNT ENTER : 2*
--> PRESS ENTER
--> SELECT ACCOUNT NUMBER 200100 CASH ACCOUNT
--> PRESS ENTER

FOR G/L ACCOUNT 200100 CASH ACCOUNT - ASSIGNED FIELD

STATUS GROUP GOO5 BANK AACCOUNTS
|

IN FIELD STATUS GROUP G005 SPECIFIED TEXT , PROFIT CENTER AND VALUE DATE
REQUIRED ENTRY FIELDS

IN ENTER GLOBAL PARAMETERS SELECTED DEFINE DEFAULT VALUE DATE CHECK BOX.
IF WE SELECT DEFINE DEFAULT VALUE DATE CHECK BOX, SYSTEM PROPOSES TODAY'S DATE AS
VALUE DATE.
--> AMOUNT 500000
--> PROFIT CENTER : SELECT DROP DOWN BUTTON
--> GIVE THE CONTROLLING AREA RIL IN MATCH CODE SCREEN
--> ENTER
--> SELECT PROFIT CENTER STEEL
--> TEXT : EQUITY SHARE CAPITAL RECEIPT
--> POSTING KEY SELECT 50
--> ACCOUNT: SELECT DROP DOWN BUTTON
--> PRESS ENTER
--> SELECT 100000 EQUITY SHARE CAPITAL
--> PRESS ENTER
--> AMOUNT : ENTER *
* MAKES DEBIT AMOUNT AND CREDIT AMOUNT EQUAL
--> PROFIT CENTER: SELECT DROP DOWN BUTTON
--> CONTROLLING AREA : ENTER RIL IN MATCH CODE SCREEN
--> ENTER
--> PROFIT CENTER : SELECT STEEL
--> TEXT +

+ COPIES THE LATEST LINE ITEM NARRATION IN THE SAME DOCUMENT .

Eg : MONTH END PROVISIONS POSTING

SALARIES ACCOUNT DR 200000

( SALARIES PROVISION FOR SEPTEMBER)
WAGES ACCOUNT DR 400000
(WAGES PROVISION FOR SEPTEMBER)

TO OUTSTANDING EXPENSES A/C * ( IT TAKES RS 600000 )

59
( IF WE USE + IT COPIES WAGES PROVISION FOR SEPTEMBER . IF WE HAVE ONLY ONE DEBIT
FOR CREDIT TEXT WE CAN USE +. IF WE HAVE MORE THAN ONE DEBIT GIVE TEXT PROVISIONS
FOR SEPTEMBER)

--> PRESS ENTER

--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE

IN ONE DOCUMENT WE CAN HAVE UP TO 999 LINE ITEMS ( DEBIT ITEMS AND CREDIT ITEMS PUT
TOGETHER )

DEBIT AMOUNT APPEARS WITHOUT ANY SIGN AND CREDIT AMOUNT APPEARS WITH -( MINUS )
SIGN
--> SELECT SAVE BUTTON OR CTRL +S

WE GET A MESSAGE : - DCOUMENT 1 WAS POSTED IN COMPANY CODE RIL

HOW TO VIEW LATEST POSTED DOCUMENT

FROM THE MENU BAR SELECT DOCUMENT --> DISPLAY

SELECT DISPLAY DOCUMENT HEADER BUTTON OR F5

SAP USER IS SUPPOSED TO POST ENTRY ON 1.9.2020

HE IS POSTING ON 20.09.2020

AT THE TIME OF POSTING HE ENTERS:

DOCUMENT DATE 01.09.2020
POSTING DATE 01.09.2020
--> SAVE
ENTRY DATE APEEARS AS 20.09.2020 i.e., SERVER DATE. IT CAN NOT BE ENTERED

60
 4. POSTING SUMMARY
1. DEFINE COMPANY THIS STEP IS OPTIONAL
CREATED COMPANY RGP - RELIANCE GROUP
2. DEFINE COMPANY CODE
CREATED COMPANY CODE RIL i.e., RELIANCE INDUSTRIES LIMITED
3. ASSIGN COMPANY CODE TO COMPANY - THIS STEP IS OPTIONAL
ASSIGNED COMPANY CODE RIL TO COMAPNY RGP
4. DEFINE SEGMENTS
CREATED SEGMENTS RILH i.e., : HYDERABAD SEGMENT
RILB i.e., : BANGALORE SEGMENT
5. DEFINE PROFIT CENTER

CREATED PROFIT CENTERS STEEL AND CEMENT. IN STEEL PROFIT CENTER AND CEMENT
PROFIT CENTER ASSIGNED RILH i.e., : HYDERABAD SEGMENT. AT THE TIME OF POSTING WHEN
WE GIVE PROFIT CENTER STEEL IT UPDATES STEEL PROFIT CENTER AS WELL AS RILH i.e.,
HYDERABAD SEGMENT.

6. DEFINE CHART OF ACCOUNTS - ASSIGN CHART OF ACCOUNTS TO COMPANY CODE

CREATED CHART OF ACCOUNTS RIL -

ASSIGNED CHART OF ACCOUNTS TO COMPANY CODE RIL

7. DEFINE ACCOUNT GROUPS UNDER CHART OF ACCOUNTS .

UNDER CHART OF ACCOUNTS CREATED ACCOUNT GROUPS

A.SHARE CAPITAL 100000 - 100099-CREATED EQUITY SHARE CAPITAL ACCOUNT WITH ACCOUNT
NUMBER 100000

B. RESERVES & SURPLUS - 100100-100199 - CREATED SURPLUS IN P&L ACCOUNT WITH

ACCOUNT NUMBER 100100

C. CURRENT ASSETS, LOANS & ADVANCES - 200100- 200199 -CREATED CASH ACCOUNT
WITH ACCOUNT NUMBER 200100

8. DEFINE RETAINED EARNINGS ACCOUNT

SPECIFIED ACCOUNT NUMBER 100100 WILL BE OUR RETAINED EARNINGS ACCOUNT. WHEN WE
CREATED ACCOUNTS FIRST ACCOUNT CREATED IS 100100 i.e., SURPLUS IN P&L ACCOUNT.

9.DEFINE FISCAL YEAR VARIANT AND ASSIGN FISCAL YEAR VARIANT TO COMPANY CODE

USED SAP GIVEN FISCAL YEAR VARIANT V3 i.e., APR TO MARCH. ASSIGNED FISCAL YEAR
VARIANT V3 TO COMPANY CODE RIL.

10. DEFINE POSTING VARIANT -ASSIGN POSTING PERIOD VARIANT TO COMPANY CODE-
DEFINE OPEN AND CLOSE POSTING PERIODS FOR VARIANT

61
CREATED POSTING PERIOD VARIANT RIL. ASSIGNED POSTING VARIANT RIL TO COMPANY CODE
RIL.

GIVEN POSTING PERIOD FOR VARIANT RIL- 6,2020 TO 12,2020 (SEP,20 TO MAR ,21)

WE ARE ABLE TO POSTING ENTRY WITH POSTING DATE 15.09.2020

11. DOCUMENT TYPES AND NUMBER RANGES

FOR DOCUMENT TYPE SA
|
NUMBER RANGE 01
|
NUMBER RANGE INTERVAL 1- 100000 DESELECT EXTERNAL CHECK BOX
FIRST POSTING WITH DOCUMENT TYPE SA -IT HAS TAKEN DOCUMENT
NUMBER 1 (INTERNALLY).

12. FIELD STATUS VARIANT AND FIELD STATUS GROUP -ASSIGN FIELD STATUS VARIANT TO
COMPANY CODE

CREATED FIELD STATUS VARIANT RIL - ASSIGNED FIELD STATUS VARIANT RIL TO COMPANY
CODE RIL. UNDER FIELD STATUS VARIANT RIL - CREATED FIELD STATUS GROUPS

i) G001- GENERAL : - WE HAVE MADE TEXT FIELD AND PROFIT CENTER FIELD REQUIRED.
ASSIGNED FIELD STATUS GROUP G001 IN EQUITY SHARE CAPITAL ACCOUNT.
AT THE TIME OF POSTING ON SCREEN TEXT FIELD AND PROFIT CENTER
FIELD APPEARED AS REQUIRED ENTRY FIELDS.

ii) G005-BANK ACCOUNTS -WE HAVE MADE TEXT FIELD, PROFIT CENTER FIELD AND VALUE
DATE FIELD REQUIRED ENTRY FIELDS. ASSIGNED FIELD STATUS GROUP
G005 IN CASH ACCOUNT. AT THE TIME OF POSTING ON SCREEN TEXT
FIELD, PROFIT CENTER FIELD AND VALUE DATE FIELD APPEARED AS
REQUIRED ENTRY FIELDS. IN ENTER GLOBAL PARAMETERS WE HAVE
SELECTED DEFINE DEFAULT VALUE DATE CHECK BOX. SYSTEM
PROPOSED TODAY'S DATE AS VALUE DATE .

13. DEFINE TOLERANCE GROUPS

A) DEFINE TOLERANCE GROUP FOR GENERAL LEDGER ACCOUNTS- CREATED BLANK

TOLERANCE GROUP FOR COMPANY CODE RIL .
GIVEN DEBIT AMOUNT AND PERCENTAGE - ZERO
GIVEN CREDIT AMOUNT AND PERCENTAGE - ZERO

WHEN WE CREATED ACCOUNTS WE KEPT TOLERANCE GROUP FIELD BLANK. SYSTEM EXPECTS
WE HAVE CREATED BLANK TOLERANCE GROUP AND ALREDY ASSIGNED.

B) DEFINE TOLERANCE GROUP FOR EMPLOYEES

10

62
CREATED BLANK TOLERANCE GROUP FOR COMPANY CODE RIL
GIVEN AMOUNT PER DOCUMENT 9999999999
WE ARE ABLE TO POST ENTRY WITH Rs . 500000

14. ASSIGN COUNTRY TO CALCULATION PROCEDURE - MANDATORY STEP

ASSIGNED TO COUNTRY IN TAX PROCEDURE TAXUS ( TEMPORARY ASSIGNMENT)

15.CREATED PROFIT CENTER UNDER CONTROLLING AREA AND PROFIT CENTER GROUP OR
STANDARD HIERARCHY IS ASSIGNED IN PROFIT CENTER.

WHY TO SIMULATE DOCUMENT : -

A. WHEN WE SIMULATE DOCUMENT IT SHOWS WHICH ACCOUNT WE ARE DEBITING AND WHICH
ACCOUNT WE ARE CREDITING. IF IT IS A WRONG DEBIT OR CREDIT WE CAN CORRECT AND POST .

B. FOR AUTOMATICALLY GENERATED LINE ITEMS DOCUMENT SIMULATION IS REQUIRED

Eg: - TDS / GST

Eg : - CUSTOMER INVOICE POSTING

CUSTOMER A/C DR
TO SALES

IF WE DO NO T SIMULATE IF WE SIMULATE
CUSTOMER A/C DR CUSTOMER A/C DR
TO SALES TO SALES
TO GST PAYABLE

5.POSTING OF TRANSACTION IN DIFFERENT SCREEN

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOUMENT ENTRY-->
ENTER G/L ACCOUNTS DOCUMENT FOR LEDGER GROUP [T/C : -FB50L ]

--> SELECT COMPANY CODE BUTTON

--> COMPANY CODE: RIL
--> ENTER
--> DOCUMENT DATE : TODAY'S DATE
G/L ACCOUNT DEBIT/ AMOUNT IN DOCUMENT TEXT PROFIT
CREDIT CURRENCY CENTER
200100 DEBIT 100000 EQUITY SHARE STEEL
(CASH CAPITAL
ACCOUNT ) RECEIPT
100000 CREDIT 100000 EQUITY SHARE STEEL
(EQUITY SHARE CAPITAL
CAPITAL )
--> ENTER

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--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> SAVE

6. DISPLAY DOCUMENT (HOW TO VIEW DOCUMENT)

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOCUMENT --> DISPLAY --
> SELECT DOCUMENT LIST BUTTON [T/C : - FB03 ]
--> COMPANY CODE : RIL
--> DOCUMENT TYPE : SA
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON DOCUMENT NO 1
--> SELECT BACK ARROW 2 TIMES

 TO VIEW LAST ONE WEEK POSTED DOCUMENTS

--> ENTRY DATE : 08.09.2020 TO 15.09.2020

--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW

 TO VIEW DOCUMENT POSTED BY ME ( SELF DOCUMENTS)

--> SELECT OWN DOCUMENT ONLY CHECK BOX

--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW

 TO VIEW DOCUMENT POSTED BY A SPECIFIC USER

--> DESELECT OWN DOCUMENT S ONLY CHECK BOX

--> FROM THE MENU BAR SELECT EDIT --> DYNAMIC SELECTIONS
--> USER NAME SAPUSER
--> SELECT EXECUTE BUTTON

7. CHANGE DOCUMENT

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOCUMENT --> CHANGE
(FB02)

--> DOCUMENT NUMBER 1

--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> ENTER
--> DOUBLE CLICK ON FIRST LINE ITEM 200100 CASH ACCOUNT

 AT DOCUMENT SEGMENT LEVEL OR LINE ITEM LEVEL

--> WE CAN CHANGE ONLY VALUE DATE FIELD, ASSIGNMENT FIELD AND TEXT FIELD

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 AT DOCUMENT HEADER LEVEL
WE CAN CHANGE ONLY DOCUMENT HEADER TEXT FIELD AND REFERENCE FIELD

8. DISPLAY ACCOUNT BALANCE

PATH :

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> ACCOUNT --> DISPLAY
BALANCE ( NEW ) T/C : - [ FAGLB03 ]

 TO VIEW RANDOM ACCOUNT NUMBER BALANCES

WE WANT TO SEE ACCOUNT NUMBER 100000 EQUITY SHARE CAPITAL AND 200100 CASH
ACCOUNT BALANCES/TRANSACTIONS

--> SELECT MULTIPLE SELECTION OR RIGHT ARROW BUTTON BESIDE ACCOUNT NUMBER
--> UNDER SINGLE VALUE --> SELECT ACCOUNT NUMBER 100000 EQUITY SHARE CAPITAL
AND 200100 CASH ACCOUNT
--> SELECT COPY BUTTON

 TO VIEW CONTINUOUS ACCOUNT NUMBER BALANCES/ TRANSACTIONS

WE WANT TO SEE ACCOUNT NUMBER 100000 TO 100099 BALANCES /TRANSACTIONS

REMOVE ACCOUNT NUMBER 100000 AND 200100 UNDER SINGLE VALUE

PRESS SELECT RANGES TAB

--> LOWER LIMIT 100000
--> UPPER LIMIT 100099
--> SELECT COPY BUTTON OR F8

 TO EXCLUDE AN ACCOUNT FROM THE ABOVE RANGE

TO EXCLUDE ACCOUNT NUMBER 100500 FROM THE ABOVE RANGE

WE WANT SEE ACCOUNT NUMBER 100000 TO 100049 BALANCES /TRANSACTIONS
AND 100051 TO 100099 BALANCES /TRANSACTIONS

SELECT EXCLUDE SINGLE VALUES TAB

--> UNDER SINGLE VALUE : GIVE THE ACCOUNT NUMBER 100050

--> SELECT COPY BUTTON

 TO EXCLUDE RANGE OF ACCOUNTS

WE WANT TO SEE ACCOUNT BALANCES /TRANSACTIONS

100000 TO 100049

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 100051 TO 100079
100090 TO 100099
IT MEANS WE WANT TO EXCLUDE FROM 100080 TO 100089 FROM THE ABOVE RANGE

SELECT EXCLUDE RANGES TAB

LOWER LIMIT : 100080
UPPER LIMIT :100089
--> SELECT COPY BUTTON

 WE WANT TO SEE ONLY ONE ACCOUNT BALANCE OR TRANSACTION

REMOVE ALL ACCOUNTS NUMBER IN ALL TABS

--> SELECT COPY BUTTON OR F8
--> ACCOUNT NUMBER : SELECT DROP DOWN BUTTON
--> SELECT ACCOUNT NUMBER 100000 EQUITY SHARE CAPITAL
--> GIVE COMPANY CODE : RIL
--> FISCAL YEAR 2020
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON CUMULATIVE BALANCE AMOUNT 600000
--> SELECT DOCUMENT NUMBER 01 CHECK BOX
--> SELECT DISPLAY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENT OVERVIEW BUTTON OR F9
--> SELECT BACK ARROW

 WE WANT TO SEE ACCOUNT TRANSACTIONS IN THE FOLLOWING MANNER:

DOCUMENT POSTING DATE TEXT AMOUNT
NUMBER ((NARRATION )
1 500000
2 100000

TOTAL 600000

HOW TO CREATE OUR OWN LINE LAYOUT

--> SELECT CHANGE LAYOUT BUTTON OR CTRL + F8

--> SELECT THE FIELDS WHICH ARE NOT REQUIRED UNDER COLUMN CONTENT
--> SELECT RIGHT ARROW OR HIDE SELECTED FILEDS BUTTON
--> FROM HIDDEN FIELDS COLUMN --> SELECT POSTING DATE
--> SELECT LEFT ARROW OR SHOW SELECTED FIELDS BUTTON
--> CHANGE COLUMN POSITION

DOCUMENT NUMBER POSITION 1

POSTING DATE POSITION 2
TEXT POSITION 3
AMOUNT IN LOCAL CURRENCY POSITION 4

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--> TEXT LENGTH CHANGE TO 30
--> FOR AMOUNT IN LOCAL CURRENCY: SELECT TOTAL CHECK BOX
--> SELECT COPY BUTTON

 HOW TO SAVE THE LAYOUT

--> SELECT SAVE LAYOUT BUTTON OR CTRL+F12
TO SAVE LAYOUT SAP HAS GIVEN 2 OPTIONS-
OPTION -1 OPTION -2
USER SPECIFIC COMMON FOR ALL
AVAILABLE ONLY TO THIS USER AVAILABLE TO ALL USERS
-SELECT USER SPECIFIC CHECK BOX . -DESELECT USER SPECIFIC CHECK BOX
-WE CAN SAVE WITH ANY NUMBER OR NAME. -WE CAN SAVE WITH /ANY NUMBER OR NAME.

--> LAYOUT / RIL

--> DESELECT USER SPECIFIC CHECK BOX
--> DESCRIPTION: STANDARD LAYOUT FOR RIL
--> SELECT SAVE BUTTON
--> SELECT BACK ARROW 2 TIMES
--> SELECT EXECUTE BUTTON OR F8
--> DOUBLE CLICK ON CUMULATE BALANCE AMOUNT 600000

 HOW TO SELECT OUR LAYOUT

--> PRESS SELECT LAYOUT BUTTON
--> SELECT LAYOUT / RIL

 HOW TO MAKE OUR LAYOUT AS DEFAULT LAYOUT

THIS IS USER BASED

--> FROM THE MENU BAR SELECT SETTINGS --> LAYOUT --> MANAGEMENT
--> SELECT /RIL CHECK BOX
--> SELECT DEFINE DEFAULT SETTING BUTTON OR SHIFT +F8

--> SAVE
--> SELECT BACK ARROW 3 TIMES
--> CHANGE ACCOUNT NUMBER 200100 CASH ACCOUNT
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON CUMULATIVE BALANCE 600000
--> OUR LAYOUT WILL APPEAR.

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 9.SAMPLE DOCUMENT
THIS IS USED FOR MONTH END PROVISIONS. TO GET PROFITABILITY CORRECTLY FOR THE
MONTH WE MAKE PROVISIONS IN THE ACCOUNTS.

Eg : -
SALARIES A/C DR
WAGES A/C DR
RENT A/C DR
TO OUTSTANDING EXPENSES A/C

EVERY MONTH THE ACCOUNT HEADS WILL BE SAME. ONLY AMOUNT CHANGES.
CREATE A SAMPLE DOCUMENT TEMPLATE. SAMPLE DOCUMENT TEMPLATE WILL NOT UPDATE
ACCOUNTS. EVERY MONTH END COPY THE SAMPLE DOCUMENT TEMPLATE -CHANGE AMOUNTS
AND POST DOCUMENT.

ADVANTAGES : -
I. IT SAVES OUR TIME
II. WE WILL NOT FORGET ANY PROVISION

STEPS : -
1.DEFINE NUMBER RANGE INTERVAL FOR NUMBER RANGE X2

DOCUMENT TYPE SA
|
NUMBER RANGE 01 X2
| |
NUMBER RANGE INTERVAL 1-100000 5000001 -5100000
WHEN WE POST IN FB01L WHEN WE CREATE TEMPLATE IT HAS
IT UPDATES ACCOUNTS TO STORE IN THE SYSTEM. IT SHOULD NOT
UPDATE ACCOUNTS
2.CREATION OF GENERAL LEDGER MASTERS

ACCOUNT ACCOUNT GROUP

I. SALARIES A/C PERSONNEL COST
II. RENT A/C ADMINISTRATION COST
III. OUTSTANDING CURRENT LIABILITIES &
EXPENSES A/C PROVISIONS
A.TO CHECK ACCOUNT GROUPS FOR GIVING ACCOUNT NUMBERS [T/C: - OBD4 ]
B. CREATION OF GENERAL LEDGER MASTERS [T/C : - FS00 ]
3.CREATION OF SAMPLE DOCUMENT TEMPLATE
IT TAKES DOCUMENT NO.5000001
4.DISPLAY SAMPLE DOCUMENT
5.EVERY MONTH END COPY SAMPLE DOCUMENT TEMPLATE
CHANGE AMOUNT AND POST THE DOCUMENT [ FB01L ]

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 IT TAKES DOCUMENT NO.3
STEPS :-

1.DEFINE NUMBER RANGE INTERVAL FOR NUMBER RANGE X2 [T/C : - FBN1 ]

PATH :
SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> FINANCIAL ACCOUNTING GLOBAL SETTINGS
( NEW ) --> DOCUMENT --> DOCUMENT NUMBER RANGES --> DOCUMENTS IN ENTRY VIEW -->
DEFINE DOCUMENT NUMBER RANGES FOR ENTRY VIEW
--> COMPANY CODE RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON
NO.RANGE YEAR FROM NO. TO NO.
X2 2020 5000001 5100000
--> SAVE
--> IGNORE THE MESSAGE --> ENTER

2(A) TO CHECK ACCOUNT GROUPS FOR GIVING ACCOUNT NUMBERS [ T/C: - OBD4 ]
--> TO CHECK A/C GROUPS FOR GIVING ACCOUNT NUMBERS
--> SELECT POSITION BUTTON
--> CHART OF ACCOUNTS RIL
--> PRESS ENTER
ACCOUNT ACCOUNT GROUP RANGE
I. SALARIES A/C PERSONNEL COST 400100 - 400199
II. RENT A/C ADMINISTRATION COST 400300 - 400399
III.OUTSTANDING CURRENT LIABILITIES & 100500 - 100599
EXPENSES A/C PROVISIONS

B. CREATION OF GENERAL LEDGER MASTERS [T/C : - FS00 ]

IST ACCOUNT- SALARIES A/C
--> G/L ACCOUNT : 400100
--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : 100000 i.e., EQUITY SHARE CAPITAL A/C
--> COMPANY CODE : RIL
--> ENTER
--> CHANGE ACCOUNT GROUP TO PERSONNEL COST
--> SELECT P&L STATEMENT A/C RADIO BUTTON
--> CHANGE SHORT TEXT TO : SALARIES ACCOUNT
--> CHANGE G/L ACCOUNT LONG TEXT TO : SALARIES ACCOUNT
--> ALL OTHER FIELDS ARE COMMON SELECT SAVE BUTTON

2ND ACCOUNT: RENT ACCOUNT

--> G/L ACCOUNT: 400300
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : 400100 SALARIES ACCOUNT

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--> COMPANY CODE: RIL
--> PRESS ENTER
--> CHANGE ACCOUNT GROUP TO : ADMINISTRATION COST
--> CHANGE SHORT TEXT TO : RENT ACCOUNT
--> CHANGE G/L ACCOUNT LONG TEXT TO : RENT ACCOUNT
--> SELECT SAVE BUTTON

3RD ACCOUNT: OUTSTANDING EXPENSES ACCOUNT

--> G/L ACCOUNT : 100500

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : 100000 i.e., EQUITY SHARE CAPITAL
--> COMPANY CODE: RIL
--> ENTER
--> CHANGE ACCOUNT GROUP TO : CURRENT LIABILITIES & PROVISIONS
--> CHANGE SHORT TEXT TO : OUTSTANDING EXPENSES
--> CHANGE G/L ACCOUNT LONG TEXT TO : OUTSTANDING EXPENSES
--> SELECT CONTROL DATA TAB
--> SELECT OPEN ITEM MANAGEMENT CHECK BOX
--> SELECT SAVE BUTTON

STEP : 3 .
CREATION OF SAMPLE DOCUMENT TEMPLATE [T/C :- F-01 ]

PATH:

ACCOUNTING ->FINANCIAL ACCOUNTING->GENERAL LEDGER --> DOCUMENT ENTRY -->

REFERENCE DOCUMENTS --> SAMPLE DOCUMENT
--> DOCUMENT DATE : TODAY'S DATE
--> TYPE : SA
--> COMPANY CODE: RIL
--> POSTING KEY : 40
--> ACCOUNT : SELECT 400100 SALARIES A/C
--> ENTER
--> AMOUNT : 500000
--> PROFIT CENTER: SELECT STEEL
--> TEXT : SALARY PROVISION FOR
--> POSTING KEY: 40
--> ACCOUNT : SELECT 400300 RENT ACCOUNT
--> ENTER
--> AMOUNT :100000
--> PROFIT CENTER : SELECT STEEL
--> TEXT : RENT PROVISION FOR

--> POSTING KEY : 50

--> ACCOUNT : SELECT 100500 OUTSTANDING EXPENSES
--> ENTER

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 --> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : PROVISIONS FOR

NOTE : HERE THERE IS NO SIMULATION BUTTON BECAUSE WE ARE NOT POSTING

--> SELECT DISPLAY DOCUMENT OVERVIEW BUTTON

--> SELECT SAVE BUTTON
--> WE GET MESSAGE DOCUMENT 5000001 STORED IN COMPANY CODE RIL

STEP : 4. DISPLAY SAMPLE DOCUMENT [ T/C : -FBM3 ]

PATH:

ACCOUNTING ->FINANCIAL ACCOUNTING->GENERAL LEDGER --> DOCUMENT --> REFERENCE

DOCUMENTS --> SAMPLE DOCUMENT --> DISPLAY
--> SELECT DOCUMENT LIST BUTTON
--> COMPANY CODE: SELECT RIL
--> SELECT EXECUTE BUTTON OR F8
--> DOUBLE CLICK ON DOCUMENT NO 5000001

STEP : 5.
EVERY MONTH END COPY SAMPLE DOCUMENT TEMPLATE- CHANGE AMOUNTS AND POST
DOCUMENT [ T/C : - FB01L ]

--> FROM THE MENU BAR SELECT DOCUMENT --> POST WITH REFERENCE
--> GIVE DOCUMENT NUMBER : 5000001
--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> SELECT DISPLAY LINE ITEMS CHECK BOX
--> PRESS ENTER
--> CHANGE THE DOCUMENT DATE AND POSTING DATE –30.06.2020 i.e., MONTH END DATE
--> TYPE SA
--> COMPANY CODE RIL
--> PRESS ENTER
--> CHANGE AMOUNT TO 550000
--> TEXT : ADD SEPTEMBER FOR SALARIES PROVISION
--> PRESS ENTER
--> ENTER AMOUNT 0 FOR RENT A/C

NOTE : - IF PROVISION IS NOT REQUIRED FOR ANY MONTH ENTER AMOUNT 0(ZERO).
LINE ITEM HAVING 0 WILL NOT UPDATE ACCOUNTS. IT WILL BE IGNORED
--> PRESS ENTER
NOTE : - WE GET A MESSAGE -AMOUNT IS ZERO - LINE ITEM WILL BE IGNORED
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT ENTER: *
--> TEXT: ADD JUNE FOR PROVISIONS FOR

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 --> ENTER
--> SELECT SAVE BUTTON

WE GET A MESSAGE: - DOCUMENT 3 WAS POSTED IN COMPANY CODE RIL AND PRESS ENTER

10. FOREIGN CURRENCY (FC) TRANSACTIONS

1. CHECK EXCHANGE RATE TYPE

A. BANK BUYING RATE BANK IS BUYING FROM RIL [ G ] TYPE
Eg: EXPORTS
B.BANK SELLING RATE BANK IS SELLIMG TO RIL [ B ] TYPE
Eg : IMPORTS / EXPENDITURE
C.AVERAGE RATE THIS IS USED BY MATERIAL [ M ] TYPE
MANAGEMENT [ MM ] USERS/
SALES & DISTRIBUTION [SD ] USERS

PATH :

SPRO --> SAP NETWEAVER --> GENERAL SETTINGS --> CURRENCIES --> CHECK EXCHANGE
RATE TYPES
--> SELECT POSITION BUTTON
--> EXCHANGE RATE TYPE B i.e., BANK SELLING RATE
--> ENTER

2 : DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSLATION [T/C OBBS ]

SAME PATH
GIVING CONVERSION FACTORS FOR TWO CURRENCIES

Eg:

USD INR
1 : 1
JPY INR
100 : 1
GBP INR
1 : 1
EUR INR
1 : 1
ITL INR
1 : 1

Eg : - WE CAN PRESENT
JPY INR
100 : 1 65 RS
OR
1 : 0.01 0.65RS

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USD - AMERICAN DOLLAR
JPY - JAPANESE YEN
GBP - GREAT BRITAIN POUND
EUR - EUROPEAN CURRENCY
ITL - ITALIAN LIRA
IF WE FOLLOW ONE CONVERSION FACTOR, FOLLOW CONTINUOSLY FOR ALL YEARS. DO NOT
CHANGE BETWEEN. IF WE CHANGE IN BETWEEN IT GIVES WRONG RESULTS. IT IS GIVEN AT
CLIENT i.e., 800 LEVEL AND NOT AT COMPANY CODE LEVEL.

--> IGNORE THE MESSAGE SELECT YES BUTTON

--> SELECT NEW ENTRIES BUTTON
EXCHANGE FROM TO VALID RATIO FROM RATIO TO
RATE TYPE FROM
G -BANK USD INR 01.09.2020 1 : 1
BUYING RATE
B -BANK USD INR 01.09.2020 1 : 1
SELLING RATE
M -AVERAGE USD INR 01.9.2020 1 : 1
RATE
G -BANK JPY INR 01.09.2020 100 : 1
BUYING RATE
--> SAVE
--> SELECT CREATE REQUEST BUTTON
--> SHORT DESCRIPTION :G/L CUSTOMIZATION FOR RIL
--> ENTER
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3. ENTER EXCHANGE RATES [ T/C OB08 ]

SAME PATH
--> WE GET FOREX TABLE
--> WE CAN ENTER DAILY QUOTATIONS/WEEK END QUOTATIONS / MONTH END QUOTATIONS
--> FOR EACH DAY AND FOR EACH TYPE WE CAN ENTER ONLY ONE RATE .
--> SELECT" NEW ENTRIES " BUTTON
EXCHANGE VALID FROM FROM DIRECT TO
RATE QUOTATIONS
TYPE
G 01.09.2020 USD 69 INR
B 01.09.2020 USD 70 INR
M 01.09.2020 USD 69.10 INR
G 01.09.2020 JPY 65 INR
--> ENTER
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST

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WHEN WE ENTER EXCHANGE RATES IN FOREX TABLE WE GET ERROR MESSAGE : -

WHEN WE ENTER EXCHANGE RATES IN FOREX TABLE SAY 01.09.2020 IT GIVES AN ERROR
MESSAGE - ENTER A NUMERIC VALUE OR INPUT SHOULD BE IN THE FORMAT .
WHEN THE NEW PACKAGE IS GIVEN TO US THE DECIMAL NOTATION WILL BE IN COMMA [ , ]
FORMAT.WE HAVE TO ENTER 69,10 OR WE CAN CHANGE DECIMAL NOTATION FROM COMMA
FORMAT TO DOT [ . ] FORMAT .

THIS IS USER BASED .

--> FROM THE MENU BAR SELECT" SYSTEM " --> USER PROFILE --> OWN DATA --> SELECT
DEFAULTS TAB
--> DECIMAL NOTATION : SELECT 2ND FORMAT
--> SAVE
--> CLOSE SAP AND OPEN .

4: EXCHANGE RATE OF ENTERY AT END USER AREA [T/C : - S_BCE _ 680002174 ]

PATH :
ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> ENVIRONMENT -->
CURRENT SETTINGS --> ENTER TRANSLATION RATES
--> SELECT POSITION BUTTON
--> EXCHANGE RATE TYPE: SELECT G
--> FROM CURRENCY :SELECT USD
--> TO CURRENCY: SELECT INR
--> VALID FROM :-01.09.2020
--> ENTER

END USER AREA : -

1.FOREIGN CURRENCY ( FC ) TRANSACTIONS POSTING:

WE HAVE 2 OPTIONS FOR POSTINGS:
OPTION 1: OPTION 2

WHEN EXCHANGE RATE IS NOT ENTERED AT WHEN EXCHANGE RATE IS ENTERED AT THE
THE TIME OF POSTING TIME OF POSTING

OPTION 1:
-WHEN EXCHANGE RATE IS NOT ENTERED AT THE TIME OF POSTING IT TAKES EXCHANGE
RATES FROM FOREX TABLE.
-IT TAKES THE LATEST POSTING DATE RATE
Eg : - EXCHANGE RATES ENTERED IN FOREX TABLE:
ON 10.9.2020 1 USD- Rs. 68
ON 14.9.2020 1 USD- Rs. 70

Eg1: - POSTING OF TRANSACTION TODAY WITH POSTING DATE 13.9.2020

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AT THE TIME OF POSTING : -
POSTING DATE: 13.09.2020
ENTRY DATE : TODAY’S DATE 20.09.2020

IT TAKES Rs. 68/-

Eg2 : -POSTING OF TRANSACTION TODAY WITH POSTING DATE TODAY’S DATE

AT THE TIME OF POSTING:

POSTING DATE : TODAY’S DATE

ENTRY DATE : TODAY’S DATE
IT TAKES Rs. 70 /-

-TO TAKE EXCHANGE RATE TYPE BASED ON DOCUMENT TYPE

DOCUMENT
TYPE
SA G/L POSTING WE CAN SPECIFY- TAKE B
i.e., BANK SELLING RATE
KR FI PURCHASE INVOICE WE CAN SPECIFY- TAKE B
i.e., BANK SELLING RATE
RE MM PURCHASE INVOICE WE CAN SPECIFY- TAKE B
i.e., BANK SELLING RATE
DR FI SALES INVOICE WE CAN SPECIFY- TAKE G
i.e., BANK BUYING RATE
RV SD SALES INVOICE WE CAN SPECIFY- TAKE G
i.e., BANK BUYING RATE
IF WE DO NOT SPECIFY SEPARATELY BASED ON DOCUMENT TYPE IT TAKE M
i.e., AVERAGE RATE

I .TO ENTER EXCHANGE RATE TYPE B i.e., BANK SELLING RATE BASED ON DOCUMENT TYPE
DOCUMENT TYPE SA [ T/C : -OBA7 ]

--> SELECT TYPE- SA G/L ACCOUNT DOCUMENT

--> SELECT DETAILS BUTTON
--> UNDER DEFAULT VALUE EXCHANGE RATE TYPE FOR FOREIGN CURRENCY DOCUMENTS:
SELECT B i.e., BANK SELLING RATE
--> SAVE
--> SAVE IN YOUR REQUEST

II . POSTING OF TRANSACTION [T/C : - FB01L OR FB50L ]

DOCUMENT DATE : TODAY’S DATE

--> TYPE SA
--> COMPANY CODE: RIL

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--> CURRENCY : USD
RATE KEEP IT BLANK
--> POSTING KEY : 40
--> ACCOUNT : SELECT 400100 i.e., SALARIES ACCOUNT
--> ENTER
--> AMOUNT : 1000 USD

--> PROFIT CENTER :SELECT STEEL

--> TEXT :SALARIES POSTING
--> ENTER
--> POSTING KEY 50
--> ACCOUNT : 200100 i.e., CASH ACCOUNT
--> PRESS ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> TO VIEW IN INR SELECT DISPLAY CURRENCY BUTTON
--> SAVE

OPTION 2:

WHEN EXCHANGE RATE IS ENTERED AT THE TIME OF POSTING.

I. POSTING OF TRANSACTION [T/C : - FB01L OR FB50L ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE SA
--> COMPANY CODE: RIL
--> CURRENCY : USD
RATE 72 Rs.
--> POSTING KEY : 40
--> ACCOUNT : SELECT 400100 SALARIES ACCOUNT
--> ENTER
IT GIVES A MESSAGE :
EXCHANGE RATE 72.0000 DEVIATES FROM TABLE RATE 70.00000 BY 2.86%
--> IGNORE THE MESSAGE THEN PRESS ENTER
--> AMOUNT : 1000 USD
--> PROFIT CENTER : SELECT STEEL
--> TEXT: SALARIES POSTING
--> ENTER
--> POST KEY : 50
--> ACCOUNT : SELECT 200100 i.e., CASH ACCOUNT
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER : STEEL
--> TEXT : +

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--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

11. PARK DOCUMENT [ DOCUMENT PARKING ]

THIS IS USED FOR APPROVALS.
IN NORMAL ACCOUNTING, CASHIER BEFORE MAKING ANY PAYMENT HE TAKES SR. PERSON
APPROVAL ON VOUCHER THEN MAKES PAYMENT. IT IS A MANUAL APPROVAL. SAP HAS GIVEN
SYSTEM APPROVAL .
CASHIER SR. PERSON
-HE WILL ENTER THE -AFTER GETTING MESSAGE FROM CASHIER
TRANSACTION THEN PARK HE WILL VERIFY THE DOCUMENT
-PARK DOCUMENT WILL NOT -HE CAN CHANGE AMOUNT/ ACCOUNT
UPDATE ACCOUNTS HEAD/ DATE THEN RELEASE
-HE WILL INFORM SR. PERSON TO HE CAN DELETE THE DOCUMENT ALSO.
APPROVE ONCE HE RELEASES IT UPDATES ACCOUNTS
STEPS : -

1. ENTER TRANSACTION THEN PARK -BY CASHIER

2. TO CHECK WHETHER PARK DOCUMENT UPDATES ACCOUNTS OR NOT -IT SHOULD NOT
UPDATE
3. SYSTEM MESSAGE TO SR. PERSON FOR RELEASE- BY CASHIER.
4. DISPLAY PARK DOCUMENT -CHANGE AMOUNT /ACCOUNT HEAD /DATE
THEN RELEASE - BY SR.PERSON
5. TO CHECK WHETHER RELEASED DOCUMENT UPDATES ACCOUNTS OR NOT -IT SHOULD
UPDATE
6.SYSTEM MESSAGE TO CASHER ABOUT RELEASE - BY SR. PERSON
7.DISPLY CHANGES TO THE RELEASED DOCUMENT- BY CASHIER
8.TO VIEW INBOX

1.ENTER TRANSACTION THEN PARK -BY CHASHIER [T/C : - F- 65 ]

PATH:-
ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> DOCUMENTARY ENTRY -->
GENERAL DOCUMENT PARKING
--> DOCUMENT DATE : TODAY’S DATE
--> DOCUMENT TYPE: SA
--> COMPANY CODE: RIL
--> CURRENCY : INR
--> POSTING KEY : 40
--> ACCOUNT: SELECT 400100 i.e., SALARIES A/C
--> ENTER
--> AMOUNT : 22222
--> PROFIT CENTER : SELECT STEEL
--> TEXT : DOCUMENT PARKING
--> POSTING KEY : 50
--> ACCOUNT :SELECT 200100 i.e., CASH ACCOUNT
--> ENTER

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--> AMOUNT : *

--> PROFIT CENTER : SELECT STEEL

--> TEXT : +
--> SELECT OVERVIEW BUTTON
--> SELECT SAVE BUTTON

 WE GET MESSAGE: - DOCUMENT 6 RIL WAS PARKED

II. TO CHECK WHETHER PARK DOCUMENT UPDATES ACCOUNTS OR NOT – IT SHOULD NOT
UPDATE [T/C : -FAGLB03 ]

--> GIVE THE G/L ACCOUNT : 400100 i.e., SALARIES ACCOUNT

--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> SELECT" EXECUTE" BUTTON
--> DOUBLE CLICK ON CUMULATIVE BALANCE AMOUNT
RESULT:
PARK DOCUMENT AMOUNT WILL NOT APPEAR

III. SYSTEM MESSAGE TO SR. PERSON FOR RELEASE - BY CASHIER.

--> FROM THE MENU BAR SELECT SYSTEM --> SHORT MESSAGE.

--> TITLE - PLEASE RELEASE DOCUMENT NO-6 .

-->WE CAN ATTACH SCAN COPY OF BILL ALSO
--> RECIPIENT : GIVE THE USER ID OF SENIOR PERSON i.e., SAPUSER
--> RECIPIENT TYPE : SELECT SAP LOGON NAME
--> SELECT EXPRESS MAIL CHECK BOX
IF EXPRESS MAIL CHECK BOX IS NOT SELECTED IT WILL BE STORED IN INBOX.
IF EXPRESS MAIL CHECK BOX IS SELECTED IT WILL POP UP ON SCREEN
--> SELECT SEND BUTTON
--> FROM THE MENU BAR SELECT SYSTEM -> NEW GUI WINDOW
--> ENTER

IV. DISPLAY PARKED DOCUMENT- CHANGE AMOUNT/ ACCOUNT HEAD AND DATE THEN
RELEASE – BY SENIOR PERSON [T/C: - FBV0 ]

PATH:
ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> DOCUMENT--> PARKED
DOCUMENTS--> POST / DELETE
--> SELECT DOCUMENT LIST BUTTON
--> SELECT EXECUTE" BUTTON
--> SYSTEM SHOWS THE PARKED DOCUMENT
--> DOUBLE CLICK ON DOCUMENT NO 6
--> TO CHANGE DATES
--> SELECT DOCUMENT HEADER BUTTON

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--> MAKE CHANGES IN DOCUMENT DATE/ POSTING DATE
--> SELECT BACK ARROW
TO CHANGE AMOUNT/ ACCOUNT HEAD/ ACCOUNT NO
--> SELECT FAST DATA ENTRY BUTTON
--> CHANGE DEBIT A/C TO 400300 i.e., RENT A/C

--> CHANGE AMOUNT DR AND CR AMOUNT TO 20000

--> SELECT BACK ARROW
--> DOUBLE CLICK ON FIRST LINE ITEM RENT ACCOUNT
--> CHANGE TEXT TO RENT POSTING
--> SELECT NEXT ITEM BUTTON
--> CHANGE TEXT TO RENT POSTING
--> FROM THE MENU BAR SELECT DOCUMENT --> POST
--> SAVE
WE GET A MESSAGE DOCUMENT 6 WAS POSTED IN COMPANY CODE RIL

V.TO CHECK WHETHER RELEASED DOCUMENT UPDATES ACCOUNTS OR NOT-

IT SHOULD UPDATE [ T/C : FAGLB03 ]

GIVE THE G/L ACCOUNT TO 400300 i.e., RENT ACCOUNT

--> COMPANY CODE : SELECT RIL
--> FISCAL YEAR : 2020
--> SELECT EXECUTE BUTTON

VI. SYSTEM MESSAGE TO CASHIER ABOUT RELEASE - BY SENIOR PERSON

--> FROM THE MENU BAR SELECT SYSTEM --> SHORT MESSAGE
--> TITLE : DOC6 RELEASED WITH CHANGES
--> RECIPIENT- USER ID OF CASHIER i.e., SAPUSER
--> RECIPIENT TYPE : SAP LOGON NAME
--> SELECT EXPRESS MAIL CHECK BOX
--> SELECT SEND BUTTON(SHIFT+F8)
--> FROM THE MENU BAR SELECT SYSTEM --> NEW GUI WINDOW
--> WE CAN SEE THE MESSAGE
 ENTER

VII. DISPLAY CHANGES TO THE RELEASE DOCUMENT BY CASHIER [T/C : FBV5 ]

PATH:-

ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> DOCUMENT --> PARKED
DOCUMENTS--> DISPLAY CHANGES

--> COMPANY CODE : RIL

-->DOCUMENT NO : 6

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--> FISCAL YEAR : 2020
--> ENTER

--> SELECT ALL CHANGES BUTTON

VIII. TO VIEW INBOX [T/C-SBWP ]

PATH:
OFFICE --> WORK PLACE
--> SELECT INBOX FOLDER
--> SELECT OUTBOX FOLDER
--> DOCUMENTS
12. HOLD DOCUMENTS
THIS IS USED FOR ADJUSTMENTS PURPOSE
Eg 1: - SCRAP SALE
-- ACTUAL SALE 1,00,000/-
IN THE BOOKS TO SHOW ONLY 10,000/-
WHEN SCRAP SALE IS MADE
CASH A/C DR 1,00,000 /-
TO SCRAP SALE 1,00,000/-
HOLD THE DOCUMENT. HOLD DOCUMENT WILL NOT UPDATE ACCOUNTS.
IT WILL ASK FOR A TEMPORARY DOCUMENT NUMBER.
ONCE 90,000/- IS GIVEN TO MANAGEMENT - DELETE ENTRY AND PASS ENTRY
CASH A/C DR 10,000/-
TO SCRAP SALE 10,000/-

Eg 2: LOANS /ADVANCES TO DIRECTORS

COMPANIES ACT PROHIBITS GIVING LOAN / ADVANCE TO DIRECTORS .

WHEN DIRECTORS TAKE TEMPORARY ADVANCE AND RETURN THE MONEY AFTERWARDS - IF
WE PASS ENTRIES IN SAP, AUDITORS WILL QUESTION US.
WHEN TEMPORARY ADVANCE IS TAKEN BY DIRECTOR PASS ENTRY AND HOLD THE DOCUMENT.
ONCE THE AMOUNT IS RECEIVED FROM DIRECTOR DELETE HOLD DOCUMENT .

Eg 3: CASH PURCHASES BY PURCHASE DEPARTMENT

FOR CASH PURCHASES PURCHASE DEPT TAKES ADVANCE IN THE MORNING AND GIVES THE
BILLS IN THE EVENING. IN COMPANIES THEY PREPARE IOU SLIPS (I OWE YOU).
IN SAP, WHEN PURCHASE DEPARTMENT TAKES ADVANCE IN THE MORNING PASS ENTRY AND
HOLD THE DOCUMENT. ONCE THEY GIVE BILLS IN EVENING PASS ENTRY FOR PURCHASES AND
DELETE HOLD DOCUMENT.

Eg 4 : SOME TIMES WE KNOW ONLY DEBIT OR CREDIT

WE PASS THE ENTRY FOR DEBIT OR CREDIT AND HOLD THE DOCUMENT. ONCE WE GET CREDIT
OR DEBIT COMPLETE THE DOCUMENT AND POST.

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PHYSICAL CASH BALANCE = SAP CASH BALANCE +/- HOLD DOCUMENTS

STEPS : -

I. RUN A PROGRAM i.e., RFTMPBLU FOR CONVERSION OF HOLD DOCUMENTS. ONCE THE NEW
PACKAGE IS GIVEN TO US WE HAVE TO RUN THIS PROGRAM. BY EXECUTING THIS PROGRAM
HOLD DOCUMENTS IN THE OLD VERSION WILL BE CONVERTED TO NEW VERSION. EVEN IF WE
GO TO NEW VERSION DIRECTLY FOR THE FIRST TIME, WE HAVE TO RUN THIS PROGRAM. THIS
PROGRAM IS GIVEN AT CLIENT LEVEL i.e., 800 CLIENT AND NOT AT COMPANY CODE LEVEL.

FIRST TIME WHEN WE RUN:

IT GIVES MESSAGE ALL HELD DOCUMENTS ARE CONVERTED

NEXT TIME WHEN WE RUN:

NO CONVERSION NECESSARY – ALL HELD DOCUMENTS ARE CORRECT.
II. CREATION OF HOLD DOCUMENTS

A. BY GIVING DEBIT AND CREDIT

B. BY GIVING ONLY CREDIT
III. DISPLAY HOLD DOCUMENTS AND DELETE DOCUMENT NO II (A)
IV .DISPLAY HOLD DOCUMENTS, COMPLETE AND POST DOCUMENT NO II(B)

I .RUN A PROGRAM:

PATH: --> TOOLS--> ABAP WORKBENCH--> DEVELOPMENT --> ABAP EDITOR [T/C : - SE38 ]
--> PROGRAM : SELECT RFTMPBLU
--> SELECT EXECUTE BUTTON
--> SELECT NO TERMINATION FOR READ ERROR CHECK BOX
--> SELECT EXECUTE BUTTON
WE GET A MESSAGE- NO CONVERSION NECESSARY ALL HELD DOCUMENT ARE CORRECT.

II . CREATION OF HOLD DOCUMENTS [T/C : - FB01L ]

1ST ENTRY : -

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> POST KEY: 40
--> ACCOUNT: SELECT 400100 SALARIES ACCOUNT
--> ENTER
--> AMOUNT: 50000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: HOLD DOCUMENT TESTING
--> POST KEY: 50
--> ACCOUNT: SELECT 200100 CASH ACCOUNT

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81
--> ENTER
-->AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT --> HOLD
--> TEMPORARY DOCUMENT NUMBER : GIVE RIL
--> ENTER
WE GET A MESSAGE DOCUMENT RIL WAS HELD

2ND ENTRY : -

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> POST KEY: 50
--> ACCOUNT NO: SELECT 200100 i.e., CASH ACCOUNT
--> ENTER
--> AMOUNT: 15000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: PAID TO MR X
--> FROM THE MENU BAR SELECT DOCUMENT --> HOLD
--> TEMPORARY DOCUMENT NO: RIL123456
--> ENTER
WE GET A MESSAGE DOCUMENT RIL 123456 WAS HELD

III .DISPLAY HOLD DOCUMENTS AND DELETE DOCUMENT NO II(A) [T/C: FB01L]

--> SELECT HELD DOCUMENT BUTTON

--> SELECT DOCUMENT LIST BUTTON
--> KEEP THE CURSER ON RIL
--> SELECT DELETE BUTTON
--> WE GET A MESSAGE- DOCUMENT WILL BE DELETED- IGNORE THE MESSAGE AND SELECT YES
BUTTON
--> SELECT BACK ARROW
--> SELECT DOCUMENT LIST BUTTON

IV .DISPLAY HOLD DOCUMENTS COMPLETE AND POST DOCUMENT NO II(B) [T/C : - FB01L ]

--> SELECT HELD DOCUMENT BUTTON

--> SELECT DOCUMENT LIST BUTTON
--> DOUBLE CLICK ON DOCUMENT NO RIL123456
--> POST KEY: 40
--> ACCOUNT: SELECT 400300 RENT ACCOUNT
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL

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--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> SAVE

WE GET A MESSAGE DOCUMENT 7 WAS POSTED IN RIL COMPANY CODE

--> ENTER
--> SELECT BACK ARROW
--> SELECT DOCUMENT LIST BUTTON

RESULT:NO HOLD DOCUMENT WILL APPEAR

13. MONTH END PROVISIONS

FOR MAKING MONTH END PROVISIONS SAP HAS GIVEN 2 OPTIONS:

OPTION 1 : ACCRUAL /DEFERRAL DOCUMENT

OPTION 2 : OPENITEM MANAGEMENT USING SAMPLE DOCUMENT

OPTION 1 : ACCRUAL /DEFERRAL DOCUMENT

I. SALARY PROVISION ON 30.04.2020

SALARIES A/C DR 100000

TO OUTSTANDING EXPENSES 100000

II. REVERSAL OF SALARY PROVISION ON 01.05.2020

OUTSTANDING EXPENSES DR 100000 AUTOMATIC CLEARING

TO SALARIES ACCOUNT 100000

III. APRIL SALARY PAYMENT ON 05.05.2020

SALARIES A/C DR 105000

TO BANK 105000

SALARIES ACCOUNT

30.04.20 SALARY 100000 DR

PROVISION
05.05.20 BANK 105000 DR 01.05.20 REVERSAL 100000 CR
OUTSTNDING EXPENSES A/C

30.04.20 SALARY 100000 CR

PROVISION
01.05.20 REVERSAL 100000 DR
PROFITABILITY EFFECT : -

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APRIL 20 100000
MAY 20 BECAUSE OF APR SALARY ( 105000 - 100000 ) 5000
105000
OPTION 2 : OPEN ITEM MANAGEMENT USING SAMPLE DOCUMENT

I. SALARY PROVISION ON 30.04.2020

SALARIES A/C DR 100000
TO OUTSTANDING EXPENSES 100000

II. APRIL SALARY PAYMENT ON 05.05.2020

OUTSTANDING EXPENSES A/C DR 100000 - [ MANUAL CLEARING ]

SALARIES A/C DR 5000
TO BANK 105000

SALARIES ACCOUNT

30.04.20 SALARY 100000 DR

PROVISION
05.05.20 BANK 5000 DR
OUTSTNDING EXPENSES A/C

30.04.20 SALARY 100000 CR

PROVISION
05.05.20 BANK 100000 DR

PROFITABILITY EFFECT : -

APRIL ,20 100000

MAY ,20 BECAUSE OF APRIL SALARY 5000
105000

--> GENERALLY COMPANIES FOLLOW OPTION 1 i.e., ACCRUAL /DEFERRAL DOCUMENT METHOD
OTHER THAN YEAR END.

IF WE FOLLOW 1ST OPTION : - IN LIVE ENVIRONMENT, PROVISIONS WILL BE MADE BY

ACCOUNTANT OR ACCOUNTS OFFICER. PAYMENTS WILL BE MADE BY CASHIER OR CHEQUE
WRITING PERSON. AT THE TIME OF MAKING PROVISION, ACCOUNTANT SPECIFIES THE DATE ON
WHICH THE ENTRY IS TO BE REVERSED. WHEN WE RUN THE PROGRAM AUTOMATICALLY THE
ENTRY WILL BE REVERSED AND CLEARED. CASHIER OR CHEQUE WRITING PERSON AT THE TIME
OF PAYMENT SIMPLY DEBIT TO EXPENDITURE AND CREDIT TO BANK. TRACKING OF PROVISIONS
IS NOT REQUIRED.

IF WE FOLLOW 2ND OPTION:- IN LIVE ENVIRONMENT, PROVISIONS WILL BE MADE BY

ACCOUNTANT OR ACCOUNT OFFICER. PAYMENTS WILL BE MADE BY CASHIER OR CHEQUE
WRITING PERSON. AT THE TIME OF MAKING PAYMENT, CASHIER OR CHEQUE WRITING PERSON

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SHOULD KNOW WHAT IS THE PROVISION AMOUNT AND CLEAR TO THE EXTENT OF PROVISION
ONLY. TRACKING OF PROVISION IS REQUIRED.

DIFFERECE BETWEEN ACCRUAL / DEFERRAL :-

ACCRUAL :- EXPENDITURE RELATING TO THIS MONTH AND NOT PAID IN THIS MONTH.
Eg : - SALARIES OF APPRIL NOT PAID IN APRIL. ACCRUE IN THE BOOKS IN APRIL.

DEFERRAL : - AMOUNT PAID FOR FUTURE MONTHS- DEFER EACH MONTH

Eg : - PREPAID INSURANCE

PREPAID INSURANCE PAID ON 30.06.2020 120000 /- FOR 12 MONTHS

DEFER EACH MONTH AS EXPENDITURE 10000/- PER MONTH

OPTION1: ACCRUAL/DEFERRAL DOCUMENTS:

STEPS:
I. CREATE REVERSAL REASON AND THE REVERSAL REASON SHOULD ALLOW US TO REVERSE ON
ANY DAY.
II. ACCRUAL/ DEFERRAL DOCUMENT POSTING
A. RENT PROVISION WITH 06.6.2020 DATE
B. SALARY PROVISION WITH 30.06.2020 DATE
III.GIVE NUMBER RANGE INTERVAL FOR NUMBER RANGE 02 FOR DOCUMENT TYPE AB
(REVERSED DOCUMENT TYPE)
IV. REVERSE OF ACCRUAL /DEFERRAL DOCUMENTS ON 01.07.2020 IN ONE STEP

I. CREATE REVERSAL REASON AND REVERSAL REASON SHOULD ALLOW US TO REVERSE ON

ANY DAY

PATH:
SPRO --> FINANCIAL ACCOUNTING(NEW)--> GENERAL LEDGER ACCOUNTING (NEW) --
>BUSINESS TRANSACTIONS--> ADJUSTMENT POSTING/REVERSAL --> DEFINE REASONS FOR
REVERSAL
--> SELECT NEW ENTRIES BUTTON
--> REASON : 35 ANY NUMBER
--> TEXT : ACCRUAL/ DEFERRAL DOC REVERSAL REASON FOR RIL
--> SELECT NEGATIVE POSTING CHECK BOX
--> SELECT ALTERNATIVE POSTING DATE CHECK BOX
--> SELECT SAVE BUTTON
--> SAVE IN G/L CUSTOMIZATION REQUEST

A.WHY TO SELECT NEGATIVE POSTING DATE CHECK BOX:

EARLIER WE HAVE DISCUSSEDIF WE SELECT THIS CHECK BOX, WHEN WE REVERSE A

TRANSACTION IT REDUCES FROM THE SAME SIDE.
IF WE POST A WRONG ENTRY, WE HAVE REVERSE AND PASS CORRECT ENTRY OR PASS
RECTIFICATION ENTRY.

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85
 i) EQUITY SHARE CAPITAL RECEIPT:
CASH A/C DR 200000
TO EQUITY SHARE CAPITAL A/C 200000 DOC .NO 1

ii) PREFERENCE SHARE CAPITAL RECEIPT:

CASH A/C DR 300000
TO EQUITY SHARE CAPITAL 300000 DOC . NO 2

DOCUMENT NO. 2 IS WRONG POSTING.

OPTION-1 REVERSE THE DOCUMENT AND PASS CORRECT ENTRY:

iii) REVERSAL OF DOCUMENT NO 2

EQUITY SHARE CAPITAL DR 300000
TO CASH A/C 300000 DOC . NO 3

iv) PASSING CORRECT ENTRY FOR PREFERENCE SHARE CAPITAL RECEIPT

CASH A/C DR 300000
TO PREFERENCE SHARE CAPITAL 300000 DOC . NO 4

OPTION-2: RECTIFICATION

III. PASS RECTIFICATION ENTRY FOR DOCUMENT NO.2

EQUITY SHARE CAPITAL DR 300000

TO PREFERENCE SHARE CAPITAL 300000 DOC . NO 3

ACCOUNT BALANCE DISPLAY [T/C : - FAGLB03 ]

IF WE DO NOT SELECT NEGATIVE POSTING CHECK BOX:
EQUITY SHARE CAPITAL ACCOUNT
PERIOD DEBIT CREDIT BALANCE CUMULATIVE
BALANCE
3 300000 DR 500000 CR 200000 CR 200000 CR
IF WE SELECT NEGATIVE POSTING CHECK BOX
EQUITY SHARE CAPITAL ACCOUNT
PERIOD DEBIT CREDIT BALANCE CUMULATIVE
BALANCE
3 500000 CR
300000 DR 200000 CR 200000 CR

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IN TREASURY MODULE WE HAVE – CASH FLOW STATEMENT

OPTION-1 OPTION-2 OPTION-3

REVERSAL-NEGATIVE RECTIFICATION REVERSAL –NEGATIVE
POSTING NOT POSTING SELECTED
SELECTED
OPENING CASH AND 0 0 0
BANK BALANCES
ADD:INLOWS:
EQUITY SHARE 500000 500000 300000
CAPITAL
PREFERENCE SHARE 200000 200000
CAPITAL
LESS:OUTFLOWS:
EQUITY SHARE 200000 0 0
CAPITAL
CLOSING AND CASH 500000 500000 500000
AND BANK BALANCES
WRONG WRONG CORRECT
PRESENTATION PRESENTATION PRESENTATION

B.SELECT ALTERNATIVE POSTING DATE CHECK BOX:

IF WE DO NOT SELECT ALTERNATIVE POSTING DATE CHECK BOX – SYSTEM WILL ALLOW US TO
REVERSE ONLY ON THE DATE OF POSTING.

OUR REQUIREMENT IS TO PASS AN ENTRY ON 30TH JUNE DATE AND REVERSE ON NEXT MONTH
1ST DATE. SELECT ALTERNATIVE POSTING DATE CHECK BOX. WE CAN REVERSE ON ANY DAY.

II. ACCRUAL/ DEFERRAL DOCUMENT POSTING [T/C : -FBS1 ]

A.RENT PROVISION

PATH:
ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> PERIODIC PROCESSING -->
CLOSING --> VALUATE --> ENTER ACCRUAL/ DEFERRAL DOCUMENT
--> DOCUMENT DATE: TODAY’S DATE
--> TYPE: SA
--> COMPANY CODE: RIL
--> REVERSE REASON : 35
--> REVERSAL DATE: 01.07.2020
--> POST KEY : 40
--> ACCOUNT: SELECT 400300 i.e., RENT ACCOUNT
--> ENTER
--> IT GIVES A WARNING MESSAGE. IGNORE THE MESSAGE AND PRESS ENTER

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87
--> AMOUNT: 25000
--> PROFIT CENTER: SELECT STEEL

--> TEXT: RENT PROVISION

--> POST KEY : 50
--> ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT->SIMULATE AND SAVE

B . SALARY PROVISION:

--> DOCUMENT DATE: 30.6.2020

--> TYPE: SA
--> COMPANY CODE: RIL
--> REVERSAL REASON: SELECT 35
--> REVERSAL DATE: NEXT MONTH FIRST i.e., 1.7.2020
--> POST KEY: 40
--> ACCOUNT: SELECT 400100 i.e., SALARIES ACCOUNT
--> ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT: 300000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: SALARY PROVISION
--> POST KEY: 50
--> ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE

III.GIVE NUMBER RANGE INTERVAL FOR NUMBER RANGE 02 FOR DOCUMENT TYPE AB
(REVERSED DOCUMENT TYPE) [T/C : - OBA7]

SELECT DOCUMENT TYPE : AB (ACCOUNTING DOCUMENT)

SELECT DETAILS BUTTON
NOTE DOWN NUMBER RANGE:02
SELECT NUMBER RANGE INFORMATION BUTTON
COMPANY CODE: RIL
SELECT CHANGE INTERVALS BUTTON
SELECT INTERVAL BUTTON
NO.RANGE YEAR FROM NUMBER TO NUMBER EXT
02 2020 100001 200000 DESELECT
SAVE
IGNORE THE MESSAGE THEN ENTER.

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IV. REVERSAL OF ACCRUAL/ DEFERRAL DOCUMENTS ON 1.07.2020 IN ONE STEP
[T/C : - F.81 ]

PATH:

UPTO VALUATE THE PATH IS SAME PATH->REVERSE ACCRUAL/DEFERRAL DOCUMENT

--> COMPANY CODE: SELECT RIL

--> REVERSE POSTING DATE: 1.07 .2020
--> SELECT TEST RUN CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT REVERSE DOCUMENT BUTTON

V. TO VIEW ACCOUNT BALANCE: [ T/C : - FAGLB03 ]

--> ACCOUNT NUMBER:SELECT 400100 i.e., SALARIES ACCOUNT

--> COMPANY CODE: RIL
--> FISCAL YEAR: 2020
--> SELECT EXECUTE BUTTON

RESULT:

REVERSED AMOUNT WILL APPEAR ON DEBIT SIDE WITH CREDIT SIGN.

OPTION 2: OPEN ITEM MANAGEMENT

THIS IS USED FOR VENDORS/CUSTOMERS/ONLY BALANCE SHEET ACCOUNTS WHERE CLEARING
IS REQUIRED.

WHICH TYPE OF BALANCE SHEET ACCOUNTS WE USE OPEN ITEM MANAGEMENT:

i) WHERE THERE IS A PROVISION – PAYMENT AFTERWARDS-Eg: OUTSTANDING

EXPENSES
ii) WHERE THERE IS A RECOVERY – PAYMENT AFTERWARDS-Eg: TDS/SALES TAX/PF
WHEN WE CREATE ACCOUNT WE HAVE TO SELECT OPEN ITEM MANAGEMENT CHECK BOX

Eg: EVERY MONTH END WE MAKE PROVISIONS IN ACCOUNTS.

OUTSTANDING EXPENSES ACCOUNT

SALARIES PAYABLE 500000CR

WAGES PAYABLE 800000CR
BANK 100000DR RENT PAYABLE 100000CR

WHEN WE SEE THE ACCOUNT IN THE MONTH END OR YEAR END WE WILL HAVE NUMBER OF
CREDITS AND NUMBER OF DEBITS. SOME TIMES WE MAKE FULL PAYMENT AND SOME TIMES
WE MAKE PART PAYMENT. WE DO NOT KNOW WHICH ITEM IS PENDING AND HOW MUCH IS
PENDING. SAP HAS GIVEN OPEN ITEM MANAGEMENT CONCEPT. IF WE SELECT THE ACCOUNT

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89
 AS OPEN ITEM MANAGEMENT ACCOUNT, AT THE TIME OF MAKING PAYMENT SYSTEM CHECKS
WE ARE MAKING PAYMENT AGAINST WHICH PROVISION. WHEN WE SPECIFY THE AMOUNT IS
PAID AGAINST RENT PROVISION THAT ITEM WILL BE CLEARED

WHICH WE SELECT

i) OPEN ITEMS – IT SHOWS PAYABLE ITEMS

Eg: SALARIES AND WAGES
ii) CLEARED ITEMS – IT SHOWS PAID ITEMS
Eg: RENT AND BANK
iii) ALL ITEMS - PAYABLE + PAID
AT ANY POINT OF TIME WE CAN SEE PAYABLE ITEMS SEPARAELY AND PAID ITEMS SEPARATELY.

HERE SAP HAS GIVEN 3 SCENARIOS:

1ST SCENARIO: 2ND SCENARIO: 3RD SCENARIO:

FULL CLEARING METHOD- PARTIAL PAYMENT METHOD- RESIDUAL ITEMS METHOD-
PROVISION AND PAYMENT WHEN WE MAKE PART WHEN WE MAKE PART
SAME PAYMENT PAYMENT

1ST SCENARIO: FULL CLEARING METHOD

I. RENT PROVISION [T/C : - FB50L OR FB01L ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> POSTING KEY: 40
--> ACCOUNT : SELECT 400300 i.e., RENT ACCOUNT
--> ENTER
--> AMOUNT: 25000
--> PROFIT CENTER : SELECT STEEL
--> TEXT: RENT PROVISION
--> POST KEY: 50
--> ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

II. TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [ T/C : FAGLL03 ]

PATH:-

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90
ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> ACCOUNT -->
DISPLAY/CHANGE ITEMS (NEW)

--> G/L ACCOUNT: SELECT 100500 i.e., OUTSTSANDING EXPENSES

--> COMPANY CODE: RIL
--> SELECT OPEN ITEM RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW

III. OUTGOING PAYMENT WITH CLEARING [T/C : - F-07 ]

PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING -->GENERAL LEDGER --> DOCUMENT ENTRY -->
OUTGOING PAYMENTS

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA: SELECT 200100 i.e., CASH ACCOUNT
--> AMOUNT: 25000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> UNDER OPEN ITEM SELECTION:
 ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES
--> ACCOUNT TYPE : S APPEARS BY DEFAULT. S STANDS FOR G/L ACCOUNTS
--> SELECT PROCESS OPEN ITEM BUTTON
NOTE: REVERSED DOCUMENTS WILL NOT APPEAR FOR CLEARING
--> DOUBLE CLICK ON PAYABLE AMOUNT : 25000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

IV . TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [T/C : - FAGLL03]

--> G/L ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES

--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

2ND SCENARIO 3RD SCENARIO

PARTIAL PAYMENT METHOD RESIDUAL ITEMS METHOD

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91
WHEN WE MAKE PART PAYMENT WE CAN USE PARTIAL PAYMENT METHOD OR RESIDUAL
ITEMS METHOD

EXAMPLE FOR PARTIAL PAYMENT METHOD:

i) RENT PROVISION
RENT A/C DR 10000
TO OUTSTANDING EXPENSES 10000

ii) OUTGOING PAYMENT OF Rs. 2000 USING PARTIAL PAYMENT METHOD

OUTSTANDING EXPENSES DR 2000
TO CASH A/C 2000

ACCOUNT BALANCE DISPLAY:

OUTSTANDING EXPENSES A/C

OI:
RENT PROVISION 10000CR
CASH 2000DR
PAYABLE AMOUNT 8000CR

EXAMPLE FOR RESIDUAL ITEMS METHOD:

i) RENT PROVISION
RENT A/C DR 12000
TO OUTSTANDING EXPENSES 12000

ii) OUTGOING PAYMENT OF Rs. 1000 USING PARTIAL PAYMENT METHOD

OUTSTANDING EXPENSES DR 12000
( REVERSE AND CLEARED)
TO CASH A/C 1000
TO OUTSTANDING EXPENSES 11000

ACCOUNT BALANCE DISPLAY:

OUTSTANDING EXPENSES A/C

OI:
RENT PROVISION 12000CR 11000CR

BALANCE PAYABLE 110000CR

CI:
RENT PROVISION 12000CR
RENT PROV REVERSAL 12000DR
AMOUNT 0

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92
 RESIDUAL BALANCE MEANS BALANCE PAYABLE
OI : MEANS OPEN ITEM
CI : MEANS CLEARED ITEM
GENERALLY COMPANIES FOLLOW PARTIAL PAYMENT METHOD

SUPPOSE IT IS A VENDOR BILL

IF WE USE PARTIAL PAYMENT METHOD

WE ARE MAKING 2ND PART PAYMENT RS 3000 AGAINST THIS BILL.

WE WILL HAVE BILL COPY WITH US. IN THE BILL THE AMOUNT SHOWN IS RS 10000. ALSO IN
THE VENDOR ACCOUNT WE CAN SEE BILL AMOUNT OF RS 10000. WE CAN LINK THE PAYMENT
AMOUNT AGAINST BILL AMOUNT.

IF WE USE RESIDUAL ITEMS METHOD

WE ARE MAKING 2ND PART PAYMENT OF RS 3000 AGAINST THIS BILL. WE WILL HAVE BILL COPY
WITH US. IN THE BILL THE AMOUNT SHOWN IS RS 12000. IN THE VENDOR ACCOUNT WE CAN SEE
BILL AMOUNT OF Rs. 11000. IT IS DIFFICULT LINK THE PAYMENT AMOUNT AGAINST THE BILL
AMOUNT.

HERE WE TEST HOW TO VIEW BILL WISE OUTSTANDING

2ND SCENARIO- PARTIAL PAYMENT METHOD

I. RENT PROVISION [ T/C : - FB01L ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> REFERENCE: BILL NO 123
--> POST KEY: 40
--> ACCOUNT: SELECT 400300 RENT ACCOUNT
--> ENTER
--> AMOUNT: 10000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: RENT PROVISION
--> POST KEY: 50
--> ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES ACCOUNT
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

II. OUTGOING PAYMENT BY USING PARTIAL PAYMENT METHOD [ T/C : F-07 ]

--> DOCUMENT DATE: TODAY’S DATE
--> TYPE: SA

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93
--> COMPANY CODE: RIL
--> REFERENCE: BILL NO 123
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200100 i.e., CASH ACCOUNT
--> AMOUNT : 2000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 100500 OUTSTANDING EXPENSES A/C
--> SELECT PROCESS OPEN ITEMS BUTTON
--> KEEP THE CURSOR ON AMOUNT FIELD OF THE LINE ITEM AGAINST WHICH WE WANT TO
ADJUST
--> SELECT PARTIAL PAYMENT TAB
--> IT CREATES PAYMENT AMOUNT COLUMN
--> DOUBLE CLICK ON NET AMOUNT 10000
--> DOUBLE CLICK ON PAYMENT AMOUNT 10000
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE
--> IT GIVES A MESSAGE- CORRECT THE MARKED LINE ITEMS
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> TEXT: +
SAVE
III . TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [T/C : FAGLL03]

--> G/L ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES ACCOUNT

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

TO VIEW BILL WISE OUTSTANDING:

--> SELECT CHANGE LAYOUT BUTTON

--> FROM THE HIDDEN FIELDS COLUMN --> SELECT REFERENCE FIELD
--> SELECT AMOUNT IN LOCAL CURRENCY UNDER COLUMN CONTENT
--> SELECT LEFT ARROW OR SHOW SELECTED FIELDS BUTTON
--> SELECT COPY BUTTON
--> KEEP THE CURSOR ON REFERENCE
--> SELECT SUBTOTAL BUTTON OR CTRL + F1

IV . TO MAKE BALANCE PAYMENT OF Rs. 8000 THEN DOUBLE CLICK ON PAYABLE AMOUNT
Rs. 10000 AND PART PAID AMOUNT Rs.2000. BOTH WILL GO TO CLEARED ITEMS
[T/C : F-07 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> REFERENCE: BILL NO. 123
--> ACCOUNT UNDER BANK DATA: SELECT 200100 CASH ACCOUNT

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94
--> AMOUNT: 8000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 100500 OUTSTANDING EXPENSES A/C
--> SELECT PROCESS OPEN ITEMS BUTTON
--> SELECT PARTIAL PAYMENT TAB
--> DOUBLE CLICK ON PAYABLE AMOUNT 10000
--> DOUBLE CLICK ON PART PAID AMOUNT 2000
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE

V. TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [ T/C : -FAGLL03]

--> G/L ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES A/C

--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

3RD SCENARIO RESIDUAL ITEMS METHOD

I. RENT PROVISION: [T/C : FB01L ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: NIL
--> POST KEY: 40
--> ACCOUNT: SELECT 400300 RENT ACCOUNT
--> ENTER
--> AMOUNT: 12000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: RENT PROVISION
--> POST KEY: 50
--> ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE
II. OUTGOING PAYMENT OF RS 1000 USING RESIDUAL ITEM METHOD [T/C : F-07 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA: SELECT 200100 CASH ACCOUNT
--> AMOUNT-: 1000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT

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--> ACCOUNT UNDER OPEN ITEM SELECTION- SELECT 100500 OUTSTANDING EXPENSES
--> SELECT PROCESS OPEN ITEMS BUTTON
--> KEEP THE CURSOR ON AMOUNT FILED OF THE LINE ITEM AGAINST WHICH WE WANT TO
ADJUST
--> SELECT RESIDUAL ITEMS TAB
--> IT CREATES RESIDUAL ITEMS COLUMN
--> DOUBLE CLICK ON NET AMOUNT 12000
--> DOUBLE CLICK ON RESIDUAL ITEMS AMOUNT
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE
--> WE GET A MESSAGE CORRECT THE MARKED LINE ITEMS
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> TEXT: BALANCE RENT PAYABLE
--> SAVE

III . TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [T/C : FAGLL03 ]

--> G/L ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES A/C

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

ERROR MESSAGE:

WHEN WE MAKE PAYMENT USING[ F-07 ] IT GIVES AN ERROR MESSAGE THE DIFFERENCE IS TOO
LARGE FOR CLEARING.
SUPPOSE IN THE ACCOUNT 10 ITEMS ARE OUTSTANDING. WE MAKE PAYMENT FOR ONE ITEM.
AT THE TIME OF PAYMENT IN F-07 IT SELECTS ALL ITEMS. WE HAVE TO DESELECT ALL ITEMS
AND SELECT ONLY THE ITEM WHICH WE ARE PAYING

REQUIREMENT:

TO MAKE OPEN ITEMS INITIALLY INACTIVE AT THE TIME OF PAYMENT

– THIS IS USER BASED

PATH: ACCOUNTING --> FINANCIAL ACCOUNTINGGENERAL LEDGER ENVIRONMENT -->

USER PARAMETERS--> EDITING OPTIONS [FB00]
--> SELECT OPEN ITEMS TAB
--> SELECT SELECTED ITEMS INITIALLY INACTIVE CHECK BOX
--> SAVE
--> WE GET A MESSAGE - THE OPTION WERE ENTERED IN THE USER MASTER RECORD
--> CLOSE SAP AND OPEN

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 14. REVERSALS
METHODS:
1. INDIVIDUAL DOCUMENT REVERSAL
2. REVERSAL OF REVERSED DOCUMENT
3. MASS REVERSAL
4. CLEARED ITEMS REVERSAL
5. ACCRUAL/ DEFERRAL DOCUMENT REVERSAL

1ST METHOD: INDIVIDUAL DOCUMENT REVERSAL [T/C : FB08 ]

I) WE CAN REVERSE ONLY ONE DOCUMENT AT A TIME.

II) AT THE TIME OF REVERSAL, WE HAVE TO GIVE REVERSAL REASON.
III) AT THE TIME OF REVERSAL, IF WE DO NOT GIVE REVERSE POSTING DATE IT TAKES ORIGINAL
DOCUMENT POSTING DATE. IN THAT CASE THE PERIOD SHOULD BE OPEN
Eg:
A) POSTED DOCUMENT WITH 5.4.2020 DATE –IT TAKES DOCUMENT NO- 1
B) RELEASED PROFITABILITY BY ACCOUNTS DEPARTMENT TO MANAGEMENT UP TO APR 20.
OPENED PERIODS FROM MAY 20 TO MAR 20.
C) LEDGER SCRUTINY ON 6.6.2020. DOCUMENT NO 1 POSTED ON 5.4.2020 IS WRONG POSTING
--> GO TO REVERSAL AREA
DOC NO : 1
COMPANY CODE : RIL
FISCAL YEAR : 2020
REVERSAL REASON : -SELECT 01
REVERSAL DATE : KEEP IT BLANK
SAVE
SYSTEM CAN NOT REVERSE THE DOCUMENT SINCE APR 20 PERIOD IS NOT OPEN

PATH: ACCOUNTING --> FINANCIAL ACCOUNTINGGENERAL LEDGER DOCUMENT -->

REVERSE --> INDIVIDUAL REVERSAL

--> DOCUMENT NO : 1
--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> REVERSAL REASON : 01 REVERSE IN CURRENT PERIOD
--> POSTING DATE: [ ] KEEP IT BLANK
--> SELECT DISPLAY BEFORE REVERSAL BUTTON
--> SELECT BACK ARROW
--> SELECT SAVE BUTTON
--> WE GET A MESSAGE-DOCUMENT 100003 WAS POSTED IN COMPANY CODE RIL
--> FROM THE MENU BAR SELECT DOCUMENTDISPLAY
--> SELECT DISPLAY DOCUMENT HEADER BUTTON
--> DOUBLE CLICK ON DOCUMENT NO 1
--> SELECT DISPLAY DOCUMENT HEADER BUTTON AND ENTER

I. WHY REVERSED DOCUMENT IS TAKING DOCUMENT TYPE : AB

WE HAVE POSTED NUMBER OF DOCUMENTS.

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REQUIREMENT:

WE WANT TO SEE ONLY REVERSED DOCUMENT LIST:

--> GOTO DOCUMENT TYPES AND NUMBER RANGES T/C : OBA7

--> SELECT DOC. TYPE SA
--> SELECT DETAILS BUTTON
BELOW NUMBER RANGE 01
REVERSE DOC. TYPE AB

WHAT IS THE USE OF DOCUMENT TYPE [ AB ]:

DOCUMENT DISPLAY [T/C FB03 ]

--> SELECT DOCUMENT LIST BUTTON
--> COMPANY CODE : RIL
--> DOCUMENT TYPE: SELECT SA – IT SHOWS ORIGINAL DOCUMENTS
: SELECT AB – IT SHOWS REVERSED DOCUMENTS

2ND METHOD : REVERSAL OF REVERSED DOCUMENTS

WE HAVE TO REVERSE DOCUMENT NO 2. BY MISTAKE WE HAVE REVERSED DOCUMENT NO 1. IT

HAS GENERATED DOCUMENT NO 3.

--> TO REVERSE DOCUMENT NO 3

3 OPTIONS AVAILABLE:

OPTION-1 OPTION-2 OPTION-3

COPY THE DOCUMENT AND UP TO ECC6/EHP-5 ECC6-EHP6 ONWARDS
REVERSE (FB01L)
CHANGE MESSAGE CONTROL – WE CAN REVERSE DOCUMENT
SAP STANDARD ERROR. MAKE DIRECTLY (FB08)
IT TO WARNING (THIS WILL
BE COVERED IN PROJECT)

--> USE TRANSACTION CODE: FB01L

--> FROM THE MENU BAR SELECT DOCUMENT -> POST WITH REFERENCE
--> GIVE THE DOCUMENT NO. 100003
--> COMPANY CODE: RIL
--> FISCAL YEAR : 2020
--> SELECT GENERATE REVERSE POSTING CHECK BOX
--> SELECT DISPLAY LINE ITEMS CHECK BOX AND ENTER
--> ONCE AGAIN PRESS ENTER
--> CHANGE THE TEXT REVERSAL FOR DOCUMENT NO 100003 AND PRESS ENTER
--> TEXT +
 ENTER
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

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--> FROM THE MENU BAR SELECT DOCUMENT-->DISPLAY
--> SELECT DISPLAY DOCUMENT HEADER BUTTON
RESULT:IT WILL NOT SHOW LINK BETWEEN ORIGINAL DOCUMENT AND REVERSED DOCUMENT.

3RD METHOD: MASS REVERSAL [T/C : F.80 ]

--> TO REVERSE MORE THAN ONE DOCUMENT AT A TIME WE USE MASS REVERSAL
--> THE DOCUMENTS TO BE REVERSED MAY BE CONTINUOUS NUMBERS OR RANDOM NUMBERS

PATH: ACCOUNTING --> FINANCIAL ACCOUNTINGGENERAL LEDGER --> DOCUMENT -->

REVERSE --> MASS REVERSAL [F.80]

--> COMPANY CODE: RIL

--> TO REVERSE RANDOM DOCUMENT NUMBER --> SELECT RIGHT ARROW OR MULTIPLE
SELECTION BUTTON BESIDE DOCUMENT NUMBER
--> UNDER SINGLE VALUE ENTER DOCUMENT NUMBERS 2 , 4
--> SELECT COPY BUTTON
--> REASON FOR REVERSAL SELECT 01
--> SELECT TEXT RUN CHECK BOX
--> SELECT EXECUTE BUTTON(F8)
--> SELECT REVERSE DOCUMENTS BUTTON

4TH METHOD: CLEARED ITEMS REVERSAL

I . TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [T/C : FAGLL03 ]

--> G/L ACCOUNT: SELECT 100500 i.e., OUTSTANDING EXPENSES A/C

--> COMPANY CODE: SELECT RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

100500 OUTSTANDING EXPENSES A/C

DOC NO. DATE DETAILS AMOUNT DOC NO. DATE DETAILS AMOUNT
OI:
11 6.6.2020 BANK 25000DR 10 6.6.2020 RENT 25000CR
PROVISION
CI:
10 6.6.2020 RENT 25000CR
PROVISION
11 6.6.2020 BANK 25000DR

0
BEFORE CHEQUE ENCASHMENT BY PARTY RIL HAS GIVEN STOP PAYMENT INSTRUCTIONS TO
BANK. RIL HAS INFORMED BANK NOT TO HONOUR THE CHEQUE. BANK ENTRY IS TO BE
REVERSED. WHEN BANK ENTRY IS REVERSED THE ACCOUNT WILL APPEAR:

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 100500 OUTSTANDING EXPENSES A/C
DOC NO. DATE DETAILS AMOUNT DOC NO. DATE DETAILS AMOUNT
OI:

CI:
10 6.6.2020 RENT 25000CR
PROVISION

RENT PROVISION IS APPEARING AS CLEARED OR PAID WHICH IS NOT CORRECT. IT SHOULD BE

SHOWN AS OPEN OR PAYABLE. THIS TYPE OF DOCUMENT CAN NOT BE REVERSED DIRECTLY.

TO REVERSE CLEARED ITEMS SAP HAS GIVEN 2 STEPS

a) RESET CLEARED ITEMS:

TO MAKE IT HAS OPEN ITEMS
NO LINK BETWEEN RENT PROVISION AND BANK-WHEN WE RESET THE CLEARED ITEMS
THE ACCOUNT WILL APPEAR:
100500 OUTSTANDING EXPENSES A/C
DOC NO. DATE DETAILS AMOUNT DOC NO. DATE DETAILS AMOUNT
OI:
11 6.6.2020 BANK 25000DR 10 6.6.2020 RENT 25000CR
PROVISION
b) REVERSE BANK:
WHEN WE REVERSE BANK THE ACCOUNT WILL APPEAR

100500 OUTSTANDING EXPENSES A/C

DOC NO. DATE DETAILS AMOUNT DOC NO. DATE DETAILS AMOUNT
OI:
10 6.6.2020 RENT 25000CR
PROVISION
CI:
11 6.6.2020 BANK 25000DR
100006 6.6.2020 BANK 25000CR
REVERSAL
0
RESULT:RENT PROVISION IS APPEARING AS OPEN OR PAYABLE

ENTRIES:

1. RENT PROVISION:
RENT A/C DR 25000
TO OUTSTANDING EXPENSES 25000
2. OUTGOING PAYMENT WITH CLEARING
OUTSTANDING EXPENSES DR 25000
TO BANK 25000 CLEARED

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 3. RESET CLEARED ITEMS:
NO ENTRY-THE LINK WILL GO
a) RENT PROVISION
RENT A/C DR 25000
TO OUTSTANDING EXPENSES 25000
b) OUTGOING PAYMENT WITH CLEARING
OUTSTANDING EXPENSES DR 25000
TO BANK 25000
4.REVERSE BANK:
BANK A/C DR 25000
TO OUTSTANDING EXPENSES 25000 CLEARED

RESULT : -RENT PROVISION IS APPEARING AS OPEN OR PAYABLE

PATH:- : ACCOUNTING --> FINANCIAL ACCOUNTINGGENERAL LEDGER --> DOCUMENT ––>

RESET CLEARED ITEMS [FBRA ]

--> CLEARING DOCUMENT NO: 11

--> COMPANY CODE: RIL
--> FISCAL YEAR: 2020
--> SELECT SAVE BUTTON
--> SELECT RESET AND REVERSAL BUTTON
--> REVERSAL REASON: SELECT 01
--> ENTER
--> WE GET A MESSAGE CLEARING 11 RESET
--> PRESS ENTER
--> WE GET A MESSAGE DOCUMENT NO. 100007 WAS POSTED IN COMPANY CODE RIL
--> PRESS ENTER

 TO VIEW OPEN ITEM MANAGED ACCOUNT TRANSACTIONS [T /C : FAGLL03 ]

--> G/L ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

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 15. INTEREST CALCULATIONS
2 METHODS:
1. BALANCE INTEREST CALCULATION – S TYPE – G/L BALANCES
2. ITEM INTEREST CALCULATION – P TYPE – VENDORS/CUSTOMERS/GL A/C OPEN ITEMS

1ST METHOD: BALANCE INTEREST CALCULATION:

I. DEFINE INTEREST CALCULATION TYPES [T/C : OB46 ]

PATH:- SPRO --> FINANCIAL ACCOUNTING(NEW)--> GENERAL LEDGER ACCOUNTING (NEW)

--> BUSINESS TRANSACTIONS --> BANK ACCOUNT INTEREST CALCULATION --> INTEREST
CALCULATION GLOBAL SETTINGS --> DEFINE INTEREST CALCULATION TYPES
--> SELECT NEW ENTRIES BUTTON

INTREST NAME INTREST NAME

INDICATOR CALUCATION TYPE
R1 10% INTEREST P.A – S BALANCE
MONTHLY INTEREST
CALCULATION CALCULATION
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST
II. PREPARE ACCOUNT BALANCE INTEREST CALCULATION [T/C : OBAA ]

PATH: SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> INTREST CALCULATION INDICATOR: R1
--> INTEREST CALCULATION FREQUENCY: SELECT 01 i.e., MONTHLY CALCULATIONS
--> CALENDAR TYPE: SELECT G
--> SELECT BALANCE + INTEREST CHECK BOX
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST
III. DEFINE REFERENCE INTEREST RATES [T/C : OBAC ]

100300 SBI RUPEE TERM LOAN

10.4.2020 LOAN 100000 CR

RECEIVED
10.06.2020 LOAN 10000DR
REPAYMENT
INTEREST CALCULATION FOR THE WHOLE YEAR: 2 METHODS
1ST METHOD
ON 100000 @ 10% FROM 10.4.20 TO 31.3.21 – 100000*356/365*10% – 9753.42
ON 10000 @ 10% FROM 10.6.20 TO 31.3.21 – 10000*295/365*10% – - 808.22
––––––––––
8945.20

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2ND METHOD:
ON 100000@ 10% FROM 10.4.20 TO 9.6.20 – 100000*61/365*10% – 1671.23
ON 90000 @ 10% FROM 10.6.20 TO 31.3.21 – 90000*295/365*10% – 7273.97
––––––––––––––
8945.20
IF WE BORROW FROM THE BANK INTEREST RATE CHARGED BY BANK – 10%
IF WE REPAY (WITHIN LOAN AMOUNT) INTEREST RATE CREDIT GIVEN BY BANK – 10%
IF THE ACCOUNT IS HAVING CREDIT BALANCE INTEREST CHARGED BY BANK – 10%
IF THE ACCOUNT IS HAVING DEBIT BALANCE(REPAYMENT IS MORE THAN
LOAN AMOUNT ) INTEREST RATE CREDIT GIVEN BY BANK – 8%

STEPS:
a) CREATE REFERENCE INTEREST RATES SAY R2 AND R3
b) GIVEN INTEREST RATE TO REFERENCE INTEREST RATE
R2– 10%
R3– 8%
c) ASSIGN REFERENCE INTEREST RATE TO INDICATOR BY GIVING CREDIT AND DEBIT
BALANCE
ACCOUNT HAVING CREDIT BALANCE – R2

INTEREST INDICATOR (R1)

ACCOUNT HAVING DEBIT BALANCE – R3

d) ASSIGN INTEREST INDICATOR IN LOAN ACCOUNT
Eg:
100300 SBI RUPEE TERM LOAN A/C HAVING CR BALANCE R2– 10%
ASSIGN INTEREST INDICATOR – R1
A/C HAVING CR BALANCE R3 – 8%

PATH: SPRO --> FINANCIAL ACCOUNTING (NEW) --> GENERAL LEDGER ACCOUNTING (NEW)
--> BUSINESS TRANSACTIONS --> BANK ACCOUNT INTEREST CALCULATION
--> INTEREST CALCULATION --> DEFINE REFERENCE INTEREST RATES
--> SELECT NEW ENTRIES BUTTON
--> REFERENCE INTEREST RATE : R2
--> LONG TEXT : ACCOUNT HAVING CREDIT BALANCE
--> DESCRIPTION : ACCOUNT CREDIT BALANCE
--> DATE FROM : 1.4.2020
--> CRRENCY : INR
--> SELECT NEXT ENTRY OR (F8) BUTTON
--> REFERENCE INTREST RATE : R3
--> LONG TEXT : ACCOUNT HAVING DEBIT BALANCE
--> DESCRIPTION : ACCOUNT DEBIT BALANCE
--> DATE FROM : 1.4.2020
--> CURRENCY : INR
--> SAVE
--> SAVE IN YOUR REQUEST

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IV . DEFINE TIME DEPENDENT TERMS [T/C : OB81 ]

PATH: SAME PATH

--> SELECT NEW ENTRIES BUTTON
--> INT. CAL. INDICATOR : R1
--> CURRENCY KEY : INR
--> EFFECTIVE FROM : 1.4.2020
--> SEQUENTIAL NUMBER : 1
--> TERM : SELECT – CREDIT INTEREST BALANCE INTEREST CALCULATION
--> REF. INT. RATE : R2
--> SELECT NEXT ENTRY BUTTON
--> INT. CAL. INDICATOR : R1
--> CURRENCY KEY : INR
--> EFFECTIVE FROM : 1.4.2020
--> SEQUENTIAL NUMBER : 2
--> TERM : SELECT – DEBIT INTEREST : BALANCE INTEREST CALCULATION
--> REF. INT. RATE : R3
--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST
V. ENTER INTEREST VALUES [ T/C : OB83 ]
PATH: SAME PATH

--> SELECT NEW ENTRIES BUTTON

REFERENCE INTREST RATE VALID FROM INTREST RATE

R2 01.04.2020 10
R3 01.04.2020 8
--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST

VI.CREATION OF GENERAL LEDGER MASTERS

i) SBI RUPEE TERM LOAN – LONG TERM LIABILITIES ACCOUNT GROUP

ii) INTEREST ACCOUNT – INTEREST COST ACCOUNT GROUP

a) TO CHECK ACCOUNT GROUPS FOR GIVING ACCOUNT NUMBERS [ T/C OBD4 ]

--> SELECT POSITION BUTTON
--> CHART OF ACCOUNTS: RIL
--> ENTER
i)SBI RUPEE TERM LOAN – LONG TERM LIABILITIES ACCOUNT GROUP-100300-100399
ii)INTEREST ACCOUNT – INTEREST COST ACCOUNT GROUP 400400-400499
b) CREATION OF GENERAL LEDGER MASTERS – [T/C : FS00 ]
1ST ACCOUNT :

G/L ACCOUNT : 100300

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : 100000 EQUITY SHARE CAPITAL A/C

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--> COMPANY CODE: RIL AND ENTER
--> CHANGE ACCOUNT GROUP TO: LONG TERM LIABILITIES
--> CHANGE SHORT TEXT AND G/L LONG TEXT: SBI RUPEE TERM LOAN
--> SELECT CREATE/BANK/INTEREST TAB
--> FILED STATUS GROUP: SELECT G005 i.e., BANK A/C (OBLIGATORY VALUE DATE)
--> INTEREST INDICATOR: SELECT R1 AND SAVE
2ND ACCOUNT :

G/L ACCOUNT: 400400

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : 400300 RENT A/C
--> COMPANY CODE: RIL ENTER
--> SELECT TYPE/DESCRIPTION TAB
--> ACCOUNT GROUP:SELECT INTEREST COST
--> SHORT TEXT AND G/L LONG TEXT: INTEREST A/C AND SAVE
VII. ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTINGS [T/C : OBV2 ]

PATH: UPTO BANK ACCOUNT INTEREST CALCULATION THE PATH IS SAME.

--> INTEREST POSTING --> PREPARE G/L ACCOUNT BALANCE INTEREST CALCULATION
--> SELECT SYMBOLS BUTTON --> SELECT ACCOUNTS BUTTON
--> CHART OF ACCOUNTS : RIL
--> ENTER
ACCT.SYMBOL CURRENCY G/L ACCOUNT
0002-INTEREST PAID INR 400400 [ INTEREST A/C ]
2000 ( G/L A/C ) PAID INR +++++++++++ ( 10 TIMES PLUS )
-->SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST
WHY WE ARE USING 10 TIMES PLUS [ + ] : -

ENTRY FOR INTEREST:

INTEREST A/C DR ACCOUNT SYMBOL: 0002 – INTEREST PAID

TO SBI RUPEE TERM LOAN ACCOUNT SYMBOL: 2000 – G/L ACCOUNT (PAID)
FOR INTEREST ACCOUNT: ASSIGNED G/L ACCOUNT – 400400

FOR LOAN ACCOUNT:

IF WE HAVE ONLY ONE TERM LOAN

FOR SYMBOL 2000 – G/L ACCOUNT PAID – ASSIGN 100300 – SBI RUPEE TERM LOAN

IF MORE THAN ONE TERM LOAN

FOR SYMBOL – 2000 G/L ACCOUNT PAID – ASSIGN ++++++++++ (10 TIMES PLUS) ANY A/C NO

WE HAVE DISCUSSED EARLIER – LENGTH OF G/L ACCOUNT NUMBER MAX – 10. WE ARE USING 6
DIGITS. WHY CAN NOT WE USE ++++++ (6 TIMES PLUS).

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AT THE TIME OF POSTING, WHEN WE DEBIT CASH ACCOUNT AND CREDIT EQUITY SHARE
CAPITAL – FIRST IT TAKES 0000200100 DEBIT CASH ACCOUNT AND 0000100000 – EQUITY
SHARE CAPITAL. WHEN WE SAVE IT SAVES DEBIT 200100 AND CREDIT 100000.

IF WE USE 6 TIMES PLUS – FOR INTEREST DEBIT IT TAKES ACCOUNT NUMBER 400400 AND
LOAN ACCOUNT CREDIT IT TAKES 000010 (INSTEAD OF 100300). IT CAN NOT POST.
HOW SYSTEM TAKES OUR LOAN ACCOUNT NUMBER

WE HAVE LOAN ACCOUNTS:

100300 – SBI RUPEE TERM LOAN

100301 – IDBI RUPEE TERM LOAN
100302 – ICICI RUPEE TERM LOAN

AT THE TIME OF INTEREST CALCULATION RUN, WE HAVE TO SPECIFY FOR WHICH LOAN
ACCOUNT WE ARE CALCULATING INTREST. THE LOAN ACCOUNT NUMBER WILL BE REPLACED
IN ++++++++++ (10 TIMES PLUS)

END USER AREA:

I. TO OPEN PERIODS FROM APR, 20 TO MAR, 21 [T/C : OB52 ]

--> SELECT POSITION BUTTON

--> POSTING PERIOD VARIANT SELECT RIL
--> ENTER
--> FOR VARIANT RIL
--> FROM PERIOD 1 ENTER 1 i.e., APRIL
--> SAVE
--> SAVE IN YOUR REQUEST

II. POSTING OF SBI RUPEE TERM LOAN RECEIPT [T/C : FB01L]

SBI HAS GIVEN CHEQUE DATED 10.4.2020 TO COMPANY RIL.

RIL IS HAVING ACCOUNT IN IDBI BANK.
DEPOSIT SBI CHEQUE IN IDBI BANK ON 12.4.2020.

AT THE TIME OF POSTING

POSTING DATE: 12.4.2020 APPEARS BY DEFAULT
USER HAS POSTED ENTRY
SBI CALCULATES INTEREST FROM 10.4.2020 WHERE AS SAP CALCULATES INTEREST FROM
12.4.2020. THERE WILL BE MISMATCH IN INTEREST CALCULATIONS:
AT THE TIME OF POSTING:
POSTING DATE: 12.4.2020 – AFTER POSTING NOT MODIFIABLE
VALUE DATE : 10.4.2020 – AFTER POSTING MODIFIABLE
USER HAS POSTED ENTRY
IN SAP ALSO INTEREST WILL BE CALCULATED FROM 10.4.2020

USE TRANSACTION CODE: FB01L

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--> DOCUMENT DATE : 12.4.2020
--> TYPE: SA
--> COMPANY CODE: RIL
--> POSTING DATE : 12.4.2020
--> POST KEY : 40
--> ACCOUNT: 200100 CASH ACCOUNT
--> ENTER
--> AMOUNT: 100000
--> PROFIT CENTER: SELECT STEEL
--> VALUE DATE : 10.4.2020 (CHEQUE DATE)
--> TEXT : SBI RUPEE TERM LOAN RECEIPT
--> POST KEY : 50
--> ACCOUNT : 100300 SBI RUPEE TERM LOAN ACCOUNT
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEL
--> VALUE DATE : 10.4.2020
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT SIMULATE AND SAVE.

III. SBI TERM LOAN REPAYMENT [T/C : -FB01L ]

1ST INSTALMENT REPAYMENT DUE DATE 10.6.2020. AMOUNT – 10000. IF RIL GIVES IDBI
CHEQUE DATED 10TH JUNE TO SBI – THEY SEND IT FOR CLEARING. ONCE IT IS REALIZED IN SBI
ACCOUNT FROM THAT DATE ONLY THEY GIVE CREDIT. EARLIER COMPANIES USED TO GIVE
CHEQUE IN ADVANCE SAY 8TH JUNE 20 DATED CHEQUE.

AT THE TIME OF POSTING:

POSTING DATE : 8.6.2020
VALUE DATE : 10.6.2020

USE TRANSACTION CODE: FB01L

--> DOCUMENT DATE : 8.6.2020

--> TYPE: SA
--> COMPANY CODE: RIL
--> POSTING DATE: 8.6.2020
--> ACCOUNT: SELECT 100300 SBI RUPEE TERM LOAN

--> ENTER
--> IGNORE THE WARNING MESSAGE AND PRESS ENTER
--> AMOUNT: 10000
--> PROFIT CENTER: SELECT STEEL
--> VALUE DATE: 10.6.2020
--> TEXT : SBI RUPEE TERM LOAN REPAYMENT
--> POSTING KEY : 50

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--> ACCOUNT: SELECT 200100 CASH ACCOUNT
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> VALUE DATE: 10.6.2020
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT SIMULATE AND SAVE

IV. INTEREST CALCULATION: [ T/C - F.52 ]

PATH:-
ACCOUNTING --> FINANCIAL ACCOUNTINGGENERAL LEDGER --> --> PERIODIC PROCESSING --
> INTEREST CALCULATION --> BALANCES

--> G/L ACCOUNT: SELECT 100300 SBI RUPEE TERM LOAN

--> COMPANY CODE: RIL
--> CALCULATION PERIOD: 1.4.2020 TO 31.3.2021
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW

 TO VIEW LINE ITEM WISE INTEREST

SELECT ADDITIONAL BALANCE LINE CHECK BOX

--> SELECT" EXECUTE" BUTTON
--> SELECT BACK ARROW

 FOR GIVING EFFECT TO FLOATING RATE OF INTEREST(INTEREST RATE CHANGE)

INTEREST RATE CHARGED FROM 10 % TO 12% FROM 1.6.2020 ONWARDS

ON 100000 @ 10 % FROM 10.4.2020 TO 31.5.2020
ON 100000 @ 12 % FROM 1.6.2020 TO 9.6.2020
ON 90000 @ 12 % FROM 10.6.2020 TO 31.3.21

 OPEN ONE MORE SESSION WITH TRANSACTION CODE OB83 i.e., ENTER INTEREST RATES

--> SELECT NEW ENTRIES BUTTON

--> REFERENCE INTREST RATE - R2 ]
--> VALID FROM 01.06.2020
--> INTREST RATE 12
--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST

--> COME TO THE FIRST SESSION [ ALT+TAB ]

--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> CALCULATION PERIOD : 1.4.2020 TO 30.4.2020
--> SELECT POST INTEREST SETTLEMENTS CHECK BOX
--> SELECT UPDATE MASTER RECORD CHECK BOX

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--> SESSION NAME: RIL
--> POSTING DATE OF SESSION: 30.4.2020
--> DOCUMENT DATE OF SESSION:30.4.2020
--> VALUE DATE OF SESSION : 30.4.2020
--> POSTING SEGMENT TEXT : INTEREST FOR APR 20
--> SELECT EXECUTE BUTTON

 IT CREATES A BATCH INPUT SESSION. TO POST THE BATCH INPUT SESSION

--> FROM THE MENU BAR SELECT SYSTEM --> SERVICES --> BATCH INPUT --> SESSIONS
--> SELECT SESSION NAME RIL
--> SELECT PROCESS BUTTON
--> SELECT PROCESS/FOREGROUND RADIO BUTTON
--> SELECT PROCESS BUTTON
--> PRESS ENTER
--> ONCE AGAIN PRESS ENTER
--> PROFIT CENTER: SELECT STEEL
--> AND PRESS ENTER ONCE AGAIN
--> FOR CREDIT ALSO GIVE THE PROFIT CENTER : SELECT STEEL
--> ENTER
--> GO ON SELECT ENTER--> TILL WE GET THE MESSAGE PROCESSING OF BATCH INPUT SESSION
COMPLETED
--> SELECT EXIT BATCH INPUT BUTTON

 TO VIEW THE DOCUMENT POSTED [ T/C : - FB03 ]

--> ENTER

 TO VIEW SBI RUPEE TERM LOAN MASTER [T/C : FS00 ]

--> G/L ACCOUNT :SELECT 100300 SBI RUPEE TERM LOAN

--> COMPANY CODE: RIL

--> FROM THE MENU BAR SELECT G/L ACCOUNT --> DISPLAY

--> SELECT CREATE /BANK / INTEREST TAB

WE GET THE DETAILS:

KEY DATE OF INTEREST CALCULATION: 30.04.2020 i.e., UP TO WHICH DATE WE HAVE

CALCULATED INTEREST.

DATE OF LAST INTEREST RUN: TODAY’S DATE- WHEN WE HAVE RUN INETREST CALCULATION

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INTERVIEW QUATESTIONS:

A.COMPOUND INTEREST CALCULATION AND SIMPLE INTEREST CALCULATION.

COMPOUND INTEREST CALCULATION:

100300 SBI RUPEE TERM LOAN

10.4.2020
LOAN 100000 CR
RECEIVED
30.04.2020 INTEREST 575 CR
TOTAL 100575 CR
 WHEN WE CALCULATE INTEREST FOR NEXT MONTH MAY 20, IT CALCULATES INTEREST
ON Rs. 100575.
 THIS IS CALLED AS COMPOUND INTEREST
SIMPLE INTEREST CALCULATION:

100300 SBI RUPEE TERM LOAN

10.4.2020 LOAN 100000 CR
RECEIVED

TOTAL 100000 CR
i) CREATION OF G/L MASTER 100520 INTEREST PAYABLE ACCOUNT
ii) ASSIGN ACCOUNTS FOR ACCOUNTS SYMBOLS
– 0002 INTEREST PAID 400400
– 2000 G/L ACCOUNT (PAID) ++++++++++
iii) RUN INTEREST CALCULATION IN THE MONTH END. IT CREATES A BATCH INPUT SESSION.
-->SELECT PROCESS FOREGROUND
SYSTEM SHOWS ENTRY
– 40 – 400400 INTEREST DR 575
– 50 – 100300 SBI RUPEE TERM LOAN 575
 CHANGE CREDIT ACCOUNT TO 100520 INTEREST PAYABLE ACCOUNT
FINAL ENTRY :
40 400400 INTEREST DR 575
50 100520 INTEREST PAYABLE 575
 NEXT MONTH WHEN WE CALCULATE IT CALCULATES ON RS 100000. THIS IS SIMPLE
INTEREST
B.INTEREST TO CALCULATE:
FROM 10.4.20 TO 9.5.20
FROM 10.5.20 TO 9.6.20
FROM 10.6.20 TO 9.7.20

PREPARE ACCOUNT BALANCE SHEET INTEREST CALCULATION – [OBAA ]

INTEREST CALCULATION FREQUENCY – 1(MONTHLY)

SETTLEMENT DAY – ENTER 9

C. INTEREST TO POST TO DIFFERENT EXPENDITURE ACCOUNTS

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 400400 – INTEREST ON SBI RUPEE TERM LOAN
400401 – INTEREST ON IDBI RUPEE TERM LOAN
400402 – INTEREST ON ICICI RUPEE TERM LOAN
i) FOR ACCOUNT SYMBOL – 0002 – ASSIGN ACCOUNT NUMBER – 400400
ii) RUN INTEREST CALCULATION FOR LOAN ACCOUNT SAY 100301 IDBI RUPEE TERM LOAN. IT
CREATES A BATCH INPUT SESSION. SELECT PROCESS FOREGROUND. SYSTEM SHOWS
40 400400 INTEREST ON SBI RUPEE TERM LOAN DR
50 100301 IDBI RUPEE TERM LOAN
 CHANGE DEBIT ACCOUNT TO 400401 INTEREST ON IDBI RUPEE TERM LOAN
FINAL ENTRY:
40 400401 INTEREST ON IDBI RUPEE TERM LOAN DR
50 100301 IDBI RUPEE TERM LOAN

D. INTEREST TO CALCULATE BASED ON AMOUNTS

LOAN OUTSTANDING –Rs. 1000000

INTEREST TO CALCULATE
– ON FIRST 200000 10%
– NEXT 300000 15%
– ON BALANCE 18%
i) DEFINE REFERENCE INTEREST RATES
R2
R3
R4
R5
ii) GIVE INTEREST TO REFERENCE INTEREST RATES
R2 10
R3 8
R4 15
R5 18

iii) DEFINE TIME DEPENDENT TERMS

INT.CAL EQUENTIAL TEXT REFERENCE AMOUNT
FROM
INDICATOR NUMBER INTREST
RATE
R1 1 CREDIT INTEREST - BALANCE R2
INTEREST CALCULATION
R1 2 DEBIT INTEREST - BALANCE R3
INTEREST CALCULATION
R1 3 CREDIT INTEREST - BALANCE R4 200001
INTEREST CALCULATION
R1 4 CREDIT INTEREST - BALANCE R5 500001
INTEREST CALCULATION

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16. LEADING LEDGER AND NON - LEADING LEDGERS OR MULTIPLE
LEDGERS OR NEW GENERAL LEDGER
LEADING LEDGER : - FOR COMAPNY CODE RIL -ASSIGNED FISCAL YEAR VARIANT V3 i.e., : APR
TO MARCH. WHATEVER POSTINGS WE DO IT UPDATES LEADING LEDGER i.e., 0L.
NON- LEADING LEDGER: - CREATE ADDITIONAL LEDGERS
REQUIREMENT : -
A. RIL SHARES QUOTED IN US STOCK EXCHANGE. US ACCOUNTING YEAR- JAN TO DEC i.e., K4.
CREATE R1 NON- LEADING LEDGER 1.
B.RIL GROUP IS IN UK -GROUP ACCOUNTING YEAR- JULY TO JUNE i.e., V6. CREATE R2 –
NON- LEADING LEDGER 2.

AT THE TIME OF POSTING IF WE DO NOT SPECIFY ANY LEDGER GROUP IT UPDATES ALL LEDGERS
AUTOMATICALLY.
WHEN WE CREATE LEDGER R1- IT CREATES LEDGER GROUP R1 AND LEDGER R1 WILL BE
ASSIGNED TO LEDGER GROUP R1 AUTOMATICALLY.
WHEN WE CREATE LEDGER R2- IT CREATES LEDGER GROUP R2 AND LEDGER R2 WILL BE
ASSIGNED TO LEDGER GROUP R2 AUTOMATICALLY.
AT THE TIME OF POSTING WE HAVE TO SPECIFY LEDGER GROUP.
WHEN WE WANT TO POST TO LEDGER R1 AT THE TIME OF POSTING WE GIVE LEDGER GROUP R1.
WHEN WE WANT TO POST TO LEDGER R2 - AT THE TIME OF POSTING WE GIVE LEDGER GROUP
R2.
WHEN WE WANT TO POST TO LEDGERS 0L AND R1 CREATE LEDGER GROUP R3 AND ASSIGN
LEDGERS 0L AND R1.
WHEN WE WANT TO POST TO LEDGERS 0L AND N2 CREATE LEDGER GROUP R4 AND ASSIGN
LEDGER 0L AND R2.
WHEN WE WANT TO POST TO LEDGERS R1 AND R2 CREATE LEDGER GROUP R5 AND ASSIGN
LEDGERS R1 AND R2.
WHEN LEDGER GROUP CONSISTS OF 0L AND R1 0R 0L AND R2 -0L SHOULD BE THE
REPRESENTATIVE LEDGER. AT THE TIME OF POSTING SYSTEM CHECKS WHETHER
REPRESENTATIVE LEDGER PERIODS ARE OPEN OR NOT.
WHEN LEDGER GROUP CONSISTS OF R1 AND R2 - R1 OR R2 CAN BE REPRESENTATIVE LEDGER.
AT THE TIME OF POSTING IT GENERATES DOCUMENT NUMBERS IN R1 AS WELL AS R2 ALSO. IN
LIVE ENVIRONMENT - WE GIVE ONLY ONE NUMBER RANGE FOR ALL DOCUMENT TYPES IN R1 AS
WELL AS R2 .IF WE GIVE NUMBER RANGE INTERVAL FOR THAT NUMBER RANGE IT IS AVAILABLE
FOR ALL DOCUMENT TYPES.

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LEDGER R1 R2
DOCUMENT SA,AB,KR,KZ,KA,DR,DZ,DA,KG, SA,AB,KR,KZ,KA,DR,DZ,DA,KG,
TYPE
AA,AE,AF,WE,WA,WL,RE,RV,ML AA,AE,AF,WE,WA,WL,RE,RV,ML
NUMBER 68 68
RANGE
NUMBER 6800001 -- 6900000 6900001 -- 7000000
RANGE
INTERVAL
ACCOUNTING JAN , 2020 TO DEC ,2020 JULY ,2020 TO JUNE, 2021
YEAR FISCAL
YEAR

STEPS : -
1.ACTIVATE NEW GENERAL LEDGER ACCOUNTING
PATH : SPRO --> FINANCIAL ACCOUNTING--> FINANCIAL ACCOUNTING GLOBAL SETTINGS -->
ACTIVATE NEW GENERAL LEDGER ACCOUNTING
--> SELECT NEW GENERAL LEDGER ACCOUNTING ACTIVE CHECK BOX
--> SAVE

2. DEFINE LEDGERS FOR GENERAL LEDGER ACCOUNTING

PATH : SPRO --> FINANCIAL ACCOUNTING (NEW ) --> F/A GLOBAL SETTING( NEW ) -->
LEDGERS --> LEDGER --> DEFINE LEDGER FOR GENERAL LEDGER ACCOUNTING
--> SELECT NEW ENTRIES BUTTON
LEDGER LEDGER NAME TOTAL TABLE
R1 NON- LEDING LEDGER FOR SELECT FAGLFLEXT i.e.,
RIL GENERAL LEDGER : TOTALS
--> DESELECT LEADING CHECK BOX
--> SELECT SAVE BUTTON
--> ENTER
--> SAVE IN YOUR REQUEST
--> IGNORE THE MESSAGE ENTER

3. DEFINE AND ACTIVATE NON-LEADING LEDGERS

PATH : SAME PATH
--> DEFINE AND ACTIVATE NON - LEADING LEDGERS
--> LEDGER R1
--> ENTER
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--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE: RIL
--> FISCAL YEAR VARIANT : SELECT K4 i.e., JAN - DEC
--> POSTING PERIOD VARIANT: SELECT RIL
--> SAVE
--> SELECT NO BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

4. DEFINE LEDGER GROUP

PATH : SAME PATH
--> SELECT NEW ENTRIES BUTTON
--> LEDGER GROUP: R5
--> DESCRIPTION : LEDGER GROUP FOR RIL
--> SAVE
--> SAVE IN YOUR REQUEST
--> SELECT R5
--> DOUBLE CLICK ON LEDGER ASSIGNMENT FOLDER
--> SELECT NEW ENTRIES BUTTON
--> SELECT LEDGER: 0L
--> SELECT REPRESENTATIVE LEDGER CHECK BOX
--> LEDGER : R1
--> REPRESENTATIVE LEDGER: DESELECT CHECK BOX
--> SAVE

5. DEFINE DOCUMENT TYPES FOR ENTRY VIEW IN LEDGER [ T/C : FAGL_ BELNR_LD]
PATH: -
SPRO --> FINANCIAL ACCOUNTING(NEW ) --> FINANCIAL ACCOUNTING GLOBAL SETTING (NEW)
--> DOCUMENT --> DOCUMENT TYPES --> DEFINE DOCUMENT TYPES FOR ENTRY VIEW IN
LEDGER
--> LEDGER R1
--> ENTER
--> SELECT NEW ENTRIES BUTTON
TYPE NUMBER RANGE TYPE NUMBER RANGE
SA 68 AA 68
AB 68 AE 68
KR 68 AF 68
KZ 68 WE 68
KA 68 WA 68
DR 68 WL 68
DZ 68 RE 68
DA 68 RV 68
KG 68 ML 68
--> SAVE

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--> SAVE IN YOUR REQUEST
6. DEFINE DOCUMENT TYPE FOR GENERAL LEDGER VIEW
IN S/4 HANA FINANCE THIS IS NOT REQUIRED
PATH : SAME PATH
--> LEDGER : R1
--> ENTER
--> SELECT NEW ENTRIES BUTTON
TYPE NUMBER RANGE TYPE NUMBER RANGE
SA 68 AA 68
AB 68 AE 68
KR 68 AF 68
KZ 68 WE 68
KA 68 WA 68
DR 68 WL 68
DZ 68 RE 68
DA 68 RV 68
KG 68 ML 68
--> SAVE
--> SAVE IN YOUR REQUEST
7. DEFINE DOCUMENT NUMBER RANGES FOR ENTRY VIEW
PATH : - UPTO DOCUMENT PATH IS SAME
--> DOCUMENT NUMBER RANGES --> DOCUMENT IN ENTRY VIEW --> DEFINE DOCUMENT
NUMBER RANGES FOR ENTRY VIEW
--> COMPANY CODE : RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON
NUMBER YEAR FROM NO TO. NUMBER
RANGE
68 2020 6800001 6900000
--> SAVE
--> IGNORE THE MESSAGE ENTER

8. DEFINE DOCUMENT NUMBER RANGES FOR GENERAL LEDGER VIEW

PATH : - UPTO DOCUMENT PATH IS SAME
--> DOCUMENT NUMBER RANGES --> DOCUMENT IN GENERAL LEDGER VIEW --> DEFINE
DOCUMENT NUMBER RANGES FOR GENERAL LEDGER VIEW
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON

NUMBER YEAR FROM NO TO. NUMBER

RANGE
68 2020 6800001 6900000
--> SAVE

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--> IGNORE THE MESSAGE ENTER
END USER AREA : -
I. POSTING OF TRANSACTION [ T /C : FB01L ] OR [ FB50L ]
--> DOCUMENT DATE : TODAY’S DATE
--> TYPE: SA
--> COMPANY CODE: RIL
--> LEDGER GROUP: [ -- ] BLANK
--> POSTING KEY : 40
--> ACCOUNT: SELECT 200100 CASH ACCOUNT
--> ENTER
--> AMOUNT: 50000
--> PROFIT CENTER: SELECT STEEL
--> TEXT : EQUITY SHARE CAPITAL RECEIPT
--> POSTING KEY : 50
--> ACCOUNT: SELECT 100000 EQUITY SHARE CAPITAL
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE

ONE MORE ENTRY : -

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> LEDGER GROUP : R1
--> POSTING KEY : 40
--> ACCOUNT: SELECT 200100 CASH ACCOUNT
--> IGNORE THE MESSAGE
--> ENTER
--> AMOUNT: 20000
--> PROFIT CENTER: SELECT STEEL
--> TEXT : EQUITY SHARE CAPITAL RECEIPT
--> POSTING KEY : 50
--> ACCOUNT: SELECT 100000 EQUITY SHARE CAPITAL
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT SIMULATE --> SAVE

II. TO VIEW A/C BALANCE [T/C : FAGLB03 ]

ACCOUNT NUMBER:100000 EQUITY SHARE CAPITAL

COMPANY CODE: RIL

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FISCAL YEAR : 2020
LEDGER: 0L i.e., LEADING LEDGER
SELECT EXECUTE BUTTON
SELECT BACK ARROW:
SELECT CHOOSE LEDGER BUTTON:
ACCOUNT NUMBER:100000 EQUITY SHARE CAPITAL
COMPANY CODE: RIL
FISCAL YEAR : 2020
LEDGER: R1 i.e., NON-LEADING LEDGER
SELECT EXECUTE BUTTON

RESULT:
FIRST ENTRY UPDATES BOTH LEDGERS. SECOND ENTRY UPDATES ONLY NON-LEADING
LEDGER

ISSUES:

WE CAN NOT POST LEDGERWISE SPPARATELY FOR OPEN ITEM MANAGEMENT ACCOUNTS .
IN S/4 HANA FINANCE THIS FACILITY IS GIVEN.

OLD DATA TRANSFER TO NON-LEADING LEDGERS [USE TRANSACTION CODE :- SE38 ]

--> PROGRAM: SELECT RGURECGLFLEX
--> SELECT EXECUTE BUTTON
--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> SELECT TEST RUN CHECK BOX
--> SELECT LIST POSTED RECORDS CHECK BOX
--> SELECT CHECK DUPLICATE TRANSFER CHECK BOX
--> SELECT ONLY LOAD DOCUMENT INTO ONE LEDGER RADIO BUTTON
--> SELECT LEDGER : SELECT R1
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> YES
--> DESELECT TEST RUN CHECK BOX
--> SELECT EXECUTE BUTTON

17.VARIOUS REFERENCE METHODS GIVEN BY SAP

SAP RECOMMENDS REFERENCE METHOD AS A DOCUMENT ENTRY TOOL TO FACILITATE FASTER
AND EASIER DOCUMENT ENTRY INTO THE SYSTEM, WHEN YOU ARE REQUIRED TO ENTER THE
SAME DATA AGAIN AND AGAIN.

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REFERENCE METHODS GIVEN BY SAP:

A. SAMPLE DOCUMENT ( ALREDY COVERED )

B. ACCOUNT ASSIGNMENT MODEL
C. RECURRING DOCUMENT

B. ACCOUNT ASSIGNMENT MODEL :

ACCOUNT ASSIGNMENT MODEL IS A REFERENCE METHOD USED IN DOCUMENT ENTRY WHEN

THE SAME DISTRIBUTION METHOD IS USED TO SEVERAL COMPANY CODES / SEGMENTS/ PROFIT
CENTERS / COST CENTERS etc.,

INSTEAD OF MANUALLY DISTRIBUTING THE AMOUNTS AMONG ACCOUNTS / COMPANY CODES /

SEGMENTS / PROFIT CENTERS / COST CENTERS WE MAY USE EQUIVALENCE NUMBERS FOR
DISTRIBUTING BOTH THE CREDIT AND DEBIT AMOUNTS .

Eg: - RENT PAYMENT EVERY MONTH TO DISTRIBUTE

PROFIT CENTER STEEL - 75

PROFIT CENTER CEMENT - 25
1. DEFINE SCREEN LAYOUT FOR CREATING ACCOUNT ASSIGNMENT MODEL [T/C-O7E3 ]
PATH : SPRO --> FINANCIAL ACCOUNTING (NEW )-->FINANCIAL ACCOUNTING GLOBAL
SETTINGS ( NEW ) --> DOCUMENT --> RECURRING ENTRIES --> ACCOUNT ASSIGNMENT
MODELS: DEFINE ENTRY SCREEN TEMPLATES

--> KEEP THE CURSOR ON SAP01 --> SELECT COPY BUTTON OR SHIFT + F8
--> TO VARIANT RIL AND ENTER
--> KEEP THE CURSOR ON TAX CODE
--> SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON TAX JURISDICTION
--> SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON BUSINESS AREA
--> SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON COST CENTER
--> SELECT DELETE FIELD BUTTON
--> 4 TH COLUMN OFFSET ENTER 22
--> 5 TH COLUMN OFFSET ENTER 39 -PRESS ENTER
--> FROM POSSIBLE FIELDS COLUMN DOUBLE CLICK ON PROFIT CENTER AND ENTER
--> SAVE
--> SELECT CREATE REQUEST BUTTON OR ( F8 )

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--> SHORT DESCRITION: WORK BENCH REQUEST FOR RIL
--> ENTER AND PRESS ENTER TO SAVE IN YOUR REQUEST
--> KEEP THE CURSOR ON VARIANT RIL
--> SELECT ACTIVE BUTTON

2. CREATION OF ACCOUNT ASSIGNMENT MODEL / TEMPLATE : [T/C-FKMT]

PATH :
ACCOUNTING--> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOCUMENT ENTRIES
--> REFERENCE DOCUMENTS --> ACCOUNT ASSIGNMENT MODEL
--> ACCOUNT ASSIGNMENT MODEL: RIL1
--> SELECT CREATE BUTTON OR (F5)
--> CURRENCY : INR
--> CHART OF ACCOUNTS: RIL
--> SAMPLE TEXT : ACCOUNT ASSIGNMENT MODEL FOR RIL
--> SELECT EQUIVALENCE TO CHECK BOX
--> SELET LINE ITEMS BUTTION
--> FROM THE MENU BAR SELECT  SETTINGS --> SCREEN TEMPLATE
--> DOUBLE CLICK ON VARIANT RIL

ACCOUNT ASSIGNMENT MODEL ITEMS

PK COMPANY G/L EQUIVALENCE PROFIT CENTER
CODE NUMBER
40 RIL 400300 75 STEEL
40 RIL 400300 25 CEMENT
50 RIL 200100 75 STEEL
50 RIL 200100 25 CEMENT
--> SAVE

3. POSTING OF TRANSACTION [T/CFB01L ]

--> DOCUMENT DATEAND POSTING DATE : TODAY’S DATE
--> TYPE: SA
--> COMPANY CODE: RIL
--> SELECT ACCOUNT MODEL BUTTON OR F7
--> SELECT ACCOUNT ASSIGNMENT MODEL RIL AND ENTER
--> DEBIT DISTRIBUTON - 1,00,000
--> CREDIT DISTRIBUTION - 1,00,000 AND ENTER AND SAVE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> VALUE DATE : TODAY’S DATE

--> TEXT: RENT POSTING

--> SELECT NEXT ITEM BUTTON

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--> TEXT: +
--> SELECT NEXT ITEM BUTTON
--> VALUE DATE : TODAY’S DATE
--> TEXT +
--> SELECT NEXT ITEM BUTTON
--> VALUE DATE: TODAY’S DATE
--> TEXT +
--> SAVE

C. RECURRING DOCUMENT

THE RECURRING DOCUMENT IS USED BY THE SYSTEM AS A REFERENCE DOCUMENT FOR

ENABLING POSTING OF PERIODICALLY RECURRING POSTINGS-SUCH AS LOAN REPAYMENTS ,
INSURANCE PREMIUM, RENT PAYMENTS etc.,
FOR RECURRING DOCUMENT TEMPLATES WE HAVE TO GIVE NUMBER RANGE INTERVAL FOR
NUMBER RANGE X1.
RECURRING DOCUMENT WILL NOT UPDATE ACCOUNTS.
FOR THE RECURRING DOCUMENT POSTING THE POSTING DATE IS FIXED AND AMOUNT IS FIXED.
Eg : EVERY MONTH ON 10TH RENT TO PAY AND AMOUNT IS 10,000 / -

A . DEFINE NUMBER RANGE INTERVAL FOR NUMBER RANGE X1 [T/C- FBN1 ]

--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVAL BUTTON
--> SELECT INSERT LINE BUTTON OR F6
NO YEAR FROM NO TO NUMBER
X1 2020 51000001 5200000
--> SAVE -- IGNORE THE MESSAGE AND ENTER

B. CREATION OF RECURRING DOCUMENT TEMPLATE [ T/C-FBD1 ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> DOCUMENT ENTRY
--> REFERENCE DOCUMENTS --> RECURRING DOCUMENT

-->COMPANY CODE: RIL

--> FIRST RUN ON :10.07.2020
--> LAST RUN ON :10.06.2021
--> INTERVAL IN THE MONTHS : SELECT 01 PER MONTH

--> DOCUMENT TYPE :SA

--> POSTING KEY : 40
--> ACCOUNT: SELECT 400300 RENT ACCOUNT

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--> ENTER
--> AMOUNT 10000
--> PROFIT CENTER : SELECT STEEL
--> TEXT : RENT PAYMENT
--> POSTING KEY : 50
--> ACCOUNT : SELECT 200100 CASH ACCOUNT
--> ENTER
--> AMOUNT *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
--> SELECT DISPLAY DOCUMENT OVERVIEW BUTTON OR ( SHIFT + F2 ) AND SAVE
--> FROM THE MENU BAR SELECT DOCUMENT  DISPLAY
--> IT TAKES DOCUMENT NUMBER 5100001

C. POSTING OF RECURRING DOCUMENT TEMPLATE [T/C- F.14 ]

PATH :

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> PERIODIC PROCESSING
--> RECURRING ENTRIES --> EXECUTE
--> COMPANY CODE: RIL
--> DOCUMENT NO : 5100001
--> FISCAL YEAR: 2020
--> SETTLEMENT PERIOD: 10.07.2020
--> SELECT EXECUTE BUTTON
--> WE GET A MESSAGE : SESSION SAP F120 WAS CREATED

TO PROCESS BATCH INPUT SESSION

--> FROM THE MENUBAR SELECT SYSTEM  SERVICE BATCH INPUT SESSION
--> SELECT SESSION NAME: SAPF120
--> SELECT PROCESS OR F8
--> SELECT DISPLAY ERRORS ONLY RADIO BUTTON
--> SELECT PROCESS BUTTON
--> WE GET A MESSAGE - PROCESSING OF BATCH INPUT SESSION BUTTON
--> SELECT - EXIT BATCH INPUT BUTTON
D . DISPLAY RECURRING DOCUMENTS LIST [T/C F.15 ]

PATH :

ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> GENERAL LEDGER-->
PERIODIC PROCESSING --> RECURRING ENTRIES --> LISTS

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--> COMPANY CODE: RIL
--> SELECT EXECUTE BUTTON

E . TO VIEW THE DOCUMENT POSTED [T/C FB03 ]

--> ENTER

18. PARALLEL CURRENCIES OR ONE COMPANY CODE CAN

USE HOW MANY PARALLEL CURRENCIES AT A TIME
MAX 3 CURRENCIES
1. COMPANY CODE CURRENCY
--> CURRENCY SPECIFIED AT THE TIME OF COMPANY CODE CREATION
2.GROUP CURRENCY
--> RIL GROUP IS IN GERMANY. THEY WANT TO SEE THE RESULTS IN EUR TO CREATE EUR AS
GROUP CURRENCY
3.HARD CURRENCY OR INDEX BASED CURRENCY
A. HARD CURRENCY
-COUNTRY SPECIFIC SECOND CURRENCY
-USED IN COUNTRIES WITH HIGH INFLATION

B.INDEX BASED CURRENCY

-COUNTRY SPECIFIC FICTITIOUS CURRENCY.
-USED IN COUNTRIES WITH HIGH INFLATION FOR EXTERNAL REPORTING

STEPS : -
I . ASSIGN CURRENCY EUR IN CLIENT 800
PATH : -
TOOL --> ADMINISTRATION --> ADMINISTRATION --> CLIENT ADMINISTRATION--> CLIENT
MAINTENANCE [ T/C : SCC4 ]
--> SELECT DISPLY CHANGE BUTTON
--> IGNORE THE MESSAGE PRESS ENTER
--> SELECT 800
--> SELECT DETAILS BUTTON
--> STANDARD CURRENCY: EUR
--> SAVE

II . ASSIGN HARD CURRENCY USD FOR COUNTRY INDIA [T/C-OY01 ]

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PATH : -
SPRO --> SAP NET WEAVER --> GENERAL SETTING --> SET COUNTRIES --> DEFINE COUNTRIES
IN MY SAP SYSTEMS --> SELECT POSITION BUTTON
--> SELECT COUNTRY : IN
--> SELECT DETAILS BUTTON
--> HARD CURRENCY : USD
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST

III .ASSIGN GROUP CURRENCY AND HARD CURRENCY TO COMPANY CODE NIL [T/C-OB22 ]
PATH : SPRO --> FINANCIAL ACCOUNTING(NEW )--> FINANCIAL ACCOUNTING GLOBAL SETTINGS
(NEW ) --> LEDGERS --> LEDGER --> DEFINE CURRENCIES OF LEADING LEDGER
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : RIL
--> UNDER 2ND LOCAL CURRENCY
--> CURRENCY TYPE : SELECT 30 i.e., GROUP CURRENCY
--> EXCHANGE RAYTE TYPE: B i.e., BANK SELLING RATE
--> SOURCE CURRENCY : SELECT 1 i.e., TRANSLATION TAKING TRANSACTION CURRENCY AS A
BASIS
Eg:
POSTING IN GBP
IF WE SELECT 1: GBP – EUR
IF WE SELECT 2: GBP -- INR -- EUR
--> TRANSLATION DATE TYPE : SELECT 2 i.e., POSTING DATE
3RD LOCAL CURRENCY : -
--> CURRENCY TYPE : SELECT 40 i.e., HARD CURRENCY
--> EXCHANGE RAYTE TYPE : SELECT B i.e., BANK SELLING RATE
--> SOURCE CURRENCY : SELECT 1 i.e., TRANSLATION TAKING TRANSACTION CURRENCY AS A
BASIS
--> TRANSLATION DATE TYPE : SELECT 2 i.e., POSTING DATE
--> SAVE
--> IGNORE THE MESSAGE --> SAVE INYOUR REQUEST

END USER AREA : -

1. ENTER EXCHANGE RATES FOR TYPE B i.e., BANK SELLING RATE [T/C OB08 ]
EURO Rs. 75
INR TO EUR 1/75 = 0.01333
USD Rs. 70
INR TO USD 1/70 = 0.01429
SELECT NEW ENTRIES BUTTON

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EXCHANGE VALID FROM FROM DIRECT TO
RATE QUATION
B 20.09.2020 INR 0.01333 EUR
B 20.09.2020 INR 0.01429 USD
--> SAVE
--> SELECT MAINTAIN BUTTON
--> SELECT SAVE BUTTON
--> SELECT MAINTAIN BUTTON
--> SELECT SAVE BUTTON
--> ENTER
--> SAVE IN YOUR REQUEST
--> ENTER ONCE AGAN TO SAVE IN YOUR REQUEST

2. POSTING TRANSACTION [T/C : FB01L OR FB50L ]

--> DOCUMENT DATE : TODAY’S DATE
--> TYPE: SA
--> COMPANY CODE: RIL
--> POSTING KEY : 40
--> ACCOUNT: SELECT 200100 CASH ACCOUNT
--> ENTER
--> AMOUNT: 100000
--> PROFIT CENTER: SELECT STEEL
--> TEXT : EQUITY SHARE CAPITAL RECEIPT
--> POSTING KEY : 50
--> ACCOUNT : SELECT 100000 EQUITY SHARE CAPITAL
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT–-> SIMULATE
--> SELECT DISPLY CURRENCY BUTTON
--> SELECT GROUP CURRENCY BUTTON
--> SELECT CONTINUE BUTTON
--> SELECT DISPLY CURRENCY ONCE AGAIN
--> SELECT HARD CURRENCY RADIO BUTTON
--> SELECT" CONTINUE BUTTON
--> SAVE

3. TO VIEW ACCOUNT BALANCE [T/C : FAGLB03]

--> ACCOUNT NUMBER : SELECT 100000 EQUITY SHARE CAPITAL

--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON CUMULATIVE BALANCE
--> SELECT CHANGE LAYOUT BUTTON

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--> SELECT AMOUNT IN LOCAL CURRENCY 2
--> SELECT AMOUNT IN LOCAL CURRENCY 3
--> SELECT IN LOCAL CURRENCY 2
--> SELECT IN LOCAL CURRENCY 3
--> SELECT LEFT ARROW
--> SELECT COPY BUTTON

19. FOREIGN CURRENCY [ F/C ] BALANCES REVALUATION

COMPANIES TAKE FOREIGN CURRENCY TERM LOAN

FOR LONG TERM WORKING CAPITAL OR FIXED ASSETS PURCHASES

LOCAL ASSETS IMPORTED ASSETS

PURCHASES PURCHASE
Eg:
21.9.2020 100000 USD LOAN TAKEN AT Rs. 70 7000000
31.3.21 USD CLOSING RATE AT Rs. 75 7500000
–––––––––
EXCHANGE LOSS 500000

AS PER INDIAN ACCOUNTING STANDARD 11 (AS 11) FOREIGN CURRENCY BALANCE ARE TO BE
REVALUED WITH CLOSING DATE RATE AND GAIN OR LOSS TO CHARGE TO PROFIT& LOSS
ACCOUNT.

STEPS:-

1.CREATION OF GENERAL LEDGER MASTERS

I )SBI FC TERM LOAN – LONG TERM LIABILITIES ACCOUNT GROUP

II) EXCHANGE GAIN – OTHER INCOME ACCOUNT GROUP
III ) EXCHANGE LOSS – ADMINISTRATION COST ACCOUNT GROUP

A. TO CHECK ACCOUNT GROUPS FOR GIVING ACCOUNT NUMBERS –[T/C : OBD4]

--> SELECT POSITION BUTTON

--> CHART OF ACCOUNTS: RIL
--> ENTER
OTHER INCOME RANGE – 300100-300199

B. CREATION OF GENERAL LEDGER MASTERS – [T/C : FS00 ]

1ST ACCOUNT :

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G/L ACCOUNT: 100301
--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: 100300 SBI RUPEE TERM LOAN
--> ENTER
--> CHANGE SHORT TEXT AND GL ACCOUNT LONG TEXT TO SBI FC TERM LOAN
--> SELECT CONTROL DATA TAB
--> ACCOUNT CURRENCY : USD
--> DESELECT ONLY BALANCES LOCAL CURRENCY CHECK BOX
--> SELECT CREATE/BANK/INTEREST TAB
--> INTEREST INDICATOR :[ – ]BLANK
--> REMOVE THE DATES
--> SELECT SAVE BUTTON
2ND ACCOUNT:
 G/L ACCOUNT: 300100
--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: 400300 RENT ACCOUNT
--> COMPANY CODE: RIL
--> ENTER
--> SELECT TYPE/DESCRIPTION TAB
--> CHANGE ACCOUNT GROUP TO OTHER INCOME
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO EXCHANGE GAIN
--> SELECT SAVE BUTTON
3RD ACCOUNT:
 G/L ACCOUNT: 400301
--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: 400300 RENT ACCOUNT
--> COMPANY CODE: RIL
--> ENTER
--> SELECT TYPE/DESCRIPTION TAB
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO EXCHANGE LOSS
--> SELECT SAVE BUTTON
II . DEFINE ACCOUNTING PRINCIPLE

PATH:-

SPRO--> FINANCIAL ACCOUNTING (NEW) --> FINANCIAL ACCOUNTING GLOBAL SETTINGS(NEW)

--> LEDGERS --> PARALLEL ACCOUNTING --> DEFINE ACCOUNTING PRINCIPLES

--> SELECT NEW ENTRIES BUTTON

ACCOUNTING NAME /DESCRIPTION OF ACCOUNTING PRINCIPLE

PRINCIPLES
R1 INDIAN ACCOUNTING STANDARDS
R2 INTERNATIONAL FINANCIAL REPORTING STANDARDS
(IFRS )

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 --> SELECT SAVE "BUTTON
--> SAVE IN YOUR REQUEST

III . ASSIGN ACCOUNTING PRINCIPLE TO LEDGER GROUPS

PATH : SAME PATH

--> SELECT NEW ENTRIES BUTTON

ACCOUNTING TARGET LEDGER GROUP

PRINCIPLES
R1 OL [ LEADING LEDGER ]
R2 R1 [NON- LEADING LEDGER FOR RIL ]

--> SELECT SAVE BUTTON

--> SAVE IN YOUR REQUEST

IV. DEFINE VALUATION METHODS

PATH: - SPRO --> FINANCIAL ACCOUNTING (NEW)--> GENERAL LEDGER ACCOUNTING (NEW) -->
PERIODIC PROCESSING --> VALUATE --> DEFINE VALUATION METHODS

--> SELECT NEW ENTRIES BUTTON

--> VALUATION METHOD : RIL1
--> DESCRIPTION :FC VALUATION – BANK SELLING METHOD FOR RIL
--> SELECT ALWAYS EVALUATE RADIO BUTTON
--> DOCUMENT TYPE SA
--> EXCHANGE RATE TYPE FOR DEBIT BALANCE : SELECT B – BANK SELLING RATE
--> EXCHANGE RATE TYPE FOR CREDIT BALANCE: SELECT B – BANK SELLING RATE
--> SELECT DETERMINE EXCHANGE RATE TYPE FROM ACCOUNT BALANCE RADIO BUTTON
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST
--> SELECT NEW ENTRIES BUTTON VALUATION METHOD : RIL1
--> SELECT COPY AS BUTTON
--> CHANGE VALUATION METHOD TO RIL2
--> CHANGE DESCRIPTION :FC VALUATION – AVERAGE METHOD FOR RIL
--> EXCHANGE RATE TYPE FOR DEBIT BALANCE : SELECT M – AVERAGE RATE
--> EXCHANGE RATE TYPE FOR CREDIT BALANCE: SELECT M – AVERAGE RATE
--> OTHER FIELDS ARE COMMON SELECT SAVE BUTTON

V. DEFINE VALUATION AREAS

PATH: - SAME PATH

--> SELECT NEW ENTRIES BUTTON

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 VALUATION VALUATION CURRENCY TYPE
METHOD
RA RIL1 COMPANY CODE CURRENCY
RB RIL2 GROUP CURRENCY

--> SAVE
--> SAVE IN YOUR REQUEST

VI. ASSIGN VALUATION AREAS AND ACCOUNTING PRINCIPLES

PATH:- SAME PATH

--> SELECT NEW ENTRIES BUTTON

VALUATION AREA ACCOUNTING PRINCIPLES

RA R1
RB R2

--> SELECT SAVE BUTTON

--> SAVE IN YOUR REQUEST

VII . PREPARE AUTOMATIC POSTINGS FOR FOREIGN CURRENCY VALUATION T/C : [OBA1 ]
PATH: UPTO VALUATE THE SAME PATH

--> FOREIGN CURRENCY VALUATION--> PREPARE AUTOMATIC POSTINGS FOR FOREIGN

CURRENCY VALUATION
--> DOUBLE CLICK ON EXCHANGE RATE DIFFERENCE USING EXCHANGE RATE KEY
--> CHART OF ACCOUNTS: RIL
--> SELECT CHANGE VALUATION AREA OR F7 OR RIGHT ARROW BUTTON
--> VALUATION AREA : RA AND ENTER
EXCHANGE RATE EXPENSE ACCOUNT E/R GAINS ACCOUNT
DIFFERENCE KEY
USD 400301 EXCHANGE LOSS A/C 300100 EXCHANGE GAIN A/C

--> SELECT SAVE BUTTON

--> SAVE IN YOUR REQUEST
--> SELECT BACK ARROW 2 TIMES
--> SELECT PREPARE AUTOMATIC POSTINGS FOR FOREIGN CURRENCY VALUATION
--> DOUBLE CLICK ON EXCHANGE RATE DIFFERENCE USING EXCHANGE RATE KEY
--> CHART OF ACCOUNTS: RIL
--> SELECT CHANGE VALUATION AREA OR F7 OR RIGHT ARROW BUTTON
--> VALUATION AREA : RB AND ENTER
EXCHANGE RATE EXPENSE ACCOUNT E/R GAINS ACCOUNT
DIFFERENCE KEY
USD 400301 EXCHANGE LOSS A/C 300100 EXCHANGE GAIN A/C

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--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST

VIII. ASSIGN EXCHANGE RATE DIFFERENCE KEY IN G/L MASTER [T/C : FS00 ]

--> G/L ACCOUNT: 100301 SBI FC TERM LOAN

--> COMPANY CODE: RIL
--> FROM THE MENU BAR SELECT G/L ACCOUNT -> CHANGE
--> SELECT CONTROL DATA TAB
--> EXCHANGE RATE DIFFERENCE KEY –SELECT USD
--> SELECT SAVE BUTTON
END USER AREA:-

1. SBI FC TERM LOAN RECEIPT – [T/A : FBO1L OR FB50L ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: SA
--> COMPANY CODE: RIL
--> CURRENCY/RATE : USD/ 70
--> POSTING KEY : 40
--> ACCOUNT: 200100 CASH ACCOUNT
--> ENTER
--> IGNORE THE WARNING MESSAGE AND PRESS ENTER
--> AMOUNT: 100000
--> PROFIT CENTER: SELECT STEEL
--> TEXT : SBI FC TERM LOAN RECEIPT
--> ENTER
--> POSTING KEY: 50
--> ACCOUNT : SELECT 100301 SBI FC TERM LOAN
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER: STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT->SIMULATE AND SAVE

2. TO ENTER YEAR END EXCHANGE RATES IN FOREX TABLE i.e., 31.3.2021 – [T/C OB08]
--> SELECT NEW ENTRIES BUTTON
EXCH.RATE VALIDATION DIRECT
TYPE FROM FROM QUOTATION TO
G (BANK
BUYING RATE ) 31.03.2021 USD 74.90 INR
B (BANK
SELLING RATE) 31.03.2021 USD 75 INR
M (AVERAGE
RATE ) 31.03.2021 USD 74.95 INR

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--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST

3. FC BALANCES REVALUATION [T/C : FAGL_ FC_VAL]

PATH:- ACCOUNTING--> FINANCIAL ACCOUNTING--> GENERAL LEDGER --> PERIODIC
PROCESSING --> CLOSING --> VALUATE --> FOREIGN CURRENCY VALUATION (NEW)
--> COMPANY CODE: RIL
-->VALUATION KEY DATE: 31.3.2021
--> VALUATION AREA : RA
--> SELECT G/L BALANCES TAB
--> SELECT VALUATE G/L ACCOUNT BALANCES CHECK BOX
--> G/L ACCOUNT : SELECT 100301– SBI FC TERM LOAN
--> SELECT EXECUTE BUTTON
--> SELECT 1 POSTINGS BUTTON
--> SYSTEM SHOWS POSTING PROPOSAL
--> SELECT BACK ARROW (2 TIMES)

 FOR FC BALANCES REVALUATION SAP HAS GIVEN 2 OPTIONS

OPTION: 1– MONTH END REVALUATION

OPTION: 2 – YEAR END REVALUATION
OPTION:1 MONTH END REVALUATION

21.09.20 100000 USD AT Rs. 70 Rs. 70,00,000

30.09.20 71
31.10.20 73
31.3.21 75
EXCHANGE LOSS A/C

30.09.20 LOSS 100000DR

(71-70)*100000
01.10.20 LOSS 100000CR
REVERSAL
31.10.20 LOSS 300000DR
(73-70)*100000
01.11.20 LOSS 300000CR
REVERSAL
SBI FC TERM LOAN

USD INR USD INR

21.9.20 LOAN 100000CR 7000000CR
30.09.20 LOSS 100000CR

01.10.20 LOSS 100000DR

REVERSAL
31.10.20 LOSS 300000CR

01.11.20 LOSS 300000DR

REVERSAL

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PROFITABILITY EFFECT: ( RESULT )
LOSS FOR SEP 20 100000
LOSS FOR OCT 20 ( 300000 - 100000 ) 200000
–––––––––––
LOSS UP TO OCT 20 300000

STEPS FOR MONTH END REVALUATION:

I) ENTER MONTH END EXCHANGE RATES IN FOREX TABLE –[T/C: OB08]

II) GO TO FC BALANCES REVALUATION [T/C : FAGL_FC_VAL]
A) COMPANY CODE: NIL
B) VALUATION KEY DATE : 30.09.20 (MONTH END DATE)
C) VALUATION AREA : RA
D) SELECT CREATE POSTINGS CHECK BOX
E) POSTING DATE: 30.09.20
F) REVERSAL POSTING DATE: 01.10.20
G) SELECT REVERSAL POSTING CHECK BOX
H) SELECT G/L BALANCES TAB
I) SELECT VALUATE G/L ACCOUNT BALANCES CHECK BOX
J) G/L ACCOUNT : SELECT 100301 – SBI FC TERM LOAN
K) SELECT EXECUTE BUTTON
STEPS FOR YEAR END REVALUATION:

I) ENTER YEAR END EXCHANGE RATES IN FOREX TABLE – [T/C- OB08]

II) GO TO FC BALANCE REVALUATION [ T/C-FAGL_FC_VAL ]
A) COMPANY CODE: RIL
B) VALUATION KEY DATE : 31.03.21 (YEAR END DATE)
C) VALUATION AREA : RA
D) SELECT CREATE POSTINGS CHECK BOX
E) POSTING DATE: 31.03.21
F) REVERSAL POSTING DATE: [ -- ] BLANK
G) DESELECT REVERSAL POSTING CHECK BOX
H) SELECT G/L BALANCES TAB
I) SELECT VALUATE G/L ACCOUNT BALANCES CHECK BOX
J) G/L ACCOUNT : SELECT 100301 – SBI FC TERM LOAN
K) SELECT EXECUTE BUTTON

 TO VIEW THE DOCUMENT POSTED – FB03 AND ENTER

AUTOMATIC ENTRY: USD INR

40 400301 EXCHANGE LOSS DR 0 500000
50 100301 SBI FC TERM LOAN 0 500000

WHEN WE RUN PROGRAM SYSTEM IS CALCULATING GAIN/LOSS AND POSTING TO ACCOUNTS

AUTOMATICALLY.

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IF WE WANT TO CALCULATE MANUALLY AND POST TO ACCOUNTS SYSTEM WILL NOT PERMIT
THIS ENTRY. EARLIER ALSO WE HAVE DISCUSSED LINE ITEM HAVING ZERO WILL NOT UPDATE
ACCOUNTS.

IF WE WANT TO POST MANUALLY WE HAVE TO POST:

USD INR
40 400301 EXCHANGE LOSS DR 1 500000
50 100301 SBI FC TERM LOAN 1 500000
WHEN WE RUN FC BALANCES REVALUATION FOR NEXT YEAR IT CALCULATES GAIN/LOSS ON
100001 USD( INSTEAD OF 100000 USD) WHICH IS NOT CORRECT.

WHY SAP IS NOT SUPPORTING CALCULATION OF EXCHANGE GAIN/ LOSS ON INCREMENTAL

BASIS:

IN NORMAL ACCOUNTING PACKAGES- WE CALCULATE EXCHANGE LOSS/GAIN ON INCREMENTAL

BASIS

21.09.20 100000 USD AT Rs. 70 Rs. 70,00,000

30.09.20 71
10.10.20 REPAYMENT 10000USD AT Rs. 71.50
31.10.20 73
31.3.21 75
 NORMAL ACCOUNTING

EXCHANGE LOSS A/C

30.08.20 LOSS 100000DR

(71-70)*100000
10.10.20 LOSS 5000DR
(71.50-71)*10000
31.10.20 LOSS 180000DR
(73-71)*90000

SBI FC TERM LOAN

USD INR USD INR

21.9.20 LOAN 100000CR 7000000CR
30.09.20 LOSS 100000CR

10.10.20 REPAYMENT 10000DR 715000DR 10.10.20 LOSS 5000CR

31.10.20 CLOSING 90000DR 6570000DR 31.10.20 LOSS 180000CR

BALANCE
TOTAL 100000DR 7285000DR TOTAL 100000CR 7285000CR
PROFITABILITY EFFECT:
LOSS FOR SEP 20 100000
LOSS FOR OCT 20 185000
–––––––
LOSS UP TO OCT 20 285000

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SAP

EXCHANGE LOSS A/C

30.09.20 LOSS 100000DR

(71-70)*100000
01.10.20 LOSS 100000CR
REVERSAL
31.10.20 LOSS 285000DR
(BALANCING
FIGURE)

SBI FC TERM LOAN

USD INR USD INR

21.9.20 LOAN 100000CR 7000000CR
30.09.20 LOSS 100000CR

01.10.20 LOSS 100000DR

REVERSAL
10.10.20 REPAYMEN 10000DR 715000DR
T
31.10.20 CLOSING 90000DR 6570000DR 31.10.20 LOSS 285000CR
BALANCE (BALANCING
FIGURE)
TOTAL 100000DR 7385000DR TOTAL 100000CR 7385000CR
PROFITABILITY EFFECT:
LOSS FOR SEP 20 100000
LOSS FOR OCT 20 (285000-100000) 185000
–––––––––––
LOSS UPTO OCT 20 285000

20.GENERAL LEDGER REPORTS

1. HOW TO CREATE A FOLDER
PATH : -

--> KEEP THE CURSOR ON FAVORITES

--> FROM THE MENUBAR SELECT FAVORITES INSERT FLODER
--> GIVE THE FLODER NAME FI REPORTS
--> ENTER

2.HOW TO ATTACH A REPORT TO FOLDER

--> KEEP THE CURSOR ON FI REPORTS FOLDER

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--> FROM THE MENU BAR SELECT FAVOURITES  INSERT TRANSACTION
--> TRANSACTION CODE : FAGLB03 AND ENTER

3.HOW TO ATTACH A REPORT ON DESK TOP

-->USE TRANSACTION CODE FAGLB03

--> SELECT GENERATES A SHORTCUT BUTTON
--> DESCRIPTION :SELECT CLASS SERVER AND ENTER
-->SELECT OK BUTTON
--> CLOSE SAP
--> DOUBLE CLICK ON G/L ACCOUNT BALANCE DISPLAY. SAP ICON
--> GIVE THE PASSWORD AND ENTER

4.HOW TO CREATE A VARIANT FOR THE REPORT

--> GOTO DISPLAY ACCOUNT BALANCES REPORT i.e.,FAGLB03
--> ACCOUNT NUMBER: 100000 TO 499999
--> COMPAY CODE: RIL

--> FISCAL YEAR: 2020

--> FROM THE MENU BAR SELECT GOTO VARIANTS SAVE AS VARIANT
--> VARIANT NAME: RIL
--> DESCRIPTION: G/L A/C BALANCE DISPLAY FOR RIL
--> SAVE
 WE GET A MESSAGE VARIANT RIL SAVED
--> USE /N COMMAND FIELD AND ENTER
--> DOUBLE CLICK ON G/L ACCOUNT BALANCE DISPLAY ICON ON DESKTOP
--> GIVE THE POSSWORD AND ENTER
--> SELECT GET VARIANT (SHIFT +F5 )
--> SELECT VARIANT RIL
--> SELECT EXECUTE BUTTON

5. HOW TO VIEW ACCOUNTS LIST

PATH : ACCOUNTINGFINANCIAL ACCOUNTING GENERAL LEDGER --> INFORMATION SYSTEM

--> GENERAL LEDGER REPORTS ( NEW ) --> MASTER DATA --> G/L ACCOUNT LIST
[T/C- S_ALR_87012328]
--> COMPANY CODE: RIL
--> SELECT EXECUTE BUTTON

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6.TO VIEW JOURNAL [T/C : S_ALR_87012287]

PATH : -

UPTO GENERAL LEDGER REPORTS THE PATH IS SAME --> DOCUMENT --> GENERAL
--> DOCUMENT JOURNAL
--> COMPANY CODE :RIL
--> FISCAL YEAR :2020
--> LEDGER: 0L
--> POSTING DATE : 01.04.2020 TO 31.03.2021
--> SELECT LINE ITEM PAGES ONLY RADIO BUTTON
--> SELECT OUTPUT LINE ITEM TEXT CHECK BOX
--> SELECT DO NOT OUTPUT CPU DATE CHECK BOX
--> SELECT EXECUTE BUTTON

7.TO VIEW LEDGER (T/C : S_ALR_87100205)

PATH : -

UPTO GENERAL LEDGER PATH IS SAME --> PERIODIC PROCESSING --> CLOSING -->
DOCUMENT --> BALANCE AUDIT TRAIL --> ALL ACCOUNTS

--> GENERAL LEDGER FROM THE DOCUMENT FILE

--> COMPANY CODE: RIL
--> FISCAL YEAR: 2020
--> LEDGER: 0L
--> PERIOD [ 1 ] TO [ 12 ]
--> SELECT EXECUTE BUTTON
--> SELECT CURRENT LAYOUT BUTTON
--> KEEP THE FIELD ON DOCUMENT NUMBER AND POSTING DATE UNDER COLUM CONTENT
--> FROM HIDDEN FIELDS COLUMN SELECT TEXT,DEBIT AMOUNT IN LOCAL CURRENCY, CREDIT
AMOUNT IN LOCAL CURRENCY, CUMULATIVE BALANCE
--> FOR DEBIT AMOUNT LOCAL CURRENCY AND CREDIT AMOUNT IN LOCAL CURRENCY -->
SELECT TOTAL CHECK BOX
--> SELECT COPY BUTTON
--> DOUBLE CLICK ON DOCUMENT NUMBER
--> SELECT CALL UP DOCUMENT OVERVIEW OR ( F9)
--> SELECT BACK ARROW
--> FROM THE MENU BAR SELECT  SYSTEM  LIST AND SAVE --> LOCAL FILE
--> SELECT TEXT WITH TABS RADIO BUTTON
--> ENTER
--> GIVE THE FILE NAME AND GENERATE --> FILE NAME RIL.XLS

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--> SAVE AS TYPE : EXCEL FILES SELECT SAVE AND GENERATE

8.TO VIEW OFFSETTING ACCOUNTS :[ T/C-S_ALR_87012313 ]

PATH :
UP TO ALL ACCOUNTS THE PATH IS SAME
--> GENERAL LEDGER CORRESPONDING ACCOUNTS (RUSSIA)
--> COMPANY CODE: RIL
--> FISCAL MONTH: [ 1 ] TO [ 12 ]
--> FISCAL YEAR: 2020
--> ACCOUNT: SELECT 200100 ACCOUNT
--> SELECT ISSUE ALL DOCUMENTS CHECK BOX
--> SELECT DISPLAY OFFSETTING ACCOUNT ITEMS CHECK BOX
--> SELECT : I TOTAL CREDIT ITEMS CHECK BOX
--> SELECT : II TOTAL DEBIT ITEMS CHECK BOX
--> SUMMATION LEVEL : 6
--> SELECT EXECUTE BUTTON

9.TO VIEW TRIAL BALANCE (T/C : S_ALR_87012310)

PATH : - UPTO GENERAL LEDGER REPORTS (NEW) PATH IS SAME

--> ACCOUNTS BALANCE --> KOREA --> TRAIL BALANCE (SOUTH KOREA)
--> COMPANY CODE: RIL
--> FISCAL YEAR : 2020
--> SELECT EXECUTE BUTTON
--> IGNORE THE MESSAGE
--> ENTER
--> SELECT CURRENT LAYOUT BUTTON
--> KEEP THE FIELDS UNDER COLUMN CONTENT : G/L ACCOUNT, G/L ACCOUNT LONG TEXT
AND CLOSING BALANCE
--> ENTER
--> TO DOWNLOAD TO EXCEL SELECT SPREADSHEET BUTTON
--> SELECT FROM ALL AVAILABLE FORMATS RADIO BUTTON
--> SELECT EXCEL(IN OFFICE 2007 XLSX FORMAT)
--> ENTER
--> SELECT SAVE BUTTON
--> SELECT YES BUTTON

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 21.INTERVIEW QUESTIONS
1 . WHAT IS PARALLEL ACCOUNTING OR WHAT IS THE DIFFERENCE IN FOREIGN CURRENCY
BALANCES REVALUATION IN ECC6 AS COMPARED TO EARLIER VERSION 4.7 EE

UP TO 4.7 EE VERSION – FC BALANCES REVALUATION AT COMPANY CODE LEVEL (F.05)

FROM ECC .6 ONWARDS – FC BALANCES REVALUATION AT VALUATION AREA LEVEL
(FAGL_FC_VAL)
COMPANY CODE: RIL
ASSIGNED FISCAL YEAR VARIANT –V3 i.e., APR-MAR
CURRENCY: INR
IT UPDATES 0L i.e., LEADING LEDGER

RIL GROUP IN GERMANY - GROUP ACCOUNTING YEAR -K4 i.e., JAN TO DEC. IT UP DATES R1 i.e.,
NON-LEADING LEDGER. GROUP CURRENCY – EUR.
i) DEFINE ACCOUNTING PRINCIPLE

R1- INDIAN ACCOUNTING STANDARDS

R2– INTERNATIONAL FINANCIAL REPORTING STANDARDS (IFRS)

ii) ASSIGN ACCOUNTING PRINCIPLE TO LEDGER GROUP

FOR R1- ASSIGNED FOR R2 -ASSIGNED R1 -
0L- LEADING LEDGER NON - LEADING LEDGER

iii) DEFINE VALUATION METHODS

VALUATION METHOD: RIL 1 VALUATION METHOD: RIL2

DR BALANCE-B- BANK SELLING RATE DR BALANCE –M- AVERAGE RATE
CR BALANCE-B- BANK SELLING RATE CR BALANCE -M- AVERAGE RAT

iv) DEFINE VALUATION AREAS

VALUATION AREA – RA VALUATION AREA – RB
VALUATION METHOD- RIL1 VALUATION METHOD- RIL2
CURRENCY: COMPANY CODE CURRENCY CURRENCY : GROUP CURRENCY

v) ASSIGN VALUATION AREA TO ACCOUNTING PRINCIPLE

VALUATION AREA: RA VALUATION AREA: RB
ACCOUNTING PRINCIPLE: R1 ACCOUNTING PRINCIPLE: R2
- INDIAN ACCOUNTING STANDARDS INTERNATIONAL FINANCIAL
REPORTING STANDARDS (IFRS)

vi) PREPARE AUTOMATIC POSTING FOR FOREIGN CURRENCY VALUATION

CHART OF ACCOUNTS – RIL CHART OF ACCOUNTS- RIL
VALUATION AREA-RA VALUATION AREA-RB
GAIN 300100- EXCHANGE GAIN 300100- EXCHANGE GAIN
LOSS 400301 EXCHANGE LOSS 400301- EXCHANGE LOSS

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VII ) TAKEN LOAN 100000 USD

VIII ) RUN FC BALANCES REVALUATION

COMPANY CODE- RIL COMPANY CODE- RIL
VALUATION AREA – RA VALUATION AREA – RB

-USD TO INR EXCHANGE -USD TO GBP EXCHANGE

LOSS / GAIN LOSS / GAIN

IT UPDATES LEADING LEDGER IT UPDATES NON-LEADING LEDGER

2 . WHAT IS THE USE OF SELECT RESET VALUATION CHECK BOX

WHEN WE RUN FC VALUATION BY TAKING EXCHANGE RATE Rs. 70 RS . INSTEAD OF Rs. 75

AFTER POSTING WE HAVE SEEN THE MISTAKE.

IN FOREIGN CURRENCY VALUATION [T/C- FAGL_FC_VAL] GIVE THE PARAMETERS. SELECT RESET
VALUATION CHECK BOX . WRONG ENTRY POSTED WILL BE REVERSED. ENTER NEW EXCHANGE
RATE IN FOREX TABLE i.e., Rs. 75 RUN ONCE AGAIN FC VALUATION. CORRECT GAIN/LOSS WILL
BE POSTED.

3 . ONE COMPANY CODE CAN USE HOW MANY CHART OF ACCOUNTS

MAX-3 CHART OF ACCOUNTS

I) OPERATING CHART OF ACCOUNTS-

CHART OF ACCOUNTS ASSIGNED TO COMPANY CODE IN OB62

II) GROUP CHART OF ACCOUNTS-IN GROUP 3 COMPANY CODES ARE THERE USING DIFFERENT
CHART OF ACCOUNTS. TO COMPARE OR CONSOLIDATE CREATE GROUP CHART OF ACCOUNTS.

III) COUNTRY CHART OF ACCOUNTS OR LEGARY ACCOUNT NUMBERS

A) COUNTRY CHART OF ACCOUNTS: IN SOME COUNTRIES THERE IS A LEGAL REQUIREMENT TO

USE SPECIFIC CHART OF ACCOUNTS. SAP HAS GIVEN FOR EACH COUNTRY CHART OF ACCOUNTS.
FOR INDIA SAP HAS GIVEN IN CLIENT 000-CAIN i.e., CHART OF ACCOUNTS INDIA.

B) LEGACY ACCOUNT NUMBER -AN EXISTING COMPANY IS GOING FOR SAP -INITIALLY THE USERS
WILL NOT BE COMFORTABLE WITH SAP ACCOUNT CODING. BY USING LEGACY ACCOUNT
NUMBERS WE CAN SEE SAP REPORTS.

STEPS FOR GROUP CHART OF ACCOUNTS

1 . DEFINE GROUP CHART OF ACCOUNTS- [T/C-OB13]

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--> SELECT NEW ENTRIES BUTTON
--> CHART OF ACCOUNTS: RGP
--> DESCRIPTION: GROUP CHART OF ACCOUNTS FOR RELIANCE GROUP
--> MAINTENANCE LANGUAGE : SELECT ENGLISH
--> LENGTH OF GL ACCOUNTS NUMBER- 6
--> SAVE
--> SAVE IN YOUR REQUEST

2 . ASSIGN GROUP CHART OF ACCOUNTS IN OPERATING CHART FO ACCOUNTS -[T/C-OB13]

--> SELECT CHART OF ACCOUNTS: RIL

--> SELECT DETAILS BUTTON
--> GROUP OF CHART OF ACCOUNTS: SELECT RGP

--> SAVE IN YOUR REQUEST

3 . DEFINE ACCOUNT GROUPS FOR GROUP CHART OF ACCOUNTS -[T/C-OBD4 ]

--> SELECT NEW ENTRIES BUTTON

CHART OF ACCOUNT NAME FROM ACCOUNT TO ACCOUNT

ACCOUNTS GROUP

RGP LIAB LIABILITIES 200000 299999

RGP ASST ASSETS 100000 199999
RGP INCM INCOME 400000 499999
RGP EXPD EXPENDITURE 300000 399999

--> SAVE
--> SAVE IN YOUR REQUEST

4 . DEFINE RETAINED EARNING ACCOUNT FOR GROUP CHART OF ACCOUNTS - [ T/C-OB53 ]

--> CHART OF ACCOOUNTS: RGP

--> ENTER
--> P&L STATEMENT ACCOUNT TYPE: X
--> ACCOUNT : 200100
--> SAVE
--> IGNORE THE MESSAGE ENTER
-- > PRESS ENTER TO SAVE IN YOUR REQUEST

STEPS FOR COUNTRY CHART OF ACCOUNTS:

1 . CREATION OF G/L MASTERS AT CHART OF ACCOUNTS LEVEL [T/C-FSPO]

PATH : -

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ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --> MASTER RECORDS --> GL
ACCOUNTS --> INDIVIDUAL PROCESSING --> IN CHART OF ACCOUNTS
1ST G/L A/C :-

--> G/L ACCOUNT - 200000

--> CHART OF ACCOUNT- RGP
--> FROM THE MENU BAR SELECT GL ACCOUNT
--> CREATE
--> ACCOUNT GROUP SELECT : LIABILITIES
--> SELECT BALANCE SHEET RADIO BUTTON
--> SHORT TEXT: EQUITY SHARE CAPITAL
--> G/L LONG TEXT : EQUITY SHARE CAPITAL
--> SAVE

2ND G/L A/C :-

--> GL ACCOUNT: 100100

--> CHART OF ACCOUNTS : RGP
--> FROM THE MENU BAR SELECT GL ACCOUNT -> CREATE
--> ACCOUNT GROUP : SELECT ASSETS
--> SELECT BALANCE SHEET A/C RADIO BUTTON
--> SHORT TEXT: CASH ACCOUNT
--> GL ACCOUNT LONG TEXT: CASH ACCOUNT
--> SAVE

STEPS FOR COUNTRY CHART OF ACCOUNTS:-

A . ASSIGN COUNTRY CHART OF ACCOUNTS TO COMPANY CODE-[ T/C-OB62]

--> FOR COMPANY CODE: RIL

--> COUNTRY CHART OF A/C BLANK [ -- ]

B. ASSIGN GROUP ACCOUNT NUMBER AND LEGANCY ACCOUNT NUMBER IN OPERATING CHART
OF ACCOUNTS NUMBER- [T/C- FS00]

1ST G/L A/C : -

--> GL ACCOUNT : SELECT 100000 EQUITY SHARE CAPITAL

--> COMPANY CODE: RIL
--> FROM THE MENU BAR SELECT GL ACCOUNT  CHANGE
--> GROUP ACCOUNT NUMBER: 200000
--> SELECT CONTROL DATA TAB
--> ALTERNATIVE ACCOOUNT NO 500000
--> SAVE

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--> IGNORE THE MESSAGE PRESS ENTER
2ND G/L A/C : -
--> GL ACCOUNT: SELECT 200100 CASH ACCOUNT
--> FROM THE MENU BAR SELECT GL ACCOUNT  CHANGE
--> ALTERNATIVE ACCOUNT NO. 600000
--> SELECT TYPE/DESCRIPTION TAB
--> GROUP ACCOUNTNO: 100100
--> SAVE
--> IGNORE THE MESSAGE ENTER

 TO VIEW ACCOUNT TRANSACTIONS WITH GROUP ACCOUNT NUMBER OR LEGACY

ACCOUNT NUMBER- [ T/C-FBL3N ]

Eg: -

COMPANY CODE: RIL RSL RCL

EQUITY SHARE CAPITAL 100000 300000 400000

GROUP ACCOUNT NUMBER 200000 200000 200000

OLD PACKAGE -FOX PRO

EQUITY SHARE CAPITAL 500000

--> GL ACCOUNT [ -- ]
--> SELECT DYNAMIC SELECTIONS BUTTON
--> DOUBLE CLICK ON GROUP ACCOUNT NUMBER
--> DOUBLE CLICK ON ALTERNATIVE ACCOUNT NUMBER
--> GROUP ACCOUNT NUMBER: 200000
--> SELECT EXECUTE BUTTON
-->SELECT BACK ARROW
--> SELECT ONE ACTIVE BUTTON
--> GROUP ACCOOUNT NO [--] -BLANK
--> ALTERNATIVE ACCOUNT NO. 500000
--> SELECT EXECUTE BUTTON

 TO DELETE GROUP CHART OF ACCOUNTS [T/C- OB13 ]

--> SELECT CHART OF ACCOUNTS: RIL

--> SELECT DETAILS BUTTON
--> GROUP CHART OF ACCOUNTS [ --] BLANK
--> SAVE AND SAVE IN YOUR REQUEST

 TO DELECTE GROUP ACCOUNT NUMBER AND ALTERNATIVE ACCOUNT NUMBER IN

OPERATING CHART OF ACCOUNTS ACCOUNT NUMBER [T/C- FS00 ]

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--> GL ACCOUNT: SELECT 100000 EQUITY SHARE CAPITAL
--> FROM THE MENU BAR SELECT GL ACCOUNT -- > CHANGE
--> GROUP ACCOUNT NUMBER:[ -- ] BLANK
--> SELECT CONTROL DATA TAB
--> ALTERNATIVE ACCOUNT NO:[ -- ] BLANK
--> SAVE IN YOUR REQUEST -IGNORE THE MESSAGE ENTER

ONE MORE G/L A/C : - SELECT GL ACCOUNT 200100 CASH ACCOUNT

--> FROM THE MENU SELECT GL ACCOUNT  CHANGE
--> ALTERNATIVE ACCOUNT NO: [ -- ] BLANK
--> SELECT TYPE /DESCRIPTION TAB
--> GROUP ACCOUNT NUMBER :[ -- ] BLANK
--> SAVE - IGNORE THE MESSAGE ENTER

4. WHY ACCOUNT CREATION IS GIVEN AT 2 PLACES

IF ALL COMPANY CODE ARE USING THE SAME CHART OF ACCOUNTS -CHART OF ACCOUNTS
LEVEL FIELDS SHOULD BE SAME. THE COMPANY CODE LEVEL FIELDS CANBE SAME(OR )
DIFFERENT .

I . AT CHART OF ACCOUNTS LEVEL

II. AT COMPANY CODE LEVEL
COMPANY CODES : RIL RSL RCL
COUNTRY : INDIA US UK
USING SAME CHART OF ACCOUNTS - RIL

I . AT CHART OF ACCOUNTS LEVEL - ALL THE FIELDS SHOULD BE SAME

A/C 400100 SALARIES SALARIES SALARIES
II . AT COMPANY CODE LEVEL THE FIELD CAN BE SAME OR DIFFERENT
FIELD STATUS GROUP G001 G001 G001
ACCOUNT CURRENCY INR USD GBP

5.WHY WE ARE USING VARIABLE X FOR RETAINED EARINING ACCOUNT OR CAN WE

TRANSFER PROFIT TO DIFFERENT ACCOUNTS OR CAN WE HAVE MULTIPLE RETAINED
EARNINGS ACCOUNTS

RIL IS A MANUFACTURING COMPANY. FOR PRODUCT SALE WE GET OPERATING PROFIT. RIL IS
HOLDING INVESTMENTS IN SHARES. ON INVESTMENT SALES THEY GET PROFIT. IT IS CALLED
NON-OPERATING PROFIT. IN INDIA OPERATING PROFIT (OPERATING INCOME-OPERATING
EXPENSES) AND NON - OPERATING PROFIT ( NON OPERATING INCOME-NON OPERATING
EXPENSES) TRANSFER TO ONLY ONE ACCONT i.e., , SURPLUS IN P&L ACCOUNT.

INDIA:

A) DEFINE RETAINED EARNING ACCOUNT (T/C-OB53)

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P&L STATEMENT ACCOUNT TYPE ACCOUNT

X 100100 SURPLUS IN P&L

B) CREATED ACCOUNTS [T/C- FS00 ]

-ACCOUNT : 300000 SALES ACCOUNT

-P&L ACCOUNT SELECT RADIO BUTTON IN THE YEAR END TRANSFER BALANCES
TO 100100 i.e., SURPLUS IN P&L ACCOUNT

-300110 PROFIT ON SALE OF INVESTMENTS

-P&L ACCOUNT SELECT RADIO BUTTON IN THE YEAR END TRANSFER BALANCES
TO 100100 i.e., SURPLUS IN P&L ACCOUNT

SOME COUNTRIES REQUIREMENT:

TO SHOW OPEARATING PROFIT AND NON-OPRATING PROFIT SEPARATELY

A) DEFINE RETAINED EARNINGS ACCOUNT –(T/C OB53)

P&L STATEMENT ACCOUNT

ACCOUNT TYPE
X 100100 (OPERATING PROFIT)
Y 100101(NON-OPERATING PROFIT)
B) CREATE ACCOUNTS [ FS00 ]

-ACCOUNT : 300000 SALES ACCOUNT

-P&L ACCOUNT SELECT RADIO BUTTON IN THE YEAR END TRANSFER BALANCES
TO 100100 i.e., OPERATING PROFIT ACCOUNT
-P&L STATEMENT ACCOUNT TYPE : SELECT X

-300110 PROFIT ON SALE OF INVESTMENTS

-P&L ACCOUNT SELECT RADIO BUTTON IN THE YEAR END TRANSFER BALANCES
TO 100101 i.e., NON-OPERAATING PROFIT ACCOUNT
-P&L STATEMENT ACCOUNT TYPE : SELECT Y

6.HOW TO ACTIVATE LINE ITEM DISPLAY AFTER POSTING:

WE HAVE CREATED G/L ACCOUNT 100560 SALARIES PAYABLE ACCOUNT - WITHOUT SELECTION
LINE ITEM DISPLAY AND OPEN ITEM MANAGEMENT. WE HAVE POSTED TRASACTIONS TO THIS
ACCOUNT HOW TO ACTIVATE LINE ITEM DISPLAY ALTER POSTING.

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UP TO 4.7EE VERSION FROM ECC6 ONWARDS

IT USED TO UP DATE BSIS TABLE IT UP DATES FAGLFLEXT TABLE

RUN A PROGRAM i.e., RFSEPA01 TO ACTIVATE WE CAN SEE LINE ITEM DISPLAY WITHOUT
LINE ITEM DISPLAY RUNNING ANY PROGRAM.
NOTE:
S/4 HANA FINANCE LINE ITEM DISPLAY FIELD IS REMOVED

A) CREATION OF G/L MASTER: 100560 SALARIES PAYABLE- [ T/C-FS00 ]

--> GL ACCOUNT : 100560 SALARIES PAYABLE

--> COMPANY CODE : RIL
--> SELECT WITH TEMPLATE BUTTON
--> GL ACCOUNT - 100500 OUTSTANDING EXPENSES
--> COMPANY CODE : RIL
--> ENTER
--> CHANGE SHORT TEXT AND LONG TEXT - SALARIES PAYABLE
--> SELECT CONTROL DATA TAB
--> DESELECT OPEN ITEM MANAGEMENT CHECK BOX [ -- ]
--> DESELECT LINE ITEM MANAGEMENT CHECK BOX [ -- ]
--> SAVE
--> IGNORE THE MESSAGE PRESS ENTER
B ) POSTING OF TRANSACTION [ FB01L OR FB50L ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : SA
--> COMPANY CODE : RIL
--> POSTING KEY : 40
--> ACCOUNT: 400100 SALARIES ACCOUNT
--> ENTER
--> AMOUNT: 200000
--> PROFIT CENTER : SELECT STEEL
--> TEXT : SALARIES POSTING
--> POSTING KEY:50
--> ACCOUNT : 100560 SALARIES PAYABLE
-->ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE
C ) TO VIEW LEDGER ACCOUNT OLD VERSION [T/C- FBL3N ]

RESULT:IT WILL NOT ALLOW US TO SEE THE TRANSACTIONS

D )TO VIEW LEDGER ACCOUNT IN NEW VERSION [ T/C-FAGLB03 ]

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--> ACCOUNT NUMBER: 100560 SALARIES PAYABLE
--> COMPANY CODE : RIL
--> FISCAL YEAR: 2020
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON ACCUMULATED BALANCE AMOUNT

RESULT:IT WILL ALLOW US TO SEE THE TRANSACTIONS

E) CHANGE GL MASTER - [ T/C-FS00 ]

--> GL ACCOUNT - SELECT 100560 SALARY PAYABLE

--> FROM THE MENU BAR SELECT G/L ACCOUNT  CHANGE
--> SEELCT CONROL DATA TAB
--> SELECT LINE ITEM DISPLAY CHECK BOX
--> SAVE -IGNORE THE MESSAGE AND PRESS ENTER

F ) BLOCK GL MASTER FOR POSTING [ T/C-FS00 ]

--> GL ACCOUNT : SELECT 100560

--> FROM THE MENU BAR SELECT THE GL ACCOUNT  BLOCK
--> SELECT ALL CHECK BOXES
--> SAVE

G ) RUN PROGRAM- [ T/C-SE38 ]

--> PROGRAM NAME: SELECT RFSEPA01

--> SELECT EXECUTE BUTTON
--> COMPANY CODE : RIL
--> GL ACCOUNT : SELECT 100560
--> SELECT LIST LOG CHECK BOX
--> SELECT EXECUTE BUTTON

H ) TO VIEW LEDGER ACCOUNT IN OLD VERSION [ T/C-FBL3N ]

RESULT:WE CAN SEE THE TRANSACTIONS

I )UNBLOCK GL MASTER FOR POSTING [ T/C-FS00 ]

--> GL ACCOUNT : SELECT 100560 SALARIES PAYABLE

--> FROM THE MENU BAR SELECT THE GL ACCOUNT  BLOCK
--> DESELECT ALL CHECK BOXES
--> SAVE

7. HOW TO ACTIVATE OPEN ITEM MANAGEMENT AFTER POSTINGS

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WE HAVE CREATED GL ACCOUNT i.e., 100560 SALARIES PAYABLE ACCOUNT WITHOUT
SELECTIONS OPEN ITEM MANAGEMENT CHECK BOX. WE HAVE POSTED TRANSCATION TO THIS
ACCOUNT. HOW TO ACTIVATE OPEN ITEM MANAGEMENT AFTER POSTINGS.

A . UPTO 4.6 C VERSION

I)RUN PROGRAM RFSEPA02-FOR ACTIVATION OF OPEN ITEM MANAGEMENT IN SE38

B . UPTO 4.7 EE

OPTION-1:- CREATEA NEW ACCOUNT WITH OPEN ITEM MANAGEMENT AND TRANSFER VALUES
FROM OLD ACCOUNT TO NEW ACCOUNT.

OPTION -2 : - REVERSE ALL TRANSACTIONS IN THE OLD ACCOUNT. CHANGE MESSAGE CONTROL-
SAP STANDARD – ERROR. MAKE IT TO WARNING.

C. FOR ECC6 VERSION:

RUN PROGRAM IN SE38- FAGL _ SWITCH _ TO _ OPEN _ITEM

OR
USE TTRANSACTION CODE FAGL _ ACTIVATE _OP

D. FOR S/4 HANA FINANCE WE CAN'T RUN THE ABOVE PROGRAM

1. TO MAKE PROFIT CENTER FIELD OPTIONAL FOR FIELD STATUS GROUP G001 (OBC4)

--> SELECT FIELD STARTS VARIANT: RIL

--> DOUBLE CLICK ON FIELDSTATUS GROUP
--> DOUBLE CLICK ON G001
--> DOUBLE CLICK ON ADDITION ACCOUNT ASSIGNMENT
--> SELECT NEXT PAGE DOWN BUTTON
--> PROFIT CENTER: SELECT OPTIONAL RADIO BUTTON
--> SAVE
--> SAVE IN YOUR REQUEST

2. USE TRANSACTION CODE FAGL_ACTIVATE_OP

--> SELECT STANDARD RADIO BUTTON

--> COMPANY CODE : RIL
--> GL ACCOUNT: SELECT 100560 SALARIES PAYABLE
--> SELECT TEST RUN BOX
--> DOCUMENT TYPE : SA
--> ACCOUNT FOR TRANSFER POSTING: SELECT 400100 SALARIES ACCOUNT
--> SELECT PERFORM REPOSTING CHECK BOX
--> PROFIT CENTER : SELECT STEEL

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--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> DESELECT TEST RUN CHECK BOX
--> FROM THE MENU BAR SELECT PROGRAM -> EXECUTE IN BACK GROUND
--> OUTPUT DEVICE : SELECT LP01
--> ENTER
--> SELECT IMMEDIATELY BUTTON
--> SELECT SAVE BUTTON
WE GET A MESSAGE BACKGROUND JOB WAS SCHEDULE FOR PROGRAM
FAGL_SWITCH_TO_OPEN_ITEM.
 TO CHECK WHETHER THE JOB IS PROCESSED OR NOT

--> FROM THE MENU BAR SELECT SYSTEM  SERVICES  JOBS  JOBS OVERVIEW
--> SELECT EXECUTE BUTTON
--> WE GET THE MESSAGE JOB STATUS : FINISHED

3.TO VIEW G/L ACCOUNT MASTER [T/C-FS00 ]

--> G/L ACCOUNT : SELECT 100560 SALARIES PAYABLE

--> FROM THE MENU BAR SELECT G/L ACCOUNT  DISPLAY
--> SELECT CONROL DATA TAB

RESULT:OPEN ITEM MANAGEMENT CHECK BOX IS SELECTED AUTOMATICALLY

4.TO VIEW OPEN ITEM MANAGMENT ACCOUNT TRANSCTION –(T/C-FAGLL03)

--> GL ACCOUNT : SELECT 100560 SALARIES PAYABLE

--> COMPANY CODE : RIL
--> SELECT OPEN ITEM RADIO BUTTON
--> SELECT EXECUTE BUTTON

8.WHAT IS THE USE OF POSTING KEYS

BASED ON THE POSING KEYS THE ACCOUNTS WILL APPEAR.

USE TRANSACTION CODE: FB01L

IF WE SELECT POSTING KEY 40: ONLY G/L ACCOUNTS WILL APPEAR.

IF WE SELECT POSTING KEY 31: ONLY VENDOR ACCOUNTS WILL APPEAR.
IF WE SELECT POSTING KEY 01: ONLY CUSTOMER ACCOUNTS WILL APPEAR.
IF WE SELECT POSTING KEY 70: ONLY ASSET ACCOUNTS WILL APPEAR.

9.FIELDS CONTROL AT G/L MASTERS CREATION

THIS IS GIVEN AT ACCOUNT GROUP LEVEL- [ T/C : OBD4 ]

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--> SELECTION POSITION BUTTON
--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT CURRENT LIABILITES & PROVISIONS
--> SELECT FIELD STATUS BUTTON
--> DOUBLE CLICK ON ACCOUNT CONTROL

10.FIELDS CONTROL AT LINE ITEM OR DOCUMENT LEVEL

I . AT FIELD STATUS GROUP LEVEL:

WE ARE GIVING FIELDS CONTROL AT FIELD STATUS GROUP LEVEL. THIS IS ASSIGNED IN GL
MASTER AT THE TIME OF ACCOUNT CREATION.

II . AT POSTING KEY LEVEL:

SAP HAS GIVEN ALL FIELDS OPTIONAL.

WHY THEY HAVE GIVEN AT POSTING KEY LEVEL.
WHEN WE POST TO 200100 CASH ACCOUNT DEBIT IT HAS TO ASK PROFIT CENTER AND WHEN
WE POST TO 200100 CASH ACCOUNT CREDIT IT SHOULD NOT ASK PROFIT CENTER. WE GIVE
FIELDS CONTROL AT POSTING KEY LEVEL.

PATH : -

SPRO --> FINANCIAL ACCOUNTING --> FINANCIAL ACCOUNTING GLOBAL SETTINGS-->

DOCUMENT --> LINE ITEM --> CONTROLS --> DEFINE POSTING KEYS [T/C-OB41]

--> DOUBLE CLICK ON POSTING KEY 40

--> SELECT MAINTAIN FIELD STATUS BUTTON
--> DOUBLE CLICK ON GENERAL DATA

11 . HOW TO USE TOLERANCE GROUPS

A . CREATION OF GL MASTERS PAYMENT DIFFERENCES ACCOUNT (T/C- FS00)

--> GL ACCOUNT: 400306

--> COMPANY CODE : RIL
--> SELECT WITH TEMPLATE BUTTON
--> GL ACCOUNT : 400300 RENT ACCOUNT
--> COMPANY CODE : RIL
-->ENTER
--> SHORT TEXT : PAYMENT DIFFERENCES
--> LONG TEXT : PAYMENT DIFFERENCE
--> ALL OTHER FIELDS ARE COMMON- SAVE

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B . DEFINE TOLERANCE GROUP FOR GL ACCOUOTS

PATH : -

SPRO --> FINANCIAL ACCOUNTS(NEW) --> GENERAL LEDGER ACCOUNTS(NEW) --> BUSINESS
TRANSACTIONS --> OPEN ITEM CLERING --> CLEARING DEFFERENCES--> DEFINE TOLERANCE
GROUP FOR GL ACCOUNTS

--> SELECT POSITION BUTTON

--> COMPANY CODE : RIL
--> ENTER
-->SELECT COMPANY CODE : RIL
--> SELECT COPY AS BUTTON
--> TOLERANCE GROUP: A
--> DESCRIPTION : TOLERANCE GROUP A FOR RIL
--> DEBIT POSTING -100 DEBIT PERCENT:5%
--> CREDIT POSTING -100 CREDIT PERCENT:5%
--> ENTER AND SAVE
--> SAVE IN YOUR REQUEST

C . DEFINE TOLERANCE GROUPS FOR EMPLOYEES

--> SAME PATH

--> SELECT POSITION BUTTON
--> COMPANY CODE : RIL
--> ENTER
--> SELECT COMAPNY CODE:RIL
--> SELECT COPY AS BUTTON
--> GROUP D
--> COMPANY CODE:RIL
AMOOUNT PERCENT

REVENUE 100 5%

EXPENSES 100 5%

--> ENTER AND SAVE

--> SAVE IN YOUR REQUEST

D. ASSIGN USERS TO TOLERANCE GROUPS

--> SAME PATH

--> SELECT NEW ENTRIES BUTTON
--> USER NAME TOLERANCE GROUP
SAPUSER D
--> SAVE AND SAVE IN YOUR REQUEST

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E . CREATE ACCOUNT FOR CLEARING DIFFERENCES

--> SAME PATH

--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT SAVE BUTTON
--> ACCOUNT: 400306 PAYMENT DIFFERENCE ACCOUNT
--> SAVE IN YOUR REQUEST
F .ASSIGN TOLERANCE GROUP IN OUTSTANDING EXPENSES A/C [ T/C-FS00 ]

--> GL ACCOUNT : SELECT 100500 OUTSTANDING EXPENSES

--> COMPANY CODE : NIL
--> FROM THE MENU BAR SELECT G/L ACCOUNT  CHANGE
--> SELECT CONTROL DATA TAB
--> TOLERANCE GROUP : SELECT A
--> SAVE

END USER AREA:-

I. POSTING OF TRANSACTION [ FBO1L OR FB50L ]

--> DOCUMENT DATE : TODAY’S DATE
--> TYPE : [ SA ]
--> COMPANY CODE : RIL
--> POSTING KEY: 40
--> ACCOUNT : SELECT 400300 RENT ACCOUNT
--> ENTER
--> AMOUNT : 99999
--> PROFIT CENTER:SELECT STEEL
--> TEXT : RENT PROVISION
--> POSTING KEY : 50
--> ACCOUT: SELECT 100500 OUT STANDING EXPENSES
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE

II . OUTGOING PAYMENT WITH CLEARING [T/C : F-07 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : SA
--> COMPANY CODE : RIL
--> CLEARING TEXT : OUTGOING PAYMENT
--> ACCOUNT : SELECT 200100 CASH ACCOUNT
--> AMOUNT : 100000

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 --> PROFIT CENTER : SELECT STEEL
--> TEXT : OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION:SELECT 100500 OUTSTANDING EXPENSES
--> SELECT PROCESS OPEN ITEM BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT 99999
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> TEXT : PAYMENT DIFFERENCES
--> SAVE

TO DELETE TOLERANCE GROUP :-

I. CREATE ACCOUNTS FOR CLEARING DIFFERENCES

--> SPRO -->FINANCIAL ACCOUNTING(NEW ) --> GENERAL LEDGER ACCOUNTING(NEW) -->

BUSINESS TRANSACTIONS --> OPEN ITEM CLEARING -->CLEARING DIFFERENCES --> CREATE
ACCOUNTS FOR CLEARING DIFFERENCES
--> CHART OF ACCOUNTS :RIL
 ENTER
--> KEEP THE CURSOR ON ACCOUNT NUMBER - SELECT DELETE BUTTON
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

II . ASSIGN USERS TO TOLERANCE GROUP

SAME PATH

--> SELECT USER NAME : SAPUSER

--> SELECT DELETE BUTTON
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

III . DEFFINE TOLERANCE GROUP FOR EMPLOYEES

SAME PATH

--> SELECT TOLERANCE GROUP D WITH COMPANY CODE RIL

--> SELECT DELETE BUTTON
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

IV . DEFINE TOLERANCE FOR G/L ACCOUNTS

SAME PATH

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--> SELECT COMPANY CODE RIL WITH TOLERANCE GROUP A
--> SELECT DELETE BUTTON
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

V . ASSIGN TOLERANCE GROUP IN OUTSTANDING EXPENSES A/C [ T/C-FS00 ]

--> G/L A/C : SELECT 100500 OUTSTANDING EXPENSES ACCOUNT

--> COMPANY CODE : RIL
--> FROM THE MENU BAR SELECT G/L ACCOUNTCHANGE
--> SELECT CONTROL DATA TAB
--> TOLERANCE GROUP: [ -- ] BLANK
--> SAVE
12.HOW TO VIEW PATH :-

END USER AREA (SAP EASY ACCESS SCREEN): CONSULTANT AREA ( CUSTOMIZATION AREA
i.e., SPRO )
WE KNOW THE TRANSACTION CODE. WE DO
NOT KNOW THE PATH. HOW TO VIEW PATH
WHEN TRASACTION CODE IS GIVEN-
i)USE TRANSACTION CODE SEARCH _SAP _MENU i)USE TRANSACTION CODE SPRO --> SAP
IN COMMAND FIELD THEN PRESS ENTER REFERENCE IMG BUTTON
ii)SEARCH TEXT ENTRY ENTER -FB01L THEN ii)SELECT FIND BUTTON
PRESS ENTER

iii)SEARCH TERM- ENTER FISCAL YEAR THEN

PRESS ENTER
iv)SELECT FISCAL YEAR IN FINANCIAL
ACCOUNTING GLOBAL SETTINGS AREA THEN
PRESS ENTER
13.HOW TO CHANGE STATUS FROM P&L ACCOUNT TO BALANCE SHEET ACCOUNT AFTER
POSTING

WE HAVE CREATED 200109 ICICI CURRENT ACCOUNT AS P&L ACCOUNT.WE HAVE POSTED
TRANSACTIONS. HOW TO CHANGE STATUS FROM P&L ACCOUNT TO BALANCE SHEET ACCOUNT
AFTER POSING

I)CREATION OF G/L MASTER: 200109 ICICI CURRENT ACCOUNT (T/C-FS00)

--> G/L ACCOUNT : 200109

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200100 CASH ACCOUNT
--> ENTER
--> SELECT P&L STATEMENT ACCOUNT RADIO BUTTON
--> CHANGE SHORT TEXT & G/L ACCOUNT LONG TEXT TO- ICICI CURRENT ACCOUNT

100

152
-->SAVE

II) POSTING OF TRANSACTION (T/C-FB01L OR FB50L)

40 - 200109 –ICICI CURRENT A/C DR 40000

50 - 100000 – EQUITY SHARE CAPITAL CR 40000

III) CHANGE THE GL MASTER (T/C-FS00)

--> G/L ACCOUNT: 200109 ICICI CURRENT ACCOUNT

--> FROM THE MENU BAR SELECT G/L ACCOUNT  CHANGE
--> SELECT BALANCE SHEET ACCOUNT RADIO BUTTON
--> YOU WILL GET ERROR – DOUBLE CLICK ON -SELECT LONG TEXT SYMBOL
--> NOTE THE MESSAGE NO i.e., FH602

IV) PATH FOR MESSAGE CONTROL CHANGE (T/C-OBA5)

PATH :

SPRO --> CONTROLLING --> GENERAL CONTROLLING --> CHANGE MESSAGE CONTROL
--> APPLICATION AREA : SELECT FH i.e., GENERAL LEDGER MODULE MESSAGES
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> MESSAGE NO. :SELECT 602
--> USERNAME[SAPUSER
--> ONLINE : SELECT W i.e., WARNING
--> BATCH INPUT: SELECT W i.e., WARNING
--> SAVE
--> SAVE IN YOUR REQUEST

V) CHANGE GL MASTER (T/C-FS00)

--> G/L ACCOUNT: 200109 SELECT ICICI CURRENT ACCOUNT

--> FROM THE MENU BAR SELECT G/L ACCOUNT CHANGE
--> SELECT BALANCE SHEET ACCOUNT RADIO BUTTON
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE THEN PRESS ENTER

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 INDEX

S.NO PARTICULARS
1 ACCOUNTS PAYABLE (A/P) BASIC SETTINGS
2 HOUSE BANKS CREATION
3 POSTING OF PURCHASE INVOICE AND PAYMENT TO
VENDOR
4 ADVANCE PAYMENTS TO VENDOR
5 PAYMENT TERM (TERMS OF PAYMENT) CREATION
6 CASH DISCOUNT RECIVED
7 AUTOMATIC PAYMENT PROGRAM ( APP )
8 CREDIT MEMO POSTING
9 FOREIGN CURRENCY OPEN ITEMS REVALUATION
10 VENDORS REPORTS
11 INTERVIEW QUESTIONS AND ANSWERS

154
 ACCOUNTS PAYABLE (A/P)
THIS IS SUB LEDGER (SUBSIDIARY LEDGER)

THIS IS USED WHERE MATERIAL MANAGEMENT (MM) MODULE IS NOT IMPLEMENTED

FOR ALL TYPES OF PURCHASES i.e., MATERIAL PURCHASES/SERVICES.

WHERE MATERIAL MANAGEMENT (MM) MODULE IS IMPLEMENTED THIS IS USED FOR

SERVICES WHERE TDS IS TO BE DEDUCTED. Eg : - LEGAL AND PROFESSIONAL CHARGES/
CONVERSION (JOB) WORK CHARGES.

ENTRY FOR RAWMATERIAL PURCHASES IN NORMAL ACCOUNTING:

PURCHASE A/C DR
TO VENDOR A/C

ENTRY FOR RAW MATERIAL PURCHASES IN SAP:

INVENTORY RAW MATERIAL DR – GENERAL LEDGER A/C

TO VENDOR A/C - SUB-LEDGER A/C

OUR TRIAL BALANCE WILL NOT MATCH. IN TRIAL BALANCE ONLY GENERAL LEDGER
ACCOUNTS BALANCES WILL APPEAR. SUB-LEDGER ACCOUNTS WILL NOT APPEAR.

WHEN WE POST ABOVE ENTRY IT POSTS:

INVENTORY RAW MATERIAL DR –GENERAL LEDGER

TO VENDOR A/C- SUB LEDGER (SUNDRY CREDITORS RAW MATERIAL) – GENERAL
| LEDGER
|
RECONCILIATION ACCOUNT OR CONTROL ACCOUNT

THERE IS A DEBIT TO GENERAL LEDGER AND CREDIT TO GENERAL LEDGER. NOW THE
TRIAL BALANCE WILL MATCH.

155
WHY SUB-LEDGERS ARE REQUIRED:

Eg : - 1000 VENDORS

SUB -LEDGER GENERAL LEDGER

VENDOR A RAW MATERIAL PARTY ASSIGN SUNDARY CREDITORS RAW MATERIAL
VENDOR B RAW MATERIAL PARTY ASSIGN SUNDARY CREDITORS RAW MATERIAL
VENDOR C RAW MATERIAL PARTY ASSIGN SUNDARY CREDITORS RAW MATERIAL
VENDOR D STORES PARTY ASSIGN SUNDARY CREDITORS STORES
VENDOR E STORES PARTY ASSIGN SUNDARY CREDITORS STORES
VENDOR F PACKING MATERIAL ASSIGN SUNDARY CREDITORS PACKING MATERIAL
PARTY
VENDOR G PACKING MATERIAL ASSIGN SUNDARY CREDITORS PACKING MATERIAL
PARTY
1000 CUSTOMERS

CUSTOMER W LOCAL CUSTOMER ASSIGN SUNDRY DEBITORS LOCAL

CUSTOMER X LOCAL CUSTOMER ASSIGN SUNDRY DEBITORS LOCAL
CUSTOMER Y FOREIGN CUSTOMER ASSIGN SUNDRY DEBITOR FOREIGN
CUSTOMER Z FOREIGN CUSTOMER ASSIGN SUNDRY DEBITOR FOREIGN
1000 ASSETS

MACHINE NO 1 PLANT & MACHINARY ASSIGN PLANT & MACHINARY A/C

MACHINE NO 2 PLANT & MACHINARY ASSIGN PLANT & MACHINARY A/C
MACHINE NO 3 PLANT & MACHINARY ASSIGN PLANT & MACHINARY A/C
BUILDING NO 1 BUILDING ASSIGN BUILDING A/C
BUILDING NO 2 BUILDING ASSIGN BUILDING A/C

156
 BASIC SETTINGS FOR ACCOUNTS PAYABLE

1) CREATION OF VENDOR ACCOUNT GROUPS

i) FI VENDORS – SERVICE PARTIES RECONCILIATION ACCOUNT
ii) MM VENDORS – MATERIAL PARTIES REQUIRED ENTRY FIELD
2) DEFINE NUMBER RANGES FOR VENDOR ACCOUNTS
3) ASSIGN VENDOR NUMBER RANGES TO VENDOR ACCOUNT GROUPS
4) DEFINE TOLERANCE GROUP FOR VENDORS
5) CREATION OF GENERAL LEDGER MASTERS

i) INVENTORY RAW MATERIAL : CURRENT ASSETS , LOAN AND ADVANCES

ACCOUNT GROUP

ii) SUNDRY CREDITORS RAW MATERIAL : CURRENT LIABILITIES AND PROVISIONS

ACCOUNT GROUP

6) CREATION OF VENDOR MASTER

7) DOCUMENT TYPES AND NUMBERS RANGES
KR – VENDOR INVOICE
KZ – VENDOR PAYMENT
KA – VENDOR DOCUMENT FOR TRANSFER/REVERSAL
8) POSTING KEYS
31: VENDOR CREDIT
25: VENDOR DEBIT

ENTRIES :

i) PURCHASE INVOICE POSTING

INVENTORY RAW MATERIAL DR –– POSTING KEY 40
TO VENDOR (SUNDRY CREDITORS RAW MATERIAL) POSTING KEY 31
ii)PAYMENT TO VENDOR:
VENDOR A/C DR (SUNDRY CREDITORS RAW MATERIAL) POSTING KEY 25
TO BANK POSTING KEY 50

CUSTOMIZATION

1.CREATION OF VENDOR ACCOUNT GROUPS T/C : [ OBD3 ]

PATH :

SPRO -->FINANCIAL ACCOUNTING (NEW) --> ACCOUNTS RECEIVABLE/ACCOUNTS

PAYABLE --> VENDOR ACCOUNTS --> MASTER DATA --> PREPARATION FOR CREATING
VENDOR MASTER DATA --> DEFINE ACCOUNTS GROUPS WITH SCREEN LAYOUT(
VENDORS)

--> SELECT NEW ENTRIES BUTTON

157
--> ACCOUNT GROUP:RIL1
--> MEANING: FI VENDORS FOR RIL
--> DOUBLE CLICK ON COMPANY CODE DATA
--> DOUBLE CLICK ON ACCOUNT MANAGEMENT
--> RECONCILIATION A/C : SELECT REQUIRED ENTRY RADIO BUTTON
--> CASH MANAGEMENT ACCOUNT : SELECT SUPPRESS RADIO BUTTON
--> SELECT SAVE BUTTON
--> SELECT CREATE REQUEST BUTTON
--> SHORT DESCRIPTION: AP CUSTOMIZATION FOR RIL- ENTER
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT NEXT ENTRY BUTTON
--> ACCOUNT GROUP: RIL2
--> MEANING :MM VENDORS FOR RIL
--> DOUBLE CLICK ON COMPANY CODE DATA
--> DOUBLE CLICK ON ACCOUNT MANAGEMENT
--> RECONCILIATION A/ C : SELECT REQUIRED ENTRY RADIO BUTTON
--> CASH MANAGEMENT ACCOUNT: SELECT SUPPRESS RADIO BUTTON
--> SELECT SAVE BUTTON

2. DEFINE NUMBER RANGES FOR VENDOR ACCOUNTS [T/C:- XKN1 ]

--> UP TO PREPARATION FOR CREATING VENDOR MASTER DATA THE PATH IS SAME
--> CREATE NUMBER RANGES FOR VENDOR ACCOUNTS.

--> SELECT CHANGE INTERVALS BUTTON

--> SELECT INSERT LINE BUTTON OR (F6) 2 TIMES
NUMBER RANGE FROM NUMBER TO NUMBER
27 ( see the number range is available) 2700001 2700100
28 2700101 2700200

--> SELECT SAVE BUTTON

--> IGNORE THE MESSAGE AND ENTER

3. ASSIGN NUMBER RANGES TO VENDOR ACCOUNT GROUPS T/C: [ OBAS ]

PATH: -SAME PATH

--> SELECT POSITION BUTTON
--> ACCOUNT GROUP : SELECT RIL1 PRESS ENTER
--> FOR GROUP RIL1 - ASSIGN NUMBER RANGE : 27
--> FOR GROUP RIL2 - ASSIGN NUMBER RANGE : 28
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST.

4.DEFINE TOLERANCE GROUP FOR VENDORS [ T/C : OBA3]

158
PATH : SPRO --> FINANCIAL ACCOUNTING (NEW)--> ACCOUNTS RECEIVABLE/
ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> OUTGOING PAYMENTS -->
MANUAL OUTGOING PAYMENTS --> DEFINE TOLERANCES (VENDORS)
--> SELECT NEW ENTRIES BUTTON

--> COMPANY CODE:SELECT RIL

--> TOLERANCE GROUP:[--]BLANK (TOLERANCE GROUP FOR RIL)
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST.

5. CREATION OF GENERAL LEDGER MASTERS – [T/C : FS00 ]

I . INVENTORY RAW MATERIAL – UNDER CURRENT ASSETS, LOAN AND ADVANCES

ACCOUNT GROUP
II . SUNDRY CREDITORS RM – CURRENT LIABILITIES AND PROVISIONS ACCOUNTS
GROUP.

1ST ACCOUNT:
I . INVENTORY RAW MATERIAL

-->G/L ACCOUNT: 200120

-->COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200100 CASH ACCOUNT
--> COMPANY CODE: RIL AND PRESS ENTER.

--> CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT TO INVENTORY RM
--> SELECT CREATE/BANK/INTEREST TAB
--> FIELDS STATUS GROUP: SELECT G001 i.e., GENERAL (WITH TEXT ALLOCATION)
--> DESELECT RELEVANT CASH FLOW CHECK BOX
--> SELECT SAVE BUTTON
2nd ACCOUNT

II . SUNDRY CREDITORS RAW MATERIAL (RM)

--> G/L ACCOUNT: 100501

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : SELECT 100500 OUTSTANDING EXPENSES
--> PRESS ENTER
--> SELECT TYPE/DESCRIPTION TAB
--> CHANGE SHORT TEXT/G/L LONG TEXT TO SUNDRY CREDITORS RM
--> SELECT CONTROL DATA TAB
--> DESELECT ONLY BALANCES IN LOCAL CURRENCY CHECK BOX
--> RECONCILIATION ACCOUNT FOR ACCOUNT TYPE: SELECT VENDORS
--> DESELECT OPEN ITEM MANAGEMENT CHECK BOX
--> SORT KEY: SELECT 012 VENDORS NUMBER
6

159
--> SELECT CREATE/BANK/INTEREST TAB
--> FIELD STATUS GROUP: SELECT G067 - RECONCILIATION ACCOUNTS
--> SELECT SAVE BUTTON

6. CREATION OF VENDOR MASTER [T/C : XK01 ]

PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> MASTER

RECORDS --> MAINTAIN CENTRALLY --> CREATE

--> COMPANY CODE: RIL

--> ACCOUNTS GROUP: RIL1i.e., FI VENDORS FOR RIL ]
--> ENTER
--> TITLE: SELECT COMPANY
--> NAME: TATA INDUSTRIES LIMITED
--> STREET: AMEERPET
--> POSTALCODE /CITY:500000/ HYDERABAD
--> COUNTRY: IN
--> LANGUAGE: ENGLISH
--> TELEPHONE: 040-66666666
--> SELECT NEXT SCREEN BUTTON OR (F8) 4TIMES
--> RECONCILIATION ACCOUNT: SELECT 100501 SUNDRY CREDITORS RM
--> SORT KEY: SELECT 012 i.e., VENDOR NUMBER
--> SELECT NEXT SCREEN BUTTON
--> PAYMENTS TERMS: SELECT 0001 i.e., PAYABLE IMMEDIATELY DUE NET
--> TOLERANCE GROUP: [ -- ] BLANK
--> SELECT CHECK DOUBLE INVOICE CHECK BOX
--> SELECT SAVE BUTTON

WE GET A MESSAGE : VENDOR 2700001 WAS CREATED IN COMPANY CODE RIL

 HOW SYSTEM IS TAKING VENDOR NO 2700001 AUTOMATICALLY:

CREATED VENDOR ACCOUNT WITH ACCOUNT GROUP – RIL1
ASSIGNED NUMBER RANGE 27
GIVEN NO RANGE INTERVAL 2700001- 2700100
DESELECT EXTERNAL CHECK BOX
FIRST VENDOR IT TAKES A/C NO. 2700001 AUTOMATICALLY

160
 WHY TO SELECT CHECK DOUBLE INVOICE CHECK BOX

MM MODULE ONLY FI MODULE

1ST PERSON 2ND PERSON

PURCHASE ORDER REFERENCE i.e., 1234 1234

PARTY BILL NO
| DOCUMENT DATE 01.10.2020 01.10.2020
i.e., PARTY BILL
DATE
GOODS RECEIPT POSTING DATE 10.10.2020 17.10.2020
|
INVOICE VENDOR NO 2700001 2700001
VERIFICATION
WE CAN NOT BOOK SAVE
SAME INVOICE POSTED PURCHASE
TWICE INVOICE
DOCUMENT 200001
NUMBER

FOR 2ND PERSON SYSTEM GIVES MESSAGE – A DOCUMENT WITH NO. 200001 IS ALREADY
POSTED FOR THIS VENDOR. DO YOU WANT TO POST ONCE AGAIN.

7.DOCUMENT TYPES AND NUMBER RANGES- [T/C : OBA7 ]

--> SELECT TYPE: KR i.e., VENDOR INVOICE

--> SELECT DETAILS BUTTON
--> NOTE DOWN NUMBER RANGE – 19
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON AND PRESS ENTER
--> SELECT INSERT LINE BUTTON
NO YEAR FROM NO TO NUMBER
19 2020 200001 300000
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER
--> SELECT BACK ARROW 3 TIMES
--> SELECT TYPE: KZ i.e., VENDOR PAYMENT
--> SELECT DETAILS BUTTON
--> NOTE DOWN NUMBER RANGE 15
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON

161
--> SELECT INSERT LINE BUTTON
NO YEAR FROM NO TO NUMBER
15 2020 300001 400000
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER
--> SELECT BACK ARROW 3 TIMES
--> SELECT TYPE KA i.e., VENDOR DOCUMENT
--> SELECT DETAILS BUTTON
--> NOTE DOWN NUMBER RANGE- 17
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVAL BUTTON
--> SELECT INSERT LINE BUTTON
NO YEAR FROM NO TO NUMBER
13 2020 400001 500000
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER

2. HOUSE BANKS
A HOUSE BANK IS THE BANK OR FINANCIAL INSTUTIONS IN WHICH THE COMPANY CODE
IN QUESTION KEEPS IT MONEY AND DOES THE TRANSACTION FROM.

A HOUSE BANK IN SAP IS IDENTIFIED BY 5 CHARACTERS CODE . WECAN HAVE NUMBER

OF HOUSE BANKS FOR EACH COMPANY CODE. ONE HOUSE BANK CAN HAVE NUMBER OF
ACCOUNTS WHICH ARE IDENTIFIED BY ACCOUNT ID ( ACCOUNT IDENTIFICATION ).

IN HOUSE BANK WE SPECIFY BANK NAME, ADDRESS, CONTACT PERSON , TELEPHONE

NUMBER OF THE BANK BRANCH. IN HOUSE BANK WE SPECIFY BANK KEY . IN INDIA SAP
SUGGESTS TO ENTER BANK BSR CODE . BSR STANDS FOR BASIC STATISTICAL RETURN.
RBI HAS ALLOTTED EACH BANK BRANCH ONE BSR CODE . BSR CODE IS USED FOR TDS
CHALLAN PAYMENT PURPOSE.

2 SCENARIOS:

1ST SCENARIO 2ND SCENARIO

SBI, MAIN BRANCH, KOTI, HYDERABAD SBI, MAIN SBI
BRANCH, KOTI, AMEERPET
HYDERABAD BRANCH,
HYDERABAD
CURRENT CURRENT CURRENT CURRENT CURRENT
ACCOUNT NO.1 ACCOUNT NO.2 ACCOUNT NO.3 ACCOUNT NO.1 ACCOUNT NO.1
1 HOUSE BANK 1 HOUSE BANK 1 HOUSE BANK
3 ACCOUNT IDs(IDENTIFICATION) 1 ACCOUNT ID 1 ACCOUNT ID
HOUSE BANK WILL BE CREATED BRANCHWISE

162
STEPS:

1. CREATION OF G/L MASTER – SBI CURRENT ACCOUNT- UNDER

CURRENT ASSETS, LOANS & ADVANCES ACCOUNT GROUP

2. DEFINE HOUSE BANK

3. CREATION OF CHECK LOTS

CHECK FROM NUMBER CHECK TO NUMBER

SAP USES AMERICAN ENGLISH - CHECK WHERE AS WE USE BRITISH ENGLISH – CHEQUE

1. CREATION OF G/L MASTERS- [T /C : FS00 ]

--> G/L ACCOUNT – 200105

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L A/C : SELECT 200100 – CASH ACCOUNT
--> ENTER
--> CHANGE SHORT TEXT AND G/L A/C LONG TEXT TO SBI CURRENT ACCOUNT
--> ALL OTHER FIELDS ARE COMMON SELECT SAVE BUTTON

2. DEFINE HOUSE BANK [ T/C : FI12 ]

PATH : -

SPRO --> FINANCIAL ACCOUNTING (NEW) --> BANK ACCOUNTING --> BANK ACCOUNTS -
-> DEFINE HOUSE BANKS

--> COMPANY CODE: RIL AND ENTER

--> SELECT NEW ENTRIESBUTTON
--> HOUSE BANK: SBI
--> BANK COUNTRY: IN
--> BANK KEY :RIL 123 (IN BANK KEY ENTER BSR CODE OF THE BRANCH)
--> SAVE
--> BANK NAME: STATE BANK OF INDIA LIMITED
--> STREET : BANK STREET, KOTI
--> CITY : HYDERABAD
--> BRANCH: MAIN BRANCH AND PRESS ENTER
--> SAVE IN AP CUSTOMIZATION REQUEST.
--> DOUBLE CLICK ON BANK ACCOUNTS FOLDER
--> SELECT NEW ENTRIES BUTTON
--> ACCOUNT ID: SBI1
--> DESCRIPTION: SBI CURRENT ACCOUNT NO. 1
--> BANK ACCOUNT NUMBER : RIL123456
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--> CURRENCY: INR
--> G/L ACCOUNT: 200105 SBI CURRENT ACCOUNT
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE AND SELECT NO BUTTON.

3.CREATION OF CHECK LOTS [T/C : FCHI ]

PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> PERIODIC

PROCESSING --> PAYMENTS
--> FROM THE MENU BAR SELECT ENVIRONMENT-->CHECK INFORMATION --> NUMBER
RANGES
--> PAYING COMPANY CODE: RIL
--> HOUSE BANK: SBI
--> ACCOUNT ID: SBI 1
--> SELECT CHANGE BUTTON
--> SELECT CREATE BUTTON
--> LOT NUMBER: 1
--> CHECK NUMBER: 400001 TO 400100
--> SELECT NON- SEQUENTIAL CHECK BOX
--> SHORT INFO: SBI
--> PURCHASE DATE: TODAY’S DATE
--> PRESS ENTER AND SAVE.

 WHY TO SELECT NON- SEQUENTIAL CHECK BOX

SAP HAS GIVEN 2 PAYMENT METHODS

MANUAL PAYMENT METHOD AUTOMATIC PAYMENT METHOD

1.WE WILL VERIFY DUE DATES MANUALLY 1.SYSTEM WILL VERIFY DUE DATES
AUTOMATICALLY
2. WE WILL WRITE CHECK MANUALLY 2.SYSTEM GENERATES CHECK
AUTOMATICALLY
3. WE PASS ENTRY AND CLEAR PARTY 3. SYSTEM WILL PASS ENTRY AND CLEAR
ACCOUNT MANUALLY PARTY A/C AUTOMATICALLY
4. WE UPDATE CHECK REGISTER 4.SYSTEM UPDATES CHECK REGISTER
MANUALLY AUTOMATICALLY
5. WE GENERATE PAYMENTS ADVICE 5. SYSTEM GENERATES PAYMENT ADVICE
MANUALLY AUTOMATICALLY
THE CHECK LOT CAN BE SEQUENTIAL OR THE CHEQUE LOTS SHOULD BE ONLY
NON-SEQUENTIAL. WE CAN ISSUE ANY SEQUENTIAL. FIRST CHECK TO BE ISSUED
CHECK ANY TIME. FIRST WE WANT TO BY SYSTEM WILL BE 400001 AND NEXT
ISSUE CHECK NO 40005 CHECK WILL BE 400002.

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164
END USER AREA:

3.PURCHASE INVOICE POSTING AND PAYMENT TO VENDOR

I . PURCHASE INVOICE POSTING [T/C : F-43 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE

--> DOCUMENT ENTRY --> INVOICE GENERAL

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KR(VENDOR INVOICE) APPEARS AUTOMATICALLY
--> COMPANY CODE: RIL
--> POSTING KEY :31
--> ACCOUNT SELECT DROUP DOWN BUTTON
--> SELECT 2700001 TATA INDUSTRIES LTD
--> ENTER
--> AMOUNT:25000
--> TEXT: PURCHASE INVOICE POSTING
--> POST KEY: 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL AND ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT  SIMULATE AND SAVE.

II . POSTING OF PURCHASE INVOICE AFTER IMPLEMENTATION OF GST [T/C : FB60 ]

PATH : -
ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE
--> DOCUMENT ENTRY --> INVOICE
--> SELECT COMPANY CODE BUTTON
--> GIVE COMPANY CODE: RIL
--> ENTER
--> VENDOR: SELECT 2700001 TATA INDUSTRIES LTD
--> INVOICE DATE: TODAY’S DATE
--> AMOUNT: 30000
--> TEXT: PURCHASE INVOICE POSTING
--> G/L ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> AMOUNT DOCUMENT CURRENCY : 30000
--> TEXT: PURCHASE INVOICE POSTING
--> PROFIT CENTER: SELECT STEEL AND ENTER
--> SELECT SIMULATE BUTTON
--> SELECT SAVE BUTTON

III .TO VIEW VENDOR ACCOUNT TRANSACTIONS [T/C : FBL1N ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> ACCOUNT

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165
--> DISPLAY CHANGE LINE ITEMS
--> VENDOR ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT FIRST DOCUMENT NUMBER CHECK BOX
--> SELECT DISPLAY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENT OVERVIEW BUTTON

IV. TO VIEW G/L ACCOUNT SUNDRY CREDITORS RM [T/C : - FAGLB03]

--> ACCOUNT NO: SELECT 100501 i.e., SUNDRY CREDITORS RAW MATERIAL
--> COMPANY CODE: RIL
--> FISCAL YEAR: 2020
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON CUMULATIVE BALANCE AMOUNT
TO VIEWVENDOR WISE TRANSACTIONS:

--> SELECT CHANGE LAYOUT BUTTON

--> FROM HIDDEN FIELDS COLUMN --> SELECT ASSIGNMENT FIELD
--> SELECT AMOUNT IN LOCAL CURRENCY FIELD
--> SELECT LEFT ARROW
--> SELECT COPY BUTTON

IN G/L ACCOUNT 100501 SUNDRY CREDITORS RM –ASSIGNED SORT KEY 012- VENDOR
NUMBER.
SORT KEY UPDATES ASSIGNMENT FIELD AUTOMATICALLY

V. TO VIEW VENDORWISE PROFIT CENTER WISE TRANSACTIONS [ S_AC0_52000888 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER -->

INFORMATION SYSTEM --> GENERAL LEDGER REPORTS (NEW) --> LINE ITEMS
--> OPEN ITEMS --> PAYABLES: PROFIT CENTER

--> VENDOR ACCOUNT: [ -- ] BALNK

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT CLASSIC DRILL REPORT RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> FROM THE MENU BAR SELECT NAVIGATE  SWITCH BREAK DOWN
--> DOUBLE CLICK ON PROFIT CENTER
--> KEEP THE CURSOR ON PROFIT CENTER STEEL
--> FROM THE MENU BAR SELECT NAVIGATE --> CHOOSE NEXT LEVEL
--> DOUBLE CLICK ON VENDOR
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166
 --> KEEP THE CURSOR ON TATA INDUSTRIES LIMITED
--> FROM THE MENU BAR SELECT NAVIGATE --> CHOOSE NEXT LEVEL
--> DOUBLE CLICK ON DOCUMENT NUMBER

VI . OUTGOING PAYMENT WITH CLEARING [T/C : F-53 ]

PATH : -
ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE--> DOCUMENT
ENTRY --> OUTGOING PAYMENT --> POST
--> DOCUMENT DATE: TODAY’S DATE
--> TYPE: KZ
--> COMPANY CODE: RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA: SELECT 200105 SBI CURRENT ACCOUNT
--> AMOUNT: 25000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 2700001 TATA INDUSTRIES LTD
--> ACCOUNT TYPE: K APPEARS BY DEFAULT. K STANDS FOR VENDORS
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT: 25000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE.

VII .TO VIEW ACCOUNT TRANSACTIONS [T/C : FBL1N ]

--> VENDOR ACCOUNT NO: SELECT 2700001 TATA INDUSTRIES LTD

--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

VIII . MANUAL CHECK CREATION [T/C : FCH5 ]

PATH : -

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE--> ENVIRONMENT

--> CHECK INFORMATION --> CREATE --> MANUAL CHECKS

--> HOUSE BANK: SELECT SBI

--> ACCOUNT ID: SELECT SBI1
-->ALL OTHER FIELDS ARE FILLED IN AUTOMATICALLY
--> CHECK NO: 400005
--> SELECT SAVE BUTTON

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IX . DISPLAY CHECK REGISTER [T/C : FCHN ]

PATH : -

UPTO CHECK INFORMATION THE PATH IS SAME --> DISPLAY --> CHECK REGISTER

--> PAYING COMPANY CODE: RIL

--> HOUSE BANK: SBI
--> ACCOUNT ID: SBI1
--> SELECT WITH LINE ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT WITHOUT LINE ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON CHECK NO-- TO KNOW WHICH DOC THROUGH PAYMENT IS DONE
--> SELECT ACCOMPANYING DOCUMENTS BUTTON
RESULT: IT SHOWS INVOICE NUMBER AND PAYMENT DOCUMENT NUMBER

NOTE:
NORMAL ACCOUNTING PACKAGES WE ENTER CHECK NUMBER AT THE TIME OF
PAYMENT. IN SAP WE ASSIGN CHECK NUMBER AFTER PAYMENT

 WHY WE HAVE TO ENTER CHECK NUMBER AFTER PAYMENT :

2700001 TATA INDUSTRIES LIMITED

BILL AMOUNT PAYMENT DOC NO. CHECK NO.

1 25000 300010 400001
2 25000 300005 400010
3 25000 300001 400005- IT SHOWS THE
HISTORY OF THIS BILL ONLY
4 25000 300015 400002
5 25000 - -
WHEN WE CLICK ON CHECK NUMBER 400005-IT SHOWS THE CHECK IS ISSUED FOR
PAYMENT DOCUMENT NO. 300001 WHICH IS CLEARED AGAINST BILL NO.3.

WE ARE NOT ENTERING CHECK NO. AT THE TIME OF PAYMENT. ASSIGN CHECK NUMBER
AFTER PAYMENT

X . CHECK ENCASHMENT DATE UPDATION [T/C : FCH6 ]

BASED ON BANK STATEMENT, IN SAP WE CAN SPECIFY ON WHICH DATE THE CHECK IS
DEBITED IN BANK.

ADVANTAGES:
1.THE BANK RECONCILIATION IS EASIER.

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2 .IF THE VENDOR SAYS HE HAS NOT RECEIVED THE PAYMENT FOR A PARTICULAR BILL,
THOUGH IT IS PAID, WE CAN TELL HIM WHICH CHECK NUMBER IS FOR THAT BILL AND
ON WHICH DATE IT IS DEBITED IN BANK.

PATH : - UP TO CHECK INFORMATION THE PATH IS SAME --> CHANGE --> ADDITIONAL
INFO/CASH

--> PAYING COMPANY CODE: RIL

--> HOUSE BANK: SELECT SBI
--> ACCOUNT ID: SELECT SBI1
--> CHECK NUMBER: 400005 AND PRESS ENTER
--> CHECK ENCASHMENT DATE: ENTER THE DATE ON WHICH CHECK IS DEBITED IN
BANK SAY 20.6.2020
--> SELECT SAVE BUTTON

XI . DISPLAY CHECK REGISTER – [T/C : FCHN]

--> PAYING COMP CODE: RIL

--> SELECT EXECUTE BUTTON
--> SELECT CHANGE LAYOUT BUTTON
--> UNDER COLUMN CONTENT KEEP THE FIELDS CHECK FROM TO, AMOUNT PAID (FC),
RECIPIENT/ VOID REASON CODE AND DATA ENCASHED/VOIDED
--> SELECT COPY BUTTON
--> KEEP THE CURSOR ON ENCASHED/VOID
--> SELECT SORT ASCENDING ORDER BUTTON
--> ENTER
--> SELECT SPREAD SHEET BUTTON
--> SELECT FROM ALL AVAILABLE FORMATS RADIO BUTTON
--> SELECT EXCEL(IN OFFICE 2007 XLSX FORMAT) AND ENTER
--> SELECT YES BUTTON

IN EXCEL DELETE CHECK NUMBERS HAVING ENCASHMENT DATE FROM 1.10.20 TO

31.10.20. WE WILL BE LEFT OUT WITH CHECKS NOT YET ENCASHED OR ENCASHED
AFTER 31.10.20.
THEY ARE NOTHING BUT CHECK ISSUED BUT NOT PRESENT.

XII . UNISSUED CHECK CANCELATION [T/C : FCH3 ]

WHILE WRITING CHECK, BEFORE ISSUING TO PARTY, WE HAVE COMMITTED A

MISTAKE. TO CANCEL CHECK.

PATH : -

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> ENVIRONMENT -

-> CHECK INFORMATION --> VOID --> UNUSEE CHECKS
--> PAYING COMP CODE: RIL
--> HOUSE BANK: SBI
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169
--> ACCOUNT ID: SBI1
--> CHECK NUMBER FROM: 400001
--> VOID REASON CODE: SELECT 06 i.e., DESTROYED/UNUSABLE
--> SELECT VOID BUTTON

WE GET A MESSAGE CHECK 400001 TO 400001 HAVE BEEN VOIDED.

XIII . DISPLAY CHECK REGISTER [T/C : FCHN ]

--> PAYING COMP CODE: RIL

--> SELECT EXECUTE BUTTON
RESULT:
IT SHOWS CHECK NO. 400001 IS VOIDED ON 20.6.2020.

ONCE THE CHECK LOT IS OVER i.e., ALL 100 CHECKS ARE CONSUMED --> KEEP THE
CURSOR ON CHECK NUMBER FROM/TO
--> SELECT SORT IN ASCENDING ORDER BUTTON
RESULT:
WE ALL GET ALL CHECK NUMBERS SERIALLY.
IF ANY NUMBER IS MISSING IN BETWEEN IT MEANS THAT CHECK IS MISUSED.

XIV . CREATION OF VOID REASON CODE [T/C : FCHV ]

PATH : SPRO --> FINANCIAL ACCOUNTING (NEW) --> ACCOUNTS RECEIVABLE/

ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> OUTGOING PAYMENTS -->
AUTOMATIC OUTGOING PAYMENTS --> PAYMENT MEDIA --> CHECK MANAGEMENT -->
DEFINE VOID REASON CODES

--> SELECT NEW ENTRIES BUTTON

REASON VOID REASON CODE

17 STOP PAYMENT FOR RIL

--> SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST

XV. DELETION OF CHECK ENCASHMENT DATE DATA [T/C :- FCHG ]

WE HAVE ISSUED CHECKS:

400005 –Rs. 25000 –

400006 – Rs. 25000 –

IN BANK STATEMENT CHECK NO 400006 IS DEBITED. BY MISTAKE WE HAVE GIVEN

ENCASHMENT DATE FOR CHECK NO 400005. TO DELETION ENCASHMENT DATE FOR
CHECK NO. 400005.

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PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> ENVIRONMENT

--> CHECK INFORMATION --> DELETE --> RESET DATA (FCHG)

--> PAYING COMPANY CODE: RIL

--> HOUSE BANK : SELECT SBI
--> ACCOUNT ID : SELECT SBI1
--> CHECK NUMBER SELECT 400005
--> SELECT RESEST CASHING DATA RADIO BUTTON
--> SELECT EXECUTE" BUTTON
--> SELECT YES BUTTON

XVI . DISPLAY CHECK REGISTER [T/C : FCHN ]

--> PAYING COMPANY CODE : RIL

--> SELECT EXECUTE BUTTON
RESULT:
THE CHECK WILL APPEAR WITHOUT ANY ENCASHMENT DATE.

XVII . ISSUED CHECK CANCELATION

ENCASHED CHECKS CAN NOT BE CANCELLED.

A. PURCHASED INVOICE POSTING [T/C : F-43 OR FB60 ]

VENDOR 2700001 TATA INDUSTRIES LTD

OI:
A)PURCHASE 25000CR

B.OUTGOING PAYMENT WITH CLEARING [T/C : F-53 ]

VENDOR 2700001 TATA INDUSTRIES LTD

OI:
B)BANK 25000DR A)PURCHASE 25000CR

CI:
A)PURCHASE 25000CR
B)BANK 25000DR
0

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C.MANUAL CHECK CREATION [T/C : - FCH5 ]
ASSIGN CHECK NUMBER TO PAYMENT DOCUMENT NUMBER

D . DISPLAY CHECK REGISTER [T/C : - FCHN ]

RESULT: IT SHOWS CHECK IS ISSUED FOR INVOICE AMOUNT Rs. 25000

E. ISSUED CHECK CANCELLATION

BEFORE CHECK ENCASHMENT BY THE VENDOR, RIL HAS GIVEN STOP PAYMENT
INSTRUCTIONS TO BANK. IT HAS INFORMED THE BANKNOT TO HONOUR THE CHECK .
THE BANK ENTRY IS TO BE REVERSED.

WHEN WE REVERSE BANK ENTRY THE ACCOUNT WILL APPEAR:

VENDOR 2700001 TATA INDUSTRIES LTD

OI:

CI:
A)PURCHASE 25000CR

PURCHASE INVOICE IS APPEARING AS CLEARED OR PAID WHICH IS NOT CORRECT. IT

SHOULD BE SHOWN AS OPEN OR PAYABLE.

CLEARED ITEMS CAN’T BE REVERSED DIRECTLY.

TO REVERSE CLEARED ITEMS SAP HAS GIVEN THE FOLLOWING STEPS:

i. RESET CLEARED ITEMS:

TO MAKE IT AS OPEN ITEM
NO LINK BETWEEN PURCHASE INVOICE POSTING AND PAYMENT
WHEN WE RESET CLEARED ITEMS THE ACCOUNT WILL APPEAR.
VENDOR 2700001 TATA INDUSTRIES LTD

OI:
B)BANK 25000DR A)PURCHASE 25000CR

ii . REVERSE BANK

WHEN WE REVERSE BANK THE ACCOUNT WILL APPEAR:

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 VENDOR 2700001 TATA INDUSTRIES LTD

OI:
A)PURCHASE 25000CR

CI:
B)BANK 25000DR
ii)BANK REVERSAL 25000CR
0
iii .CANCEL CHECK [T/C : - FCH8 ]

RESULT:

PURCHASE INVOICE IS APPEARING AS OPEN OR PAYABLE

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE -->

ENVIRONMENT--> CHECK INFORMATION --> VOID --> CANCEL PAYMENT

--> PAYING COMP CODE: RIL

--> HOUSE BANK : SBI
--> ACCOUNT ID : SBI1
--> CHECK NUMBER : 400005
--> VOID REASON : SELECT 17 – STOP PAYMENT FOR RIL
--> REVERSAL REASON : SELECT 01 i.e., REVERSAL IN CURRENT PERIOD
--> SELECT CANCEL PAYMENT BUTTON

XVIII . TO VIEW VENDOR ACCOUNT TRANSACTIONS [T/C : FBL1N ]

--> VENDOR ACCOUNT: 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEM CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON

 DISPLAY CHECK REGISTER- [ FCHN ]

--> PAYING COMPANY CODE: RIL

--> SELECT EXECUTE BUTTON

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4. ADVANCE PAYMENT TO VENDORS (DOWN PAYMENTS TO VENDORS)

WE HAVE SEEN A SCENARIO WHERE PURCHASE FIRST AND PAYMENT AFTERWARDS.

WHEN WE MAKE PURCHASE FIRST IT GOES TO SUNDRY CREDITORS RAW MATERIAL. IN
BALANCE SHEET IT WILL BE SHOWN ON LIABILITIES SIDE.

THERE WILL BE A SCENARIO WHERE ADVANCE PAYMENT FIRST AND PURCHASE

AFTERWARDS. WHEN ADVANCE IS GIVEN IT SHOULD BE SHOWN IN ADVANCE TO
VENDORS UNDER ASSETS SIDE IN BALANCE SHEET.

STEPS:

1. CREATION OF GENERAL LEDGER MASTER- ADVANCE TO VENDORS -CURRENT

ASSETS, LOANS& ADVANCES ACCOUNT GROUP-
200150- ADVANCE TO VENDORS.

2. LINK BETWEEN SUNDRY CREDITORS RM AND ADVANCE TO VENDORS

A-ADVANCE (SPECIAL G/L INDICATOR)

/\
SUNDRY CREDITORS RM: ADVANCE TO VENDORS
(RECONCILIATION ACCOUNT) (ALTERNATIVE RECONCILIATION A/C OR
SPECIAL G/L ACCOUNT)
100501 SUNDRY CREDITORS RM 200150 ADVANCE TO VENDORS
Eg : -
VENDOR 2700001 –TATA INDUSTRIES LTD - ASSIGN 100501 SUNDRY CREDITORS RM
A. PURCHASE AND PAY

i . PURCHASE INVOICE POSTING

VENDOR NO.: 2700001 CR UPDATES 100501 SUNDRY CREDITORS RM CR
ii . PAYMENT TO VENDOR–
VENDOR NO.: 270001 DR UPDATES 100501 SUNDRY CREDITORS- RM DR

B . ADVANCE PAYMENT

VENDOR NO.: 2700001 DR - (A) UPDATES 200150 ADV TO VENDORS DR

C.ADVANCE PAYMENT POSTING

D .PURCHASE INVOICE POSTING

E .TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL G/L

ITEMS.

F . CLEARING OF NORMAL ITEMS

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 3 SCENARIO IN ADVANCE PAYMENT

 ADVANCE AMOUNT AND BILL AMOUNT SAME

 ADVANCE AMOUNT MORE -BILL AMOUNT LESS
 ADVANCE AMOUNT LESS- BILL AMOUNT MORE

VENDOR ACCOUNT WILL HAVE 2 PARTS:

NORMAL ITEMS

SPECIAL G/L ITEMS

1ST SCENARIO : ADVANCE AMOUNT AND BILL AMOUNT SAME

1. CREATION OF GENERAL LEDGER MASTER -ADVANCE TO VENDORS [T/C : FS00]

--> G/L ACCOUNT: 200150

--> COMP.CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> PRESS ENTER
--> CHANGE ACCOUNT GROUP TO CURRENT ASSETS, LOANS AND ADVANCES
--> CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT – TO ADVANCE TO VENDORS
--> ALL OTHER FIELDS ARE COMMON - SAVE

2.LINK BETWEEN SUNDRY CREDITORS RM AND ADVANCE TO VENDORS [T/C-OBYR]

PATH:
SPRO --> FINANCIAL ACCOUNTING (NEW) --> ACCOUNTS RECEIVABLE/ ACCOUNTS
PAYABLE --> BUSINESS TRANSACTIONS--> DOWN PAYMENT MADE --> DEFINE
ALTERNATIVE RECONCILIATION ACCOUNT FOR DOWN PAYMENTS

--> DOUBLE CLICK ON SPECIAL G/L INDICATOR A

--> CHART OF ACCOUNTS: RIL AND PRESS ENTER
--> RECONCILIATION ACCOUNT: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> SPECIAL G/L ACCOUNT: SELECT 200150 ADVANCE TO VENDORS
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

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END USER AREA:

1. ADVANCE PAYMENT POSTING [T/C : F-48 ]

PATH:
ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE--> DOCUMENT
ENTRY --> DOWN PAYMENT --> DOWN PAYMENT

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KZ
--> COMPANY CODE: RIL
--> VENDOR ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> SPECIAL G/L INDICATOR: SELECT A
--> ACCOUNT UNDER BANK : SELECT 200105 SBI CURRENT A/C
--> AMOUNT: 75000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: ADV PAYMENT POSTING AND PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

 TO VIEW VENDOR ACCOUNT TRANSACTION – [ T/C : FBL1N ]

--> VENDOR A/C : SELECT 2700001

--> COMPANY CODE: RIL
--> SELECT OPEN ITEM RADIO BUTTON
--> DESELECT NORMAL ITEM CHECK BOX
--> SELECT SPECIAL G/L TRANSACTIONS CHECK BOX
--> SELECT EXECUTE BUTTON

VENDOR 2700001 TATA INDUSTRIES LTD

NORMAL ITEMS

SPECIAL G/L ITEMS

OI:
ADVANCE 1)ADVANCE 75000CR
TO PAYMENT
VENDORS

2. PURCHASE IN VOICE POSTING [T/C : F-43] OR [ FB60 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE : KR

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 --> COMPANY CODE: RIL
--> POSTING KEY: 31
--> VENDOR A/C: SELECT 2700001 TATA INDUSTRIES LIMITED AND PRESS ENTER
--> AMOUNT: 75000
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

 TO VIEW VENDOR ACCOUNT TRANSACTION – [ T/C : FBL1N ]

--> VENDOR A/C : SELECT 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE: RIL
--> SELECT OPEN ITEM RADIO BUTTON
--> SELECT NORMAL ITEM CHECK BOX
--> DESELECT SPECIAL G/L TRANSACTIONS CHECK BOX
--> SELECT EXECUTE BUTTON

VENDOR 2700001 TATA INDUSTRIES LTD

NORMAL ITEMS

2)PURCHASE 75000CR SUNDRY

INVOICE CREDITORS
POSTING RM

--> SELECT BACK ARROW

--> SELECT SPECIAL G/L TRANSACTIONS CHECK BOX ALONGWITH NORMAL ITEMS
--> SELECT EXECUTE BUTTON
VENDOR 2700001 TATA INDUSTRIES LTD
NORMAL ITEMS
OI:
2)PURCHASE 75000CR SUNDRY
INVOICE CREDITORS
POSTING RM

SPECIAL G/L ITEMS

OI:
ADVANCE 1)ADVANCE 75000CR
TO PAYMENT
VENDORS

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3. TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL
G/L ITEMS [ T/C : F -54 ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE -->

DOCUMENT ENTRY --> DOWN PAYMENT --> CLEARING

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : KA
--> COMPANY CODE: RIL
--> VENDOR A/C : 2700001 TATA INDUSTRIES LIMITED
--> TEXT : ADVANCE PAYMENT TRANSFERRED
--> SELECT PROSS DOWN PAYMENT BUTTON
--> TRANSFER POSTING: 75000
--> SAVE

 TO VIEW VENDOR ACCOUNT TRANSACTION – [T/C : FBL1N ]

--> VENDOR A/C : 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE :RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT SPECIAL G/L TRANSACTIONS CHECK BOX [ ]
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT OPEN ITEM RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> DESELECT SPECIAL G/L TRANSACTIONS CHECK BOX [-- ]
--> SELECT EXECUTE BUTTON

VENDOR 2700001 TATA INDUSTRIES LTD

NORMAL ITEMS

OI:
3)ADVANCE 75000DR 2)PURCHASE 75000CR SUNDRY
TRANSFER INVOICE CREDITORS
POSTING RM

SPECIAL G/L ITEMS

CI:
ADVANCE 1)ADVANCE 75000CR 3)ADVANCE 75000DR
TO PAYMENT TRANSFER
VENDORS

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178
6. CLEARING OF NORMAL ITEMS [T/C F-44 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE -->

ACCOUNT --> CLEAR

--> VENDOR A/C: SELECT 2700001 TATA INDUSTRIES LTD

--> COMPANY CODE: RIL
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON CREDIT 75000 AND DEBIT 75000
--> SAVE

 TO VIEW VENDOR ACCOUNT TRANSACTION – [T/C : FBL1N ]

--> VENDOR A/C: SELECT 2700001 TATA INDUSTRIES LTD

--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

VENDOR 2700001 TATA INDUSTRIES LTD

NORMAL ITEMS

CI:
3)ADVANCE 75000DR 2)PURCHASE 75000CR SUNDRY
TRANSFER INVOICE CREDITORS
POSTING RM

SPECIAL G/L ITEMS

CI:
ADVANCE 1)ADVANCE 75000CR 3)ADVANCE 75000DR
TO PAYMENT TRANSFER
VENDORS

2nd SCENARIO : ADVANCE AMOUNT MORE- BILL AMOUNT LESS

ADVANCE 200000
BILL 50000

1. ADVANCE PAYMENT POSTING [T/C F-48 ]

2. PURCHASE INVOICE POSTING [ T/C F -43 ] OR [ FB60 ]
3. TRANSFER OF RS 50000 /- FROM SPECIAL G/L TO NORMAL [ F- 54 ]
4 . CLEARING OF NORAMAL ITEMS [ F - 44 ]

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179
 VENDOR 2700001 TATA INDUSTRIES LTD
NORMAL ITEMS
CI:
4) 3)ADVANCE 50000DR 2)PURCHASE 50000CR SUNDRY
TRANSFER INVOICE CREDITORS
POSTING RM

SPECIAL G/L ITEMS

OI:
ADVANCE 1)ADVANCE 200000CR 3)ADVANCE 5000DR
TO PAYMENT TRANSFER
VENDORS

RESULT : - VENDOR SPECIAL G/L SHOWS A BALANCE OF RS 150000 /- i.e : - ADVANCE TO

VENDOR G/L A/C. TO BE ADJUSTED AGAINST FUTURE PURCHASES

3rd SCENARIO: ADVANCE PAYMENT LESS – BILL AMOUNT MORE

ADVANCE AMOUNT: 10000

BILL AMOUNT: 100000 –
1. ADVANCE PAYMENT POSTING – [ F-48 ](
2. PURCHASE INVOICE POSTING – [ F-43 ]
3. TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL
G/L ITEMS [T/C : - F -54 ]
4.WHILE MAKING BALANCE PAYMENT OF Rs. 90,000/- DOUBLE CLICK ON CREDIT
Rs. 100000 AND DEBIT Rs. 10000. ALL 3 LINE ITEMS WILL GO TO CLEARED ITEMS
[T/C : F -53 ]
VENDOR 2700001 TATA INDUSTRIES LTD
NORMAL ITEMS
CI:
3)ADVANCE 10000DR 2)PURCHASE 100000CR
TRANSFER INVOICE
4)BANK 90000DR POSTING

SPECIAL G/L ITEMS

CI:
1)ADVANCE 10000CR 3)ADVANCE 10000DR
PAYMENT TRANSFER

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 5.TERMS OF PAYMENT (PAYMENT TERM) CREATION
EARLIER WE HAVE USED SAP GIVEN PAYMENT TERM 0001 i.e., PAYABLE IMMEDIATELY
– DUE NET( GIVEN BY SAP ). NOW WE ARE GOING TO CREATE OUR OWN PAYMENT
TERMS.

HOW TO CREATE OUR OWN PAYMENT TERMS:

PATH:

SPRO --> FINANCIAL ACCOUNTING(NEW) --> ACCOUNTS RECEIVABLE AND ACCOUNTS

PAYABLE --> BUSINESS TRANSACTIONS --> INCOMING INVOICES/CREDIT MEMOS
--> MAINTAIN TERM OF PAYMENT [T/C : OBB8 ]
--> SELECT NEW ENTRIES BUTTON
--> PAYMENT TERMS : RIL1
--> SELECT CUSTOMER AND VENDOR CHECK BOXES
UNDER DEFAULT FOR BASELINE (BLINE) DATE

1. NO DEFAULT : WITH THE SAME VENDOR NUMBER OF PURCHASES DURING THE

MONTH.

--> TERM : IF WE MAKE PAYMENT WITH IN 10 DAYS FROM THE MONTH END -WE GET
3% CASH DISCOUNT(CD).
--> IF WE MAKE PAYMENT WITH IN 20 DAYS FROM THE MONTH END- WE GET 2% CD.
--> DUE WITH IN 30 DAYS FROM THE MONTH END DATE.

--> CREATE PAYMENT TERM RIL2 AND SELECT NO DEFAULT RADIO BUTTON
TERM PERCENTAGE NO. OF DAYS
1 3 10
2 2 20
3 0 30

--> SELECT PAYMENT TERM RIL2 AT THE TIME OF POSTING

--> GIVE THIS PAYMENT TERM BASELINE DATE (BLINE DATE): ENTER MONTH END
DATE MANUALLY.

2. DOCUMENT DATE : PARTY BILL DATE

3. POSTING DATE : GOODS RECEIPT DATE
4 .ENTRY DATE : QUALITY INSEPECTION DEPT APPROVAL DATE

PAYMENT TERM:RIL1

--> IF WE MAKE PAYMENT WITHIN 10 DAYS WE GET 3% CASH DISCOUNT

--> IF WE MAKE PAYMENT WITHIN 20 DAYS WE GET 2% CASH DISCOUNT
--> DUE WITHIN 30 DAYS

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181
--> SELECT" POSTING DATE " RADIO BUTTON

TERM PERCENTAGE NO.OF DAYS

1 3% 10
2 2% 20
3 30

--> PRESS ENTER

--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN REQUEST

6.CASH DISCOUNT RECEIVED

TRADE DISCOUNTS ARE TO BE ADJUSTED AGAINST PURCHASES WHERE AS CASH

DISCOUNTS ARE TO BE SHOWN UNDER OTHER INCOME.

1. CREATION OF G/L MASTER CASH DISCOUNT RECEIVED – OTHER INCOME ACCOUNT

GROUP – [ T/C : FS00 ]

--> G/L ACCOUNT: 300101

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> GIVE THE G/L ACCOUNT: SELECT 300100 – EXCHANGE GAIN A/C
--> ENTER
--> CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT TO CASH DISCOUNT RECIVED
--> SAVE

2. ASSIGNMENT OF ACCOUNT FOR AUTOMATIC POSTINGS: [T/C : OBXV ]

PATH:

SPRO --> FINANCIAL ACCOUNTING(NEW) --> ACCOUNTS RECEIVABLE AND ACCOUNTS

PAYABLE --> BUSINESS TRANSACTIONS --> OUTGOING PAYMENTS --> OUTGOING
PAYMENTS GLOBAL SETTINGS --> DEFINE ACCOUNTS FOR CASH DISCOUNT TAKEN

--> CHART OF ACCOUNTS: RIL AND ENTER

-->ACCOUNT: 300101 – CASH DISCOUNT A/C
--> SELECT SAVE AND SAVE IN YOUR REQUEST

END USER AREA:

I . PURCHASE INVOICE POSTING – [T/C F-43 ]

PARTY BILL DATE: 01.10.20 i.e., DOCUMENT DATE

GOODS RECEIPT DATE: 10.10.20 i.e., POSTING DATE

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182
QUALITY INSPECTION DEPT APPROVAL DATE: TODAY’S DATE i.e., ENTRY DATE

--> DOCUMENT DATE: 01.10.2020

--> TYPE: KR
--> COMPANY CODE: RIL
--> POSTING DATE: 10.10.2020
--> POSTING KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT: 100000
--> PAYMENT TERMS: SELECT RIL1
--> TEXT : PURCHASE INVOICE POSTING
--> ENTER
--> IT GIVES A WARNING MESSAGE . IGNORE THE MESSAGE AND PRESS ENTER.
--> POSTING KEY : 40
--> ACCOUNT SELECT 200120 INVENTORY RAW MATIREAL
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE.

II .TO VIEW VENDOR ACCOUNT TRANSACTIONS T/C : [ FBL1N ]

--> VENDOR ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT CHANGE LAYOUT BUTTON
--> FROM THE HIDDEN FIELDS COLUMN SELECT CURRENT CASH DISCOUNT AMOUNT.
-->SELECT AMOUNT IN LOCAL CURRENCY UNDER COLUMN CONTENT
--> SELECT LEFT ARROW
--> SELECT COPY BUTTON

III . OUTGOING PAYMENT WITH CLEARING – T/C : [ F-53 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KZ
--> COMPANY CODE : RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATE: SELECT 200105 SBI CURRENT A/C
--> AMOUNT: 97000
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183
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 2700001 TATA INDUSTRIES
LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT: 100000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> TEXT: CASH DISCOUNT RECEIPTED
--> SELECT SAVE BUTTON

7. AUTOMATIC PAYMENT PROGRAM (APP)

THE ADVANTAGE OF EXECUTE AUTOMATIC PAYMENT PROGRAM IS

SYSTEM WILL:

--> VERIFY THE DUE DATES }

--> ISSUE CHECK }
--> PASS ENTRY AND CLEAR PARTY ACCOUNT – } AUTOMATICALLY
--> GENERAL PAYMENT ADVICE }
-->UPDATE CHECK REGISTER }

--> WE ARE NOT PROGRAMMERS WE USE SYSTEM GIVEN PAYMENT PROGRAM/ CHECK
FORMAT/ PAYMENT ADVICE FORMAT.
--> THE CHECK LOT SHOULD BE SEQUENTIAL.
--> CASH RICH COMPANIES USE AUTOMATIC PAYMENT PROGRAM.
--> THEY RUN WEEKLY/ EVERY 10 DAYS/ EVERY 15 DAYS.

--> WHEN WE RUN APP WE HAVE TO GIVE BANKWISE RANKING WITH AVAILABLE
AMOUNTS:

AVAILABLE
RANK BANK AMOUNT

1 SBI 500000

2 IDBI 300000

3 ICICI 200000

WHEN WE RUN APP SYSTEM WILL ISSUE CHECKS FIRST FROM SBI UP TO 5 LAKHS. THEN
IT GOES TO NEXT BANK IDBI. IT ISSUES CHECKS UP TO 3 LAKSHS. THEN IT GOES TO ICICI.

WHEN WE RUN APP IT GIVES A PROPOSAL. IN THE PROPOSAL IT SHOWS FOR WHICH
VENDORS / FOR WHICH BILLS/ FROM WHICH BANK SYSTEM IS GOING TO ISSUE CHECKS.

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184
WE CAN EDIT THE PROPOSAL – BY BLOCKING SOME INVOICES FOR PAYMENT OR BY
CHANGING BANK

Eg1: BY BLOCKING SOME INVOICES FOR PAYMENT

VENDOR X DUE BILLS VENDOR Y DUE BILLS VENDOR Z DUE

BILLS
BILL 1 200000 CR BILL1 150000CR BILL1 100000CR
BILL 2 300000 CR BILL2 200000CR BILL2 50000 CR

BANK RANK AVAILABLE AMOUNT

SBI 1 500000

BLOCK BILL 1OF VENDOR X

BLOCK BILL 2 OF VENDOR Y
BLOCK BILL 1 OF VENDOR Z

Eg2: BY CHANGING BANK

BILLS VENDOR X DUE BILLS VENDOR Y DUE BILLS

BILL-1 200000 CR 150000 CR
BILL-2 300000 CR 200000 CR

AVAILABLE
BANK RANK AMOUNT

SBI 1 1500000

IDBI 2 500000

VENDOR Y IS HAVING ACCOUNT IN IDBI BANK. HE INFORMS RIL TO ISSUE ONLY IDBI
BANK CHECKS. WHEN WE RUN APP IT PROPOSES FROM SBI. CHANGE BANK TO IDBI FOR
VENDOR Y. FOR VENDOR Y IDBI CHECKS WILL BE ISSUED.

STEPS: -

1. SET UP PAYMENTS METHODS PER COUNTRY FOR PAYMENT TRANSACTIONS

PATH:

SPRO --> FINANCIAL ACCOUNTING(NEW) --> ACCOUNTS RECEIVABLE AND ACCOUNTS

PAYABLE -->BUSINESS TRANSACTIONS--> OUTGOING PAYMENTS -->AUTOMATIC

32

185
OUTGOING PAYMENTS--> PAYMENT METHOD/ BANK SELECTION FOR PAYMENT
PROGRAM--> SETUP PAYMENT METHODS PER COUNTRY FOR PAYMENT TRANSACTIONS.

--> SELECT NEW ENTRIES BUTTON

--> COUNTRY : SELECT IN
--> PAYMENT METHOD: R
--> DESCRIPTION: CHECK
--> SELECT OUTGOING PAYMENT RADIO BUTTON
--> SELECT CHECK RADIO BUTTON
--> DOCUMENT TYPE FOR PAYMENT : SELECT KZ
--> CLEARING DOCUMENT TYPE: SELECT KZ
--> PAYMENT MEDIUM PROGRAM: RFFOUS_C (PROGRAM GIVEN BY SAP)
--> NAME OF PRINT DATA SET : LIST1S
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST

2. SET UP PAYMENT METHODS FOR COMPANY CODE FOR PAYMENT TRANSACTIONS.

( T/C [ FBZP ] PAYMENT METHODS IN COMPANY CODE )
PATH :- SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> COMPANY CODE: RIL
--> PAYMENT METHOD: SELECT R
--> MINIMUM AMOUNT: 100
--> MAXIMUM AMOUNT: 9999999999
--> SELECT PAYMENT PER DUE DAY CHECK BOX
--> SELECT FORM DATA BUTTON.
--> FORM FOR THE PAYMENT MEDIUM : F110_PRENUM_CHCK
--> DRAWER ON THE FORM:
FOR RELIANCE INDUSTRIES LIMITED

AUTHORIZED SIGNATURE

--> SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST.

3. SET UP ALL COMPANY CODES FOR PAYMENT TRANSACTIONS

PATH: SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> COMPANY CODE: RIL
--> PAYING COMPANY CODE: RIL
--> SPECIAL G/L TRANSACTION TO BE PAID UNDER VENDORS: SELECT AFP

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186
A – ADVANCE PAYMET F – DOWN PAYMENT REQUEST P – FOR PAYMENT REQUEST

--> SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST.

INTERVIEW QUESTIONS:

A.TOLERANCE DAYS FOR PAYABLE

SAY – 10 DAYS

PAYMENT TERM- 0001 PAYABLE IMMEDIATELY. SAY ON 10.10.2020.

AT THE TIME OF RUN GIVEN NEXT PAYMENT RUN DATE – 18.10.20
SYSTEM WILL MAKE PAYMENT IN THE NEXT RUN DATE. WE WILL SAVE ONE WEEK
INTEREST

B. OUTGOING PAYMENT WITH CASH DISCOUNT FROM:

ENTER BANK INTREST RATE: INTEREST PER ANNUM – 18%

INTEREST PER MONTH – 1.50%
PAYMENT TERM- 1
IF WE MAKE PAYMENT IMMEDIATELY -WE GET 1% CASH DISCOUNT. DUE WITHIN 30
DAYS.

SYSTEM CHECKS AT THE TIME OF APPR RUN:

IF WE BORROW FROM BANK AT 1.5% PER MONTH AND GETTING DISCOUNT AT 1% FOR
30 DAYS- LOSS TO COMPANY.
SYSTEM WILL NOT ISSUE CHECK IN THIS RUN. IT WILL ISSUE CHECK ON 30TH DATE
RUN.

PAYMENT TERM- 2:
IF WE MAKE PAYMENT IMMEDIATELY WE GET 5% CASH DISCOUNT. DUE WITHIN 30
DAYS.

SYSTEM CHECKS :
IF WE BORROW FROM BANK AT 1.50% PER MONTH AND GETTING DISCOUNT 5% - GAIN
TO COMPANY
IT WILL ISSUE CHECK IN TODAY’S RUN

C. MAXIMIZE CASH DISCOUNT

– BILL AMOUNT 1,00,000

PAYMENT TERM: 1 IF WE MAKE PAYMENT IMMEDIATELY WE GET 1% CASH

DISCOUNT. DUE WITHIN 30 DAYS.

SYSTEM CHECKS AT THE TIME OF RUN:

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187
IF WE BORROW FROM BANK AT 1.50% PER MONTH AND GETTING DISCOUNT 1% - LOSS
TO COMPANY.

SYSTEM WILL NOT ISSUE CHECK IN THIS RUN. IT WILL ISSUE CHECK ON 30TH DATE RUN

IF WE DON’T THIS CHECK BOX :

ON 30TH DAY WHEN IT MAKES PAYMENT IT ISSUES Rs. 100000 CHECK.

IF WE SELECT THIS CHECK BOX:

ON 30TH DAY WHEN IT MAKES PAYMENT IT ISSUES Rs. 99000 CHECK.

4.SET UP PAYING COMPANY CODES FOR PAYMENT TRANSACTIONS.

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> PAYING COMPANY CODE: RIL
--> SELECT FORMS BUTTON
--> FROM FOR THE PAYMENT ADVICE : F110_D_AVIS (GIVEN BY SAP)
--> SELECT SENDER DETAILS BUTTON
--> TEXT ID: SELECT ST (STANDARD TEXT)
--> LETTER HEADER: F_0001_HEADER
--> LETTER FOOTER: F_0001_FOOTER
--> LETTER SENDER: F_0001_SENDER
--> SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

5. CREATION OF SEQUENTIAL CHECK LOTS [T/C : FCHI ]

--> PAYING COMP CODE: RIL
--> HOUSE BANK: SBI
--> ACCOUNT ID: SBI 1
--> SELECT CHANGE BUTTON
--> SELECT CREAE BUTTON
--> LOT NUMBER – 2
--> CHECK NUMBER- 500001 TO 501000
--> DESELECT NON-SEQUENTIAL CHECK BOX
--> SHORT INFO: SBI
--> PURCHASE DATE: TODAY’S DATE AND PRESS ENTER
--> SELECT SAVE BUTTON

6. ASSIGN PAYMENT METHOD IN VENDOR MASTER. [T/C XK02 ]

PATH:
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188
ACCOUNTING --> FINANCIAL ACCOUNTING -->ACCOUNTS PAYABLE--> MASTER
RECORDS --> MAINTAIN CENTRALLY --> CHANGE

--> VENDOR: SELECT 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE: RIL
--> SELECT PAYMENT TRANSACTION CHECK BOX UNDER COMPANY CODE DATA
--> PRESS ENTER.
--> PAYMENT METHODS : SELECT R PRESS ENTER AND SAVE

INTERVIEW QUESTIONS:

A.PAYMENT BLOCK :-

FOR THIS VENDOR WE DO NOT WANT TO ISSUE CHECKS IN AUTOMATIC PAYMENT

PROGRAM RUN, THOUGH THE BILLS ARE DUE. SELECT * i.e., SKIP ACCOUNT. CHECKS
WILL NOT BE ISSUED IN APP TO THIS VENDOR.

B. ALTERNATIVE PAYEE:-

RIL HAS TO MAKE PAYMENT TO TATA INDUSTRIES LIMITED . TATA INDUSTRIES HAS TO
MAKE PAYMENT TO ABC LIMITED. TATA INDUSTRIES LIMITED INFORMS RIL ISSUE
CHECKS IN THE NAME OF ABC LTD. CREATE ABC ACCOUNT AND ASSIGN HERE. WHEN
WE RUN APP, CHECK WILL BE IN THE NAME OF ABC LTD AND PARTY CLEARING WILL
BE TATA INDUSTRIES LIMITED.

C.HOUSE BANK :-

TATA INDUSTRIES LIMITED IS HAVING ACCOUNT IN IDBI BANK. RIL ALSO IS HAVING
ACCOUNT IN IDBI BANK. TATA INDUSTRIES LIMITED INFORMS RIL ISSUE ONLY IDBI
BANK CHECKS. SPECIFY IDBI HOUSE BANK. FOR THIS VENDOR ONLY IDBI CHECKS WILL
BE ISSUED.

D.INDIVIDUAL PAYMENT:-

FOR THIS VENDOR 5 BILLS ARE DUE. SYSTEM ISSUES ONLY ONE CHECK AND CLEARS
ALL BILLS. TATA INDUSTRIES LIMITED INFORMS RIL ISSUE BILLWISE SEPARATE CHECK.
SELECT THIS CHECK BOX. WHEN WE RUN APP 5 CHECKS WILL BE ISSUED.

E. CLEARING WITH CUSTOMER:

RIL HAS SOLD TO TATA INDUSTRIES LIMITED AND THE AMOUNT RECEIVABLE IS
Rs. 100000. RIL HAS PURCHASED FROM TATA INDUSTRIES AND THE AMOUNT PAYABLE
IS Rs. 500000. IF WE SELECT THIS CHECK BOX, WHEN WE RUN APP ONLY Rs 400000
CHECK WILL BE ISSUED AND CLEAR BOTH VENDOR AND CUSTOMER TRANSACTIONS.

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189
7.PURCHASE INVOICE POSTING T/C : - [ F- 43 ] OR [ FB60 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KR
--> COMPANY CODE: RIL
--> POSTING KEY: 31
--> VENDOR A/C: SELECT 2700001 TATA INDUSTRIES LIMITED AND PRESS ENTER
--> AMOUNT: 15000
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR DOCUMENT --> SIMULATE AND SAVE

8. SETUP BANK DETERMINATION T/C : - [ FBZP ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> PERIODIC
PROCESSING --> PAYMENTS
--> FROM THE MENU BAR SELECT ENVIRONMENT --> MAINTAIN CONFIGURATION
--> SELECT BANK DETERMINATION BUTTON
--> SELECT COMPANY CODE : RIL
--> DOUBLE CLICK ON RANKING ORDER FOLDER
--> SELECT NEW ENTRIES BUTTON

PAYMENT METHOD CURRENCY RANKING ORDER HOUSE BANK

R INR 1 SBI

--> DOUBLE CLICK ON BANK ACCOUNTS FOLDER

--> SELECT NEW ENTRIES BUTTON
HOUSE PAYMENT CURRENCY ACCOUNT ID BANK SUB ACCOUNT
BANK METHOD
SBI R INR SBI1 200105 ( SBI CURRENT A/C)

--> DOUBLE CLICK ON AVAILABLE AMOUNTS FOLDER

--> SELECT NEW ENTRIES BUTTON

HOUSE BANK ACCOUNT ID DAYS CURRENCY AVILABLE FOR OUTGOING PAY

SBI SBI1 999 INR 600000

--> SELECT SAVE BUTTON AND PRESS ENTER SAVE IN YOUR REQUEST

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190
9.AUTOMATIC PAYMENT PROGRAM RUN [T/C : F110 ]

PATH:
ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE-->PERIODIC
PROCESSING -->PAYMENTS
--> RUN DATE: TODAY’S DATE
--> IDENTIFICATION: RIL1 AND ENTER
-->SELECT PARAMETER TAB

COMP. CODES PAYMENT METHODS NEXT P/DATE

RIL R ENTER DATE AFTER ONE WEEK

--> VENDOR: 2700001 TO 2700100

--> SELECT SAVE BUTTON
--> SELECT BACK ARROW
--> SELECT PROPOSAL BUTTON
--> SELECT START IMMEDIATELY CHECK BOX AND ENTER.
--> GO ON PRESS ENTER (CONTINUOUSLY) TILL WE GET THE MESSAGE PAYMENT
PROPOSAL HAS BEEN CREATED.
--> SELECT EDIT PROPOSAL BUTTON(SHIFT+F4) AND PRESS ENTER
--> DOUBLE CLICK ON VENDOR – 2700001
--> TO BLOCK AN INVOICE FOR PAYMENT:
--> DOUBLE CLICK ON FIRST BILL AMOUNT
--> PAYMENT BLOCK SELECT A i.e., BLOCKED FOR PAYMENT PRESS ENTER.
--> TO CHANGE BANK:
--> DOUBLE CLICK ON SECOND BILL AMOUNT
--> SELECT REALLOCATE BUTTON (DOWN RIGHT)
--> PAYMENT METHOD : R
--> HOUSE BANK- : SBI ACCOUNT ID: SBI1 AND PRESS ENTER
--> SELECT SAVE BUTTON
--> SELECT BACK ARROW 2 TIMES

WE GET A MESSAGE - PAYMENT PROPOSAL HAS BEEN EDITED .

--> SELECT PAYMENT RUN BUTTON AND PRESS ENTER
--> GO ON SELECT ENTER(CONTINUOUSLY)TILL WE GET THE MESSAGE -PAYMENT RUN
HAS BEEN ‘CARRIED OUT.

FOR CHECK PRINTING:

--> SELECT PRINT OUT/ DATE MEDIUM TAB

--> FOR PROGRAM RFFOUS_C --> VARIANT ENTER R1
--> SELECT MAINTAIN VARIANTS BUTTON
--> SELECT FOR ALL SELECTIONS SCREEN RADIO BUTTON
--> SELECT CONTINUE BUTTON
--> PROGRAM RUN DATE: TODAY’S DATE
--> IDENTIFICATION FEATURE: RIL1
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191
 --> PAYING COMPANY CODE: RIL
--> PAYMENT METHOD: R
--> HOUSE BANK : SBI
--> ACCOUNT ID : SBI1
--> CHECK LOT NUMBER: 2 - IT SHOWS ONLY 2 BECAUSE FIRST LOT IS NON-SEQUENTIAL
--> SELECT PRINT CHECK CHECK BOX PRINTER –LP01
--> SELECT PRINT IMMEDIATELY CHECK BOX
--> SELECT PRINT PAYMENT ADVICES NOTES -PRINTER- LP01
--> SELECT PRINT IMMEDIATELY CHECK BOX
--> SELECT PRINT PAYMENT SUMMARY CHECK BOX -PRINTER- LP01
--> SELECT PRINT IMMEDIATELY CHECK BOX
--> NUMBER OF SAMPLE PRINTOUT – 0
--> NO. OF ITEMS IN PAYMENT SUMMARY : 9999
--> SELECT DO NOT VOID ANY CHECKS CHECK BOX
--> SELECT ATTRIBUTES BUTTON
--> DESCRIPTION: SBI CHECK PRINTING
--> SELECT SAVE BUTTON – SELECT SAVE BUTTON ONCE AGAIN
--> SELECT BACK ARROW
--> SELECT SAVE BUTTON –SELECT BACK ARROW
--> SELECT PRINT OUT BUTTON
--> IT GIVES JOB. NO – F110-20201010-RIL1-?
--> FOR JOB NAME IN THE PLACE OF QUESTION MARK - ENTER VARIANT RIL1 i.e.,
F110-20201010-RIL1-R1.
--> PRESS ENTER AND ENTER ONCE AGAIN

 TO VIEW CHECKS

--> FROM THE MENU BAR SELECT SYSTEM-->SERVICE --> OUTPUT CONTROL
--> SELECT EXECUTE BUTTON
--> SELECT SPOOL NO - CHECK BOX FOR TITLE CHECK
--> SELECT DISPLAY CONTENT BUTTON (F6)
-->RESULT:IT SHOWS CHECK FORMAT WITH DETAILS
--> SELECT BACK ARROW
--> SELECT SP00L NO. CHECK BOX FOR TITLE SELECT PAYMENT ADVICES
--> SELECT DISPLAY CONTENTS BUTTON

 TO VIEW VENDOR ACCOUNTS TRANSACTIONS [T/C : FBL1N ]

--> VENDOR ACCOUNT NO : SELECT 2700001 TATA INDUSTRIES LIMITED

--> COMP CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> CLEARING DATE: TODAY’S DATE
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT TYPE KZ LINE ITEM CHECK BOX
--> SELECT DISPLAY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENTS OVERVIEW BUTTON
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192
--> SELECT DISPLAY DOCUMENT HEADER BUTTON
--> DOCUMENT HEADER TEXT WILL BE UPDATED AUTOMATICALLY WITH RUN
IDENTIFICATION NUMBER AND RUN DATE
--> ENTER.
--> FROM THE MENU BAR SELECT ENVIRONMENT --> CHECK INFORMATION
-->RESULT: IT SHOWS CHECK DETAILS

 DISPLAY CHECK REGISTER [T/C FCHN ]

--> PAYING COMP CODE: RIL

--> HOUSE BANK : SBI
--> SELECT EXECUTE BUTTON

 INTERVIEW QUESTIONS

1.WHAT IS THE USE OF VARIANT : -

PARAMETERS ARE SAVED IN VARIANT AND VARIANT IS GIVEN AT THE TIME OF CHECK
PRINTING.
1.VARIANT R1 : PAYMENT METHOD : R
HOUSE BANK: SBI
ACCOUNT ID: SBI 1
CHECK LOT : 2

2. VARIANT R2 : PAYMENT METHOD : S

HOUSE BANK: IDBI
ACCOUNT ID: IDBI 1
CHECK LOT : 1

3. VARIANT R3 : PAYMENT METHOD : T

HOUSE BANK: ICICI
ACCOUNT ID: ICIC1
CHECK LOT : 5

2.WHAT IS THE USE OF NEXT POSTING RUN DATE IN APP RUN i.e., F110?
Eg:
PAYMENT TERM 1:
IF WE MAKE PAYMENT WITH IN 10 DAYS- WE GET 3 % CASH DISCOUNT.DUE WITH IN 30
DAYS.

AT THE TIME OF APP RUN SYSTEM CHECKS:

IF WE MAKE PAYMENT TODAY – DISCOUNT WE GET 3%
IF WE MAKE PAYMENT IN NEXT PROPOSED RUN DATE i.e., 18.10.2020 – DISCOUNT WE
GET- SAME 3%

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WE GET SAME DISCOUNT WHEN WE MAKE PAYMENT IN THE NEXT WEEK RUN. SYSTEM
WILL ISSUE CHECK IN THE NEXT PROPOSED RUN DATE INSTEAD OF TODAY’S RUN. IT
CONTROLS CASH FLOWS.

PAYMENT TERM 2:
IF WE MAKE PAYMENT IMMEDIATELY WE GET 3% CASH DISCOUNT. DUE WITHIN 30
DAYS.
AT THE TIME OF APP RUN SYSTEM CHECKS:
IF WE MAKE PAYMENTS TODAY – DISCOUNT WE GET 3%
IF WE MAKE PAYMENT IN NEXT PROPOSED RUN DATE i.e., 18.10.2020 DISCOUNT
WE GET 0 %.

SYSTEM WILL ISSUE CHECK IN TODAY’S RUN DATE

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 8. CREDIT MEMO POSTING
WE HAVE MADE PURCHASES FROM TATA INDUSTRIES LIMITED . THE MATERIAL IS NOT
GOOD. WE RETURN THE MATERIAL TO VENDOR OR REDUCE AGREED PRICE.

IN THIS CASE:

TATA INDUSTRIES LIMITED OR RIL RAISES DEBIT NOTE ON

RAISES CREDIT NOTE ON RIL TATA INDUSTRIES LIMITED

DOCUMENT TYPE : KG ( FOR CREDIT MEMO POSTING )

NUMBER RANGE 17
GIVE NUMBER RANGE INTERVAL FOR NUMBER RANGE 17

STEPS : -

1. DOCUMENT TYPES AND NUMBER RANGE T/C :[ OBA7 ]

--> SELECT TYPE : KG

--> SELECT DETAILS BUTTON
--> NUMBER RANGE : 17
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE :RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON

NO.RANGE YEAR FROM NO. TO NO.

17 2020 500001 600000

--> SAVE - IGNORE THE MESSAGE PRESS ENTER

2. CREDIT MEMO POSTING T/C : [ F-41 ]

PATH : -

ACCOUNTING--> FINANCIAL ACCOUNTING--> ACCOUNTS PAYABLE --> DOCUMENT

ENTRY-->CREDIT MEMO-GENERAL

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE : KG
--> COMPANY CODE : RIL
--> POSTING KEY : 21
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER

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--> AMOUNT : 2000
--> TEXT : CREDIT MEMO POSTING
--> POSTING KEY : 50
--> ACCOUNT :- SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
--> PRIFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE
9. FOREIGN CURRENCY OPEN ITEMS REVALUATION
2700001 TATA INDUSTRIES LIMITED

USD INR OI USD INR

BANK BILL 1 1000 68000 BILL 2 1000 65000
FC REVALUATION 2000 140000 BILL 2 2000 132000

BILL 1 USD INR

PURCHASE 1000 65000 AT 65 PURCHASE RATE
PAYMENT 1000 68000 AT 68 PAYMENT RATE
REALIZED FC LOSS (ACTUAL LOSS )= 3000

BILL 2 USD INR

PURCHASE 2000 132000 AT 66 PURCHASE RATE

REVALUATION 2000 140000 AT 70 CLOSING RATE
UNREALIZED FC LOSS = 8000

ENTRIES FOR REALIZED LOSSES

1. PURCHASE INVOICE POSTING [ F-43 ] USD INR

INVENTORY RM 1000 65000
TO VENDOR A/C 1000 65000
2. OUT GOING PAYMENT [ F-53 ]
VENDOR A/C DR WITH CLR 1000 65000
EXCHANGE LOSS DR 3000
TO BANK 1000 68000

ENTRIES FOR UNREALIZED LOSSES- REVALUATION

1. PURCHASE INVOICE POSTING [ F-43 ] USD INR

INVENTORY RM 2000 132000
TO VENDOR A/C 2000 132000

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 2. YEAR END REVALUATION [ FAGL_FC_VAL ]
ON 31.3.21
EXCHANGE LOSS DR 8000
TO SUNDRY CREDITORS –FOREX ADJUSTMENT 8000

ON 1.4.21 AUTOMATIC REVERSAL

SUNDRY CREDITORS – FOREX ADJUSTMENT DR 8000
TO EXCHANGE LOSS 8000

ECC 6 DELTA LOGIC :

IF WE ACTIVATE DELTA LOGIC YEAR END EXCHANGE LOSS ENTRY WILL NOT BE
REVERSED ON NEXT YEAR 1ST.

CUSTOMIZATION:

1. CREATION OF GL MASTER – [ FS00 ]

--> G/L ACCOUNT:100502

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> ENTER
--> CHANGE SHORT TEXT ANDG/L LONG TEXT TO: SUNDRY CREDITORS FOREX
ADJUSTMENT
--> SELECT CONTROL DATA TAB
--> RECONCILIATION A/C FOR A/C TYPE: [ -- ]BLANK
--> SELECT ONLY BALANCES IN LOCAL CURRENCY CHECK BOX AND SAVE.

2.DEFINE VALUATION METHODS

PATH: -
SPRO --> FINANCIAL ACCOUNTING(NEW) --> GENERAL LEDGER ACCOUNTING (NEW) --
> PERIODIC PROCESSING --> VALUATE --> DEFINE VALUATION METHODS.

--> SELECT VALUATION METHOD – RIL1

--> SELECT COPY AS BUTTON
--> CHANGE VALUATION METHOD TO RIL3
--> DESCRIPTION: FC VALUATION – BANK SELLING METHOD FOR RIL VENDORS
--> SELECT EXCHANGE RATE TYPE FROM INVOICE REFERENCE RADIO BUTTON
--> ENTER AND SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

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3. DEFINE VALUATION AREAS

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> SELECT VALUATION AREA :RA
--> SELECT COPY AS BUTTON
--> VALUATION RC
--> VALUATION METHOD: RIL3
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

4. ASSIGN VALUATIONS AND ACCOUNTING PRINCIPLES

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> VALUATION AREA : SELECT RC
--> ACCOUNTING PRINCIPLES : SELECT R1 i.e., INDIA ACCOUNTING STANDARDS
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

5. PREPARE AUTOMATIC POSTINGS FOR FOREIGN CURRENCY VALUATION

A. CUSTOMIZATION FOR UNREALIZED LOSS/GAIN

PATH : - UP TO VALUATE THE PATH IS SAME

--> FOREIGN CURRENCY VALUATION --> PREPARE AUTOMATIC POSTINGS FOR FOREIGN
CURRENCY VALUATION
--> DOUBLE CLICK ON EXCHANGE RATE DIFF OPEN ITEM / GL ACCOUNT
--> CHART OF ACCOUNTS : RIL
--> SELECT RIGHT ARROW OR CHANGE VALUATION AREA BUTTON
--> VALUATION AREA: RC
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> GL ACCOUNT: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> CURRENCY :[ -- ] BLANK
--> VALUATION LOSS 1 : SELECT 400301 EXCHANGE LOSS
--> VALUATION GAIN 1 : SELECT 300100 EXCHANGE GAIN
--> BAL. SHEET ADJUSEMENT 1 : SELECT 100502 SUNDRY CREDITORS FOREX
ADJUSTMENT ACCOUNT

--> UNDER EXCHANGE RATE DIFFERENCE REALIZED

--> LOSS : 400301
--> GAIN: 300100
--> SELECT SAVE BUTTON
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--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT BACK ARROW 3 TIMES

B. CUSTOMIZATION FOR REALIZED LOSS/ GAIN

PATH : UP TO PREPARE AUTOMATIC POSTINGS FOR FOREIGN CURRENCY VALUATION

SAME PATH

--> DOUBLE CLICK ON EXCHANGE RATE DIFF. OPEN ITEM/GL ACCOUNT

--> CHART OF ACCOUNT: RIL AND ENTER
--> SELECT NEW ENTRIES BUTTON
--> G/L ACCOUNT: SELECT 100501 - SUNDRY CREDITORS RAW MATERIAL
--> CURRENCY CODE TYPE : SELECT 10 i.e., COMP CODE CURRENCY
--> LOSS : SELECT 400301
--> GAIN : SELECT 300100
--> VAL. LOSS 1: SELECT 400301
--> VAL. GAIN 2 : SELECT 300100
--> BAL.SHEET. ADJ: SELECT 100502 ]
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

END USER AREA

1ST SCENARIO : REALIZED LOSS TESTING

I. PURCHASE INVOICE POSTING T/C: [ F- 43 ] OR [ FB 60 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: KR
--> COMPANY CODE: RIL
--> CURRENCY: USD RATE: 65
--> POST KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> IGNORE THE MESSAGE PRESS ENTER
--> AMOUNT: 1000 USD
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

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II. OUT GOING WITH CLEARING T/C : [ F-53 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KZ
--> COMPANY CODE: RIL
--> CURRENCY: USD / RATE : 68
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200105 SBI CURRENT ACCOUNT
--> AMOUNT: 1000 USD
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 2700001 TATA INDUSTRIES
LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT 1000 USD
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> SELECT DISPLAY CURRENCY BUTTON
--> SELECT LOCAL CURRENCY BUTTON
--> SELECT CONTINUE BUTTON
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> PROFIT CENTER: SELECT STEEL
--> TEXT: EXCHANGE LOSS ON PAYMENT
--> SELECT SAVE BUTTON

2ND SCENARIO – UNREALIZED LOSS TESTING

I. PURCHASE INVOICE POSTING T/C : [F- 43 ] OR [ FB 60 ]

--> DOCUMENT DATE: TODAY’S DATE
--> TYPE : KR
--> COMPANY CODE: RIL
--> CURRENCY: USD/RATE : 66
--> POST KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED AND ENTER
--> IGNORE THE MESSAGE PRESS ENTER
--> AMOUNT IN DOCUMENT CURRENCY: 2000
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

II. ENTER YEAR END EXCHANGE RATES IN FOREX TABLE – [T/C : OB08 ]

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--> SELECT NEW ENTRIES BUTTON
--> EXCHANGE RATE TYPE : B i.e., BANK SELLING RATE
-->FROM CURRENCY:USD
--> TO CURRENCY: INR
--> VALID FROM 31.03.2021
--> ENTER
--> DIRECT QUATATION : 70 Rs.
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

III . FC OPEN ITEMS REVALUATION - [ T/C: FAGL_FC_VAL ]

--> COMPANY CODE: RIL

--> VALUATION PERIOD: 31.3.21
--> VALUATION AREA: RC
--> SELECT OPEN ITEMS TAB
--> SELECT VALUATE VENDOR OPEN ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT 2 POSTINGS BUTTON
--> SELECT BACK ARROW 2 TIMES
RESULT:IT PROPOSES 2 ENTRIES. ONE ENTRY WITH 31.3.2021 DATE AND SECOND
ENTRY ON 1.4.2021 REVERSING THE SAME ENTRY.

-IF WE DO NOT WANT TO REVERSE NEXT YEAR FIRST ACTIVE DELTA LOGIC

PATH : -

OPEN ONE MORE SESSION WITH SPRO --> FINANCIAL ACCOUNTING (NEW) -->
GENERAL LEDGER ACCOUNTING(NEW) --> PERIDOIC PROCESSING --> VALUATE -->
ACTIVATE DELTA LOGIC
--> FOR VALUATION AREA: RC
--> SELECT + CHECK BOX
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> COME TO THE FIRST SESSION
--> SELECT EXECUTE BUTTON
--> SELECT ONE POSTINGS BUTTON
RESULT: IT SHOWS ONLY ONE ENTRY ON 31.3.2021.
--> SELECT BACK ARROW 2 TIME
--> CREATE POSTING CHECK BOX
--> SELECT EXECUTE BUTTON

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 10. VENDOR REPORTS
1. TO VIEW VENDORS LIST (T/C-S_ALR_87012086)

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE-->

INFORMATION SYSTEM --> REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING -->
MASTER DATA --> VENDOR LIST
--> COMPANY CODE RIL
--> SELECT " EXECUTE " BUTTION

2.TO VIEW VENDOR WISE PURCHASES (T/C-S_ALR_87012093)

PATH :- UPTO REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING THE PATH IS SAME.
--> VENDOR BALANCES --> VENDOR BUSINESS
--> COMPANY CODE: RIL
--> SELECT EXECUTE BUTTON

3.OUTSTANDING LIST OF VENDORS (T/C-S_ALR_87012083)

PATH : - UP TO REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING THE PATH IS SAME.

--> VENDOR :ITEMS --> LIST OF VENDOR OPEN ITEMS FOR PRINTING
--> COMPANY CODE :RIL
--> SELECT " EXECUTE " BUTTON

4.AGEWISE ANALYSIS OF VENDORS OR VENDORS AGING REPORT (T/C-

S_ALR_87012085)
PATH : - UP TO REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING THE PATH IS SAME.
--> VENDOR :ITEMS --> VENDOR PAYMENT HISTORY WITH OI(OPEN ITEM) SORTED
LIST

--> COMPANY CODE : RIL

--> SUMMARIZATION LEVEL: 0

--> SELECT ONLY DAYS OVERDUE SORTED LIST CHECK BOX

--> SELECT EXECUTE BUTTON

5.VENDOR ADVANCES REPORT (T/C-S_ALR_87012105)

PATH : - UP TO REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING THE PATH IS SAME.

--> VENDOR :ITEMS --> LIST OF DOWN PAYMENTS OPEN ON KEY DATE -VENDORS

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--> COMPANY CODE :RIL
-- > SELECT EXECUTE BUTTON

6.VENDORS LEDGER : (TO VIEW OPEN +CLEARED ITEMS) (T/C-S_ALR_87012103)

PATH : - UP TO REPORTS FOR ACCOUNTS PAYABLE ACCOUNTING THE PATH IS SAME.

--> VENDOR :ITEMS --> LIST OF VENDOR LINE ITEMS

--> COMPANY CODE :RIL

--> SELECT EXECUTE BUTTON

7. WHEN WE CREATE VENDOR MASTER OR CUSTOMER MASTER IT IS GIVING A GAP

OF 5 NUMBERS . HOW TO RECTIFY [ T/C SNRO ]

PATH : TOOLS -->ABAP WORK BENCH --> DEVELOPMENT --> OTHER TOOLS
--> NUMBERS RANGES
--> OBJECT : SELECT KREDITOR IN CASE OF VENDOR AND DEBITOR IN CASE OF
CUSTOMER
--> SELECT CHANGE BUTTON
--> IGNORE THE MESSAHE AND ENTER
--> ONCE AGAIN PRESS ENTER
--> SELECT CUSTOMIZING TAB
--> NO. OF NUMBERS IN BUFFER : KEEP IT [ -- ] BLANK
--> SAVE

11. INTEREVIEW QUESTIONS AND ANSWERS

1. ONE TIME VENDOR / CUSTOMER ACCOUNT

WHEN WE HAVE NUMBER OF VENDORS WITH ONLY ONE TRANSACTION, INSTEAD OF

CREATING SO MANY VENDOR MASTERS SAP HAS GIVEN THE FACILITY TO CREATE ONE
TIME VENDOR ACCOUNT. FOR ONE TIME VENDOR ACCOUNT GROUP WE HAVE TO
SELECT ONE TIME ACCOUNT CHECK BOX.

AT THE TIME OF POSTING TO ONE TIME VENDOR ACCOUNT IT WILL ASK THE NAME AND
ADDRESS OF THE VENDOR.

I. CREATION OF ONE TIME VENDOR ACCOUNT GROUP

PATH : SPRO --> FINANCIAL ACCOUNTING( NEW ) --> ACCOUNTS RECEIVABLE AND
ACCOUNTS PAYABLE --> VENDOR ACCOUNT --> MASTER DATA --> PREPARATIONS FOR

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CREATING VENDOR MASTER DATA --> DEFINE ACCOUNT GROUPS WITH SCREEN LAYOUT
( VENDOR )
--> SELECT POSITION BUTTON
--> ACCOUNT GROUP : SELECT RIL1
--> ENTER
--> SELECT GROUP RIL1
--> SELECT COPY AS BUTTON
-->CHANGE THE ACCOUNT GROUP TO RIL3
--> CHANGE THE MEANING TO : ONE TIME VENDOR ACCOUNT GROUP FOR RIL
--> SELECT ONE TIME ACCOUNT VENDOR ACCOUNT CHECK BOX
--> ENTER
--> SAVE
-->PRESS ENTER TO SAVE IN YOUR REQUEST

II. CREATION OF ONE TIME VENDOR A/C [T/C XK01 ]

--> COMPANY CODE: RIL

--> ACCOUNT GROUP: RIL3
--> ENTER
--> GIVE THE NAME : ONE TIME VENDOR ACCOUNT
--> SELECT NEXT SCREEN BUTTON 4 TIMES
--> RECONCILIATION ACCOUNT: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> SAVE

III.POSTING TO ONE TIME VENDOR ACCOUNT [T/C F-43 OR FB60 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE : KR
--> COMPANY CODE: RIL
--> POST KEY: 31
--> ACCOUNT: SELECT 2700002 i.e., ONE TIME VENDOR ACCOUNT
--> ENTER
--> NAME: ABC INDIA LIMITED
--> CITY : HYDERABAD]
--> ENTER
--> AMOUNT: 1000
--> PAYMENT TERMS:SELECT 0001
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE
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2. INSTALLMENT PAYMENT TERM CREATION

PAYMENT TERM:-
50 % PAYABLE IMMEDIATELY
30% PAYABLE WITHIN 30 DAYS
20% PAYABLE WITHIN 45 DAYS

I . MAINTAIN TERMS OF PAYMENT [ T/C OBB8 ]

PATH : SPRO --> FINANCIAL ACCOUNTING( NEW ) --> ACCOUNTS RECEIVABLE AND
ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> INCOMING INVOICES / CREDIT
MEMOS--> MAINTAIN TERMS OF PAYMENT

--> SELECT NEW ENTRIES BUTTON

--> PAYMENT TERMS: RIL5
--> SELECT CUSTOMER AND VENDOR CHECK BOXES
--> SELECT POSTING DATE RADIO BUTTON
-->SELECT NEXT ENTRY BUTTON
--> PAYMENT TERM RIL6
--> SELECT "CUSTOMER AND VENDOR CHECK BOXES
--> SELECT POSTING DATE RADIO BUTTON
--> FOR TERM 1
--> NO. OF DAYS : 30
--> SELECT NEXT ENTRY BUTTON
--> PAYMENT TERM: RIL7
--> SELECT CUSTOMER AND VENDOR CHECK BOXES
--> SELECT POSTING DATE RADIO BUTTON
--> FOR TERM 1
--> NO. OF DAYS : 45
--> SELECT NEXT ENTRY BUTTON
--> PAYMENT TERM: NIL8
--> OWN EXPLANATION : RIL INSTALL MENT PAYMENT TERM
--> SELECT CUSTOMER AND VENDOR CHECK BOXES
--> SELECT POSTING DATE RADIO BUTTON
--> SELECT" INSTALLMENT PAYMENT CHECK BOX
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

II . DEFINE TERMS OF PAYMENT FOR INSTALL MENT PAYMENTS [ T/C OBB9 ]

PATH : SAME PATH

--> SELECT NEW ENTRIES BUTTON

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TERMS OF PAYMENT INSTALLMENT PERCENTAGE PAYMENT TERM

RIL8 1 50 RIL5

RIL8 2 30 RIL6

RIL8 3 20 RIL7

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

END USER AREA : -

A . PURCHASE INVOICE POSTING [ F-43 OR FB60 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: KR
--> COMPANY CODE: RIL
--> POSTING KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> AMOUNT: 100000
--> PAYMENT TERM: SELECT RIL8
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 – INVENTORY RAW MATERIAL
--> IGNORE THE MESSAGE PRESS ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE
--> FROM THE MENUBAR SELECT DOCUMENT -->DISPLY

RESULT:IT SHOWS 5 LINE ITEMS

B. TO VIEW VENDOR ACCOUNT TRANSACTION [ FBL1N ]

--> VENDOR A/C: SELECT 2700001 TATA INDUSTRIES LIMITED

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT CHANGE LAYOUT BUTTON
--> FROM THE HIDDEN FIELDS COLUMN
--> SELECT NEXT DUE DATE
--> KEEP THE CURSOR ON AMOUNT IN LOCAL CURRENCY UNDER COLUMN CONTENT
--> SELECT LEFT ARROW OR SHOW SELECT FIELDS
--> SELECT COPY BUTTON
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3. DAY LIMIT USAGE IN PAYMENT TERM
DAY LIMIT :- DAY OF THE MONTH UPTO WHICH THE CORRESPONDING TERMS ARE
VALID.

Eg: -
IF WE PURCHASE ON OR BEFORE 15 TH OF THE MONTH - IF WE PAY IMMEDIATELY WE
GET 2 % CASH DISCOUNT.
IF WE PURCHASE AFTER 15 TH OF THE MONTH-PAY IMMEDIATELY WITH OUT ANY CASH
DISCOUNT

I. MAINTAIN TERMS OF PAYMENT [T/C- OBB8]

--> SELECT NEW ENTRIES BUTTON

--> PAYMENT TERMS: RIL2
--> DAY LIMIT : 15
--> SELECT CUSTOMER AND VENDOR CHECK BOXES
--> SELECT POSTING DATE RADIO BUTTON
--> FOR TERM 1 -->PERCENTAGE : 2
--> SAVE
-->SAVE INYOUR REQUEST
--> SELECT BACK ARROW
--> SELECT RIL2 CHECK BOX
--> SELECT COPY AS BUTTON
--> CHANGE THE DAY LIMIT TO 31
--> FOR TERM 1 --> PERCENTAGE : [ -- ] BLANK
--> ENTER
--> SAVE

II . PURCHASE INVOICE POSTING WITH 6.10.2020 DATE [ F-43 OR FB60 ]

--> DOCUMENT DATE AND POSTING DATE : 06.10.2020

--> TYPE: KR
--> COMPANY CODE: RIL
--> POST KEY: 31
--> ACCOUNTS: 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> AMOUNT: 20000
--> PAYMENT TERM : SELECT RIL2
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT:SELECT 200120 – INVENTORY RAW MATERIAL
--> ENTER AND IGNORE THE MESSAGE AND ENTER
--> AMOUNT : *
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--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

III. OUTGOING PAYMENT ON 6.10.2020 WITH CLEARING [T/C : F-53 ]

--> DOCUMENT DATE AND POSTING DATE: 06.10.2020

--> TYPE:KZ
-->COMPANY CODE : RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200105 – SBI CURRENT ACCOUNT
--> AMOUNT: 19600
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : 2700001 TATA INDUSTRIES LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT Rs. 20000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
--> --> TEXT: CASH DISCOUNT RECEIVED
--> SELECT SAVE BUTTON
RESULT: WE GET 2 % CASH DISCOUNT

IV . PURCHASE INVOICE POSTING DATE WITH 26.10.2020 [ F-43 OR FB60 ]

--> DOCUMENT DATE AND POSTING DATE: 26.10.2020

--> TYPE: KR
--> COMPANY CODE : RIL
--> POST KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> IGNORE THE MESSAGE ENTER
--> AMOUNT: 50000
--> PAYMENT TERM: SELECT RIL2
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 200120 – INVENTORY RAW MATERIAL
--> ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

V . OUT GOING WITH CLEARING T/C : [ F-53 ]

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--> DOCUMENT DATE: 26.10.2020
--> TYPE: KZ
--> COMPANY CODE: RIL
--> CLEARING TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200105 – SBI CURRENT ACCOUNT
--> AMOUNT: 50000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: OUTGOING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 2700001 TATA INDUSTRIES
LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT Rs. 50000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

NOTE : WILL NOT GET ANY CASH DISCOUNT

4. PARTIAL PAYMENT IN AUTOMATIC PAYMENT PROGRAM OR WHAT IS A NOTED

ITEM

NOTED ITEM MEANS ONE LINE ITEM. BY USING PAYMENT REQUEST WHICH IS A NOTED
ITEM WE CAN MAKE PART PAYMENT IN APP

I. CREATION OF G/L MASTER PAYMENT REQUEST: [ T/C FS00 ]

--> G/L ACCOUNT: 200151

--> COMPANY CODE:RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200150 i.e., ADVANCE TO VENDORS
--> ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO PAYMENT REQUEST
--> SAVE

II . LINK BETWEEN SUNDRY CREDITORS RAW MATERIAL AND PAYMENT REQUEST

T/C [ OBXT ]

PATH : SPRO --> FINANCIAL ACCOUNTING( NEW ) --> ACCOUNTS RECEIVABLE AND
ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> POSTING WITH ALTERNATIVE
RECONCILIATION ACCOUNT --> OTHER SPECIAL G/L TRANSACTIONS --> DEFINE
ALTERNATIVE RECONCILIATION ACCOUT FOR VENDOR

--> DOUBLE CLICK SPECIAL G/L INDICATOR P i.e., PAYMENT REQUEST

--> CHART OF ACCOUNTS: RIL
--> ENTER
--> RECONCILIATION ACCOUNT 100501 SUNDRY CREDITORS RAW MATERIAL
--> SPECIAL G/L ACCOUNT: 200151 PAYMENT REQUEST
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--> SAVE
--> SAVE IN YOUR REQUEST
--> SELECT PROPERTIES BUTTON
--> SELECT NOTED ITEM CHECK BOX
--> SAVE

III . ASSIGN PAYMENT REQUEST P IN APP CUSTOMIZATION [T/C-FBZP]

--> SELECT ALL COMPANY CODES BUTTON

--> SELECT COMPANY CODE RIL
--> SELECT DETAILS BUTTON
NOTE: TO CHECK WHETHER SPECIAL G/L INDICATOR P IS ASSIGNED FOR SPECIAL G/L
TRANSACTIONS TO BE PAID UNDER VENDORS.

IV . MAINTAIN ACCOUNTING CONFIGURATION [T/C OBXP ]

--> DEBIT POSTING KEY : 29

--> CREDIT POSTING KEY : 39
-->SPECIAL G/L INDICATOR :P
--> SAVE
--> SAVE IN YOUR REQUEST

V. PURCHASE INVOICE POSTING [ F-43 OR FB60 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KR
--> COMPANY CODE: RIL
--> POST KEY: 31
--> ACCOUNT: SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
--> AMOUNT: 800000
--> PAYMENT BLOCK SELECT A i.e., BLOCKED FOR PAYMENT
--> TEXT: PURCHASE INVOICE POSTING
--> POSTING KEY: 40
--> ACCOUNT: 200120 – INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

NOTE DOWN THE DOCUMENT NUMBER : 200012

VI . PAYMENT REQUEST CREATION [T/C: F-59]

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PATH :

ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE --> DOCUMENT

ENTRY --> OUTGOING PAYMENTS --> PAYMENT REQUEST

--> DOCUMENT NUMBER : 200012

--> COMPANY CODE : RIL
--> FISCAL YEAR:2020
--> ENTER
--> ENTER ONCE AGAIN
--> AMOUNT : 100000
--> SAVE
--> FROM THE MENU BAR SELECT PAYMENT REQUEST -->DISPLAY

VII . AUTOMATIC PAYMENT PROGRAM RUN T/C [ F11O ]

--> RUN DATE: TODAY’S DATE

--> IDENTIFICATION : RIL2
-->SELECT PARAMETER TAB
--> COCD : RIL
--> PAYMENT METHOD : B i.e., CHECK
--> NEXT POSTING DATE : 20.10.2020
--> VENDOR : 2700001 TO 2700100
--> SAVE
--> SELECT BACK ARROW
--> SELECT PROPOSAL BUTTON
--> SELECT START IMMEDIATLY CHECK BOX
--> ENTER
--> GO ON PRESS ENTER --> TILL WE GET THE MESSAGE " PAYMENT PROPOSAL HAS
BEEN CREATED "
--> SELECT EDIT PROPOSIAL BUTTON
--> ENTER
--> SELECT BACK ARROW

NOTE : - NOTED ITEMS WILL BE USED FOR LETTER OF CREDIT (L/C ) AND BANK
GUARANTEE ( B/G ) ALSO

58

211
S.NO PARTICULARS
1 ACCOUNTS RECEIVABLE ( A/R ) BASIC SETTINGS
2 POSTING OF SALES INVOICE AND RECEIPT FROM
CUSTOMER
3 ADVANCE RECEIPTS POSTING
4 BILL DISCOUNTING
5 DUNNING ( REMINDER )
6 SALES TAX
7 ACCOUNTS RECEIVABLE REPORTS
8 INTERVIEW QUESTIONS AND ANSWERS

212
 ACCOUNTS RECEIVABLE (A/R)

THIS IS ALSO A SUB – LEDGER ( SUBSIDIARY LEDGER)

THIS IS USED WHERE SALES & DISTRIBUTION (SD) MODULE IS NOT IMPLEMENTED –
FOR ALL TYPES OF SALES i.e., . PRODUCT SALE/SCRAP SALE/ ASSET SALE etc.,

WHERE SALES & DISTRIBUTION(SD) MODULE IS IMPLEMENTED THIS IS USED FOR ASSET
SALE/ SCRAP SALE (OTHER THAN PRODUCT SALE).

ENTRY FOR SALE : -

CUSTOMERS A/C DR – SUB-LEDGER

TO SALES A/C - GENERAL LEDGER

OUR TRAIL BALANCE WILL NOT MATCH. IN TRAIL BALANCE ONLY GENERAL LEDGER
ACCOUNTS WILL APPEAR

WHEN WE POST THE ABOVE ENTRY IT POSTS:

CUSTOMER A/C DR – SUB – LEDGER – SUNDRY DEBTORS - GENERAL LEDGER

TO SALES - GENERAL LEDGER |
|
RECONCILATION ACCOUNT OR
CONTROL ACCOUNT
NOW THE TRAIL BALANCE WILL MATCH

213
1. BASIC SETTINGS FOR ACCOUNTS RECEIVABLE:

1. CREATION OF CUSTOMER ACCOUNT GROUPS

A. FI CUSTOMERS ACCOUNT GROUP–

(Eg: SCRAP SALE / ASSET SALE PARTIES) – RECONCILATION ACCOUNT
B. SD CUSTOMERS ACCOUNT GROUP REQUIRED ENTRY FIELD
(Eg: PRODUCT SALE PARTIES)

2. CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS

3. ASSIGN NUMBER RANGES TO CUSTOMER ACCOUNT GROUPS
4. CREATION OF GENERAL LEDGER MASTERS
A. SUNDRY DEBTORS – CURRENT ASSETS, LOANS AND ADVANCES ACCOUNT GROUP
B. SALES ACCOUNT - SALES ACCOUNT GROUP
5. CREATION OF CUSTOMER MASTER
6. DOCUMENT TYPES AND NUMBER RANGES
DR : CUSTOMER INVOICE
DZ : CUSTOMER PAYMENT
DA : CUSTOMER DOCUMENT FOR TRANSFERS/REVERSAL
7. POSTING KEYS:
01 CUSTOMER DEBIT
15 CUSTOMER CREDIT

ENTRIES:

A.ENTRY FOR SALES

CUSTOMER A/C DR – POST KEY 01

(SUNDRY DEBTORS)
TO SALES - POST KEY 50

B. RECEIPT FROM CUSTOMER

BANK A/C DR – POST KEY – 40
TO CUSTOMER – POST KEY – 15
(SUNDRY DEBTORS)

WE TEST A SCENARIO WHERE VENDOR IS A CUSTOMER-

BIRLA STEELS LIMITED

SALES 500000 PURCHASES 500000
PURCHASES 100000 SALES 100000
NET RECEIVABLE 400000 NET PAYABLE 400000

214
WHEN WE RECEIVE / PAY NET AMOUNT WE HAVE TO CLEAR VENDOR TRANSACTIONS
AS WELL AS CUSTOMER TRANSACTIONS.

CUSTOMIZATION

1.CREATION OF CUSTOMER ACCOUNT GROUPS T/C [ OBD2 ]

PATH : SPRO --> FINANCIAL ACCOUNTING(NEW) --> ACCOUNTS RECEIVABLE/

ACCOUNTS PAYABLE --> CUSTOMER ACCOUNTS --> MASTER DATA --> PREPARATIONS
FOR CREATING CUSTOMER MASTER DATA --> DEFINE ACCOUNT GROUPS WITH SCREEN
LAYOUT(CUSTOMERS)

--> SELECT NEW ENTRIES BUTTON --> ACCOUNT GROUP: RIL5

--> MEANING : FI CUSTOMERS FOR RIL
--> DOUBLE CLICK ON COMPANY CODE DATA
--> DOUBLE CLICK ON ACCOUNT MANAGEMENT
--> RECONCILIATION ACCOUNT: SELECT REQUIRED ENTRY RADIO BUTTON
--> SELECT SAVE BUTTON
--> SELECT CREATE REQUEST BUTTON
--> SHORT DESCRIPTION: AR CUSTOMIZATION FOR RIL
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT NEXT ENTRY BUTTON OR (F8)
--> ACCOUNT GROUP –RIL6
--> MEANING : SD CUSTOMERS FOR RIL
-->DOUBLE CLICK ON COMPANY CODE DATA
--> DOUBLE CLICK ON ACCOUNT MANAGEMENT
--> RECONCILIATION ACCOUNT: SELECT REQUIRED ENTRY RADIO BUTTON
--> SELECT SAVE BUTTON

2. CREATE NUMBER RANGE FOR CUSTOMER ACCOUNTS [T/C : XDN1 ]

PATH: UP TO PREPARATIONS FOR CREATING CUSTOMER MASTER DATA THE PATH IS

SAME.--> CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS.
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON 2 TIMES
NUMBER RANGE FROM NO TO NO
31 3100001 3100100
32 3100101 3100200
--> SELECT SAVE BUTTON AND IGNORE THE MESSAGE AND ENTER

3. ASSIGN NUMBER RANGES FOR CUSTOMER ACCOUNTS [T/C- OBAR ]

PATH : SAME PATH

--> SELECT POSITION BUTTON
--> ACCOUNT GROUP: RIL5AND ENTER
--> FOR GROUP RIL5 - ASSIGN NUMBER RANGE 31
-->FOR GROUP RIL6 - ASSIGN NUMBER RANGE 32
4

215
--> SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

4. CREATION OF GENERAL LEDGER MASTERS [T/C: FS00]

1ST ACCOUNT:

--> G/L ACCOUNT: 200110

--> COMPANY CODE: RIL
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200150 i.e., ADVANCE TO VENDORS
--> ENTER
--> CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT TO SUNDRY DEBTORS
--> SELECT CONTROL DATA TAB
--> RECONCILIATION ACCOUNT FOR A/C TYPE : SELECT CUSTOMERS
--> SORT KEY: SELECT 031 i.e., CUSTOMER NUMBER
--> SELECT SAVE BUTTON

2ND ACCOUNT:

--> G/L ACCOUNT: 300000

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 300100 – EXCHANGE GAIN
--> ENTER
--> SELECT TYPE/ DESCRIPTION TAB
--> ACCOUNT GROUP : SELECT SALES
--> CHANGE SHORT TEXT AND GL A/C LONG TEXT : SALES ACCOUNT
--> SELECT SAVE BUTTON

5. CREATION OF CUSTOMER MASTER [T/C : XD01]

PATH: ACCOUNTING--> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

MASTER RECORDS --> MAINTAIN CENTRALLY --> CREATE

--> ACCOUNT GROUP: SELECT FI CUSTOMER FOR RIL

--> COMPANY CODE: RIL
--> ENTER
--> NAME : BIRLA STEELS LIMITED
--> COUNTRY: IN
--> SELECT COMPANY CODE DATA BUTTON
--> IGNORE THE MESSAGE AND ENTER
--> RECON. ACCOUNT: SELECT 200110 SUNDRY DEBTORS
--> SORT KEY: SELECT 031 CUSTOMER NUMBER
--> SELECT PAYMENT TRANSACTIONS TAB
--> TERMS OF PAYMENT : SELECT 0001 – PAYABLE IMMEDIATELY DUE NET
--> TOLERANCE GROUP:[ -- ] BLANK
 SELECT SAVE BUTTON
5

216
RESULT: WE GET A MESSAGE CUSTOMER NO. 3100001 IS CREATED FOR COMPANY CODE
RIL.

6. DOCUMENT TYPES AND NUMBER RANGES [T/C : OBA7 ]

--> SELECT TYPE : DR - CUSTOMER INVOICE

--> SELECT DETAILS BUTTON
--> NOTE DOWN NUMBER RANGE : 18
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON

NUMBER RANGE YEAR FROM NO. TO NO.

18 2020 600001 700000

--> SELECT SAVE BUTTON - IGNORE THE MESSAGE AND ENTER

--> SELECT BACK ARROW 3 TIMES
--> SELECT TYPE: DZ – CUSTOMER PAYMENT
--> SELECT DETAILS BUTTON
--> NOTE DOWN THE NUMBER RANGE: 14
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON
NO RANGE YEAR FROM NO. TO NO.
14 2020 700001 800000

--> SELECT SAVE BUTTON -IGNORE THE MESSAGE AND ENTER

--> SELECT BACK ARROW 3 TIMES
--> SELECT TYPE: DA – CUSTOMER DOCUMENT
--> SELECT DETAILS BUTTON
--> NOTE DOWN THE NUMBER RANGE : 12
--> SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
--> SELECT CHANGE INTERVALS BUTTON

--> SELECT INSERT LINE BUTTON

NO RANGE YEAR FROM NO. TO NUMBER
12 2020 800001 900000
--> SELECT SAVE BUTTON - IGNORE THE MESSAGE AND ENTER

END USER AREA :

1. CREATION OF VENDOR MASTER [T/C : XK01 ]

--> COMPANY CODE: RIL

6

217
--> ACCOUNTS GROUP: RIL1 – FI VENDORS FOR RIL
--> ENTER
--> TITLE SELCT: COMPANY
--> NAME: BIRLA STEELS LIMITED
--> STREET: AMEERPET
--> POSTALCODE /CITY:500000/ HYDERABAD
--> COUNTRY: IN
--> LANGUAGE: SELECT ENGLISH
--> SELECT NEXT SCREEN BUTTON OR (F8)
--> CUSTOMER : SELECT : 3100001 BIRLA STEELS LIMITED
--> SELECT NEXT SCREEN BUTTON OR (F8) 3 TIMES
--> RECON. ACCOUNTS: SELECT 100501 SUNDRY CREDITORS RAW MATERIAL
--> SORT KEY: SELECT 012 – VENDOR NUMBER
--> SELECT NEXT SCREEN BUTTON
--> PAYMENT TERMS: SELECT 0001 – PAYABLE IMMEDIATELY DUE NET
--> SELECT CHECK DOUBLE INVOICE CHECK BOX
--> PAYMENT METHODS : SELECT R (EARLIER CREATED IN ACCOUNTS PAYABLE)
--> SELECT CLRG WITH CUSTOMER CHECK BOX
--> TOLERANCE GROUP: [ -- ] BLANK
--> SELECT SAVE BUTTON

WE GET A MESSAGE : VENDOR 2700003 WAS CREATED IN COMPANY CODE RIL

2. CHANGE CUSTOMER MASTER T/C [ XD02 ]

--> SELECT CUSTOMER : 3100001

--> COMPANY CODE: RIL ENTER
--> SELECT COMPANY CODE DATA BUTTON
--> SELECT PAYMENT TRANSACTIONS TAB
--> SELECT CLEARING WITH VENDOR CHECK BOX
--> SELECT GENERAL DATA BUTTON
--> SELECT CONTROL DATA TAB - NOW VENDOR NO. 2700003 IS UPDATED
AUTOMATICALLY
--> SAVE

3 . PURCHASE INVOICE POSTING [T/C : F-43 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: KR (VENDOR INVOICE)
--> POST KEY: 31
--> ACCOUNT : SELECT 2700003 BIRLA STEELS LTD
--> AMOUNT:100000
--> TEXT: PURCHASE INVOICE POSTING
--> POST KEY: 40
--> ACCOUNT: SELECT 200120 – INVENTORY RAW MATERIAL AND ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
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218
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE.

4. SALES INVOICE POSTING [T/C : F-22 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> INVOICE-GENERAL

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> ACCOUNTS: 3100001 BIRLA STEELS LIMITED AND ENTER
--> AMOUNT: 200000
--> TEXT: SALES INVOICE POSTING
--> POST KEY: 50
--> ACCOUNT: SELECT 300000 – SALES A/C AND PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR ‘SELECT DOCUMENT -->SIMULATE AND SAVE.

5. SALES INVOICE POSTING AFTER GST IMPLEMANTATION [ T/C : FB70 ]

PATH : - UP TO DOCUMENT ENTRY THE PATH IS SAME --> INVOICE

--> SELECT COMPANY CODE BUTTON
--> COMPANY CODE RIL
--> ENTER
--> CUSTOMER ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED
--> INVOICE DATE : TODAY’S DATE
--> AMOUNT: 300000
--> TEXT : SALES INVOICE POSTING
--> G/L A/C: SELECT 300000 SALES ACCOUNT
--> D/C :SELECT CREDIT
--> AMOUNT IN DOCUMENT CURRENCY :300000
--> TEXT : SALES INVOICE POSTING
--> PROFIT CENTER : SELECT STEEL
--> ENTER
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

6. TO VIEW CUSTOMER ACCOUNT TRANSACTIONS [T/C : FBL5N ]

PATH :- ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

ACCOUNT --> DISPLAY/ CHANGE LINE ITEMS

219
--> CUSTOMER ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED
--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT VENDOR ITEMS CHECK BOX ALONG WITH NORMAL ITEMS
--> SELECT EXECUTE BUTTON
RESULT:IT SHOWS VENDOR TRANSACTIONS AS WELL AS CUSTOMER TRANSACTIONS.

7 .INCOMING PAYMENT CLEARING VENDOR AND CUSTOMER TRANSACTIONS

TOGETHER

A . DOCUMENT TYPE [ DZ ] SHOULD ALLOW VENDOR TRANSACTIONS.

DOCUMENT TYPES NUMBER RANGES [ OBA7 ]
IF RECEIVABLE IS MORE: IF PAYABLE IS MORE:
SELECT TYPE: DZ SELECT TYPE: KZ
SELECT DETAILS SELECT DETAILS
BUTTON BUTTON
BELOW NUMBER BELOW NUMBER
RANGE: RANGE:
ACCOUNT ACCOUNT
TYPES ALLOWED: TYPES ALLOWED:
A – ASSETS A – ASSETS
D – CUSTOMER SELECTED D – CUSTOMER TO SELECT
K – VENDORS TO SELECT K – VENDORS SELECTED
M – MATERIALS M – MATERIALS
S- G/L ACCOUNTS SELECTED S- G/L ACCOUNTS SELECTED

NORMAL ENTRY: NORMAL ENTRY:

BANK A/C DR - G/L VENDOR A/C DR -
TO CUSTOMER – TO BANK A/C - G/L

ENTRY TO PASS WHERE VENDOR IS ENTRY TO PASS WHERE VENDOR IS

A CUSTOMER AND RECEIVABLE AMOUNT A CUSTOMER AND PAYABLE AMOUNT
IS MORE: IS MORE:

VENDOR A/C DR VENDOR A/C DR

BANK A/C DR TO BANK
TO CUSTOMER TO CUSTOMER

USE THE TRANSACTION CODE OBA7

--> SELECT TYPE: DZ – CUSTOMER PAYMENT
--> SELECT DETAILS BUTTON

220
--> SELECT VENDOR CHECK BOX
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

B .INCOMING PAYMENT [ T/C F-28 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> INCOMING PAYMENTS

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: DZ
--> CLEARING TEXT: INCOMING PAYMENT
--> ACCOUNT UNDER BANK DATA: 200105 – SBI CURRENT ACCOUNT
--> AMOUNT:400000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: INCOMING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 3100001 BIRLA STEELS LIMITED
--> ACCOUNT TYPE: D– APPEARS BY DEFAULT. D STANDS FOR CUSTOMERS
--> SELECT OTHER ACCOUNTS CHECK BOX
--> SELECT PROCESS OPEN ITEMS BUTTON
--> ACCOUNT TYPE – K – VENDORS
--> COMPANY CODE: RIL
--> SELECT STANDARD OPEN ITEM CHECK BOX
--> VENDOR ACCOUNT: SELECT 2700003 BIRLA STEELS LIMITED
--> SELECT CONTINUE BUTTON
--> DOUBLE CLICK ON ALL OPEN ITEMS
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

8. TO VIEW CUSTOMER ACCOUNT TRANSACTIONS – [T/C : FBL5N ]

--> CUSTOMER ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE : RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT VENDOR ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

RESULT:VENDOR ITEMS AND CUSTOMER ITEMS WILL APPEAR AS CLEARED ITEMS.

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221
 3. ADVANCE RECEIPTS POSTING
( DOWN PAYMENT RECEIPTS POSTING )

WE HAVE SEEN A SCENARIO WHERE SALES FIRST AND RECEIPT AFTERWARDS. WHEN
WE MAKE SALES FIRST IT GOES TO SUNDRY DEBTORS. IN BALANCE SHEET IT WILL BE
SHOWN ON ASSETS SIDE.

THERE WILL BE A SCENARIO WHERE ADVANCE RECEIPT FIRST AND

SALESAFTERWARDS. WHEN ADVANCE IS RECEIVED IT SHOULD BE SHOWN IN ADVANCE
FROM CUSTOMERS UNDER LIABILITIES SIDE IN BALANCE SHEET.

STEPS:

1. CREATION OF G/L MASTER- ADVANCE RECEIVED FROM CUSTOMERS -UNDER

CURRENT LIABILITIES & PROVISIONS ACCOUNT GROUP
100503 – ADVANCE RECEIVED FROM CUSTOMER –
2. LINK BETWEEN SUNDRY DEBTORS AND ADVANCE RECEIVED FROM CUSTOMERS
A-ADVANCE (SPECIAL G/L INDICATOR
/\
SUNDRY DEBTORS ADVANCE FROM CUSTOMERS
(RECONCILIATION ACCOUNT) (ALTERNATIVE RECONCILIATION A/C OR
SPECIAL G/L ACCOUNT)
200110 SUNDRY DEBTORS 100503 ADVANCE FROM CUSTOMERS
3. ADVANCE RECEIPT POSTING
4. SALES INVOICE POSTING
5 . TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL G/L
ITEMS
6 . CLEARING OF NORMAL ITEMS
CUSTOMER ACCOUNT WILL HAVE 2 PARTS:
NORMAL ITEMS

SPECIAL G/L TRANSACTIONS

1. CREATION OF G/L MASTER ADVANCE RECEIVED FROM CUSTOMER: [T/C : FS00 ]

--> G/L ACCOUNT : 100503

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : SELECT 200110 SUNDRY DEBTORS
--> ENTER
--> CHANGE ACCOUNT GROUP TO :[ CURRENT LIABILITIES & PROVISIONS
--> CHANGE SHORT TEXT AND G/L LONG TEXT: TO ADV FROM CUSTOMERS
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222
--> SELECT SAVE BUTTON

2.LINK BETWEEN SUNDRY DEBTORS AND ADVANCE FROM CUSTOMERS [T/C-OBXR ]

PATH : SPRO --> FINANCIAL ACCOUNTING(NEW) --> ACCOUNT RECEIVABLE AND

ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> DOWN PAYMENT RECEIVED-->
DEFINE RECONCILIATION ACCOUNTS FOR CUSTOMER DOWN PAYMENTS.

--> DOUBLE CLICK ON SPECIAL G/L INDICATOR A

--> CHART OF ACCOUNTS: RIL AND ENTER
--> RECONCILIATION ACCOUNT : SELECT 200110 SUNDRY DEBTORS
--> SPECIAL G/L ACCOUNT: SELECT 100503 ADVANCE FROM CUSTOMERS
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST.

END USER AREA:

1. ADVANCE RECEIPT POSTING T/C: [ F-29 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> DOWN PAYMENT --> DOWN PAYMENT
--> DOCUMENT DATE: TODAY’S DATE
--> TYPE: DZ
--> COMPANY CODE: RIL
--> CUSTOMER ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED
--> SPECIAL G/L INDICATOR: SELECT A
--> BANK A/C: SELECT 200105 SBI CURRENT ACCOUNT
--> AMOUNT: 40000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: ADVANCE RECEIPT POSTING AND PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

 TO VIEW CUSTOMER A/C TRANSACTION – [T/C: FBL5N ]


--> CUSTOMER: SELECT 3100001 BIRLA STEELS LIMITED
--> COMPANY CODE: RIL
--> SELECT OPEN ITEM RADIO BUTTON
--> SELECT SPECIAL G/L TRANSACTION CHECK BOX
--> SELECT EXECUTE BUTTON

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223
 CUSTOMER 3100001 BIRLA STEELS LIMITED
NORMAL ITEMS

SPECIAL G/L ITEMS

OI:
1)ADVANCE 40000CR ADVANCE
RECEIPT FROM
CUSTOMERS

2. SALES INVOICE POSTING –[ T/C: F-22 OR FB70 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE: DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED PRESS ENTER
--> AMOUNT: 40000
--> TEXT: SALES INVOICE POSTING
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300000 – SALES A/C PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

 TO VIEW CUSTOMER A/C TRANSACTIONS – T/C : [ FBL5N ]

--> CUSTOMER A/C: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE: RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

CUSTOMER 3100001 BIRLA STEELS LIMITED

NORMAL ITEMS
SUNDRY 2)SALES 40000DR
DEBTORS INVOICE
POSTING
--> SELECT BACK ARROW
--> SELECT SPECIAL G/L TRANSACTIONS CHECK BOX ALONG WITH NORMAL ITEMS
CHECK BOX
--> SELECT EXECUTE BUTTON
13

224
 CUSTOMER 3100001 BIRLA STEELS LIMITED
NORMAL ITEMS
SUNDRY 2)SALES 40000DR
DEBTORS INVOICE
POSTING
SPECIAL G/L ITEMS
OI:
1)ADVANCE 40000CR ADVANCE
RECEIPT FROM
CUSTOMERS

3.TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING SPECIAL

G/L ITEMS [T/C : F-39 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> DOWN PAYMENT --> CLEARING

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE: DA
--> COMPANY CODE : RIL
--> CUSTOMER A/C: SELECT 3100001 BIRLA STEELS LIMITED
--> TEXT: ADVANCE TRANSFER
--> SELECT PROCESS DOWN PAYMENTS BUTTON
--> TRANSFER POSTING: 40000
--> SELECT SAVE BUTTON

 TO VIEW CUSTOMER A/C TRANSACTIONS – FBL5N

--> CUSTOMER A/C : SELECT 3100001 BIRLA STEELS LIMITED
--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT SPECIAL G/L TRANSACTIONS CHECK BOX
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

14

225
 CUSTOMER 3100001 BIRLA STEELS LIMITED
NORMAL ITEMS
2)SALES 40000DR 3)ADVANCE 40000CR
INVOICE TRANSFER
POSTING
SPECIAL G/L ITEMS
OI:
3)ADVANCE 40000DR 1)ADVANCE 40000CR
TRANSFER RECEIPT

4. CLEARING OF NORMAL ITEMS [T/C : F- 32 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

ACCOUNT --> CLEAR

--> ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE: RIL
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON DR 40000 AND CR 40000
--> SELECT SAVE BUTTON

 TO VIEW CUSTOMER A/C TRANSACTIONS -T/C: [ FBL5N ]

--> CUSTOMER A/C : SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE: RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
--> SELECT NORMAL ITEMS CHECK BOX
--> SELECT EXECUTE BUTTON

CUSTOMER 3100001 BIRLA STEELS LIMITED

NORMAL ITEMS
4) 2)SALES 40000DR 3)ADVANCE 40000CR
INVOICE TRANSFER
POSTING
SPECIAL G/L ITEMS
OI:
3)ADVANCE 40000DR 1)ADVANCE 40000CR
TRANSFER RECEIPT

15

226
 4. BILLS DISCOUNTING

COMPANIES WILL HAVE 2 TYPES OF WORKING CAPITAL LIMITS WITH THEIR BANKS.

FUND BASED LIMITS (AMOUNT WILL BE NON- FUND BASED LIMITS (AMOUNT
GIVEN BY BANK) WILL NOT BE GIVEN BY BANK)
i)CASH CREDIT(AGAINST LOCAL SALES i) LETTER OF CREDIT (L/C)
ORDERS)
ii) PACKING CREDIT (AGAINST EXPORT ii) BANK GURANTEE (B/G)
SALES ORDERS)
iii) BANK OVERDRAFT
iv)BILL DISCOUNTING
HOW BILL DISCOUNTING WORKS:

RIL HAS MADE A SALE TO A CUSTOMER ON 9.06.20. TERMS OF PAYMENT – 30 DAYS

CREDIT. CUSTOMER MAKES PAYMENT ONLY ONE DUE DATE.

RIL REQUIRES AMOUNT IMMEDIATELY. DISCOUNT BILL WITH BANK ON 09.06.2020.

BANK WILL GIVE AMOUNT ON 09.06.20. BANK WILL GET THE AMOUNT FROM
CUSTOMER ON DUE DATE. BANK WILL COLLECT 30 DAYS INTEREST FROM RIL.

ON DUE DATE

CUSTOMER MAKES PAYMENT TO BANK CUSTOMER DOES NOT MAKE PAYMENT TO

BANK
NO LIABILITY TO RIL LIABILITY TO RIL
TODAY WE ARE RELEASING OUR ANNUAL
ACCOUNTS
WE DO NOT KNOW ON DUE DATE
WHETHER CUSTOMER MAKES PAYMENT
TO BANK OR NOT.
THIS TYPE OF LIABILITY WE CALL IT AS
CONTINGENT LIABILITIES i.e., LIABILITY IS
UNCERTAIN.

IN NOTES TO ACCOUNTS:
UNDER CONTINGENT LIABILITIES:
WE SHOW BILL DISCOUNTED WITH BANK.

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227
ENTRIES:

NORMAL ACCOUNTING: SAP:

1. SALES INVOICE
POSTING

CUSTOMER A/C DR 100000 CUSTOMER A/C DR 100000

TO SALES 100000 (SUNDRY DEBTORS)
TO SALES 100000

2. BILL OF EXCHANGE
PAYMENT

NO ENTRY CUSTOMER SPL G/L (W) DR 100000

(SUNDRY DEBTORS – BILL
OF EXCHANGE)
TO CUSTOMER A/C WITH
CLEARING 100000
(SUNDRY DEBTORS)

3. BILL DISCOUNTING TO-

GETHER
BANK CURRENT 99000 BANK CURRENT ACCOUNT 99000
ACCOUNT DR DR
INTEREST A/C DR 1000 INTEREST A/C DR 1000
TO BANK BILL TO BANK BILL
DISCOUNTING 100000 DISCOUNTING 100000

4. REPORT TO VIEW
CUSTOMERWISE,
BILLWISE, DUE
DATEWISE AND
BANK WISE
OUTSTANDING.
NOT AVAILABLE AVAILABLE IN SAP

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228
5. ON DUE DATE
CUSTOMER MAKES
PAYMENT TO
BANK – REVERSE
CONTINGENT
LIABILITY

BANK BILL 100000 BANK BILL DISCOUNTING 100000

DISCOUNTING DR DR WITH CLEARING

TO CUSTOMER A/C 100000 TO CUSTOMER SPECIAL G/L 100000

(W) A/C WITH CLEARING
(SUNDRY DEBTORS – BILL
OF EXCHANGE)

PRESENTATION IN ACCOUNTS IN SAP

SUNDRY DEBTORS :
SUNDRY DEBTORS - NORMAL
SUNDRY DEBTORS BILL OF EXCHANGE ALWAYS DEBIT } NET AMOUNT
BANK BILL DISCOUNTING ALWAYS CREDIT } ZERO
OR
DO NOT ASSIGN SUNDRY DEBTORS BILL OF EXCHANGE AND BANK WILL DISCOUNTING
IN BALANCE SHEET. THEY ARE REQUIRED ONLY FOR NOTES TO ACCOUNTS.
Eg:

SBI IDBI

BILL DISCOUNTING LIMIT 500000 300000

- (ALREADY DISCOUNTED - 370000 - 250000
EARLIER)
LIMIT AVAILABLE 130000 50000
BILL DISCOUNTING( 3 ) - 100000
LIMIT AVAILABLE 30000 50000
BILL PAID BY CUSTOMER 100000
TO BANK ( 5)
LIMIT AVAILABLE NOW 130000 50000

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229
 CUSTOMER 3100001 BIRLA STEELS LIMITED
NORMAL ITEMS
1)SALES 100000DR 2)BILL OF 100000CR
INVOICE EXCHANGE
POSTING PAYMENT
SPECIAL G/L ITEMS
OI:
2)BILL OF 100000DR 5)CONTIGENT 100000CR
EXCHANGE LIABILITY
PAYMENT REVERSAL

SBI BILL DISCOUNTING

5)CONTIGENT 100000DR 3)BANK BILL 100000CR
LIABILITY DISCOUNTING
REVERSAL

CUSTOMIZATION

1. CREATION OF GENERAL LEDGER MASTERS – FS00

A. SUNDRY DEBTORS BILL OF EXCHANGE – CURRENT ASSETS, LOANS & ADVANCES
B. SBI BILL DISCOUNTING - SHORT TERM LIABILITIES

1ST ACCOUNT
-->G/L ACCOUNT: 200111
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200110 – SUNDRY DEBTORS
--> PRESS ENTER
--> CHANGE SHORT TEXT TO : SUNDRY DEBTORS (B/E)
--> CHANGE G/L LONG TEXT TO: SUNDRY DEBTORS BILL OF EXCHANGE
--> SELECT SAVE BUTTON.

2ND ACCOUNT
--> G/L ACCOUNT: 100400
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100500 OUT STANDING EXPENSES
--> ENTER
--> CHANGE ACCOUNT GROUP TO : SHORT TERM LIABILITIES
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : SBI BILL DISCOUNTING
--> SELECT CREATE/BANK/INTEREST TAB
--> FIELD STATUS GROUP: SELECT G005
--> SELECT POST AUTOMATICALLY ONLY CHECK BOX
--> SELECT SAVE BUTTON
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 2. LINK BETWEEN SUNDRY DEBTORS AND SUNDRY DEBTORS BILL OF EXCHANGE
[ T/C : OBYN ]

PATH : -

SPRO --> FINANCIAL ACCOUNTING(NEW) --> BANK ACCOUNTING--> BUSINESS

TRANSACTIONS --> BILL OF EXCHANGE TRANSACTIONS --> BILL OF EXCHANGE
RECEIVABLE --> POST BILL OF EXCHANGE RECEIVABLE --> DEFINE ALTERNATIVE
RECONCILIATION ACCOUNT FOR BILLS OF EXCHANGE RECEIVABLE

--> DOUBLE CLICK ON SPL GL INDICATOR W

--> CHART OF ACCOUNTS: SELECT RIL AND PRESS ENTER

RECONCILIATION A/C SPECIAL G/L ACCOUNT

200110 (SUNDRY DEBTORS) 200111(SUNDRY DEBTORS BILL OF EXCHANGE)
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3. LINK FOR BANK CURRENT ACCOUNT, SUNDRY DEBTORS ACCOUNT AND BANK BILL
DISCOUNTING ACCOUNT.
PATH : - UPTO BILL OF EXCHANGE RECEIVABLE THE PATH IS SAME
--> POST BILL OF EXCHANGE RECEIVABLE --> PRESENT BILL OF EXCHANGE
RECEIVABLE AT BANK --> DEFINE BANK SUB ACCOUNTS
--> SELECT NEW ENTRIES BUTTON
CHART OF BANK USAGE SPECIAL CUSTOMER BANK SUB-
ACCOUNTS A/C G/L RECONCELATION ACCOUNT FOR
INDICATOR A/C LIABILITY
RIL 200105 SELECT W 200110(SUNDRY 100400 ( SBI
DISCOUNTING DEBTORS BILL
ACCOUNT) DISCOUNTING )

--> SELECT SAVE BUTTON

--> PRESS ENTER TO SAVE IN YOUR REQUEST

END USER AREA:-

I. SALES INVOICE POSTING – [T/C F-22 OR FB70 ]
--> DOCUMENT DATE: TODAY’S DATE i.e., 09.06.2020
--> TYPE: DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED-PRESS ENTER
--> AMOUNT: 100000
--> PAYMENT TERMS: SELECT NT30 i.e.,NET 30
--> TEXT: SALES INVOICE POSTING
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300000 SALES A/C AND PRESS ENTER
--> IGNORE THE WARNING MESSAGE PRESS ENTER
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--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE
II. BILL OF EXCHANGE PAYMENT [T/C : F -36 ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> BILL OF EXCHANGE --> PAYMENT

--> DOCUMENT DATE: TODAY’S DATE i.e., 09.06.2020

--> TYPE: DZ
--> COMPANY CODE: RIL
--> POSTING KEY: 09
--> ACCOUNT : SELECT 3100001 BIRLA STEELS LIMITED
--> SPL G/L INDICATOR: W
--> ENTER
--> AMOUNT: 1,00,000
--> TEXT: BILL OF EXCHANGE PAYMENT
--> DUE ON: 08.07.2020(30 DAYS)
--> PLANNED USAGE: SELECT DISCOUNTING
--> DOMICILE: SBI
--> CENTRIAL BANK LOCATION : MAIN BRANCH, HYDERABAD
--> SELECT CHOOSE OPEN ITEMS BUTTON
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON RECEIVABLE AMOUNT: 1,00,000 (INR GROSS)
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE
--> WE GET A MESSAGE DOCUMENT NO: 700003 IS POSTED FOR COMPANY CODE RIL

III. SBI BILL DISCOUNTING [T/C F-33]

PATH : UP TO BILL OF EXCHANGE THE PATH IS SAME
--> DISCOUNTING

--> DOCUMENT DATE: TODAY’S DATE i.e., 09.06.2020

--> TYPE: DA
--> COMPANY CODE: RIL
--> BANK: SELECT 200105 – SBI CURRENT A/C
--> PROFIT CENTER: SELECT STEEL
--> AMOUNT: 99000
--> TEXT: SBI BILL DISCOUNTING
--> POSTING KEY: 40
--> ACCOUNT: SELECT 400400 – INTEREST ACCOUNT AND PRESS ENTER
--> AMOUNT: 1000
--> PROFIT CENTER: SELECT STEEL
--> TEXT: INTEREST ON SBI BILL DISCOUNTING
--> PRESS SELECT BILL OF EXCHANGE BUTTON
--> DOCUMENT NUMBER 700003
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
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--> PROFIT CENTER: SELECT STEEL
--> SELECT SAVE BUTTON

IV.REPORT TO VIEW CUSTOMERWISE, BILLWISE, DUE DATEWISE AND BANKWISE

OUTSTANDING [T/C- S_ALR_8701233 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

PERIODIC PROCESSING --> BILL OF EXCHANGE PROCESSING --> KOREA --> BILL OF
EXCHANGE MANAGEMENT

--> CHART OF ACCOUNTS: RIL

--> G/L ACCOUNT: SELECT 200111 SUNDRY DEBTORS BILL OF EXCHANGE
--> COMPANY CODE: RIL
--> SPECIAL G/L INDICATOR: W
--> USAGE SELECT: D (DISCOUNTING)
--> SELECT DISCOUNTED/COLLECTED RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT CURRENT LAYOUT BUTTON
--> KEEP THE FIELDS UNDER COLUMN CONTENT DUE DATE, DOCUMENT NUMBER,
CUSTOMER, RECEIVED FROM, DOCUMENT DATE, DOMICILE, AMOUNT IN L/C (LOCAL
CURRENCY)
--> SELECT COPY BUTTON

V. ON DUE DATE CUSTOMER MAKES PAYMENT TO BANK TO REVERSE CONTINGENT

LIABILITY T/C : [ F-20 ]
PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE
--> DOCUMENT ENTRY --> BILL OF EXCHANGE --> REVERSE CONTINGENT LIABILITY

--> DOCUMENT DATE: 07.07.2020 (FUTURES DATE 30 DAYS)

--> TYPE: DA
-->COMPANY CODE:RIL
--> POST. DATE: 07.07.2020
--> G/L ACCOUNT: SELECT 200111 –SUNDRY DEBTORS BILL OF EXCHANGE
--> USAGE: SELECT DISCOUNTING
--> DUE BY: 31.07.2020
--> CUSTOMER: SELECT 3100001 BIRLA STEELS LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> IGNORE THE MESSAGES AND PRESS ENTER
--> FOR COMMAND COLOUMN: SELECT + i.e., SET ITEMS TO ACTIVE
--> SELECT SAVE BUTTON
--> FROM THE MENU BAR SELECT DOCUMENT-->DISPLAY
Eg:

[+ ] : SET ITEM TO ACTIVE

[ ++ ] : SET ITEM IN BLOCK TO ACTIVE
[–] : SET ITEMS TO INACTIVE
[--] : SET ITEMS IN BLOCK TO INACTIVE

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Eg 1: CUSTOMER MADE PAYMENT FOR BILL NOS. 2,3,4.
3100001- BIRLA STEELS LIMITED
BILL NO OR OR
1 -
2 + ++
3 +
4 + ++
5 -

Eg 2: CUSTOMER MADE PAYMENT FOR BILL NOS. 1 AND 5.

3100001- BIRLA STEELS LIMITED

BILL NO OR OR
1 +
2 - --
3 -
4 - --
5 +

IF THE BILL DISHONOURED i.e., IF THE CUSTOMER DOES NOT MAKE PAYMENT TO BANK
ON DUE DATE:

THE CONTINGENT LIABILITY BECOMES ACTUAL LIABILITY. IN THIS CASE ALSO REVERSE
CONTINGENT LIABILITY AND PASS ADDITIONAL ENTRY IN F-22.

CUSTOMER A/C DR (SUNDRY DEBTORS)

TO BANK CURRENT ACCOUNT

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 5. DUNNING ( REMINDER )

IF THE CUSTOMER DOES NOT MAKE PAYMENT AS PER TERMS OF PAYMENT WE CAN
ISSUE DUNNING (REMINDER) LETTERS FROM SAP. WE ARE NOT PROGRAMMERS WE USE
SYSTEM GIVEN SAMPLE FORMATS.

TERMS USED IN DUNNING:

I. DUNNING AREA:

DUNNING AREA CAN BE AT COMPANY CODE LEVEL/ REGION/ LOCATION.

BIG COMPANIES- SEPARATE MARKETING HEAD FOR EACH REGION. THE MARKETING
HEAD WANTS TO ISSUE DUNNING LETTERS ONLY TO HIS REGION CUSTOMERS. IN THAT
CASE DUNNING AREA WILL BE REGION.

SMALL COMPANIES – ONLY ONE MARKETING HEAD FOR COMPANY CODE AS A WHOLE.
IN THAT CASE DUNNING AREA WILL BE COMPANY CODE.

II. DUNNING LEVELS- TYPE OF LETTERS

MAX 9 LEVELS – WE ARE USING 4 LEVELS

III .DUNNING KEY

WITH DUNNING KEY WE CAN LIMIT THE DUNNING LEVEL OF AN ITEM.

Eg: WE HAVE CREATED 4 DUNNING LEVELS.
FOR A SPECIFIC CUSTOMER WE WANT TO RESTRICT TO ONLY FIRST LEVEL LETTER.

IV .DUNNING BLOCK

FOR A SPECIFIC CUSTOMER WE DO NOT WANT TO ISSUE ANY DUNNING LETTER. WE CAN
CREATE DUNNING BLOCK KEY.

V. DUNNING FREQUENCY (DUNNING INTERVAL)

AT WHAT FREQUENCY WE WANT TO ISSUE LETTERS

SAY EVERY 10 DAYS

VI. GRACE PERIOD – SAY 3 DAYS

Eg: SALE ON 10.06.20 – TERMS OF PAYMENT 0001- PAYABLE IMMEDIATELY.

1ST LETTER 2ND LETTER 3RD LETTER 4TH LETTER

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 AFTER 13.06.20 AFTER 23.06.20 AFTER 3.7.20 AFTER 13.07.20

VII . DUNNING CHARGES

FOR SENDING LETTERS WE CAN COLLECT DUNNING CHARGES

IT CAN BE FIXED AMOUNT OR PERCENTAGE
IT CAN BE LEVEL BASED
IT WILL BE SHOWN ONLY IN THE LETTER. IT WILL NOT BE POSTED TO ACCOUNTS
AS INCOME.

STEPS : -

1. DEFINE DUNNING AREA

PATH : SPRO --> FINANCE ACCOUNTING(NEW) --> ACCOUNTS RECEIVABLE AND

ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> DUNNING --> BASIC SETTINGS
FOR DUNNING --> DEFINE DUNNING AREAS.
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE: RIL
--> AREA : [ -- ] BLANK
--> TEXT: DUNNING AREA FOR RIL
--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN YOUR REQUEST.

2. DEFINE DUNNING KEYS

PATH : SAME PATH

--> SELECT NEW ENTRIES BUTTON
DUNNING KEY MAX LEVEL PRINT SEPARTY TEXT
K 1 DESELECT ISSUE MAX LEVEL. 1 LETTER ONLY
L 1 SELECT ISSUE MAX LEVEL1 LETTER ONLY.
PRINT SEPARATELY
--> SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

3. DEFINE DUNNING BLOCK REASONS

PATH : SAME PATH

--> DOUBLE CLICK ON DEFINE BLOCK REASONS FOR DUNNING NOTICES

-->SELECT NEW ENTRIES BUTTON
--> LOCK – M
--> TEXT: KNOWN CUSTOMER FOR RIL
--> SELECT SAVE AND PRESS ENTER TO SAVE IN YOUR REQUEST

4.DEFINE DUNNING PROCEDURES [T/C : FBMP ]

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236
 PATH : UPTO DUNNING THE PATH IS SAME --> DUNNING PROCEDURE
--> DEFINE DUNNING PROCEDURES (FBMP)

--> SELECT NEW PROCEDURE BUTTON

-->DUNN. PROCEDURE: RIL
--> NAME: DUNNING PROCEDURE FOR RIL
--> DUNNING INTERVALS IN DAYS: 10
--> NO. OF DUNNING LEVELS: 4 (MAXIMUM 9)
--> LINE ITEM GRACE PERIODS: 3
--> INTEREST INDICATOR: SELECT 01 STANDARD ITEM INTEREST CALCULATION
--> SELECT STANDARD TRANSACTION DUNNING CHECK BOX
--> SELECT DUNNING TEXTS BUTTON
--> IGNORE THE MESSAGES AND ENTER
--> ENTER
--> COMPANY CODE: RIL
--> SELECT CUSTOMER RADIO BUTTON AND ENTER
--> SELECT NEW COMPANY CODE BUTTON
--> COMPANY CODE: RIL AND ENTER
--> DESELECT DUNNING BY DUNNING AREA CHECK BOX.
--> SELECT SEPARATE NOTICE PER DUNNING LEVEL CHECK BOX
--> SELECT BACK ARROW 2 TIMES
--> SELECT YES BUTTON
--> PRESS ENTER
--> SELECT DUNNING TEXT BUTTON ONCE AGAIN
--> COMPANY CODE- RIL
--> SELECT CUSTOMERRADIO BUTTON AND ENTER

 OPEN ONE MORE SESSION WITH TRANSACTION CODE – FBMP ]

--> DOUBLE CLICK ON 0001 PROCEDURE i.e., FOUR LEVEL DUNNING – 2 WEEKS
--> SELECT DUNNING TEXTS BUTTON
--> COMPANY CODE: SELECT 0001
--> SELECT CUSTOMER RADIO BUTTON AND ENTER
-->COPY FORM NAMES

--> COME TO THE FIRST SESSION

--> DUNNING LEVEL

NORMAL DUNNING PROCEDURE FROM

1 F150_DUNN_01
2 F150_DUNN_02
3 F150_DUNN_02
4 F150_DUNN_02

--> SELECT DUNNING LEVELS BUTTON -3, 13, 23, 33

--> SELECT ALWAYS DUN CHECK BOX FOR ALL THE FOUR LEVELS
--> SELECT CHARGES BUTTON
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--> CURRENCY: INR AND ENTER

--> SELECT BACK ARROW

--> SELECT SAVE BUTTON
--> IGNORE THE MESSAGES AND ENTER
--> PRESS ENTER ONCE AGAIN TO SAVE IN YOUR REQUEST

5. ASSIGN DUNNING PROCEDURE IN CUSTOMER MASTER [T/C : XD02 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

MASTER RECORDS --> MAINTAIN CENTRALLY --> CHANGE (XD02).
--> CUSTOMER: SELECT 3100001 BIRLA STEELS LIMITED
--> COMPANY CODE: RIL AND ENTER
--> SELECT COMPANY CODE DATA BUTTON UNDER GENERAL DATA BUTTON
--> SELECT CORRESPONDENCE DATA TAB
--> DUNNING PROCEDURE: SELECT RIL
--> SELECT SAVE BUTTON

END USER AREA:-

I. SALES INVOICE POSTING WITH BACK DATE SAY 01.10.2020

[T/C: F-22 OR FB70 ]

ITEMS AMOUNT DUNNING KEY DUNNING BLOCK

1 100000 K BLANK
2 200000 L BLANK
3 300000 BLANK M
4 400000 BLANK BLANK

1ST RUN ON 05.10.2020

ITEM AMOUNT OUTPUT
1 100000 FIRST LEVEL LETTER WILL BE ISSUED
2 200000 FIRST LEVEL LETTER WITH BE ISSUED -PRINT SEPARATELY
3 300000 IT WILL NOT BE SHOWN IN DUNNING LETTER
4 400000 FIRST LEVEL LETTER WILL BE ISSUED

2ND RUN ON 16.10.2020

ITEM AMOUNT OUTPUT
1 100000 FIRST LEVEL LETTER WILL BE ISSUED
2 200000 FIRST LEVEL LETTER WITH BE ISSUED -PRINT SEPARATELY
3 300000 IT WILL NOT BE SHOWN IN DUNNING LETTER
4 400000 SECOND LEVEL LETTER WILL BE ISSUED

--> DOCUMENT DATE: 01.10.2020

--> TYPE: DR
--> COMPANY CODE: RIL
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--> POSTING DATE : 01.10.2020
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED
--> ENTER
--> IGNORE THE MESSAGE AND ENTER
--> AMOUNT: 100000
--> TEXT: SALES INVOICE POSTING
--> SELECT MORE DATA BUTTON
--> DUNNING KEY: K
--> POSTING KEY: 01
-->ACCOUNT: 3100001 BIRLA STEELS LIMITED AND PRESS ENTER
--> AMOUNT: 200000
--> TEXT: +
--> SELECT MORE DATA BUTTON
--> DUNNING KEY: L
--> POSTING KEY: 01
--> ACCOUNT: 3100001 BIRLA STEELS LIMITED
--> ENTER
--> AMOUNT: 300000
--> TEXT: +
--> SELECT MORE DATA BUTTON
--> DUNNING BLOCK: M
--> POSTING KEY: 01
--> ACCOUNT: 3100001 BIRLA STEELS LIMITED
--> ENTER
--> AMOUNT: 400000
--> TEXT: +
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300000 SALES ACCOUNT AND ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

II. DUNNING RUN ON 5.10.2020 [T/C : F150 ]

PATH :
ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE --> PERIODIC
PROCESSING --> DUNNING
--> RUN ON: 05.10.2020
--> IDENTIFICATION: RIL1
--> SELECT PARAMETER TAB
--> DUNNING DATE: 05.10.2020
--> DOCUMENTS POSTED UP TO: 05.10.2020
--> COMPANY CODE: RIL
--> CUSTOMER: 3100001 TO 3100100
--> SAVE
--> SELECT BACK ARROW
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--> SELECT SCHEDULE BUTTON
--> OUTPUT DEVICE: LP01
--> SELECT CONTINUE BUTTON
--> SELECT START IMMEDIATELY CHECK BOX
--> SELECT SCHEDULE BUTTON
--> GO ON SELECT ENTER BUTTON-TILL WE GET THE MESSAGE " DUNNING SELECTION
IS COMPLETE"
--> SELECT DUNNING PRINT OUT BUTTON
--> OUTPUT DEVICE : LP01 AND SELECT CONTINUE
--> SELECT PRINT BUTTON
--> GO ON PRESS ENTER TILL WE GET THE MESSAGE " DUNNING PRINT OUT IS
COMPLETE "
--> SELECT DUNNING HISTORY BUTTON
--> COMPANY CODE: RIL
--> SELECT EXECUTE BUTTON
--> KEEP THE CURSOR ON DUNNING LEVEL- 1
--> SELECT DISPLAY DUNNING NOTICE BUTTON
--> KEEP THE CURSOR ON DOCUMENT NUMBER
--> SELECT PRINT PREVIEW BUTTON
--> OUTPUT DEVICE: LP01 AND SELECT CONTINUE BUTTON

RESULT:IT SHOWS DUNNING LETTER

III . DUNNING RUN ON 16.10.2020 – [ T/C : F150 ]

--> RUN ON: 16.10.2020

--> IDENTIFICATION: RIL2
--> SELECT PARAMETER TAB
--> DUNNING DATE: 16.10.2020
--> DOCUMENTS POSTED UP TO:16.10.2020
--> COMPANY CODE: RIL
--> CUSTOMER: 3100001 TO 3100100
--> SELECT SAVE BUTTON
--> SELECT BACK ARROW
--> SELECT SCHEDULE BUTTON
--> OUT PUT DEVICE: LP01
--> SELECT CONTINUE BUTTON
--> SELECT START IMMEDIATELY CHECK BOX
--> SELECT SCHEDULE BUTTON
--> GO ON SELECT ENTER BUTTON-TILL WE GET THE MESSAGE " DUNNING SELECTION
IS COMPLETE" .
--> SELECT DUNNING PRINT OUT BUTTON
--> OUTPUT DEVICE : LP01 AND SELECT CONTINUE
--> SELECT START IMMEDIATELY CHECK BOX
--> SELECT PRINT BUTTON
--> GO ON PRESS ENTER-TILL WE GET THE MESSAGE " DUNNING PRINT OUT IS
COMPLETE "
--> SELECT DUNNING HISTORY BUTTON
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--> COMPANY CODE: RIL
--> SELECT EXECUTE BUTTON
--> KEEP THE CURSOR ON DUNNING LEVEL 2
--> SELECT DISPLAY DUNNING NOTICE BUTTON
--> KEEP THE CURSOR ON DOCUMENT NUMBER
--> SELECT PRINT PREVIEW BUTTON

IV .TO VIEW CUSTOMER MASTER – [ T/C : XD02 ]

--> CUSTOMER NO: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE: RIL
--> ENTER
--> SELECT COMPANY CODE DATA TAB
--> SELECT CORRESPONDENCE TAB

RESULT: CUSTOMER MASTER WILL BE UPDATED WITH DUNNING LEVEL COMPLETED

AND LAST DUNNED DATE

INTERVIEW QUESTION :

WHAT IS THE USE OF MINIMUM DAYS IN ARREARS (ACCOUNT) IN DEFINE DUNNING

PROCEDURE:

IN DEFINE DUNNING PROCEDURE (FBMP) GIVEN:

MINIMUM DAYS IN ARREARS (ACCT): 10
DAYS IN ARREARS WHICH AT LEAST ONE ITEM IN THIS ACCOUNT MUST HAVE FOR
DUNNING NOTICE TO BE CREATED.

LINE ITEM GRACE PERIODS: 3

DUNNING RUN ON 17.10.2020
CUSTOMER NO. 2:
INVOICE NO POSTING AMOUNT OUTPUT
DATE
1 02.10.2020 100000 MORE THAN 10 DAYS –IT WILL BE
SHOWN IN DUNNING LETTER
2 13.10.2020 200000 IT WILL BE SHOWN IN DUNNING
LETTER
3 17.10.2020 300000 IT WILL NOT BE SHOWN IN DUNNING
LETTER
CUSTOMER NO. 3
INVOICE NO POSTING AMOUNT
DATE
1 13.10.2020 400000 IT WILL NOT ISSUE DUNNING LETTER
2 17.10.2020 500000 IT WILL NOT ISSUE DUNNING LETTER

1 .DEFINE DUNNING PROCEDURE – [T/C : FBMP ]

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241
--> DOUBLE CLICK ON PROCEDURE RIL

--> DUNNINGS INTERVAL IN DAYS 10

--> MIN. DAYS IN ARREARS ( ACT ) 10
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

2.CREATION OF 2 CUSTOMER MASTERS AND ASSIGN DUNNING PROCEDURE RIL – [

XD01 ]

--> COPY 3100001 AND CREATE CUSTOMER MASTERS 3100002 AND 3100003.

3. POSTING OF SALES INVOICE ON 02.10.2020 – [ T/C : F-22 OR FB70 ]

--> DOCUMENT DATE : 02.10.2020

--> TYPE: DR
--> COMPANY CODE : RIL
--> POSTING KEY: 01
--> ACCOUNT: 3100002 CUSTOMER NO. 2 AND ENTER
--> AMOUNT: 100000
--> TEXT: SALES INVOICE POSTING
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300000 SALES A/C AND PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

4. POSTING OF SALES INVOICE 13.10.2020 [T/C : F-22 OR FB70 ]

--> DOCUMENT DATE AND POSTING DATE : 13.10.2020

--> TYPE: DR
--> COMPANY CODE : RIL
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100002 CUSTOMER NO. 2 AND ENTER
--> AMOUNT: 200000
--> TEXT: SALES INVOICE POSTING
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100003 – CUSTOMER-3 AND PRESS ENTER
--> AMOUNT: 400000
--> TEXT: +
--> POSTING KEY: 50
--> ACCOUNT: 300000 – SALES A/C AND PRESS ENTER
--> AMOUNT: *
--> PROFIT CENTER: STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

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5. POSTING OF SALES INVOICE ON 17.10.2020 [T/C : F-22 OR FB70 ]

--> DOCUMENT DATE AND POSTING DATE : 17.10.20

--> TYPE: DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> ACCOUNT: SELECT 3100002 CUSTOMER NO. 2 AND ENTER
--> AMOUNT: 300000
--> TEXT: SALES INVOICE POSTING
--> POSTING KEY: 01
--> ACCOUNT: 3100003 – CUSTOMER NO. 3 AND PRESS ENTER
--> AMOUNT: 500000
--> TEXT: +
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300000 – SALES A/C AND PRESS ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

6. DUNNING RUN ON 17.10.2020 [T/C- F150 ]

--> RUN ON: 17.10.2020

--> IDENTIFICATION: RIL5
--> SELECT PARAMETER TAB
--> DUNNING DATE: 17.10.2020
--> DOCUMENTS POSTED UPTO: 17.10.2020
--> COMPANY CODE: RIL
--> CUSTOMER: 3100002 TO 3100003
--> SELECT SAVE BUTTON
--> SELECT BACK ARROW
--> SELECT SCHEDULE BUTTON
--> SELECT START IMMEDIATELY CHECK BOX
--> SELECT SCHEDULE BUTTON
--> GO ON PRESS ENTER TILL WE GET THE MESSAGE " DUNNING SELECTION IS
COMPLETE"
--> SELECT DUNNING PRINT OUT BUTTON
--> SELECT PRINT BUTTON
-->GO ON PRESS ENTER TILL WE GET THE MESSAGE " DUNNING PRINT OUT IS
COMPLETE "
--> SELECT DUNNING HISTORY BUTTON
--> COMPANY CODE: RIL
--> CUSTOMER: 3100002 TO 3100003
--> SELECT EXECUTE BUTTON
--> KEEP THE CUSTOMER DUNNING LEVEL 1
--> SELECT DISPLAY DUNNING NOTES BUTTON
--> KEEP THE CURSOR DOCUMENT NUMBER
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--> SELECT PRINT PREVIEW BUTTON

3.4 SALES TAX

FOR ASSET ACCOUNTING MODULE SALES TAX/GST IS A MUST. GST WILL BE COVERED
AFTER INTEGRATION.

FOR PURCHASES – INPUT TAX

FOR SALES – OUT PUT TAX

CALCULATION PROCEDURE:
PURCHASES :

BASE AMOUNT:
INPUT TAX – CALCULATE ON BASE AMOUNT
SALES :

BASE AMOUT:
OUTPUT TAX – CALCULATE ON BASE AMOUNT

STEPS : -

1 . DEFINE TAX PROCEDURES

PATH :

SPRO --> FINANCIAL ACCOUNTING(NEW) --> FINANCIAL ACCOUNTING GLOBAL

SETTINGS(NEW) --> TAX ON SALES/ PURCHASES --> BASIC SETTINGS --> CHECK
CALCULATION PROCEDURE.
--> DOUBLE CLICK ON DEFINE PROCEDURES
--> SELECT NEW ENTRIES BUTTON

PROCEDURE DESCRIPTION
RIL SALES TAX INDIA
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT RIL
--> DOUBLE CLICK ON CONTROL DATA FOLDER
--> SELECT NEW ENTRIES BUTTON

STEP CONDITION TYPE DESCRIPTION FROM TO ACCOUNT KEY

10 BASB BASE AMOUNT -- -- --
20 MWVS INPUT TAX 10 10 VST( INPUT TAX )
30 MWAS OUTPUT TAX 10 10 MWS ( OUT PUT TAX )
--> SELECT SAVE ” BUTTON

2 .ASSIGN COUNTRY TO CALCULATION PROCEDURE

PATH: SAME PATH

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--> SELECT POSITION BUTTON
--> COUNTRY: IN AND ENTER
--> FOR COUNTRY IN ASSIGN PROCEDURE : RIL
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3 . DEFINE TAX CODES FOR SALES/PURCHASES – [ T/C : FTXP ]

PATH : UPTO TAX ON SALES/ PURCHASES THE PATH IS SAME--> CALCULATION -->
DEFINE TAX CODES FOR SALES/PURCHASES
--> COUNTRY : IN AND ENTER
--> TAX CODE: V0 AND ENTER
--> DESCRIPTION OF TAX CODE: 0 % INPUT TAX)
--> TAX TYPE: V – INPUT TAX AND ENTER
--> INPUT TAX TAX PERCENT RATE : 0
--> KEEP THE CURSOR ON OUT PUT TAX TAX PERCENT RATE
--> SELECT DEACTIVATE LINE BUTTON
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> TAX CODE: A0 AND ENTER
--> DESCRIPTION OF TAX CODE : 0% OUTPUT TAX
--> TAX TYPE SELECT: A - OUT PUT TAX
--> ENTER
--> OUTPUT TAX PERCENT RATE : 0
--> KEEP THE CURSOR ON INPUT TAX PERCENT RATE
--> SELECT DEACTIVATE LINE BUTTON
--> SELECT SAVE

4 . ASSIGN TAX CODES FOR NON- TAXABLE TRANSACTIONS [T/C: OBCL ]

PATH : UPTO TAX ON SALES/ PURCHASES THE PATH IS SAME --> POSTING
--> ASSIGN TAX CODES FOR NON – TAXABLE TANSACTIONS
--> SELECT POSITION BUTTON
--> COMPANY CODE: RIL AND ENTER
FOR COMPANY CODE INPUT TAX OUT PUT TAX
RIL V0 A0]

--> SELECT SAVE BUTTON

--> PRESS ENTER TO SAVE IN YOUR REQUEST

5 . CREATION OF GENERAL LEDGER MASTERS – [T/C: FS00 ]

i) VAT PAYABLE – [ CURRENT LIABILITIES& PROVISIONS ACCOUNT GROUP ]

ii) VAT RECEIVABLE – [ CURRENT ASSETS& LOANS AND ADVANCES ACCOUNT GROUP}
1ST ACCOUNT:
-->G/L ACCOUNT: 100505
34

245
--> SELECT WITH TEMPLATE BUTTON

--> G/L ACCOUNT: SELECT 100500 – OUTSTANDING EXPENSES

--> ENTER
--> CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT TO : VAT PAYABLE
--> SELECT CONTROL DATA TAB
--> TAX CATEGORY : SELECT * i.e., ALL TAX TYPES ALLOWED
--> SELECT POSTING WITHOUT TAX ALLOWED CHECK BOX
--> SELECT CREATE/ BANK/ INTEREST TAB
--> FILED STATUS GROUP : SELECT G041 – TAX OFFICE CLEARING ACCOUNTS
--> SELECT SAVE BUTTON

2ND ACCOUNT:

--> G/L ACCOUNT: 200155

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100505 – VAT PAYABLE
--> ENTER
--> SELECT TYPE/ DESCRIPTION TAB
--> CHANGE ACCOUNT GROUP TO : CURRENT ASSETS, LOANS& ADVANCES
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : VAT RCEIVABLE
--> SELECT SAVE BUTTON

3RD ACCOUNT:

--> G/L ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL

--> FORM THE MENU BAR SELECT G/L ACCOUNT --> CHANGE
--> SELECT CONTROL DATA TAB
--> TAX CATEGORY : * i.e., ALL TAX TYPES ALLOWED
--> SELECT POSTING WITHOUT TAX ALLOWED CHECK BOX
--> SELECT SAVE BUTTON IGNORE THE WARNING MESSAGE AND ENTER

4th ACCOUNT:

--> G/L ACCOUNT : SELECT 300000 – SALES A/C

--> FROM THE MENU BAR SELECT G/L A/C --> CHANGE
--> SELECT CONTROL DATA TAB
--> TAX CATEGORY : SELECT * i.e., ALL TAX TYPES ALLOWED
--> SELECT POSTING WITHOUT TAX ALLOWED CHECK BOX
--> SELECT SAVE BUTTON IGNORE THE MESSAGE AND ENTER

6 . ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTINGS

PATH: UP TO TAX ON SALES/PURCHASES THE PATH IS SAME --> POSTING

--> DEFINE TAX ACCOUNTS [ OB40 ]
--> DOUBLE CLICK ON TRANSACTION : VST i.e., INPUT TAX
--> CHART OF ACCOUNTS: RIL AND ENTER
--> SELECT SAVE BUTTON
35

246
--> GIVE THE G/L ACCOUNT : 200155 – VAT RECEIVABLE
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT BACK ARROW
--> DOUBLE CLICK ON TRANSACTION: MWS i.e., OUTPUT TAX
--> SELECT SAVE BUTTON
--> GIVE THE G/L ACCOUNT : 100505 – VAT PAYABLE
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

36

247
7.ACCOUNTS RECEIVABLE REPORTS

THE REPORTS PATHS ARE SIMILAR TO ACCOUNTS PAYABLE REPORTS PATH. ONLY WE
HAVE TO CHECK UNDER ACCOUNTS RECEIVABLE INSTEAD OF ACCOUNTS PAYABLE.

1. TO VIEW CUSTOMERS LIST (T/C-S_ALR_87012179)

2.TO VIEW CUSTOMERWISE SALAES (T/C-S_ALR_87012186)
3.OUTSTANDING LIST OF CUSTOMERS (T/C-S_ALR_87012173)
4.AGEWISE ANALYSIS OF VENDORS OR VENDORS AGING REPORT (T/C-S_ALR_87012176)
5.VENDOR ADVANCES REPORT (T/C-S_ALR_87012199)
6.VENDORS LEDGER : (TO VIEW OPEN +CLEARED ITEMS) (T/C-S_ALR_87012197)

8.INTERVIEW QUESTIONS AND ANSWERS: -

1.BAD DEBTS OR PROVISION FOR BAD DEBTS OR RESERVE FOR BAD DEBTS

A. SALES INVOICE POSTING [ F-22 ] OR [ FB70 ]

CUSTOMER A/C DR 200000

( SUNDRY DEBTORS )
TO SALES 200000

BALANCE SHET
LIABILITIES ASSETS
SUNDRY
DEBTORS:
SUNDRY 200000 DR
DEBTORS

B. TRANSFER TO DOUBTFUL DEBTS

CUSTOMER SPL G/L ( E) A/C DR 200000

( SUBDRY DEBTORS - DOUBTFUL )
TO CUSTOMER A/C WITH CLEARING 200000
( SUNDRY DEBTORS )

BALANCE SHET
LIABILITIES ASSETS
SUNDRY DEBTORS:
SUNDRY DEBTORS 0
SUNDRY DEBTORS
DOUBTFUL 200000 DR 200000DR

37

248
C . WRITE OFF OF BADDEBTS
BAD DEBTS A/C DR 200000 P&L A/C
TO PROVISION FOR BAD DEBTS 200000 BALANCE SHEET

BALANCE SHET
LIABILITIES ASSETS
SUNDRY DEBTORS:
SUNDRY DEBTORS 0
SUNDRY DEBTORS
DOUBTFUL 200000 DR
LESS : - PROVISION FOR
BAD DEBTS 20000 CR 180000 DR

D . AMOUNT RECIVED FROM CUSTOMER

BANK CURRENT A/C DR 180000
TO CUSTOMER SPL G/L ( E ) A/C 180000
( SUNDRY DEBTORS DOUBTFUL )
BALANCE SHET
LIABILITIES ASSETS
SUNDRY DEBTORS:
SUNDRY DEBTORS 0
SUNDRY DEBTORS
DOUBTFUL 20000 DR
LESS : - PROVISION FOR
BAD DEBTS 20000 CR 0

E.WRITE OFF OF PROVISION FOR BAD DEBTS

PROVISION FOR BAD DEBTS DR 200000

TO CUSTOMER SPL G/L ( E ) 200000
( SUNDRY DEBTORS DOUBTFUL )
BALANCE SHET
LIABILITIES ASSETS
SUNDRY DEBTORS:
SUNDRY DEBTORS 0
SUNDRY DEBTORS
DOUBTFUL 0 DR
LESS : - PROVISION FOR
BAD DEBTS 0 CR 0

STEPS : -

1. CREATION OF G/L MASTER T/C -[ FS00 ]

A. SUNDRY DEBTORS - DOUBTFUL - CURRENT ASSETS, LOANS & ADVANCES ACCOUNT

GROUP
38

249
B. PROVISION FOR BAD DEBTS - CURRENT LIABILITIES & PROVISIONS ACCOUNT GROUP
C . BAD DEBTS - ADMINISTRATION COST ACCOUNT GROUP

1ST ACCOUNT:

--> G/L ACCOUNT : 200112

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 200110 SUNDRY DEBTORS
--> ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT : SUNDRY DEBTORS DOUBTFUL
-->SAVE

2ND ACCOUNT:

-->G/L ACCOUNT : 100570

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100500 OUSTANDING EXPENSES
--> ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT: PROVISION FOR BAD DEBTS
--> SAVE

3RD ACCOUNT:

-->G/L ACCOUNT : 400370

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 400300 RENT A/C
--> ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT: BAD DEBTS
--> SAVE

2. LINK BETWEEN SUNDRY DEBTORS AND SUNDRY DEBTORS DOUBTFUL

PATH : -
SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> ACCOUNTS RECEIVABLE / ACCOUNTS
PAYABLE --> BUSINESS TRANSACTIONS --> POSTINGS WITH ALTERNATIVE
RECONCILATION ACCOUNT --> OTHER SPECIAL G/L TRANSACTIONS--> DEFINE
ALTERNATIVE RECONCILIATION ACCOUNT FOR CUSTOMERS

--> DOUBLE CLICK ON SPECIAL G/L IDICATOR E

--> CHART OF ACCOUNTS:RIL
--> ENTER

--> RECONCILATION ACCOUNT : SELECT 200110 SUNDRY DEBTORS

--> SPECIAL G/L ACCOUNT: SELECT 200112 SUNDRY DEBTORS DOUBTFUL
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

39

250
3. DEFINE METHODS

PATH : - UPTO BUSINESS TRANSACTIONS THE PATH IS SAME --> CLOSING --> VALUATE
--> RESERVE BAD DEBT --> DEFINE METHODS

--> SELECT NEW ENTRIES BUTTON

PROVI MONTH PERCE MONTH PERCEN MONTH PERCEN MONTH PERCENT

SION NTAGE TAGE 2 TAGE.3 AGE 4
RIL 1 10 2 20 3 30 4 100

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

4. DEFINE ACCOUNTS FOR RESERVE FOR BAD DEBT T/C [ OBXD ]

PATH : SAME PATH

--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT PROVISION METHOD CHECK BOX
--> SAVE

PROVISION DEBIT CREDIT

METHOD
RIL 400370 ( BAD DABTS ) 100570 ( PROVISION FOR BAD DEBTS )

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

END USER AREA : -

I . SALES INVOICE POSTING WITH 01.10.2020 DATE [T/C : F-22 OR FB70 ]

--> DOCUMENT DATE AND POSTING DATE: 01.10.2020

--> TYPE : DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> CUSTOMER A/C: SELECT 3100001 BIRLA STEELS LIMITED
--> ENTER
--> AMOUNT : 200000
--> TEXT : SALES INVOICE POSTING
--> POSTING KEY: 50
--> ACCOUNT : SELECT 300000 SALES ACCOUNT
--> ENTER
--> AMOUNT: *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE
40

251
II. TRANSFER TO DOUBTFUL DEBTS (T/C:F103)

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

PERIODIC PROCESSING --> CLOSING --> VALUATE --> RECEVIABLE TRANSFER POSTING
( GROSS )

--> CUSTOMER ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE : RIL
--> PROVISION METHOD : RIL
--> SELECT EXECUTE BUTTON
--> FROM THE MENU BAR SELECT SYSTEM --> SERVICES -->BATCH INPUT -->SESSIONS
--> SELECT SAPF103
--> SELECT PROCESS BUTTON
--> SELECT DISPLAY ERRORS ONLY RADIO BUTTON
--> SELECT PROCESS BUTTON
--> SELECT EXECUTE BATCH INPUT BUTTON
--> OPEN ONE MORE SESSION WITH TRANSACTION CODE: FB03
--> SELECT DOCUMENT LIST BUTTON
--> COMPANY CODE : RIL
--> ENTRY DATE : TODAY’S DATE
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON TYPE DA

III . WRITE OFF OF BAD DEBTS [ T/C : F104 ]

PATH : - UPTO VALUATE THE PATH IS SAME --> RESERVE FOR BAD DEBTS ( GROSS)

--> CUSTOMER A/C: SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE : RIL
--> PROVISION METHOD : RIL
--> SELECT GENERATE POSTING CHECK BOX
--> SELECT EXECUTE BUTTON

OPEN ONE MORE SESSION WITH TRANSACTION CODE FB03 --> ENTER

IV . AMOUNT RECIVED FROM CUSTOMER [T/C : F-28 ]

--> DOCUMENT DATE: TODAY’S DATE

--> TYPE : DZ
--> COMPANY CODE: RIL
--> CLEARING TEXT : INCOMING PAYMENT
--> ACCOUNT UNDER BANK DATA: SELECT 200105 SBI CURRENT A/C
--> AMOUNT : 180000
--> PROFIT CENTER : SELECT STEEL
--> TEXT :INCOMING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION: SELECT 3100001
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252
--> SPECIAL G/L INDICATOR: E
--> SELECT PROCESS OPEN ITEMS BUTTON
--> KEEP THE CURSOR ON 200000
--> SELECT RESEDUAL ITEM TAB
--> DOUBLE CLICK ON RECEIVABLE ITEM 200000
--> IT CREATES RESIDUAL ITEM COLUMN.
--> DOUBLE CLICK ON RESIDUAL ITEM AMOUNT
--> FROM THE MENU BAR SELECT DOCUMENT SIMULATE AND SAVE

V . WRITE OFF OF PROVISION BAD DEBTS T/C :[ F-30 ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

DOCUMENT ENTRY --> OTHER --> TRANSFER WITH CLEARING

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : DA
--> COMPANY CODE:RIL
--> POSTING KEY : 40
--> ACCOUNT : 100570 PROVISION FOR BAD DEBTS
--> ENTER
--> AMOUNT : 20000
--> PROFIT CENTER : SELECT STEEL
--> TEXT : PROVISION FOR BAD DEBTS WRITTEN OFF
--> SELECT CHOSE OPEN ITEMS BUTTON
--> ACCOUNT : SELECT 3100001 BIRLA STEELS LIMITED
--> SPECIAL G/L INDICATOR : E
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON 20000
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

2. ITEM INTEREST CALCULATION

1. CREATION OF G/L MASTER- INTEREST IN COME- UNDER OTHER INCOME ACCOUNT

GROUP [T/C: FS00]

--> G/L ACCOUNT: 300110

--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : SELECT 300100 EXCHAGE GAIN
--> ENTER
--> CHANGE SHORT TEXT AND G/L A/C LONG TEXT TO INTEREST INCOME
--> SAVE

2. DEFINE INTEREST CALCULATION TYPES [T/C - OB46 ]

PATH : - SPRO --> FINANCIAL ACCOUNTING(NEW ) --> ACCOUNT RECEIVABLE AND

ACCOUNTS PAYABLE --> BUSINESS TRANSACTIONS --> INTEREST CALCULATION -->
INTREST CALCULATION GLOBAL SETTING --> DEFINE INTREST CALCULATION TYPE-->

42

253
SELECT NEW ENTRIES BUTTON
INTEREST NAME INTREST CALCULATION TYPE
INDICATOR
R5 18 % PERCENT INTEREST PER SELECT P i.e., ITEM INTREST
ANNUM- MONTHLY CALCULATION
CALCULATION

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3 . DEFINE NUMBER RANGES FOR INTEREST FORMS

PATH : - SAME PATH

--> COMPANY CODE : RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON

NUMBER RANGE YEAR FROM NO. TO NO

30 2020 900001 1000000

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

4 . PREPARE ITEM INTEREST CALCULATION

PATH : SAME PATH

--> SELECT NEW ENTRIES BUTTON

--> INTEREST INDICATOR : R5
--> SELECT OPEN ITEMS CHECK BOX
--> SELECT NO CLEARED ITEMS RADIO BUTTON
--> REFERENCE DATE : SELECT 4 i.e., PAYMENT BASELINE DATE
--> CALENDAR TYPE : SELECT G
--> NUMBER RANGE : 30
--> SELECT POST INTEREST CHECK BOX
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

5. DEFINE REFERENCE INTEREST RATE [T/C OBAC ]

PATH : UPTO INTEREST CALCUTION THE PATH IS SAME -->INTEREST CALCULATION --

> DEFINE REFERENCE INTREST RATES
--> SELECT NEW ENTRIES BUTTON
--> REFERENCE INTEREST RATE : R5
--> LONG TEXT : RIL REFERENCE INTEREST RATE
--> DESCRIPTION : RIL REFERENCE INTEREST RATE
--> DATE FROM 01.04.2020
--> CURRENCY : INR
--> SAVE
43

254
--> PRESS ENTER TO SAVE IN YOUR REQUEST

6. DEFINE TIME BASED TERMS [T/C: 0B81]

PATH : SAME PATH
--> SELECT NEW ENTRIES BUTTON
--> INTEREST CALCULATION INDICATOR :SELECT R5
--> CURRENCY : INR
--> EFFECTIVE FROM : 01.04.2020
--> SEQUENTIAL NUMBER : 1
--> TERM : SELECT DEBIT INTEREST : ARREARS INTEREST CALCULATION
--> REFERENCE INTEREST RATE :R5
--> SELECT NEXT ENTRY BUTTON
--> INTEREST CALCULATION : SELECT R5
--> CURRENCY KEY : INR
--> EFFECTIVE FROM : 01.04.2020
--> SEQUENTIAL NUMBER : 2
--> TERM SELECT: CREDIT INTEREST : ARREARS INTEREST CALCULATION
--> REFERENCE INTREST RATE : R5
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

7. ENTER INTEREST VALUES [T/C OB83 ]

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON
REFERENCE INTEREST RATE VAID FROM INTEREST RATE
R5 01.04.2020 18

--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

8 . CALCULATION OF INTREST ON ARREARS [T/C OBV1 ]

PATH : UPTO INTEREST CALUCATION THE PATH IS SAME --> INTEREST POSTING -->
A/R : CALCULATION OF INTREST ON ARREARS
TO CHECK:
FOR BUSINESS TRANSACTION : 1000
COMPANY CODE: +
DEBIT 01 1000 CUSTOMER POSTING
CREDIT 50 0001 INTEREST RECEIVED

--> SELECT SYMBOLS BUTTON

--> SELECT ACCOUNTS BUTTON
--> CHART OF ACCOUNTS : RIL
--> ENTER

44

255
ACCOUNT SYMBOL CURRENCY G/L ACCOUNT
0001 INTEREST RECIVED INR 300110
1000 CUSTOMER POSTING INR ++++++++++
( 10 TIMES PLUS )
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

9. ASSIGN INTEREST INDICATOR IN CUSTOMER MASTER [T/C: XD02]

--> CUSTOMER : SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE : RIL
--> ENTER
--> SELECT COMPANY CODE DATA BUTTON
--> INTEREST INDICATOR: SELECT R5
--> SAVE

10 . TO MAKE PROFIT CENTER FILED OPTIONAL FOR FIELD STATUS GROUP G001
[T/C : OBC4 ]

--> SELECT FIELD STATUS VARIANT RIL

--> DOUBLE CLICK ON FIELD STATUS GROUP FOLDER
--> DOUBLE CLICK ON G001
--> DOUBLE CLICK ON ADDITIONAL ACCOUNT ASSIGNMENTS
--> SELECT PAGE DOWN BUTTON
--> PROFIT CENTER : SELECT OPTIONAL RADIO BUTTON
--> SAVE
--> PRESS ENTER TO SAVE IN YOUR REQUEST

END USER AREA : -

I . SALES INVOICE POSTING WITH 01.10.2020 DATE [ T/C : -F-22 OR FB70]

--> DOCUMENT DATE AND POSTING DATE: 01.10.2020

--> TYPE : DR
--> COMPANY CODE : RIL
--> POSTING KEY : 01
--> ACCOUNT: SELECT 3100001 BIRLA STEELS LIMITED
--> ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT : 100000
--> TEXT : SALE INVOCE POSTING
--> POSTING KEY : 50
--> ACCOUNT: SELECT 300000 SALES ACCOUNT
--> ENTER
--> AMOUNT *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
45

256
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

II . INTEREST CALUCATION [T/C : FINT ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS RECEIVABLE -->

PERIODIC PROCESSING --> INTEREST CALCULATION --> ITEM INTEREST CALCULATION
--> ITEM INTEREST CALCULATION

--> CUSTOMER A/C : SELECT 3100001 BIRLA STEELS LIMITED

--> COMPANY CODE : RIL
--> INTEREST CALCULATION: 31.10.2020
--> SELECT TEST RUN CHECK BOX
--> SELECT POSTING BUTTON
--> POSTING DATE : 31.10.2020
--> DOCUMENT DATE : 31.10.2020
--> TEXT : INTEREST CALCULATION
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> DESELECT TEST RUN CHECK BOX
--> SELECT EXECUTE BUTTON
--> ENTER

III . TO VIEW THE DOCUMENT POSTED [T/C : FB03 ]

--> SELECT DOCUMENT LIST BUTTON
--> COMPANY CODE : RIL
--> ENTRY DATE : TODAY’S DATE
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON TYPE DA
RESULT: WE CAN SEE THE INTEREST ENTRY POSTED

46

257
 ASSET ACCOUNTING

THIS IS ALSO A SUB- LEDGER (SUBSIDIARY LEDGER)

1. CHART OF DEPRECIATION

ALL ASSET ACCOUNTING CUSTOMIZATION STEPS WILL BE MADE TO CHART OF

DEPRECIATION. CHART OF DEPRECIATION WILL BE ASSIGNED TO COMPANY
CODE/CODES.

WE CAN NOT CREATE CHART OF DEPRECIATION – WE HAVE TO COPY AND CREATE

CHART OF DEPRECIATION. WE COPY INDIAN CHART OF DEPRECIATION AND
CREATE.

2. DEPRECIATION AREAS

I . BOOK DEPRECIATION (COMPANIES ACT DEPRECIATION )-POSTING TO ACCOUNTS

WILL BE ONLY BOOK DEPRECIATION

II. INCOME TAX DEPRECIATION }

III . COSTING DEPRECIATION }
IV . GROUP DEPRECIATION – } FOR REPORTING PURPOSE

3. DEPRECIATION METHODS

A. STRAIGHT LINE METHOD (SLM)

DEPRECIATION WILL BE CALCULATED ON ACQUISITION VALUE EVERY YEAR.

Eg:

ASSET ACQUISITION VALUE: 100000

RATE OF DEPRECIATION: 10% SLM

1ST YEAR DEPRECIATION 100000*10% = 10000

2ND YEAR DEPRECIATION 100000*10% =10000
3RD YEAR DEPRECIATION 100000*10% =10000

B .WRITTEN DOWN VALUE DEPRECIATION METHOD (WDV)

DEPRECIATION WILL BE CALCULATED ON NET BOOK VALUE EVERY YEAR.

Eg:
ASSET ACQUISITION VALUE: 100000
RATE OF DEPRECIATION: 10% WDV
1ST YEAR DEPRECIATION 100000*10% =10000
NET BOOK VALUE IN THE YEAR END: 100000 – 10000 = 90000
2ND YEAR DEPRECIATION : 90000*10% = 9000
NET BOOK VALUE IN THE YEAR END: 100000-10000 – 9000= 81000
3RD YEAR DEPRECIATION 81000*10% =8100

258
C .USEFUL LIFE METHOD – AS PER NEW COMPANIES ACT 2013 – IN INDIA

ASSET ACQUISITION VALUE: 100000

5% SCRAP VALUE OR RESIDUAL VALUE (-) 5000
ASSET VALUE 95000
USEFUL LIFE - 20 YEARS
DEPRECIATION PER YEAR 95000/20 = 4750

21ST YEAR 22ND YEAR

DEPRECIATION 0 0
NET BOOK VALUE 5000 5000
SALE OF ASSET IN 23RD YEAR - 1000
– SALE PRICE
LOSS ON ASSET SALE - 4000

4. POSTING KEYS
POSTING KEY 70: DEBIT ASSET
POSTING KEY 75: CREDIT ASSET

5. TRANSACTION TYPES (TTYPE) – GIVEN BY SAP

100- EXTERNAL ASSET ACQUISITION (FIXED ASSET PURCHASED FROM OUTSIDE)

110 – IN-HOUSE PRODUCTION (PRODUCE FIXED ASSET IN-HOUSE)
210- RETIREMENT WITH REVENUE (SALES WITH CONSIDERATION)
250- RETIREMENT WITHOUT REVENUE (SCRAPPING OF ASSET)
320- TRANSFER WITHIN COMPANY CODE ( SENDING UNIT BOOKS)
330- TRANSFER WITHIN COMPANY CODE (RECEIVING UNIT BOOKS)

THERE IS A DEBIT TO ASSET. IT CAN BE DUE TO OUTSIDE PURCHASE OF FIXED

ASSET OR IN-HOUSE PRODUCTION OR INTER UNIT TRANSFER OR INTER
COMPANY PURCHASE. BY SEEING THE TRANSACTION TYPE WE CAN FIND OUT
HOW THE ASSET DEBIT HAS COME.

6 .DEPRECIATION KEYS: RATE+ METHOD

5% SLM
5% WDV
USEFUL LIFE METHOD KEY

7 .ASSET ACCOUNTING RULES

A. SUB – ASSET MASTER IS TO BE CREATED WITH REFERENCE TO MAIN ASSET

MASTER
B. MAIN ASSET MASTER IS TO BE CREATED WITH REFERENCE TO ASSET CLASS
C .ACCOUNT DETERMINATION IS SPECIFIED IN ASSET CLASS
D .FOR ACCOUNT DETERMINATION WE ASSIGN G/L ACCOUNTS BASED ON THE
NATURE OF TRANSACTION

259
8.ASSET ACCOUNTING FLOW
Eg: 1 SUB-ASSET MOTOR PURCHASE

TRANSACTION ACCOUNT ASSET CLASS MAIN SUB-

DETERMINATION ASSET ASSET
MASTER MASTER
I) FREE HOLD - -
I)LAND
II) LEASE HOLD - -
A)PURCHASE
G/L ACCOUNT NO - I) FACTORY
200000 BUILDINGS
II) BUILDINGS
PLANT&MACHINERY
II) NON -
FACTORY
BUILDINGS
B) SALES
MACHINE
MOTOR
C) PROFIT ON SALE 1
I)DEPARTMENT 10.06.2020
20.04.2013
A
<- MACHINE
2
III) PLANT&
10.08.2016
MACHINERY
II)DEPARTMENT
D) LOSS ON SALE - -
B
III)DEPARTMENT
- -
C
E) LOSS DUE TO
- -
SCRAPPING
I) FURNITURE&
F) DEPRECIATION IV) FURNITURE& - -
FIXTURES
FIXTURES
II) OFFICE
- -
EQUIPMENT
G) ACCUMULATED I) HEAVY
V) VEHICLES - -
DEPRECIATION VEHICLES
II) OTHERS - -
VI) CAPITAL I) GENERAL - -
WORK IN II) EXPANSION 1 - -
PROGRESS
III) EXPANSION 2 - -

➢ WHY TO CALL THE ITEM AS ACCOUNT DETERMINATION:

THE ITEM WILL DECIDE WHICH G/L ACCOUNT TO BE POSTED AUTOMATICALLY.

ADDITIONS TO SPECIFIC ASSETS WILL BE CREATED AS SUB – ASSET MASTERS.

260
MAIN ASSET WILL HAVE ALWAYS SUB – NUMBER ZERO

ASSET MAIN NO. SUB-NUMBER

MACHINE NO 1 1- 0
MOTOR 1- 1
ADDITION TO
1- 2
MACHINE 1

WHEN WE WANT TO SEE MACHINE NO. 1 ACQUISITION VALUE AND ACCUMULATED

DEPRECIATION IN REPORT WE GIVE 1- 0.
WHEN WE WANT TO SEE MOTOR ACQUISITION VALUE AND ACCUMULATED
DEPRECIATION IN REPORT GIVEN 1-1.
WHEN WE WANT TO SEE MACHINE NO . 1 WITH ALL ADDITIONS ACQUISITION VALUE
AND ACCUMULATED DEPRECIATION IN REPORT WE GIVE 1.

Eg: MOTOR PURCHASE

MOTOR DR 5000 SUB –LEDGER A/C 200000 - PLANT MACHINERY – GENERAL LEDGER
(1-1)

TO BANK 5000 - GENERAL LEDGER

Eg: 2 MAIN ASSET CAR PURCHASE

TRANSACTION ACCOUNT ASSET CLASS MAIN SUB-

DETERMINATION ASSET ASSET
MASTER MASTER
I) FREE HOLD - -
I)LAND
II) LEASE HOLD - -
A)PURCHASE
G/L ACCOUNT I) FACTORY
NO – 200005 BUILDINGS
II) BUILDINGS
VEHICLES
II) NON -
FACTORY
BUILDINGS
B) SALES
MACHINE
C) PROFIT ON MOTOR
1
SALE I) DEPARTMENT 10.06.2020
20.04.2013
A
MACHINE
2
III) PLANT&
10.08.2016
MACHINERY
D) LOSS ON II) DEPARTMENT
- -
SALE B
III) DEPARTMENT
- -
C
E) LOSS DUE
- -
TO SCRAPPING
F) IV) FURNITURE& I) FURNITURE& - -
4

261
DEPRECIATION FIXTURES FIXTURES
II) OFFICE
- -
EQUIPMENT
G)
ACCUMULATED <- I) HEAVY CAR
V) VEHICLES -
VEHICLES 05.5.2020
DEPRECIATION
II) OTHERS - -
I) GENERAL - -
VI) CAPITAL WORK II) EXPANSION 1 - -
IN PROGRESS
III) EXPANSION 2 - -

Eg: CAR PURCHASE

CAR DR 500000 SUB –LEDGER A/C 200005 - VEHICLES ACCOUNT – GENERAL

LEDGER
(100001-0)
TO BANK 500000 - GENERAL LEDGER

STEPS :-

1. DELETE GROUP CURRENCY AND HARD CURRENCY FOR COMPANY CODE RIL[ T/C
OB22 ]

--> SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> FINANCIAL ACCOUNTING GLOBAL
SETTINGS (NEW) --> LEDGERS --> LEDGER --> DEFINE CURRENCIES OF LEADING
LEDGER
--> SELECT COMPANY CODE : RIL
--> SELECT DETAILS BUTTON
--> REMOVE ALL PARAMETERS FOR 2ND LOCAL AND 3 RD LOCAL CURRENCY
--> SAVE
-->IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN YOUR REQUEST.

2 .COPY REFERENCE CHART OF DEPRECIATION / DEPRECIATION AREAS[T/C EC08 ]

CHART OF DEPRECIATION DEFINITION : -

A CHART OF DEPRECIATION CONTAINS A LIST OF COUNTRY SPECIFIC

DEPRECIATION AREAS.
IT PROVIDES THE RULES FOR THE EVALUATION OF ASSETS THAT ARE VALID IN A
GIVEN COUNTRY.
SAP HAS PROVIDED DEFAULT CHART OF DEPRECIATION THAT AREA BASED ON THE
REQUIREMENTS OF EACH COUNTRY.
WE CAN COPY THE SPECIFIC COUNTRY CHART OF DEPRECIATION AND CREATE OUR
OWN OR USE DEFAULT CHART OF DEPRECATION GIVEN BY SAP FOR THE
PARTICULAR COUNTRY.
ONE COMPANY CODE CAN HAVE ONLY ONE CHART OF DEPRECIATION. MULTIPLE
COMPANY CODES CAN ALSO USE SAME CHART OF DEPRECIATION.
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WHAT IS DEPRECIATION AREAS :-

FIXED ASSETS ARE VALUED DIFFERENTLY FOR DIFFERENT PURPOSES( BUSINESS,

LEGAL etc.,).
SAP MANAGES THOSE DIFFERENT VALUATIONS BY MEANS OF DEPRECIATION
AREAS
Eg: - BOOK DEPRECIATION ( COMAPANIES ACT DEPRECIATION ) AREA , INCOME TAX
DEPRECIATION AREA, COSTING DEPRECIATION AREA AND GROUP DEPRECIATION
AREA.

WE MAY NEED TO USE SEVERAL DEPRECIATION AREAS FOR A SINGLE ASSET

DEPENDING ON THE VALUATION AND REPORTING REQUIREMENTS.

POSTING TO ACCOUNTS WILL BE ONLY BOOK DEPRECIATION AND OTHER ARES

ONLY FOR REPORTING PURPOSE

THE DEPRECIATION AREA CAN BE REAL DEPRECIATION AREA OR DERVIED

DEPRECIATION AREA.

PATH: SPRO --> FINANCIAL ACCOUNTING (NEW) -->ASSET ACCOUNTING -->

ORGANIZATIONAL STRUCTURES --> COPY REFERENCE CHART OF DEPRECIATION/
DEPRECIATION AREAS
-->DOUBLE CLICK ON COPY REFERENCE CHART OF DEPRECIATION
-->FROM THE MENU BAR SELECT ORGANIZATIONAL OBJECT--> COPY
ORGANIZATIONAL OBJECT
-->FROM CHART OF DEPRECIATION : SELECT 1IN– SAMPLE CHART OF DEPRECIATION
INDIA
--> TO CHART OF DEPRECIATION: RIL - ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> SELECT YES BUTTON
-->SELECT CREATE REQUEST BUTTON
-->SHORT DESCRIPTION : ASSET CUSTOMIZATION FOR RIL AND PRESS ENTER TO
SAVE IN YOUR REQUEST
WE GET A MESSAGE CHART OF DEP 1IN COPIED TO RIL AND PRESS ENTER
-->SELECT BACK ARROW -->DOUBLE CLICK ON SPECIFY DESCRIPTION OF CHART
OF DEPRECIATION
-->SELECT POSITION BUTTON
--> CHART OF DEPRECIATION: RIL AND ENTER
-->CHANGE DESCRIPTION TO : CHART OF DEPRECIATION FOR RIL
-->SELECT SAVE BUTTON
-->PRESS ENTERTO SAVE IN YOUR REQUEST
-->SELECTBACK ARROW
-->DOUBLE CLICK ON COPY/DELETE DEPRECIATION AREAS
--> CHART OF DEPRECIATION : RIL AND ENTER
-->SELECT AREAS 20, 31, 32, 41 AND 51]
-->SELECT DELETE BUTTON
-->SELECT SAVE
-->IGNORE THE MESSAGE PRESS ENTER AND SAVE IN YOUR REQUEST

3 . ASSIGN CHART OF DEPRECIATION TO COMPANY CODE T/C [ OAOB ]

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PATH: SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING-->
ORGANIZATIONAL STRUCTURES --> ASSIGN CHART OF DEPRECIATION TO COMPANY
CODE

-->SELECT POSITION BUTTON

--> COMPANY CODE: RIL AND ENTER
--> FOR COMPANY CODE RIL ASSIGN CHART OF DEPRECIATION RIL
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

4. SPECIFY ACCOUNT DETERMINATION

FOR ACCOUNT DETERMINATION WE SPECIFY THE GENERAL LEDGER ACCOUNT TO

BE POSTED BASED ON THE NATURE OF TRANSACTION i. e., PURCHASE OF ASSET
, SALE OF ASSET, PROFIT /LOSS ON SALE OF ASSET etc., THE ACCOUNT
DETERMINATION IS ASSIGNED IN ASSET CLASS.

PATH: UPTO ORGANIZATIONAL STRUCTURES THE PATH IS SAME--> ASSET

CLASSES --> SPECIFY ACCOUNT DETERMINATION-->SELECT NEW ENTRIES BUTTON

ACCOUNT NAME FOR ACCOUNT

DETERMINATION DETERMINATION
RIL10000 LAND
RIL11000 BUILDINGS
RIL20000 PLANT& MACHINERY
RIL30000 FURNITURE& FIXTURES
RIL31000 VEHICLES
CAPITAL WORK IN
RIL40000
PROGRESS
--> SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

5. CREATE SCREEN LAYOUT RULES

PATH: SAME PATH

-->SELECT FIRST 6 SCREEN LAYOUTS
-->SELECT COPY AS BUTTON

CHANGE SCREEN LAYOUT NAME FOR A/C

RULE TO DETERMINATION
RIL1 LAND
RIL2 BUILDINGS
RIL3 PLANT& MACHINERY
RIL4 FURNITURE & FIXTURES
RIL5 VEHICLES
RIL6 CAPITAL WORK IN PROGRESS
-->ENTER
--> SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST
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6. DEFINE NUMBER RANGE INTERVAL[T/C AS08 ]

PATH: SAME PATH

--> COMPANY CODE: RIL

--> SELECT CHANGE INTERVALS BUTTON
-->SELECT INSERT LINE BUTTON 5 TIMES

NO.RANGE FROM NUMBER TO NUMBER

01 1 100000
02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000
06 500001 600000
--> SELECT SAVE BUTTON- IGNORE THE MESSAGE AND PRESS ENTER

7 . DEFINE ASSET CLASSES [ T/C-OAOA ]

AN ASSET CLASS IN SAP IS THE BASIS FOR CLASSIFYING AN ASSET BASED ON

BUSINESS AND LEGAL REQUIREMENTS. IT IS NOTHING BUT GROUPING OF ASSETS
HAVING COMMON CHARACTERISTICS. ASSET MASTER IS TO BE CREATED UNDER
ASSET CLASS.
AN ASSET CLASS IS DEFINED AL CLIENT LEVEL
IN ASSET CLASS WE SPECIFY DOCUMENT NUMBER RANGES AND SCREEN LAYOUT
FOR ASSET MASTER CREATION.

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON

-->ASSET CLASS: RIL 1000 – FREE HOLD LAND
-->SHORT TEXT: FREE HOLD LAND
-->ACCOUNT DETERMINATION SELECT : RIL10000
--> SCREEN LAYOUT RULE: SELECT RIL1 – LAND
-->NUMBER RANGE: 01
-->SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA
-->SELECT NO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
NOTE: AUC STANDS FOR ASSET UNDER CONSTRUCTION
-->SELECT NEXT ENTRY BUTTON
--> ASSET CLASS: RIL1100 –FACTORY BUILDINGS
-->SHORT TEXT: FACTORY BUILDINGS
-->ACCOUNT DETERMINATION : SELECT RIL11000 BUILDINGS
--> SCREEN LAYOUT RULE : SELECT RIL2
-->NUMBER RANGE: 02
-->SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA.
-->SELECTNO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
-->SELECT NEXT ENTRY BUTTON
-->ASSET CLASS: RIL3000 – DEPARTMENT A
-->SHORT TEXT:DEPARTMENT A
-->ACCOUNT DETERMINATION : RIL20000 PLANT & MACHINERY
-->SCREEN LAYOUT RULE: SELECT RIL3
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-->NUMBER RANGE: 03
-->SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA.
-->SELECT NO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
-->SELECT NEXT ENTRY BUTTON
-->ASSET CLASS: RIL2001DEPARTMENT B
-->SHORT TEXT:DEPARTMENT B
-->ACCOUNT DETERMINATION : SELECT RIL20000PLANT & MACHINERY
--> SCRAN LAYOUT RULE : SELECT RIL3
-->NUMBER RANGE: 03
-->SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA.
-->SELECT NO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
-->SELECT NEXT ENTRY BUTTON
--> ASSET CLASS: RIL3000FURNITURE &FIXTURES
-->SHORT TEXT: FURNITURE & FIXTURES
--> ACCOUNT DETERMINATION : SELECT RIL 30000- FURNITURE & FIXTURES
-->SCREAN LAYOUT RULE: SELECT RIL
-->NUMBER RANGE: 04
-->SELECT INCLUDE ASSETCHECK BOX UNDER INVENTORY DATA.
-->SELECT NO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
-->SELECT NEXT ENTRY BUTTON
--> ASSET CLASS: RIL 3100 VEHICLE -OTHERS
--> SHORT TEXT: VEHICLE -OTHERS
--> ACCOUNT DETERMINATION : SELECT RIL31000- VEHICLES
-->SCREAN LAYOUT RULE: SELECT RIL5
-->NUMBER RANGE: 05
-->SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA
-->SELECT NO AUC OR SUMMARY MANAGEMENT OF AUC RADIO BUTTON
-->SELECTNEXT ENTRY BUTTON
-->ASSET CLASS: RIL4000 – CAPITAL WORK IN PROGRESS - GENERAL
--> SHORT TEXT: CWIP - GENERAL
-->ACCOUNT DETERMINATION : SELECT RIL40000 – CAPITAL WORK IN PROGRESS
--> SCREEN LAYOUT RULE: SELECT RIL 6
-->NUMBER RANGE: 06
-->DESELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA
-->SELECT LINE ITEM SETTLEMENT RADIO BUTTON
-->SELECT SAVE BUTTON
I. SELECT INCLUDE ASSET CHECK BOX UNDER INVENTORY DATA FOR ALL ASSET
CLASSES EXCEPT FOR CAPITAL WORK IN PROGRESS ASSET CLASS

HERE INVENTORY MEANS FIXED ASSETS INVENTORY.

WHATEVER ASSETS WE CREATE UNDER THIS CLASS TO BE INCLUDED IN FIXED
ASSETS INVENTORY LIST.
IN INDIA AS PER COMPANIES AUDITORS REPORT ORDER (CARO)IN THE AUDIT
REPORT, THE AUDITOR WILL SPECIFY WHETHER THE FIXED ASSETS HAVE BEEN
PHYSICALLY VEIFIED BY MANAGEMENT OR NOT.
SMALL COMPANIES- FIXED ASSETS VERIFICATION EVERY YEAR
BIG COMPANIES - FIXED ASSETS VERIFICATION IN A PHASED MANNER

WHEN WE CREATE AN ASSET MASTER THERE IS A FIELD CALLED LAST

VERIFICATION DATE.
ASSET LAST VERIFICATION DATE
NO.
1 31.03.2019
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 2 31.03.2020
3 31.03.2020
4 31.03.2019
5 31.03.2020

IN REPORT WE GIVE - 1.4.2019 TO 31.3.2020 - WE GET LIST OF ASSETS PHYSICALLY

VERIFIED DURING THE YEAR.
ASSET NO. LAST VERIFICATION DATE
2 31.03.2020
3 31.03.2020
5 31.03.2020

II . SELECT LINE ITEM SETTLEMENT FOR CAPITAL WORK IN PROGRESS ASSET

CLASS.

PURCHASE OF MACHINE ON 1.5.2020 DEBIT TO CAPITAL WORK IN PROGRESS

(ASSET UNDER CONSTRUCTION)
TRANSPORTATION CHARGES ON
05.05.2020

COMMISSIONING CHARGES ON
19.05.2020

ON 19.05.2020 THE ASSET IS COMMISSIONED AS MACHINE NO.1 IN DEPAT A. SETTLE

LINE ITEMWISE FROM CAPITAL WORK IN PROGRESS TO MACHINE NO.1 IN DEPT A.

NEXT YEAR THE MACHINE CAN BE VERIFIED IN DEPT A AND NOT IN CAPITAL WORK
IN PROGRESS. DESELECT INCLUDE ASSET CHECK BOX FOR CWIP ASSET CLASS.

8. DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA

PATH : SPRO --> FINANCIAL ACCOUNTING(NEW) --> ASSET ACCOUNTING -->MASTER
DATA
--> SCREEN LAYOUT -->DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA
--> DOUBLE CLICK ON DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA
--> SELECT LAYOUT : RIL1 LAND
--> DOUBLE CLICK ON LOGICAL FIELD GROUPS FOLDER
-->SELECT - 2 - POSTING INFORMATION
-->DOUBLE CLICK ON FIELD GROUP RULES FOLDER
--> CAPITALIZATION DATE : SELECT REQUIRED ENTRY RADIO BUTTON
-->SELECT MAIN NUMBER CHECK BOX
-->SELECT SUB-NUMBER CHECK BOX
--> SELECT COPY CHECK BOX

WE HAVE CREATED LAYOUT RIL1 BY COPYING EXISTING LAYOUT 1000 LAND.

AFTERWARDS WE CREATE LAYOUT RIL8 BY COPYING RIL1. IF WE SELECT COPY
CHECK BOX, WHATEVER FIELDS WE HAVE SELECTED FOR RIL1 SHOULD BE COPIED
TO RIL8 ALSO.

-->SELECT SAVE AND PRESS ENTER TO SAVE IN YOUR REQUEST

-->SELECT BACK ARROW
--> SELECT 3 TIME DEPENDENT DATA

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-->DOUBLE CLICK ON FIELD GROUP RULES FOLDER
-->COST CENTER - SELECT REQUIRED ENTRY RADIO BUTTON
-->SELECT MAIN NUMBER CHECK BOX
-->SELECT SUB- NUMBER CHECK BOX
-->SELECT COPY CHECK BOX
-->UNDER BUSINESS AREASELECT OPTIONAL ENTRY RADIO BUTTON
-->SELECT MAIN NO. CHECK BOX
-->SELECT SUB-NO CHECK BOX
--> SELECT COPY CHECK BOX
-->SELECT SAVE
-->SELECT BACK ARROW 2 TIMES

➢ THE SAME PROCESS IS TO BE FOLLOWED FOR LAYOUTS RIL2 TO RIL6

9 . DEFINE SCREEN LAYOUTS FOR ASSET DEPRECIATION AREAS T/C [ AO21 ]

PATH : SAME PATH

-->SELECT 2000 SCREEN LAYOUT i.e., DEPRECIATION ON ASSET SUB- NO LEVEL
--> DOUBLE CLICK ON FILED GROUP RULES FOLDER.
-->DEPRECIATION KEYS: SELECT REQ. ENTRY RADIO BUTTON
-->SELECT CLASS CHECK BOX
-->SELECT MAIN NO CHECK BOX
-->SELECT SUB NO CHECK BOX
-->SELECT COPY CHECK BOX
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST
Eg:
2000 – DEPRECIATION ON SUB- ASSET NUMBER LEVEL
DEPRECIATION
ASSET
MAIN SUB- TO
ASSET CAPITALIZATION
NUMBER NUMBER CALCULATE
DATE
FROM
MACHINE
1- 0 20.8.2014 20.8.2014
NO. 1
MOTOR 1- 1 17.11.2018 17.11.2018

10 . CREATION OF 15 GENERAL LEDGER MASTERS – [T/C : FS00 ]

ACCOUNT TO
ACCOUNT TO CREATE PARAMETERS TO MAINTAIN
COPY

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 - FIXED ASSETS ACCOUNT
GROUP
- 200000-200099
- RECONCILATION A/C FOR
I) G/L ACCOUNT NO. 200110 - SUNDRY ACCOUNT TYPE: ASSETS
200000 - LAND DEBTORS - SORT KEY: 018 ASSET
NUMBER
- FIELD STATUS GROUP:G067
i.e., RECONCILATION
ACCOUNTS
II) 200005 BUILDINGS 200000 - LAND SAME AS ABOVE
III) 200010 PLANT &
------ DO ------------- ------ DO -------------
MACHINERY
IV) 200015 FURNITURE &
------ DO ------------- ------ DO -------------
FIXTURES
V) 200020 VEHICLES ------ DO ------------- ------ DO -------------
VI) 200025 CAPITAL WORK
------ DO ------------- ------ DO -------------
IN PROGRESS
- ACCUMULATED DEP A/C
GROUP
- 100200 - 100299
VII) 100200 ACCUMULATED - RECONCILATION A/C FOR
DEPRECIATION - ------ DO ------------- ACCOUNT TYPE : ASSETS
BUILDINGS - SORT KEY :018 - ASSET
NUMBER
- FIELD STATUS GROUP:G067
i.e., RECONCILATION A/C
VIII) 100205 ACCUMULATED 100200 ACC -
------ DO -------------
DEP- PLANT & MACHINERY DEP - BUILDINGS
IX) 100210 ACCUMULATED
DEP FURNITURE & ------ DO ------------- ------ DO -------------
FIXTURES
X) 100215 ACC DEP
------ DO ------------- ------ DO -------------
VEHICLES
- OTHER INCOME
- 300100 - 300199
- SORT KEY [ 018 ]ASSET NO
300100
XI) 300102 ASSET SALE - FIELD STATUS GROUP :G052
EXCHANGE GAIN
i.e.,
ACCOUNTS FOR FIXED
ASSET RETIREMENT
- OTHER INCOME
XII) 300103 PROFIT ON 300100 - 300100 - 300199
ASSET SALE EXCHANGE GAIN - SORT KEY 018 ASSET NO
- FIELD STATUS GROUP :G001
i.e.,– GENERAL
- ADMINISTRATION
XIII) 400302 LOSS ON 300103 PROFIT - 400300 - 400399
ASSET SALE ON ASSET SALE - SORT KEY :018 - ASSET
NUMBER
- FIELD STATUS GROUP - G001
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 i.e., GENERAL

XIV) 400303 LOSS DUE TO 400302 LOSS ON

------ DO -------------
SCRAPPING ASSET SALE
- DEPRECIATION
- 400500 - 400599
XV) 400500 DEPRECIATION ------ DO ------------- - SORT KEY [018] ASSET NO
- FIELD STATUS GROUP -
[G001] I.E GENERAL

12.ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTINGS T/C : [AO90]

PATH : -
SPRO --> FINANCIAL ACCOUNTING(NEW) --> ASSET ACCOUNTING --> INTEGRATION
WITH GENERAL LEDGER ACCOUNTING--> ASSIGN G/L ACCOUNTS
-->CHART OF DEPRECIATION:RIL AND ENTER
-->SELECT CHART OF ACCOUNTS:RIL
-->DOUBLE CLICK ACCOUNT DETERMINATION FOLDER
--> ACCOUNT DETERMINATION –SELECTRIL10000- LAND
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BALANCE SHEET ACCT APC – SELECT ACCOUNT NO :200000 – LAND
-->LOSS MADE OR ASSET RETIREMENT W/O REVENUE –SELECT400303 LOSS DUE TO
SCRAPPING
-->CLEARING ACCOUNT REVENUE FROM ASSET SALE – SELECT 300102– ASSET
SALE A/C
-->GAIN FROM ASSET SALE : SELECT 300103- PROFIT ON ASSET SALE
-->LOSS FROM ASSET SALE : SELECT 400302 – LOSS ON ASSET SALE
--> PRESS
-->SAVE AND IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN YOUR
REQUEST.
-->DOUBLE CLICK ACCOUNT DETERMINATION FOLDER
--> ACCOUNT DETERMINATION – SELECT RIL11000 – BUILDINGS
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BAL. SHEET ACCT APC – SELECT A/C NO 200005 – BUILDINGS
-->LOSS MADE ON ASSET RETIREMENT W/O REVENUE –SELECT 400303 - LOSS DUE
TO SCRAPPING
-->CLEARING ACCT. REVENUE FROM ASSET SALE : SELECT 300102 – ASSET SALE
A/C
-->GAIN FROM ASSET SALE : - SELECT 300103- PROFIT ON ASSET
SALE
-->LOSS FROM ASSET SALE: -SELECT 400302 – LOSS ON ASSET SALE
-->SELECT SAVE - IGNORE THE MESSAGE AND PRESS ENTER.
-->DOUBLE CLICK ON DEPRECIATION FOLDER
-->ACC. DEP ACCOUNT FOR ORDINARY DEPRECIATION : SELECT100200ACC. DEP.
BUILDINGS
-->EXPENSE ACCOUNT FOR ORDINARY DEPRECIATION – 400500 DEPRECIATION ON
A/C
-->SELECT SAVE BUTTON - IGNORE THE MESSAGE AND PRESS ENTER.
-->DOUBLE CLICK ACCOUNT DETERMINATION FOLDER
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--> SELECT ACCOUNT DETERMINATION – RIL20000 – PLANT & MACHINERY
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BALANCE SHEET ACCT APC : SELECT ACCOUNT NO :200010 – PLANT &
MACHINERY
-->LOSS MADE OR ASSET RETIREMENT W/O REVENUE:SELECT400303 – LOSS DUE TO
SCRAPPING
-->CLEARING ACCT. REVENUE FROM ASSET SALE: SELECT 300102 – ASSET SALE A/C
-->GAIN FROM ASSET SALE : SELECT 300103- PROFIT ON ASSET SALE
-->LOSS FROM ASSET SALE : SELECT400302 – LOSS ON ASSET SALE.
-->DOUBLE CLICK ON DEPRECIATION FOLDER
-->ACC. DEPRECIATION ACCOUNT FOR ORDINARY DEPRECIATION:
SELECT100205ACC. DEP. PLANT& MACHINERY
-->EXPENSE ACCOUNT FOR ORDINARY DEPRECIATION –SELECT
400500DEPRECIATION ON A/C
-->SELECT SAVE BUTTON- IGNORE THE MESSAGE AND PRESS ENTER.
-->DOUBLE CLICK ACCOUNT DETERMINATION FOLDER
--> SELECT ACCOUNT DETERMINATION :RIL30000-FURNITURE & FIXTURES
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BALANCE . SHEET ACCOUNT APC: SELECT A/C NO 200015 FURNITURE& FIXTURES
--> LOSS MADE OR ASSET RETIREMENT W/O REVENUE:SELECT 400303 – LOSS DUE
TO SCRAPPING
--> CLEARING ACCT. REVENUE FROM ASSET SALE: SELECT 300102 – ASSET SALE
A/C
--> GAIN FROM ASSET SALE : SELECT 300103 - PROFIT ON ASSET SALE
--> LOSS FROM ASSET SALE : SELECT 400302 – LOSS ON ASSET SALE.
--> DOUBLE CLICK ON DEPRECIATION FOLDER
-->ACC. DEP. ACCOUNT FOR ORDINARY DEPRECIATION: SELECT 100210ACC DEP.
FURNITURE & FIXTURES
-->EXPENSE ACCOUNT FOR ORDINARY DEPRECIATION:
SELECT400500DEPRECIATION A/C
-->SELECT SAVE BUTTON - IGNORE THE MESSAGE AND PRESS ENTER.
-->DOUBLE CLICK ACCOUNT DETERMINATION FOLDER
--> ACCOUNT DETERMINATION : SELECT RIL31000 – VEHICLES
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BAL. SHEET ACCOUNT APC : SELECT A/C NO 200020 VEHICLES
-->LOSS MADE ON ASSET RETIREMENT W/O REVENUE :400303 – LOSS DUE TO
SCRAPPING
--> CLEARING ACCT. REVENUE FROM ASSET SALE: SELECT 300102 – ASSET SALE
A/C
--> GAIN FROM ASSET SALE : SELECT 300103 - PROFIT ON ASSET SALE
--> LOSS FROM ASSET SALE : SELECT 400302 – LOSS ON ASSET SALE.
--> DOUBLE CLICK ON DEPRECIATION FOLDER
-->ACC. DEP. ACCOUNT FOR ORDINARY DEPRECIATION: SELECT 100215 ACC DEP.
VEHICLES
-->EXPENSE ACCOUNT FOR ORDINARY DEPRECIATION: SELECT400500
DEPRECIATION A/C
-->SELECT SAVE BUTTON - IGNORE THE MESSAGE AND PRESS ENTER.
-->DOUBLE CLICK ON ACCOUNT DETERMINATION FOLDER
-->SELECT ACCOUNT DETERMINATION :RIL 40000 – CAPITAL WORK IN PROGRESS
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->BALANCE SHEET ACCOUNT APC : SELECT A/C NO 200025 – CAPITAL WORK IN
PROGRESS

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-->LOSS MADE ON ASSET RETIREMENT W/O REVENUE: SELECT400303 – LOSS DUE
TO SCRAPPING
--> CLEARING ACCT. REVENUE FROM ASSET SALE: SELECT 300102 – ASSET SALE
A/C
--> GAIN FROM ASSET SALE : SELECT 300103 - PROFIT ON ASSET SALE
--> LOSS FROM ASSET SALE : SELECT 400302 – LOSS ON ASSET SALE.
-->SELECT SAVE BUTON- IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN
YOUR REQUEST.

12. SPECIFY DOCUMENT TYPE FOR POSTING OF DEPRECIATION

PATH : - UPTO INTEGRATION WITH GENERAL LEDGER ACCOUNTING THE PATH IS

SAME.
--> POST DEPRECIATION TO GENERAL LEDGER ACCOUNTING --> SPECIFY
DOCUMENT TYPE FOR POSTING OF DEPRECIATION.
-->DOUBLE CLICK ON DEFINE DOCUMENT TYPES
-->SELECT TYPE: AF – DEPRECIATION POSTINGS
-->SELECT DETAILS BUTTON
-->NOTE DOWN NUMBER RANGE : 05
-->SELECT NUMBER RANGE INFORMATION BUTTON
--> COMPANY CODE: RIL
-->SELECT CHANGE INTERVALS BUTTON
-->SELECT INSERT LINE BUTTON
NO.
YEAR FROM NO TO NUMBER
RANGE
05 2020 1000001 1100000

-->SELECT SAVE BUTTON - IGNORE THE MESSAGE AND PRESS ENTER

NOTE:
UP TO 4.7EE VERSION (OLD VERSION) FOR DEPRECIATION NUMBER RANGE
INTERVAL TO SELECT EXTERNAL CHECK BOX.

WHEN WE RUN DEPRECIATION NUMBER OF DOCUMENTS WILL BE GENERATED

BASED ON DEPRECIATION ACCOUNTS ASSIGNMENT TO ACCOUNT DETERMINATION.
RIL10000 – LAND
RIL11000 – BUILDINGS
RIL20000 – PLANT & MACHINERY ASSIGNED DEPRECIATION ACCOUNTS
RIL30000 – FURNITURE & FIXTURES
RIL 31000 - VEHICLES
RIL 40000 – CAPITAL WORK IN PROGRESS

NO. RANGE YEAR FROM NO TO NUMBER

05 2020 1000001 1100000 SELECT EXTERNAL CHECK BOX

EVERY MONTH 4 DOCUMENTS WILL BE GENERATED

DOC. NO. 1000001 – DEPRECIATION A/C DR

TO ACC DEPRECIATION BUILDINGS

DOC. NO. 1000002 – DEPRECIATION A/C DR

TO ACC DEPRECIATION PLANT& MACHINERY
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DOC. NO. 1000003 – DEPRECIATION A/C DR
TO ACC DEPRECIATION FURNITURE& FIXTURES

DOC. NO. 1000004 – DEPRECIATION A/C DR

TO ACC DEPRECIATION VEHICLES

IN ECC6 SAP HAS MODIFIED THE PROGRAM. NOW FOR DEPRECIATION NUMBER
RANGE INTERVAL NO NEED TO SELECT EXTERNAL CHECK BOX.

13. SPECIFY INTERVALS AND POSTING RULES [ T/C-OAYR ]

PATH : -SAME PATH

--> COMPANY CODE: RIL

-->DOUBLE CLICK ON POSTING RULES FOLDER
-->SELECT MONTHLY POSTING RADIO BUTTON
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

DEPRECIATION FOR THE WHOLE YEAR SHOULD BE SAME WHETHER WE POST

MONTHLY/QUARTERLY/ HALF YEARLY OR YEARLY.
Eg:
ASSET ACQUISITION
VALUE 120000
RATE OF DEPRECIATION 10 % SLM
DEPRECIATION PER YEAR 12000
DEPRECIATION PER
MONTH 1000
DEPRECIATION FOR 12
MONTHS 12000
IF WE FOLLOW WDV
ASSET ACQUISITION
VALUE 120000
RATE OF DEPRECIATION 10 % WDV

IF WE FOLLOW MONTHLY
1ST MONTH DEPRECIATION – 120000*10%*1/12 = 1000
2ND MONTH DEPRECIATION 119000*10%*1/12 =992

WHOLE YEAR DEPRECIATION WILL BE SOME AMOUNT

IF WE FOLLOW YEARLY 1STYEAR DEPRECIATION – 120000*10%=12000

IF WE FOLLOW QUARTERLY WHOLE YEAR DEPRECIATION AMOUNT WILL BE
DIFFERENT

IN SAP : - FIRST IT TAKES FOR THE WHOLE YEAR

MONTHLY POSTING 12000/ 12 = 1000 EVERY MONTH
FOR 12 MONTHS - 12000
IN 2ND YEAR DEPRECIATION WILL BE CALCULATED ON 108000 IN CASE OF WDV

IN SAP DEPRECIATION FOR THE WHOLE YEAR WILL BE SAME WHETHER WE FOLLOW
MONTHLY/QUARTERLY/HALF YEARLY/ YEARLY.
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14. SPECIFY ACCOUNT ASSIGNMENT TYPES FOR ACCOUNT ASSIGNMENT OBJECTS

UPTO 4.7EE FOR UNITS WE USED TO CREATE BUSINESS AREAS. IN ASSET MASTER
SAP HAS GIVEN BUSINESS AREA FIELD. WE USED TO SPECIFY BUSINESS AREA IN
ASSET MASTER. WHEN WE POST TRANSACTION TO ASSET IT UPDATES BUSINESS
AREA AS WELL AS COMPANY CODE. WE USED TO GET BALANCE SHEET AND P&L
ACCOUNT BUSINESS AREAWISE.

FROM ECC6 ONWARDS SAP HAS GIVEN SEGMENTS FOR UNITS AND PROFIT
CENTRES FOR DIVISIONS. IN ASSET MASTER SAP HAS NOT GIVEN PROFIT CENTRE
OR SEGMENT. SAP HAS GIVEN ONLY COST CENTRE. MAKE COST CENTRE FIELD
REQUIRED ENTRY FIELD IN SCREEN LAYOUT. IN ASSET MASTER WE SPECIFY COST
CENTRE. IN COST CENTRE PROFIT CENTER WILL BE ASSIGNED. IN PROFIT CENTER
WE ASSIGN SEGMENT.

CREATE A DERIVATION RULE – TAKE PROFIT CENTER FROM COST CENTER FOR
ASSET ACQUISITION AND DEPRECIATION.

WE CAN GET P&L A/C AND BALANCE SHEET PROFIT CENTERWISE AS WELL AS
SEGMENTWISE.

PATH : UPTO INTEGRATION WITH GENERAL LEDGER ACCOUNTING THE PATH IS

SAME.

--> ADDITIONAL ACCOUNT ASSIGNMENT OBJECTS-->SPECIFY ACCOUNT

ASSIGNMENT TYPES FOR ACCOUNT ASSIGNMENT OBJECTS.

-->SELECT COMPANY CODE: RIL

-->DOUBLE CLICK ON DEPRECIATION AREA FOLDER
-->SELECT AREA :1 – BOOK DEPRECIATION
-->DOUBLE CLICK ON ACCOUNT ASSIGNMENT OBJECTS FOLDER
-->SELECT NEW ENTRIES BUTTON

ACCOUNT TRANSACTIO ACCOUNT ACCOUNT

ASSIGNMENT N TYPE ASSIGNMENT ASSIGNMENT
OBJECTS TYPE
SELECT KOSTL [ * SELECT APC SELECT
COST CENTER ] VALUES
POSTING
SELECT KOSTL [ * SELECT SELECT
COST CENTER ] DEPRECIATION
RUN

-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

15. SPECIFY ROUNDING OF NET BOOK VALUE AND/OR DEPRECIATION

PATH: SPRO --> FINANCIAL ACCOUNTING(NEW) --> ASSET ACCOUNTING --

>VALUATION
--> AMOUNT SPECIFICATIONS (COMPANY CODE/ DEPRECIATION AREA)--> SPECIFY
ROUNDING OF NET BOOK VALUE AND/OR DEPRECIATION
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-->IGNORE THE MESSAGES AND ENTER
--> SELECT COMPANY CODE :RIL
-->DOUBLE CLICK ON ROUNDING SPECIFICATIONS FOLDER
-->SELECT AREA :01BOOK DEPRECIATION
-->SELECT DETAILS BUTTON
-->SELECT AUTOMATICALLY CALCULATED DEPRECIATION CHECK BOX
-->SELECT ARITHMETIC ROUNDING RADIO BUTTON
-->SELECT SAVE BUTTON AND SAVE IN YOUR REQUEST
-->SELECT BACK ARROW
--> SELECT AREA : 30
--> SELECT DETAILS BUTTON
--> SELECT AUTOMATICALLY CALCULATED DEPRECIATION CHECK BOX
--> SELECT ARITHMETIC ROUNDING RADIO BUTTON
-->SELECT SAVE BUTTON

16. DEPRECIATION KEYS CREATION

DEPRECIATION IS CALUCATED USING THE DEPRECIATION KEY AND INTERNAL

CALCULATION KEY IN THE SYSTEM. DEPRECIATION KEYS ARE DEFINED AT CHART
OF DEPRECIATION LEVEL AND UNIFORM ACROSS ALL COMPANY CODES IF ALL
COMPANY CODES USE SAME CHART OF DEPRECIATION.

RATE + METHOD
5% SLM
5% WDV
20 YEARS USEFUL LIFE METHOD (KEY)

FOR DEPRECIATION KEY CREATION FOLLOWING STEPS ARE REQUIRED.

I. DEFINE BASE METHODS
II .DEFINE DECLINING BALANCE METHODS
III .DEFINE MULTI – LEVEL METHODS
IV . MAINTAIN PERIOD CONTROL METHODS
V . MAINTAIN DEPRECIATION KEY

FIRST I TO IV STEPS WILL BE ASSIGNED IN VTH STEP AND V THSTEP WILL BE

ASSIGNED IN ASSET MASTER

STEPS : -
I . DEFINE BASE METHODS

PATH: SPRO --> FINANCIAL ACCOUNTING(NEW) --> ASSET ACCOUNTING --

>DEPRECIATION--> VALUATION METHODS -->DEPRECIATION KEY --> CALCULATION
METHODS -->DEFINE BASE METHODS
-->FOR STRAIGHT LINE METHOD AND WRITTEN DOWN VALUE METHOD -->SELECT
BASE METHOD : 0014- ORDINARY : EXPLICIT PERCENTAGE (AFTER END OF LIFE)
-->FOR USEFUL LIFE METHOD :-SELECT 0011- ORDINARY : PERCENTAGE FROM
USEFUL LIFE

A . FOR STRAIGHT LINE METHOD AND WRITTEN DOWN VALUE METHOD

0014 - ORDINARY : EXPLICIT PERCENTAGE (AFTER END OF LIFE)

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-->ORDINARY DEPRECIATION
WE FOLLOW CERTAIN PERCENTAGES -PERCENTAGES GIVEN IN THE SCHEDULE XIV
OF COMPANIES ACT 1956.
ONCE THE NET BOOK VALUE BECOMES ZERO NOT TO CALCULATE DEPRECIATION.

ASSET ACQUISITION VALUE 100000

RATE OF DEPRECIATION 5% SLM
DEPRECIATION AMOUNT 5000
DEPRECIATION AFTER 20 YEARS 100000
NET BOOK VALUE AFTER 20 YEARS 0
NO NEED TO CALCULATE DEPRECIATION AFTER 20 YEARS

B . FOR USEFUL LIFE METHOD (AS PER COMPANIES ACT 2013- USEFUL LIFE YEARS
GIVEN IN SCHEDULE II)

0011 – ORDINARY: PERCENTAGE FROM USEFUL LIFE

ASSET ACQUISITION VALUE 100000

5% SCRAP VALUE OR RESIDUAL VALUE 5000
ASSET VALUE 95000
USEFUL LIFE 20 YEARS
DEPRECIATION PER YEAR 95000/20 4750

II . DEFINE DECLINING BALANCE METHODS

PATH : SAME PATH

--> CHART OF DEPRECIATION : RIL AND ENTER
-->IN INDIA WE USE : 001

-->SOME COUNTRIES THEY USE: 002

-->ASSET ACQUISITION VALUE: 100000
RATE OF DEPRECIATION : 5% SLM
DECIMAL FACTOR :2 DISCOUNTING [100-2 ] = 98 %
MAX. PERCENTAGE: 20

YEAR PERCENTAGE
1ST
YEAR 5
2ND
YEAR 5
3RD
YEAR 5
4TH
YEAR 5

FIRST 4 YEARS - 100000*5%*98%

5TH YEAR ONWARDS -100000*5%

III . DEFINE MULTI – LEVEL METHODS

PATH : SAME PATH

-->SELECT NEW ENTRIES BUTTON
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276
--> MULTI LEVEL – R1– 5% SLM ( DESCRIPTION)
-->VALIDITY START SELECT : FROM ORDINARY DEPRECIATION START DATE
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST
--> DOUBLE CLICK ON LEVELS FOLDER
-->SELECT NEW ENTRIES BUTTON
ACQ.
YEARS PERIODS BASE VALUE PERCENT
YEAR
01(ACQUISITION
9999 999 12 5
VALUE)

-->SELECT SAVEBUTTON
-->SELECT BACK ARROW 3 TIMES
-->SELECT R1
-->SELECT COPY IN SAME CHART OF DEPRECIATION BUTTON.
-->CHANGE MULTILEVEL METHOD TO : R2 5% WDV (DESCRIPTION)
-->PRESS ENTER - IGNORE THE MESSAGE AND PRESS ENTER
--> SELECT R2
-->DOUBLE CLICK ON LEVELS FOLDER

-->CHANGE BASE VALUE: 24 – NET BOOK VALUE

-->PRESS ENTER AND SAVE
-->SELECT BACK ARROW
-->SELECT : R1
-->SELECT COPY IN SAME CHART OF DEPRECIATION BUTTON
--> CHANGE MULTI LEVEL METHOD TO : R3 – USEFUL LIFE (DESCRIPTION)
-->PRESS ENTER - IGNORE THE MESSAGE
--> SELECT :R3
--> DOUBLE CLICK ON LEVELS FOLDER
-->CHANGE PERCENT: [ -- ] BLANK
-->REDUCTION: 5 AND SAVE

A. VALIDITY START - FROM ORDINARY DEPRECIATION START DATE WHEN WE

CREATE AN ASSET MASTER THERE WE WILL HAVE 2 FILEDS

IN INDIA SOME
COUNTRIES
CAPITALIZATION DATE 22.11.2018 22.11.2018
ORDINARY DEPRECIATION START 22.11.2018 01.12.2018
DATE

B. ACQUISTION YEAR 9999 ANY YEAR

IF WE GIVE YEAR 2018 - THEN EVERY YEAR WE HAVE TO CREATE THE KEY - 5% SLM
ASSET CAN BE ACQUIRED IN ANY YEAR

IF WE GIVE 9999 THIS IS AVAILABLE FOR ALL YEARS.

C. YEARS 999( MAX NO. OF YEARS )

IN CASE OF 5 % SLM ASSET = 100 / 5 = 20 YEARS
IN CASE OF 1% SLM ASSET = 100/ 1 = 100 YEARS
IN CASE OF 5% WDV ASSET = ?
IN CASE OF 1% WDV ASSET = ?
GIVE MAX NO. OF YEARS i .e., : - 999

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AS PER STEP 1 DEFINE BASE METHODS WE HAVE SPECIFIED ONCE THE NET BOOK
VALUE BECOMES ZERO DO NOT CALCULATE DEPRECIATION.

SOME COUNTRIES REQUIREMENT

FIRST 5 YEARS 5 %
NEXT 5 YEARS 10 %
NEXT 5 YEARS 15 %

D. PERIODS : NUMBER OF MONTHS IN A YEAR i.e., 12

E. BASE VALUE

FOR R1 - 01 ACQUISTION VALUE - IN CASE OF SLM

FOR R2 - 24 NET BOOK VALUE - INCASE OF WDV
FOR R3 - 01 ACQUISTION VALUE - INCASE OF USEFUL LIFE METHOD

F. PERCENTAGE : RATE OF DEPRECATION

G . REDUCTION - 5

AS PER NEW COMPANIES ACT , 2013 - USEFUL LIFE METHOD

ACQUISITION VALUE 1000000
LESS:SCARP VALUE OR RESIDUAL VALUE 50000
950000
USEFUL LIFE 20 YEARS 20
DEPRECIATION PER ANNUM 950000 / 20 = 47500

H . REMAINING LIFE

SOME COUNTRIES REQUIREMENT-

USED IN CASE OF USEFUL LIFE METHOD. IT WE SELECT THE REMAINING LIFE CHECK
BOX:

ASSET ACQUISTION VALUE 100000

USEFUL LIFE : 20 YEARS
1ST YEAR DEPRECIATION: 100000 /20
2ND YEAR DEPRECIATION: 100000/19
3RD YEAR DEPRECIATION: 100000 /18

IV . MAINTAIN PERIOD CONTROL METHOD

PATH : SAME PATH
--> SELECT NEW ENTRIES BUTTON
PERIOD DESCRIPTION ACQUISITION ADD RETIREMENT TRANSFER
CONTROL YEAR (ACQUISTION
METHOD IN THE
FOLLOWING
YEAR )
006 RIL PERIOD SELECT 01 SELECT 01 SELECT 01 SELECT 01
CONTROL PRO-RATA PRO-RATA PRO-RATA PRO-RATA
METHOD AT PERIOD AT PERIOD AT PERIOD AT PERIOD
START DATE START DATE START DATE START
DATE
--> SLECT SAVE BUTTON
--> SAVE IN YOUR REQUEST
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278
V . MAINTAIN DEPRECIATION KEY

PATH : - SAME PATH

--> SELECT NEW ENTRIES BUTTON
--> DEPRECATION KEY :RIL1
--> DESCRIPTION : 5 % STRAIGHT LINE METHOD DEPRECIATION
-->SELECT PERIOD CONTROL ACCORDING TO FISCAL YEAR CHECK BOX
-->SELECT DEPRECIATION TO THE DAY CHECK BOX
--> SAVE
--> INGNORE THE MESSAGE ENTER
-->PRESS ENTER TO SAVE IN YOUR REQUEST
--> DOUBLE CLICK ON ASSIGNMENT OF CALUCATION METHODS
--> SELECT NEW ENTRIES BUTTON
-->DEPRECIATON TYPE : SELECT ORDINARY DEPRECIATION
--> PHASE : SELECT FROM THE START OF DEPRECIATION
--> BASE METHOD :SELECT 0014
--> DECLINING BALANCE METHOD: SELECT 001
--> PERIOD CONTROL METHOD: SELECT 006

--> MULTILEVEL METHOD : SELECT R1

--> CLASS: SELECT STRAIGHT - LINE DEPRECIATION
--> SAVE
--> SAVE IN YOUR REQUEST
--> SELECT BACK ARROW 4 TIMES
--> SELECT DEPRECIATION KEY RIL1
--> SELECT ACTIVATE BUTTON
--> SAVE
-->SELECT RIL1
--> SELECT COPY IN SAME CHART OF DEPRECIATION BUTTON
--> CHANGE DEPRECITION KEY TO RIL2
--> CHANGE DESCRIPTION : 5% WRITTEN DOWN VALUE METHOD DEPRECATION KEY
--> ENTER
--> IGNORE THE MESSAGE
--> ENTER
-->SELECT:RIL2
--> DOUBLE CLICK ON ASSIGNMENT OF CALICULATION METHODS
--> CHANGE MULTILEVAL METHOD R2
--> CHANGE CLASS : DECLINING - BALANCE DEPRECIATION
--> ENTER
--> SAVE
--> SELECT BACK ARROW 2 TIMES
--> SELECT RIL1
--> SELECT COPY IN SAME CHART OF DEPRECIATION BUTTON
--> CHANGE THE DEPRECATION KEY RIL3
--> CHANGE DESCRIPTION USEFUL LIFE METHOD DEPRECIATION KEY
--> ENTER
--> IGNORE THE MESSAGE
--> ENTER
--> SELECT RIL3
--> DOUBLE CLICK ON ASSIGNMENT OF CALICULATION METHODS
--> BASE METHOD : SELECT 0011
--> MULTI-LEVEL METHOD: SELECT R3
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279
--> SAVE
--> IGNORETHE MESSAGE
--> ENTER
--> SELECT BACK ARROW 2 TIMES
CHECK: --> FOR LAND AND CAPITAL WORK IN PROGRESS WE USE DEPRECIATION
KEY 0000 i.e., NO DEPRECIATION AND NO INTEREST
--> SAVE

17 .DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS [T/C-OAYZ ]

PATH : SPRO --> FINANCIAL ACCOUNTING(NEW) --> ASSET ACCOUNTING -->

VALUATION
--> DETERMINE DEPRECIATION AREAS IN THE ASSET CLASS
--> SELECT ASSET CLASS : RIL1000 – FREE HOLD LAND
--> DOUBLE CLICK ON DEPRECIATION AREA FOLDER
--> DESELECT DEACTIVATION CHECK FOR ALL THE 3 AREAS i.e., 1, 15 , 30
--> DEPRECIATION KEY: SELECT RIL1 FOR ALL 3 AREAS

--> LAYOUT: SELECT 2000 – DEPRECIATION ON ASSET SUB. NO. LEVEL.--> FOR ALL
3 AREAS-->SELECT SAVE AND PRESS ENTER TO SAVE IN YOUR REQUEST
--> SELECT BACK ARROW

THE SAME PROCEDURE IS TO BE FOLLOWED FOR ASSET CLASSES RIL1100 TO

RIL4000.

NOTE:
WE HAVE SELECTED BOOK DEPRECIATION ACTIVE FOR ALL ASSET CLASSES
INCLUDING LAND AND CAPITAL WORK IN PROGRESS CLASS.

IN INDIA WE WILL NOT CALCULATE DEPRECIATION FOR LAND AND CAPITAL WORK IN
PROGRESS ASSET CLASSES.

WHEN WE CREATE ASSET MASTER IT WILL ASK

I. CAPITALIZATION DATE: IN CASE OF LAND AND CAPITAL WORK IN PROGRESS –

LAND PURCHASE DATE OR REGISTRATION DATE. IN CASE OF CAPITAL WORK IN
PROGRESS WE GIVE EXPANSION START DATE.

II . RATE OF DEPRECIATION –WE GIVE DEPRECIATION 0000( 0 PERCENTAGE )

18 . TO MAKE COST CENTER FIELD OPTIONAL FOR FIELD STATUS GROUP G067 i.e.,,
RECONCILIATION ACCOUNTS(T/C-OBC4)

--> SELECT FIELD STATUS VARIANT – RIL

--> DOUBLE CLICK FIELD STATUS GROUPS FOLDER
--> DOUBLE CLICK ON G067 – RECONCILIATION ACCOUNTS
--> DOUBLE CLICK ON ADDITIONAL ACCOUNT ASSIGNMENTS
--> COST CENTER- SELECT OPTIONAL ENTRY RADIO BUTTON
--> SELECT SAVE AND PRESS ENTER TO SAVE IN YOUR REQUEST

REASON:
MACHINE NO.1 DR – SUB-LEDGER -A/C 200000 – PLANT& MACHINERY – G/L G067
TO BANK – GENERAL LEDGER
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280
WE SPECIFY COST CENTER IN ASSET MASTER. CREATE DERIVATION RULE - FOR
ASSET PURCHASE TAKE PROFIT CENTER FROM COST CENTER

END USER AREA :

1 . CREATION OF COST CENTER [T/C : KS01 ]

PATH:

ACCOUNTING --> CONTROLLING --> COST CENTER ACCOUNTING --> MASTER DATA
--> COST CENTER --> INDIVIDUAL PROCESSING --> CREATE
-->FROM THE MENU BAR SELECT EXTRAS --> SET CONTROLLING AREA
-->CONTROLLING AREA: RIL AND ENTER
-->COST CENTER: DEPTA
-->VALID FROM : 1.4.2020 TO 31.12.9999 (TO YEAR COMES AUTOMATICALLY) PRESS
ENTER
-->NAME: DEPARTMENT A
-->DESCRIPTION: COST CENTER DEPARTMENT A
-->PERSON RESPONSIBILITY: MR A
-->COST CENTER CATEGORY : SELECT 1 – PRODUCTION
-->HIERARCHY AREA: SELECT RILHIER
-->CURRENCY : INR
-->PROFIT CENTER: SELECT STEEL
-->SELECT SAVE BUTTON

2. CREATION OF MAIN ASSET MASTER [T/C: AS01 ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> ASSET -->
CREATE --> ASSET
-->ASSET CLASS: SELECT RIL2000 i.e., DEPTA
-->COMPANY CODE: SELECT RIL AND PRESS ENTER
-->DESCRIPTION: MACHINE NO. 1
-->CAPITALIZATION DATE: 1.4.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER : SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB
-->DEPRECIATION KEY – SELECT RIL3 – USEFUL LIFE METHOD DEPRECIATION KEY
FOR ALL 3 AREAS
-->USEFUL LIFE: 20
-->PERIODS:0
--> ORDINARY DEPRECIATION START DATE:1.4.2020
--> ENTER
-->SELECT SAVE BUTTON

WE GET A MESSAGE ASSET 200001– SUB NO 0 IS CREATED

➢ CREATED ASSET MASTER WITH ASSET CLASS – RIL2000 – DEPARTMENT A (AS01)

GIVEN NO RANGE - 03 ( OAOA )
GIVEN NO RANGE INTERVAL 200001 – 300000 ( AS08 )
WE HAVE DISCUSSED EARLIER-MAIN ASSET WILL HAVE ALWAYS SUB-
NUMBER ZERO. FIRST ASSET IT HAS TAKEN 200001 – 0

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281
3. MAIN ASSET PURCHASE POSTING [T/C : F -90 ]

PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->POSTING -->

ACQUISITION --> EXTERNAL ACQUISITION -->WITH VENDOR
--> DOCUMENT DATE: 01.04.2020
-->TYPE: KR
--> COMPANY CODE : RIL
-->POSTING DATE: 01.04.2020
--> POSTING KEY: 31
--> VENDOR A/C :SELECT VENDOR FROM DROP DOWN MENU THEN ENTER
-->AMOUNT: 1000000
-->TEXT: MACHINERY PURCHASE POSTING
-->POSTING KEY: 70 (DR ASSET)
--> SELECT ACCOUNT : 200001 – 0 MACHINE 1
-->TT(TRANSACTION TYPE ) TYPE: SELECT 100 EXTERNAL ASSET ACQUISITION
PRESS ENTER
-->AMOUNT: *
-->TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE
-->FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE GENERAL LEDGER
-->SELECT BACK ARROW AND SELECT SAVE BUTTON

NOTE:
WHEN WE POST TO ASSET 200001 – 0 MACHINE NO. 1- G/L ACCOUNT 200010 PLANT&
MACHINERY IS UPDATED AUTOMATICALLY.

RULE- 2 : -

MAIN ASSET MASTER IS TO BE CREATED WITH REFERENCE TO ASSET CLASS.

200001 – 0 MACHINE 1 IS CREATED WITH REFERENCE TO ASSET CLASS RIL 2000
DEPARTMENT A (AS01)

RULE – 3 : - ACCOUNT DETERMINATION IS SPECIFIED IN ASSET CLASS. SPECIFIED

ACCOUNT DETERMINATION RIL20000 PLANT & MACHINERY IN ASSET CLASS RIL2000-
(OA0A)

RULE – 4 : - FOR ACCOUNT DETERMINATION WE ASSIGN G/L ACCOUNTS BASED ON

THE NATURE OF TRANSACTION

FOR ACCOUNT DETERMINATION RIL20000- PLANT & MACHINERY ASSIGNED G/L

ACCOUNT IN CASE OF ACQUISITION 200010 – PLANT& MACHINERY (T/C : [ A090])

4. CREATION OF MAIN ASSET MASTER MACHINE NO- 2 [T/C : AS01]

--> ASSET CLASS: SELECT RIL2000
--> COMPANY CODE: RIL AND PRESS ENTER
-->DESCRIPTION: MACHINE NO. 2
-->CAPITALIZATIONDATE:22.4.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER : SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB
--> FOR AREA 01 , 15 AND 30 BOOK DEP
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AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY
KEY DEPRECIATION
START DATE
01 RIL1 16 6 22.04.2020
15 RIL1 16 6 22.04.2020
30 RIL1 16 6 22.04.2020

--> ENTER
-->SELECT SAVE BUTTON
WE GET A MESSAGE ASSET 200002- 0 IS CREATED.

5. MACHINE 2 PURCHASE POSTING WITH 22.4.20 DATE [T/C : F-90 ]

-->DOCUMENT DATE AND POSTING DATE: 22.4.2020

-->TYPE: KR
-->COMPANY CODE: RIL
--> POSTING KEY:[31 ]
-->ACCOUNT: SELECT VENDOR FROM DROP DOWN MENU THEN ENTER
--> AMOUNT: 400000
--> TEXT: MACHINERY PURCHASE POSTING
--> POSTING KEY: 70
--> ACCOUNT: SELECT 200002 – 0 (MACHINE NO.2)
-->TT TYPE (TRANSACTION TYPE): SELECT 100 AND PRESS ENTER
--> AMOUNT: *
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

6. SUB – ASSET MASTER CREATION (T/C: AS11)

PATH:
ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> ASSET -->
CREATE -->SUB NUMBER --> ASSET
--> ASSET: SELECT 200002
-->COMPANY CODE: RIL PRESS ENTER
--> DESCRIPTION : MOTOR
--> CAPITALIZED ON : TODAY
--> SELECT TIME DEPENDENT TAB
--> COST CENTER:SELECT DEPTA
--> SELECT DEPRECIATION AREAS TAB
-->CHANGE THE DEPRECIATION KEY TO:RIL2 (5% WDV)
--> FOR AREA 01 , 15 AND 30 BOOK DEP
AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY
KEY DEPRECIATION
START DATE
01 RIL2 16 6 22.06.2020
15 RIL2 16 6 22.06.2020
30 RIL2 16 6 22.06.2020
-->SELECT SAVE BUTTON.
WE GET A MESSAGE ASSET 200002–1 IS CREATED

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7. SUB – ASSET PURCHASE POSTING [T/C : F-90 ]

--> DOCUMENT DATE AND POSTING DATE: 22.06.2020

-->TYPE: KR
--> COMPANY CODE: RIL
-->POSTING KEY: 31
-->ACCOUNT: SELECT VENDOR FROM DROP DOWN MENU THEN ENTER
-->AMOUNT: 75000
--> TEXT: MOTOR PURCHASING POSTING
--> POSTING KEY: 70
-->ACCOUNT: 200002 –1 MOTOR
-->TRANSACTION TYPE: 100 AND PRESS ENTER
-->AMOUNT: *
-->TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

WHEN WE POST TO MOTOR 200002 – 1 IT IS UPDATING G/L ACCOUNT 200010 – PLANT

& MACHINERY AUTOMATICALLY

RULE 1 : - SUB ASSET MASTER IS TO BE CREATED WITH REFERENCE TO MAIN

ASSET MASTER.
200002 – 1 MOTOR IS CREATED WITH REFERENCE TO MAIN ASSET MASTER 200002
(T. CODE AS 11)

RULE 2 TO RULE 4 ARE SAME

8.REPORT TO VIEW EACH SUB – ASSETWISE, YEARWISE VALUES (T/C:AW01N)

PATH:

ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->ASSET --> ASSET
EXPLORER
--> COMPANY CODE: RIL
-->ASSET: 200001 – 0 – MACHINE – 1
-->FISCAL YEAR : 2020
-->CHANGE THE ASSET TO:200002 – 0 MACHINE 2 AND PRESS ENTER

➢ TO VIEW DEPRECIATION CALCULATIONS

-->SELECT DISPLAY DEP. CALCULATION BUTTON

-->SELECT PERIOD INFORMATION BUTTON
-->SELECT BACK ARROW
-->CHANGE THE ASSET : 200002 – 1 (MOTOR)
--> ENTER
--> SELECT DISPLAY DEP. CALCULATION BUTTON
--> SELECT PERIOD INFORMATION BUTTON
--> SELECT BACK ARROW
-->SELECT COMPARISONS TAB

NOTE : - TO VIEW
COST NO.OF NO,OF RATE DEPRECIATION
DAYS DAY'S IN AMOUNT
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284
 WORKED YEAR
MACHINE 2020 400000 344 365 5% 18849
NO.2
MOTOR 2020 75000 129 365 5% 1325
2021 73675 5% 3684

9 .REPORT TO VIEW ALL ASSETS FOR A PARTICULAR PERIOD (T/C:S_

ALR_87011965)

PATH :

ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> INFORMATION

SYSTEM --> REPORTS ON ASSET ACCOUNTING -->ASSET BALANCES--> ASSET
LISTS -->ASSET BALANCES
-->BY BUSINESS AREA
-->SELECT ALL SELECTION BUTTON
--> COMPANY CODE: RIL
-->REPORT DATE: 31.12.2020 ANY MONTH END DATE
-->DEPRECIATION AREA: 01 ( BOOK DEPRECIATION)
-->SORT VARIANT: 0016(COMPANY CODE/PROFIT CENTER)
-->SELECT LIST ASSETS RADIO BUTTON
-->SELECT EXECUTE BUTTON
-->DOUBLE CLICK ON MACHINE NO . 1
-->SELECT BACK ARROW (2 TIMES)
-->CHANGE THE REPORT DATE TO 30.04.2020
-->SELECT EXECUTE BUTTON

10 . DEPRECIATION RUN [T/C:AFAB ]

PATH : ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->PERIODIC

PROCESSING --> DEPRECIATION RUN --> EXECUTE [ AFAB ]

--> COMPANY CODE: RIL

-->FISCAL YEAR: 2020
-->POSTING PERIOD: 1 (APRIL)
-->SELECT PLANNED POSTING RUN RADIO BUTTON
-->SELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
-->IGNORE THE MESSAGE AND SELECT YES BUTTON

➢ TO VIEW THE ERRORS

-->SELECT ERROR LIST BUTTON OR F7

-->SELECT BACK ARROW
-->DESELECT TEST RUN CHECK BOX (IMPORTANT)
IN LIVE ENVIRONMENT WE CAN NOT RUN FOREGROUND. WE HAVE TO EXECUTE IN
BACKGROUND ONLY

➢ TO RUN DEPRECIATION IN THE BACK GROUND PROCESSING IN COMPANIES

NUMBER OF LOCATIONS
NUMBER OF DIVISIONS
NUMBER OF ASSETS
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285
NUMBER OF SUB - ASSETS
NUMBER OF RATES
NUMBER OF DATES

IF WE EXECUTE DURING DAY TIME. SYSTEM PERFORMANCE WILL BE SLOW.

SAP HAS GIVEN THE FACILITY TO SCHEDULE AT NIGHTS.
FROM THE MENU BAR SELECT PROGRAM--> EXECUTE IN BACKGROUND
-->OUTPUT DEVICE :LP01
-->ENTER
--> ENTER ONCE AGAIN

➢ TO SCHEDULE IN NIGHTS: SELECT DATE/ TIME BUTTON

-->SCHEDULE START DATE: TODAY’S DATE

-->TIME SELECT: DROP DOWN BUTTON
-->HOURS: 22→MM 00 --> SS 00
--> ENTER
--> SELECT SAVE BUTTON

➢ TO POST IMMEDIATELY

--> REMOVE THE PARAMETERS

-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON
-->WE GET A MESSAGE - BACKGROUND JOB WAS SCHEDULED FOR PROGRAM
RAPOST2000

➢ TO CHECK WHETHER JOB IS PROCESSED OR NOT?

-->FROM THE MENU BAR SELECT SYSTEM -->SERVICES -->JOBS--> JOB OVERVIEW
-->SELECT EXECUTE BUTTON ( WE CAN SEE FINISHED JOB)

➢ TO VIEW THE DOCUMENT POSTED T/C : [ FB03 ]

-->SELECT DOCUMENT LIST BUTTON

-->COMPANY CODE: RIL
--> DOCUMENT TYPE: AF
-->SELECT EXECUTE BUTTON
-->DOUBLE CLICK ON DOC. NO

11. TO VIEW DEPRECIATION POSTED ASSETWISE REPORT

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->

INFORMATION SYSTEM --> REPORTS ON ASSET ACCOUNTING --> COST
ACCOUNTING --> DEPRECIATION POSTED --> POSTED DEPRECIATION BY ASSET AND
POSTING PERIOD.

--> COMPANY CODE: RIL

-->SELECT EXECUTE BUTTON

USE TRANSACTION CODE: AFAB – DEPRECIATION RUN

I . PLANNED POSTING RUN

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286
ONCE WE RUN DEPRECIATION FOR APRIL

-->COMPANY CODE: RIL

-->FISCAL YEAR: 2020
-->POSTING PERIOD: 2 ( UPTO MAY)
-->SELECT PLANNED POSTING RUN RADIO BUTTON

AFTER EXECUTING DEPRECIATION RUN FOR APR’ 20 AND BEFORE EXECUTING

DEPRECIATION RUN FOR MAY’ 20 WE HAVE CAPITALIZED AN ASSET WITH 27.4.2020
DATE.
ASSET 200003 – 0 - MACHINE NO. 3
SYSTEM CALCULATES DEPRECIATION –
FOR ASSET MACHINE NO 1 – 1.05.2020 TO 31.05.2020
MACHINE NO 2 - 1. 05.2020 TO 31.05.2020
MACHINE NO 3 – 27.04.2020 TO 31.05.2020
THE AUDITORS WILL ASK US ABOUT BACK DATED CAPITALIZATION.

II . REPEAT

--> COMPANY CODE: RIL

-->FISCAL YEAR: 2020
-->POSTING PERIOD: 1
-->SELECT REPEAT RADIO BUTTON

SYSTEM CHECKS FOR WHICH ASSETS DEPRECIATION WAS NOT CALCULATED IN

PLANNED POSTING RUN. IT CALCULATES DEPRECIATION ONLY FOR THOSE ASSETS
AND POSTS DEPRECIATION.
MACHINE NO. 3 – 27.4.2020 TO 30.4.2020

ONCE IT IS OVER
-->COMPANY CODE: RIL
-->FISCAL YEAR: 2020
-->POSTING PERIOD: 2 (UP TO MAY)
-->SELECT PLANNED POSTING RUN RADIO BUTTON
FOR ASSET MACHINE NO 1 – 1.05.2020 TO 31.05.2020
MACHINE NO 2 - 1.05.2020 TO 31.05.2020
MACHINE NO 3 – 01.05.2020 TO 31.05.2020

REPEAT IS POSSIBLE ONLY AFTER PLANNED POSTING RUN.

REPEAT IS POSSIBLE ONLY FOR THE LATEST PLANNED POSTING RUN.
Eg:
WE HAVE RUN DEPRECIATION UP TO JULY 2020. WE HAVE CAPITALIZED AN ASSET
WITH 27.4.2020 DATE i.e., MACHINE NO. 3

REPEAT IS ONLY POSSIBLE FOR JULY 2020

III . RESTART
WE HAVE SCHEDULED DEPRECIATION RUN TODAY AT NIGHT 11 P.M. AT THAT TIME
THE SERVER IS DOWN. IT CAN NOT DO PROCESSING. NEXT DAY MORNING WHEN
WE SEE THE JOB STATUS IT GIVES MESSAGE RESTART. GIVE THE PARAMETERS
ONCE AGAIN AND SELECT RESTART.

IV . UNPLANNED POSTING RUN

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287
POSTING RUN NOT AS PER PLAN – EARLIER WE HAVE GIVEN PLANNED POSTING
RUN – MONTHLY
IN LIVE ENVIRONMENT COMPANIES FOLLOW UNPLANNED POSTING RUN:-

A . ONCE DEPRECIATION IS RUN AND POSTED THAT ENTRY CAN NOT BE REVERSED.
WE CAN RECALCULATE BUT WE CAN NOT REVERSE.

AUDITORS COME FOR AUDIT ONLY AFTER THE YEAR END. IF WE CAPITALIZE AN
ITEM AND CALCULATE DEPRECIATION AUDITORS WILL SAY IT IS OF REVENUE
NATURE, CHARGE TO P&L ACCOUNT. SOME EXPENDITURE WE CHARGED TO P&L A/C
. THEY SAY IT IS OF CAPITAL NATURE ADD TO ASSET AND CALCULATE
DEPRECIATION.

B . IN LIVE ENVIRONMENT WE CREATE 2 PROVISIONAL ACCOUNTS- (NORMAL

ACCOUNTS AND NOT RECONCILIATION ACCOUNTS)

DEPRECIATION PROVISIONAL P&L ACCOUNT

ACC DEPRECIATION PROVISIONAL BALANCE SHEET ACCOUNT

C . WE CAPITALIZE THE ITEMS DURING THE YEAR. THEN SEE THE REPORT
S_ALR_87011965. PASS A MANUAL ENTRY

DEPRECIATION PROVISIONAL DR 100000

TO ACC DEPRECIATION PROVISIONAL 100000

PROFITABILITY PRESENTATION IS CORRECT

D . IN THE YEAR END THE PROVISIONAL ACCOUNTS

DEPRECIATION PROVISIONAL
30.04.2020 100000 DR
31.05.2020 100000 DR

31.3.2021 100000 DR
YEAR TOTAL 1200000 DR

ACCUMULATED DEPRECIATION PROVISIONAL

30.04.2020 100000 CR
31.05.2020 100000 CR

31.3.2021 100000 CR
YEAR TOTAL 1200000 CR

E .IN THE YEAR END ONCE AUDIT IS OVER PASS ENTRIES FOR CAPITALIZATIONS
AND DE-CAPITALIZATIONS BASED ON AUDITORS SUGGESTIONS. REVERSE
PROVISIONAL ENTRIES ON 31.03.2021 DATE.

DEPRECIATION PROVISIONAL
30.04.2020 100000 DR

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 31.05.2020 100000 DR

31.3.2021 100000 DR 31.3.2021 1200000 CR

YEAR TOTAL 1200000 DR YEAR TOTAL 1200000 CR

ACCUMULATED DEPRECIATION PROVISIONAL

30.04.2020 100000 CR
31.05.2020 100000 CR

31.3.2021 1200000 DR 31.3.2021 100000 CR

YEAR TOTAL 1200000 DR YEAR TOTAL 1200000 CR

F .GO TO DEPRECIATION RUN T/C : [ AFAB ]

-->COMPANY CODE:RIL
-->FISCAL YEAR: 2020
-->POSTING PERIOD: 12 (UPTO MARCH, 21)
-->SELECT UNPLANNED POSTING RUN

12 MONTHS DEPRECIATION WILL BE POSTED AT A TIME ON 31.3.21

DEPRECIATION A/C DR 1210000

TO ACC DEPRECIATION 1210000
SUMMARY:

PROFITABILITY EFFECT:

FROM APR, 20 100000 PER 1100000DR

TO FEB, 21 FOR MONTH
11 MONTHS

FOR MARCH, 20
DEPRECIATION:
DEPRN 100000DR
PROVISIONAL
DEPRN
PROVISIONAL
REVERSAL 1200000CR
DEPRN POSTED 1210000DR
AS PER RUN
NET AMOUNT 110000DR 110000DR
FOR MARCH
TOTAL FOR THE 1210000 DR
WHOLE YEAR
4.1 ASSET SALE
MACHINE NO.1 – 200001 – 0

ACQUISITION VALUE 1000000

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ACCUMULATED DEPRECIATION UP TO 30.4.2020 - 3904
NET BOOK VALUE AS ON 30.4.2020 996096
ASSET SALE ON 1.05.2020 1001000
PROFIT ON ASSET SALE 4904

1 . TO MAKE ASSET RETIREMENT FIELD REQUIRED ENTRY FIELD FOR FIELD STATUS
GROUP: G052 ACCOUNTS FOR FIXED ASSET RETIREMENT [T/C : OBC4 ]

--> SELECT FIELD STATUS VARIANT:RIL

--> DOUBLE CLICK ON FIELD STATUS GROUPS FOLDER
-->DOUBLE CLICK ON G052
--> DOUBLE CLICK ON ASSET ACCOUNTING
--> ASSET RETIREMENT : SELECT REQ. ENTRY RADIO BUTTON
--> SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

2. PATH FOR ASSET SALE [T/C : F - 92 ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING
--> RETIREMENT --> RETIREMENT WITH REVENUE --> WITH CUSTOMER

--> DOCUMENT AND POSTING DATE: 01.05.2020

--> TYPE: DR
--> COMPANY CODE: RIL
--> POSTING KEY: 01
--> CUSTOMER ACCOUNT: SELECT CUSTOMER FROM DROP DOWN MENU AND
PRESS ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT: 1001000
--> TEXT: ASSET SALE
--> POSTING KEY: 50
--> ACCOUNT: SELECT 300102 – ASSET SALE A/C
--> ENTER
-->AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
--> TEXT: +
--> FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE
-->SELECT ASSET RETIREMENT CHECK BOX AND ENTER
-->GIVE THE ASSET NO 200001- 0
-->TRANSACTION TYPE(TTYPE) : 210 (APPEARS BY DEFAULT) i.e., RETIREMENT WITH
REVENUE
-->ASSET VALUE DATE: 01.05.2020
-->SELECT COMPLETE RETIREMENT CHECK BOX AND PRESS ENTER
-->DOUBLE CLICK ON BLUE FONT LINE ITEM
-->PROFIT CENTER: SELECT STEEL
-->SAVE
-->FROM THE MENU BAR SELECT DOCUMENT-->DISPLAY

ENTRY:

POSTING ACCOUNT AMOUNT

KEY
01 CUSTOMER ACCOUNT DR 1001000
70 100205 ACC. DEPRN P&M – 200001 – 0 DR 3904
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40 300102 ASSET SALE DR 1001000 CONTRA
50 TO 300102 ASSET SALE 1001000-
75 TO 200010 PLANT & MACHINERY – 200001-0 1000000-
50 TO 300103 PROFIT ON ASSET SALE 4904-

IN NORMAL ACCOUNTING PACKAGES-

WE CALCULATE DEPRECIATION UPTO THE DATE OF SALE, PROFIT OR LOSS ON
ASSET SALE AND POST TO ACCOUNTS MANUALLY.

IN SAP BY USING ASSET SALE ACCOUNT, SYSTEM IS CALCULATING DEPRECIATION

UPTO THE DATE OF SALE, PROFIT OR LOSS ON ASSET SALE AND POST TO
ACCOUNTS AUTOMATICALLY.
ASSET SALE ACCOUNT WILL HAVE ALWAYS ZERO BALANCE.

Eg : IF THE ASSET SOLD ON 20TH MAY, 20(IN THE MIDDLE OF THE YEAR)

ASSET SALE
MACHINE NO. 1- 200001 – 0
ACQUISITION VALUE 1000000
ACCUMULATED DEPRECIATION UPTO 19.5.2020 - 7000
NET BOOK VALUE AS ON 19.5.2020 993000
ASSET SALE ON 20.5.2020 1001000
PROFIT ON ASSET SALE 8000

ENTRY ON 20.5.2020 FOR ASSET SALE:

POSTING ACCOUNT AMOUNT
KEY
01 CUSTOMER ACCOUNT DR 1001000
70 100205 ACC. DEPRN P&M – 200001 – 0 DR 7000

40 300102 ASSET SALE DR 1001000 CONTRA

50 ASSET TO 300102 SALE 1001000-
75 TO 200010 PLANT & MACHINERY – 200001-0 1000000-
50 TO 300103 PROFIT ON ASSET SALE
8000-

PRESENTATION IN ACCOUNTS:
DEPRECIATION A/C

30.04.2020 3904 DR
31.5.20(UPTO 3096 DR
19.5.20)
TOTAL 7000 DR

ACCUMULATED DEPRN P& M ACCOUNT

30.04.2020 3904 CR
20.5.20 7000 DR 31.5.20 (UPTO 3096 CR
19.5.20)
TOTAL 7000 DR TOTAL 7000 CR
BALANCE WILL BE ZERO FOR THIS ASSET
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 4.2ASSET TRANSFER

IN HYDERABAD UNIT STEEL PROFIT CENTER WE HAVE ASSET 200002 – 0 i.e.,

MACHINE NO. 2. THIS WE WANT TO TRANSFER TO BANGALORE UNIT STEEL1 PROFIT
CENTER.

WHEN WE TRANSFER FROM ONE UNIT TO ANOTHER UNIT WE HAVE TO TRANSFER

AT COST. WE HAVE TO TRANSFER ACQUISITION VALUE AS WELL AS ACCUMULATED
DEPRECIATION.

UPTO THE DATE OF TRANSFER DEPRECIATION WILL BE CALCULATED IN SENDING

UNIT BOOKS. FROM THE DATE OF TRANSFER DEPRECIATION WILL BE CALCULATED
IN RECEIVING UNIT BOOKS.

FOR ASSET TRANSFER SAP HAS GIVEN 2 METHODS.

1ST METHOD: 2ND METHOD

TWO STEP METHOD ONE STEP METHOD
i) CREATE ASSET MASTER IN
BANGALORE UNIT (AS01)
ii)TRANSFER VALUES (ABUMN) i)CREATE ASSET MASTER AND
TRANSFER VALUES (ABUMN)

STEPS : -
1 . CREATION OF PROFIT CENTER STEEL- 1 T/C : [ KE51 ]

--> CONTROLLING AREA :RIL

-->PROFIT CENTER: STEEL1
-->COPY FROM PROFIT CENTER:STEEL
--> CONTROLLING AREA: RIL AND PRESS ENTER
-->ANALYSIS PERIOD: 1.4.2020 TO 31.12.9999
-->NAME: STEEL1
-->LONG TEXT: PROFIT CENTER STEEL1
--> SEGMENT : SELECT RILB i.e., BANGALORE SEGMENT
-->SELECT ACTIVATE BUTTON

2. CREATION OF COST CENTER DEPT B [T/C: KS01]

-->COST CENTER : DEPTB

-->REFERENCE COST CENTER: SELECT DEPTA

-->CONTROLLING AREA: RIL AND ENTER

-->CHANGE THE NAME TO : DEPTB

-->DESCRIPTION : COST CENTER DEPT B

-->PROFIT CENTER : STEEL1
-->SELECT SAVE BUTTON

3 . PATH FOR ASSET TRANSFER

ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING --

>TRANSFER--> TRANSFER WITHIN COMPANY CODE(ABUMN)
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--> COMPANY CODE: RIL AND ENTER
-->ASSET : SELECT 200002– 0 MACHINE NO.2
-->DOCUMENT DATE, POSTING DATE AND ASSET VALUE DATE: TODAY’S DATE
-->TEXT: ASSET TRANSFER
-->SELECT NEW ASSET RADIO BUTTON
-->DESCRIPTION: MACHINE NO.11
--> ASSET CLASS: SELECT RIL2001 – DEPTB
-->COST CENTER: DEPTB
-->SELECT MASTER DATA BUTTON
-->SELECT ADDITIONAL DATA BUTTON
-->CAPITALIZED ON : TODAY’S DATE
-->SELECT DEPRECIATION AREAS TAB
AREA USEFUL LIFE PERIODS ORDINARY DEP START
DATE
01 16 2 TODAY’S DATE
30 16 2 TODAY ‘S DATE
-->SELECT BACK ARROW AND PRESS ENTER
-->SELECT SAVE BUTTON AND ENTER

6 . TO VIEW THE DOCUMENT POSTED [T /C : FB03 ]

-->GIVE THE DOC. NO: 33

--> COMPANY CODE: RIL
-->FISCAL YEAR: 2020 AND ENTER
ENTRY:

POSTING ACCOUNT PROFIT SEGMENT AMOUNT

KEY CENTER
70 100205 ACC. DEPRN P&M – 200002 – STEEL RILH UPTO THE
0 DR DATE OF
TRANSFER
75 TO 200010 PLANT & MACHINERY – STEEL RILH COST
200002-0
70 200010 PLANT & MACHINERY – STEEL1 RILB COST
200003-0 DR
75 100205 ACC. DEPRN P&M – 200003 – STEEL1 RILB UPTO THE
0 DATE OF
TRANSFER

WHEN WE USE TWO STEP METHOD:

A . WHEN WE WANT TO TRANSFER NUMBER OF ASSETS AT A TIME.

B . WHERE ASSET TRANSFERRED IS TO BE CREATED AS A SUB- ASSET IN
RECEIVING UNIT.

4.3ASSET SCRAPPING

IN HYDERABAD WE HAVE ASSET 200002-1- MOTOR.

THIS CAN NOT BE USED/SOLD/TRANSFERRED
SCRAP THE SUB- ASSET
NET BOOK VALUE ON THE DATE OF SCRAPPING WILL BE TRANSFERRED TO P&L
ACCOUNT AS LOSS.
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THIS ASSET SCRAPPING CAN BE USED FOR IMPAIRMENT OF ASSETS – AS
18(ACCOUNTING STANDARD 18)

WHERE THE REALISABLE VALUE IS LESS THAN NET BOOK VALUE AND FUTURE CASH
FLOWS ARE NEGATIVE IMPAIR THE ASSET VALUE (BRING DOWN THE NET BOOK
VALUE TO REALISABLE VALUE)

Eg:
ASSET PURCHASE COST: 75000
ACCUMULATED DEPRECIATION UP TO 31.12.20 -401
NET BOOK VALUE 74599
REALISABLE VALUE 70000

PREPARED BUDGETS FOR NEXT 3 YEARS. EXPECTING CASH LOSSES.

REDUCE THE ASSET VALUE BY RS 4599

STEPS: -

1 . TO CHECK MOTOR VALUE AS ON 31.12.2020 (T/C: S_ALR_87011965)

-->COMPANY CODE: RIL

--> REPORT DATE: 31.12.2020
-->SELECT LIST ASSETS RADIO BUTTON
-->SELECT EXECUTE BUTTON
RESULT:

ASSET PURCHASE COST 75000

ACCUMULATED DEPRECIATION - 1983
NET BOOK VALUE 73017

2. PATH FOR ASSET SCRAPPING (T/C: ABAVN)

ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING -->
RETIREMENT -->ASSET RETIREMENT BY SCRAPPING

--> COMPANY CODE :RIL

--> ENTER
-->ASSET : SELECT 200002 – 1
--> DOCUMENT DATE, POSTING DATE AND ASSET VALUE DATE: 01.01.2021
-->TEXT: ASSET SCRAPPING
--> SELECT SAVE BUTTON

NOTE: - WE GET AN EARROR MESSAGE SINCE NON-LEADING LEDGER DOCUMENT

NUMBERS FOR FISCAL YEAR 2021 IS NOT GIVEN.

--> DOUBLE CLICK ON ERROR MESSAGE

--> SELECT DEFINE DOCUMENT NUMBER RANGES FOR GENERAL LEDGER VIEW
--> COMPANY CODE : RIL
--> SELECT CHANGE INTERVALS BUTTON
--> SELECT INSERT LINE BUTTON

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NO.RANGE YEAR FROM NO . TO NO
68 2021 6800001 6900000
--> SAVE
--> IGNORE THE MESSAGE AND ENTER

3. TO VIEW THE DOCUMENT POSTED –[T/C : - FB03 ]

--> GIVE THE DOCUMENT NO : 34

--> COMPANY CODE :RIL
--> FISCAL YEAR : 2020
--> ENTER

➢ SCRAPPING ENTRY:

400303 LOSS DUE TO SCRAPPING DR 74599

100205 ACC DEPRN P&M- 200002- 1 DR 401
TO 200010 PLANT & MACHINERY 75000

➢ WHEN WE RUN DEPRECIATION IN THE YEAR END OR MONTH END DEPRECIATION

ENTRY
400500 DEPRECIATION DR 401
TO 100205 ACC DEPRECIATION P&M -200002-1 401

4.4 CAPITAL WORK IN PROGRESS – LINE ITEM SETTLEMENT

OR
ASSET UNDER CONSTRUCTION (AUC)

PURCHASE OF MACHINE ON 1.5.2020: DEBIT TO CAPITAL WORK IN PROGRESS

(ASSET UNDER CONSTRUCTION)
TRANSPORTATION CHARGES ON
05.05.2020

COMMISSIONING CHARGES ON
19.05.2020

ON 19.05.2020 THE ASSET IS COMMISSIONED AS MACHINE NO.25 IN DEPATA. SETTLE

LINE ITEMWISE FROM CAPITAL WORK IN PROGRESS TO MACHINE NO.25 IN DEPT A.

STEPS : -

1. DEFINE SETTLEMENT PROFILE [T/C OK07 ]

PATH : - SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING -->
TRANSACTIONS -->CAPITALIZATION OF ASSETS UNDER CONSTRUCTION -->DEFINE
/ASSIGN SETTLEMENT PROFILES

-->DOUBLE CLICK DEFINE SETTLEMENT PROFILE

-->SELECT SETTLE. PROFILE : AI – SETTLEMENT ASSETS UNDER CONSTRUCTION
-->SELECT DETAILS BUTTON
-->SELECT TO BE SETTLED IN FULL RADIO BUTTON
-->ALLOCATION STRUCTURE: A1 CO ALLOCATION STRUCTURE
-->DEFAULT OBJECT TYPE: FXA i.e., ASSET
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-->SELECT % SETTLEMENT CHECK BOX
-->SELECT EQUIVALENCE NUMBERS CHECK BOX
-->SELECT AMOUNT SETTLEMENT CHECK BOX
-->UNDER VALID RECEIVERS--> FIXED ASSET: SELECT SETTLEMENT REQUIRED
-->DOCUMENT TYPE: AA (ASSET POSTING)
--> MAX . NO . DISTRIBUTION RUES: 999
--> RESIDENCE TIME : 12
-->SELECT SAVE BUTTON
--> SELECT BACK ARROW 2 TIMES
--> DOUBLE CLICK ON ASSIGN SETTLEMENT PROFILE TO COMPANY CODE
-->FOR COMPANY CODE :RIL ASSIGN SETTLEMENT PROFILE :AI
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

2. MAINTAIN NUMBER RANGES FOR DOCUMENTS FOR LINE ITEM SETTLEMENT [ T/C
SNUM ]
PATH : - SAME PATH

-->DOUBLE CLICK ON CHANGE NUMBER RANGES FOR SETTLEMENT DOCUMENTS

-->SELECT MAINTAIN GROUPS BUTTON (GROUP)
--> KEEP THE CURSOR ON RIL
-->SELECT ELEMENT/ GROUP BUTTON
-->KEEP THE CURSOR ON NUMBER RANGE – 01
-->SELECT ENTER AND SAVE

END USER AREA:

I . CREATION OF CAPITAL WORK IN PROGRESS ASSET MASTER [T/C : AS01]

-->ASSET CLASS: SELECT RIL4000 – CAPITAL WORK IN PROGRESS GENERAL

-->COMPANY CODE: RIL AND ENTER
-->DESCRIPTION: CWIP- GENERAL
--> CAPITALIZED ON: 19.05.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER: SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB
-->DEPRECATION KEY : SELECT – 0000 – NO DEPRECIATION AND NO INTEREST FOR
AREA 01 AND 30
-->SELECT SAVE BUTTON
WE GET A MESSAGE ASSET NO: 500001 – 0 IS CREATED IN COMPANY CODE RIL

II . MACHINERY PURCHASE POSTING T /C : - [ F-90 ]

--> DOCUMENT DATE AND POSTING DATE: 01.05.2020

-->TYPE: KR
--> COMPANY CODE: RIL
--> POSTING KEY: 31
--> ACCOUNT: SELECT 2700001TATA INDUSTRIES LIMITED
-->ENTER
-->IGNORE THE MESSAGE AND ENTER
-->AMOUNT: 300000
--> TEXT : MACHINERY PURCHASE POSTING
--> POSTING KEY: 70
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-->ACCOUNT: SELECT 500001 – 0 (CWIP – GENERAL)
-->TRANSACTION TYPE: 100 AND ENTER
-->AMOUNT: *
-->TEXT: +
-->FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

III . TRANSPORTATION CHARGES PAYMENT T/C : [ FB01L ]

-->DOCUMENT DATE AND POSTING DATE : 05.05.2020

-->TYPE: SA
--> COMPANY CODE: RIL
-->POSTING KEY: 70
-->ACCOUNT: SELECT 500001 – 0
-->TRANSACTION TYPE: 100 AND ENTER
--> AMOUNT: 25000
-->TEXT: TRANSPORTATION CHARGES PAYMENT
-->POSTING KEY: 50
-->ACCOUNT: SELECT 200105 – SBI CURRENT A/C AND ENTER
-->AMOUNT: *
-->PROFIT CENTER: SELECT STEEL
-->TEXT: +
––>FROM THE MENU BAR SELECT DOCUMENT ––> SIMULATE AND SAVE

IV . CREATION OF MACHINERY ASSET MASTER [T/C : AS01]

--> ASSET CLASS: SELECT RIL2000- DEPTA

--> COMPANY CODE: RIL AND ENTER
-->DESCRIPTION: MACHINE NO.25
--> CAPITALIZED ON : 19.05.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER: SELECT DEPT A
-->SELECT DEPRECIATION AREAS TAB

AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY

KEY DEPRECIATION
START DATE
01 RIL3 20 0 19.05.2020
15 RIL3 20 0 19.05.2020
30 RIL3 20 0 19.05.2020

SELECT SAVE BUTTON.

WE GET A MESSAGE ASSET 200004 -0 IS CREATED

5 . SETTLEMENT OF CAPITAL WORK IN PROGRESS TO MACHINE NO. 25(T/C: AIAB)

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->

POSTING--> CAPITALIZE ASSET UNDER CONSTRUCTION --> DISTRIBUTE
-->COMPANY CODE: RIL
-->ASSET: SELECT 500001 – 0
-->SELECT EXECUTE BUTTON
-->FROM THE MENU BAR SELECT EDIT-->SELECT -->SELECT ALL
-->SELECT ENTER BUTTON
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297
-->CATEGORY: SELECT FXA i.e., ASSET
-->SETTLEMENT RECEIVER:SELECT 200004 - 0
-->RECEIVER SHORT TEXT: MACHINE NO. 25
--> % : 100
-->SELECT BACK ARROW
-->SELECT SAVE BUTTON
-->SELECT SETTLEMENT BUTTON
-->ASST. VAL. DATE, DOCUMENT DATE AND POSTING DATE: 19.05.2020
-->TEXT: CWIP SETTLEMENT
-->DESELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
ERROR MESSAGE:

SYST: You cannot determine the period for rule 02 to 31.03.21

Message No. AA613

Diagnosis

The system could not determine a depreciation period for 31.03.21 for period control 02 of the
period control method of phase N1 of depreciation key 000000500001-0000.

Procedure

Maintain the period assignment for the period control specified (in Customizing for Asset
Accounting under Define Calender Assignments).

If the period control is a standard period control, you can also assign the periods automatically
using the Generate Period Control Rules function ( transaction OA84).

SELECT TRANSACTION OA84

FISCAL YEAR VARIANT: V3
FROM CALENDAR YEAR: 2020
DESELECT TEST RUN CHECK BOX
EXECUTE
SAVE IN THE REQUEST
SELECT BACK ARROW
6. TO VIEW THE DOCUMENT POSTED T/C : - [ FB03 ]
--> ENTER
ENTRY:

POSTING ACCOUNT PROFIT SEGMENT AMOUNT

KEY CENTER
70 TO 200010 PLANT & MACHINERY – STEEL RILH 325000
200004-0
75 TO 200025 CAPITAL WORK IN STEEL RILH 325000-
PROGRESS – 500001-0
4.5 INTERVIEW QUESTIONS IN ASSET ACCOUNTING

1. CATCH UP METHOD AND SMOOTHING METHOD

BY DEFAULT SAP WORKS ON CATCH UP METHOD

Eg:
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ASSET ACQUISITION VALUE: 100000
RATE OF DEPRECIATION: 12 % SLM
DEPRECIATION PER ANNUM: 12000
DEPRECIATION PER MONTH: 1000
ASSET COMMISSIONED ON : 1.04.2020

WE HAVE NOT RUN DEPRECIATION UP TO JULY, 20. DEPRECIATION RUN IN AUG, 20.
AT THE TIME OF RUN – (T/C-AFAB)
COMPANY CODE: RIL
PERIOD: 5 (UPTO AUG)
FISCAL YEAR: 2020
AUG SEP MAR
APR- JULY 4000
PER MONTH 1000 1000 1000
DEPRN AMOUNT 5000 1000 1000

IF WE FOLLOW SMOOTHING METHOD

DEPRECIATION UPTO JULY, 20 WILL BE SPREAD FOR BALANCE MONTHS IN THE

YEAR
AUG SEP MAR
APR- JULY 500 500 500
PER MONTH 1000 1000 1000
DEPRECIATION AMOUNT 1500 1500 1500

PATH FOR SMOOTHING:[T/C: OAYR ]

SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING -->INTEGRATION

WITH GENERAL LEDGER ACCOUNTING --> POST DEPRECIATION TO GENERAL
LEDGER ACCOUNTING -->SPECIFY INTERVALS AND POSTING RULES

--> SELECT COMPANY CODE: RIL

-->DOUBLE CLICK ON POSTING RULES FOLDER
-->SELECT SMOOTHING CHECK BOX AND SAVE

2. MULTIPLE SHIFT ALLOWANCE OR EXTRA – SHIFT ALLOWANCE

ASSET ACQUISITION VALUE: 100000

RATE OF DEPRECIATION: 12 % SLM
DEPRECIATION PER ANNUM: 12000
VARIABLE PORTION SAY 80 i.e., 9600
FIXED PORTION : 2400

WORKING FOR SINGLE SHIFT (8 HOURS): 2400+(100000*12%*80%)*1= 12000

WORKING FOR DOUBLE SHIFT (16 HOURS): 2400+(100000*12%*80%)*2= 21600
WORKING FOR TRIPLE SHIFT (24 HOURS): 2400+(100000*12%*80%)*3= 31200

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->ASSET -->
CHANGE--> ASSET (AS02)

-->ASSET: SELECT 200003 – 0

--> COMPANY CODE: RIL AND ENTER
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--> FROM THE MENU BAR SELECT ENVIRONMENT-->SCREEN LAYOUT-->MASTER
DATA
-->SELECT DISPLAY/ CHANGE BUTTON
-->SELECT LAYOUT : RIL3 – PLANT AND MACHINERY
-->DOUBLE CLICK ON LOGICAL FIELD GROUPS FOLDER
-->SELECT -3 – TIME DEPENDENT DATA
-->DOUBLE CLICK ON FIELD GROUP RULES FOLDER
-->MULTI SHIFT FACTOR SELECT OPTIONAL RADIO BUTTON
-->SELECT MAIN NO CHECK BOX
-->SELECT SUB – NO CHECK BOX
-->SELECT COPY CHECK BOX
-->SHUT DOWN : SELECT OPTIONAL RADIO BUTTON
-->SELECT MAIN NO CHECK BOX
-->SELECT SUB NO CHECK BOX
-->SELECT COPY CHECK BOX
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST
-->SELECT BACK ARROW 4 TIMES AND ENTER
-->SELECT DEPRECIATION AREAS TAB
-->DOUBLE CLICK ON BOOK DEPRECIATION
-->VARIABLE DEPRECIATION PORTION :80
-->SELECT BACK ARROW
-->SELECT TIME DEPENDENT TAB
-->SHIFT FACTOR: 2 AND ENTER
-->SELECT SAVE - IGNORE THE MESSAGE AND ENTER

3. ASSET SHUT DOWN

THE FACTORY IS CLOSED FROM 01.11..2020 TO 30.11.2020. WE DO NOT WANT TO

CALCULATE DEPRECIATION FOR THE ABOVE PERIOD.

A . MAINTAIN DEPRECIATION KEY [ AFAMA ]

-->CHART OF DEPRECIATION: RIL AND ENTER

--> SELECT DEPRECIATION KEY : SELECT RIL1 i.e., (5% SLM)
-->DOUBLE CLICK OF ASSIGNMENT OF CALCULATION METHODS FOLDER
-->SHUT DOWN : SELECT YES
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

B . CHANGE ASSET MASTER [ AS02 ]

-->ASSET NO: SELECT 200003 – 0

--> COMP CODE: RIL AND ENTER
-->SELECT TIME DEPENDENT TAB
-->SELECT ASSET SHUT DOWN CHECK BOX
-->SELECT MORE INTERVALS BUTTON
-->SELECT NEW TIME INTERVAL BUTTON
-->FROM DATE OF NEW INTERVAL: 01.11.2020 AND ENTER
-->SELECT ADD INTERVAL BUTTON
-->FROM DATE OF NEW INTERVAL : 01.12.2020 AND ENTER
-->DESELECT SHUTDOWN CHECK BOX
-->SELECT SAVE BUTTON
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4 .TO ENTER SCRAP VALUE OR RESIDUAL VALUE Re. 1 OR 1% [AS02]

-->ASSET: SELECT 200003

-->SUB NO: 0
-->COMPANY CODE: RIL
-->ENTER
-->SELECT DEPRECIATION AREAS TAB
-->DOUBLE CLICK ON BOOK DEPRECIATION
-->SCRAP VALUE: 1
-->SCRAP VALUE % :1
-->SELECT SAVE

5. REVERSAL OF ASSET DOCUMENT(OTHER THAN DEPRECIATION AND CAPITAL

WORK IN PROGRESS DOCUMENT) (T/C: AB08)

PATH: ACCOUNTING -->FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING -->
REVERSE DOCUMENT --> OTHER ASSET DOCUMENT
--> COMPANY: RIL
-->ASSET: 200003 -0
-->FISCAL YEAR: 2020 ENTER
-->SELECT THE LINE ITEM
-->SELECT REVERSE BUTTON
-->REVERSAL REASON: SELECT 01 AND ENTER
-->SELECT SAVE BUTTON

6. REVERSAL CAPITAL WORK IN PROGRESS DOCUMENT (T/C: AIST)

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING --
>REVERSE DOCUMENT--> CAPITALIZE ASSET UNDER
CONSTRUCTION

-->COMPANY CODE: RIL

-->ASSET: SELECT 500001 SUB NO: 0
-->DESELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
--> SAVE

7 . CHANGE IN RATE OF DEPRECIATION OR CHANGE IN METHOD OF DEPRECIATION

ASSET ACQUISITION VALUE 100000

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DEPRECIATION FOR 5 YEARS 25000 (5% SLM)
NET BOOK VALUE 31.3.2020 75000
NOW WE WANT TO CHANGE RATE FROM 5% SLM TO 5% WDV
OPTION 1: PROSPECTIVE METHOD OPTION 2: RETROSPECTIVE METHOD

I . GO TO ASSET MASTER CHANGE

(AS02)
II . CHANGE DEPRECIATION KEY i)GO TO S_ALR_87011965 AND SEE THE
FROM RIL1 TO RIL2 VALUES WITH OLD RATES

IT GIVES WARNING MESSAGE AND ASSET ACQUISITION

IGNORE THE MESSAGE AND PRESS VALUE 100000
ENTER
LESS: ACCUMULATED DEPRECIATION:
25000
NET BOOK VALUE
ON 31.3.2020: 75000

III . CALUCATE DEPRECATION WITH ii) CHANGE DEPRECIATION KEY FROM

NEW RATES FOR CURRENT YEAR RIL1 TO RIL2

IT GIVES WARNING MESSAGE AND

IGNORE THE MESSAGE AND PRESS
ENTER

iii)CALCULATE DEPRECIATION WITH NEW

RATES FROM THE BEGINNING:

ASSET ACQUISITION
VALUE :100000
LESS: ACCUMULATED DEPRECIATION:
22000
NET BOOK VALUE
ON 31.3.2020: 78000

iv)SEE THE DIFFERENCE IN VALUES

a)IF THE DIFFERENTIAL DEPRECIATION IS
LESS

USE TRANSACTION CODE: ABZU

POST DEPRECIATION AMOUNT: 3000

ENTRY:
ACCUMULATED DEPRECIATION PLANT&
MACHINERY DR 3000
TO GENERAL RESERVE
3000

b)IF THE DIFFERENTIAL DEPRECIATION IS

MORE

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 USE TRANSACTION CODE: ABAA
(UNPLANNED DEPRECIATION)
POST DEPRECIATION AMOUNT: 3000

ENTRY:
GENERAL RESERVE DR
3000
TO ACCUMULATED DEPRECIATION
PLANT& MACHINERY 3000

ASSIGN ACCOUNTS IN AO90

a)IF THE DIFFERENTIAL DEPRECIATION IS LESS

REVENUE FROM WRITE UP ON ASSIGN 100101 GENERAL RESERVE

ORDINARY DEPRECIATION
ACCUMULATED DEPRECIATION FOR ASSIGN 100210 ACCUMULATED
ORDINARY DEPRECIATION DEPRECIATION PLANT& MACHINERY
b)IF THE DIFFERENTIAL DEPRECIATION IS MORE

EXPENSES ACCOUNT FROM ASSIGN 100101 GENERAL RESERVE

UNPLANNED DEPRECIATION
ACCUMULATED DEPRECIATION FOR ASSIGN 100210 ACCUMULATED
ORDINARY DEPRECIATION DEPRECIATION PLANT& MACHINERY

8 . DELTA DEPRECIATION OR DERIVED DEPRECIATION

COMPANY CODE : RIL IS AN INDIAN COMPANY . IT UPDATES 0L - LEADING LEDGER.

ACCOUNTING YEAR: APR – MAR i.e., : - V3
IF FOLLOWS INDIAN ACCOUNTING STANDARDS. DEPRECIATION RATE : 5% SLM.

RIL GROUP IS IN US. IT FOLLOWS IFRS - INTERNATIONAL FINANCIAL REPORTING

STANDARDS.
ACCOUNTING YEAR: JAN - DEC i.e.,: K4- IT UPDATES R1 i.e., NON-LEADING LEDGER
DEPRECIATION RATE : 10 % SLM
WHEN WE RUN DEPRECIATION - DEPRECIATION WILL BE POSTED CORRECTLY IN
BOTH THE LEDGERS

ISSUE : -

WHEN WE SELL ASSET SYSTEM CALCULATES DEPRECIATION AS PER INDIAN

ACCOUNTING STANDARDS AND CACLUCATES PROFIT / LOSS ON ASSET SALE UP TO
THE DATE OF SALE - POST TO BOTH LEDGERS AS PER INDIAN ACCOUNTING
STANDARDS.

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SAP HAS GIVEN DELTA DEPRECIATION. CREATE DELTA DEPRECIATION AREA AND
DIFFERENTIAL WILL BE POSTED TO DELTA DEPRECIATION AREA .

NON - LEADING LEDGER DEPRECIATION AMOUNT FOR ASSET SALE = DEPRECIATION

AMOUNT AS PER INDIA + DELTA DEPRECIATION

IN S4 HANA FINANCE THE ABOVE ISSUE IS NOT THERE. WHEN WE SELL THE ASSET
IT CALCUALATES DEPRECIATION AND PROFIT / LOSS ON ASSET SALES IN BOTH
LEDGERS CORRECTLY.

1.DEFINE NON-LEADING LEDGER

ALREADY CREATED R1-NON LEADING LEDGER

2.DEFINE AND ACTIVATE NON-LEADING LEDGER

ALREADY COMPLETED. ASSINGED FISCAL YEAR VARIANT K4 TO NON-LEADING
LEDGER:R1

3.DEFINE ACCOUNTING PRINCIPLES

ALREADY CREATED R2

4.ASSIGN ACCOUNTING PRINCIPLES TO LEDGER GROUPS

ALREADY COMPLETED

5.DEFINE DOCUMENT TYPES FOR ENTRY VIEW IN A LEDGER

ALREADY COMPLETED-68

6.DEFINE DOCUMENT TYPES FOR GENERAL LEDGER VIEW

ALREADY COMPLETED

7.DEFINE DOCUMENT NUMBER RANGES FOR ENTRY VIEW

ALREADY COMPLETED

8.DEFINE DOCUMENT NUMBER RANGES FOR GENERAL LEDGER VIEW

ALREADY COMPLETED

9.DEFINE DEPRECIATION AREAS

PATH:-SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING -->
VALUATION
-->DEPRECIATION AREAS--> DEFINE DEPRECIATION AREAS
-->DOUBLE CLICK ON DEFINE DEPRECIATION AREAS
-->FOR AREA : 01-TARGET GROUP 0L
-->FOR AREA :30SELECT DETAILS BUTTON
-->POSTING IN G/L: SELECT i.e., AREA POST DEPRECIATION ONLY
-->TARGET LEDGER GROUP SELECT :R1
-->ALTERNATIVE DEPRECIATION AREA: SELECT 01 (BOOK DEPRECIATION)
-->SELECT SAVE BUTTON AND PRESS ENTER TO SAVE IN YOUR REQUEST

10.SET UP AREAS FOR PARALLEL VALUATION

PATH : - SAME PATH
-->SELECT CONTINUE BUTTON
-->SELECT CONTINUE BUTTON ONCE AGAIN
-->DEPRECIATION AREA: SELECT 30(GROUP DEPRECIATION)
--> LEDGER GROUP SELECT : R1
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-->SELECT CONTINUE BUTTON
-->SELECT CREATE NEW DEPRECIATION AREA RADIO BUTTON
-->SELECT CONTINUE BUTTON
-->DEPRECIATION AREA :55 DESCRIPTION: DELTA DEPRECIATION AREA
-->SELECT CONTINUE BUTTON. ONCE AGAIN SELECT CONTINUE BUTTON
--> SELECT COMPLETE BUTTON
-->SELECT SAVE BUTTON- PRESS ENTER TO SAVE IN YOUR REQUEST

11.DETERMINE DEPRECIATION AREAS IN ASSET CLASS

ALREADY COMPLETED

12.ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTING- [T/C:A090 ]

--> SELECT CHART OF ACCOUNTS :RIL
-->DOUBLE CLICK ON ACCOUNT DETERMINATION FOLDER
-->SELECT ACCOUNT DETERMINATION :RIL20000(PLANT&MACHINERY)
-->DOUBLE CLICK ON DEPRECIATION FOLDER
-->SELECT AREA 30
-->SELECT DETAILS BUTTON
-->ACCUMULATED DEP ACCT FOR ORDINARY DEP : 100205 (ACC.DEP P&M)
-->EXPENSES ACCOUNT FOR ORDINARY DEP : 400500 DEPRECIATION A/C
-->SELECT SAVE BUTTON
-->IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN YOUR REQUEST.

13.SPECIFY DOCUMENT TYPE FOR PERIODIC OF POSTING OF ASSET VALUES

PATH : - SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING --
>INTEGRATION WITH GENERAL LEDGER ACCOUNTING -->POST APC VALUES
PERIODICALLY TO GENERAL LEDGER ACCOUNTING -->SPECIFY DOCUMENT TYPE
FOR PERIODIC POSTING OF ASSET VAULES
-->FOR COMPANY CODE : RIL-->ASSIGN DOCUMENT TYPE :AE
-->SELECTSAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

14.DEFINE MULTI-LEVEL METHODS-[ T/C: AFAMS ]

-->CHART OF DEPRECIATION: RIL

-->ENTER
-->SELECT : R1 (5% SLM)
-->SELECT COPY IN SAME CHART DEPRECIATION BUTTON
-->CHANGE MULTI-LEVEL METHOD TO : G4
-->CHANGE THE DESCRIPTION TO : 10% SLM
-->ENTER
--> IGNORE THE MESSAGE PRESS ENTER
-->SELECT G4
-->DOUBLE CLICK ON LEVELS FOLDER
-->CHANGE THE PERCENT TO 10 %
-->ENTER
-->SELECT SAVE BUTTON
-->PRESS ENTER SAVE IN YOUR REQUEST

15.MAINTAIN DEPRECIATION KEYS [T/C: AFAMA ]

-->SELECT DEPRECIATION KEY : RIL1
-->SELECT COPY IN SAME CHART OF DEPRECIATION BUTTON
-->CHANGE THE DEPRECIATION KEYS TO RIL4
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-->CHANGE THE DESCRIPTION TO 10% STRAIGHT LINE METHOD DEP KEY
-->ENTER
--> IGNORE THE MESSAGE PRESS ENTER
-->SELECT RIL4
-->DOUBLE CLICK ON ASSIGNMENT OF CALCULATION METHODS FOLDER
-->CHANGE MULTI-LEVEL METHODS TO G4
-->SELECT SAVE BUTTON
-->PRESS ENTER SAVE IN YOUR REQUEST

END USER AREA : -

1.CREATION OF MAIN ASSET MASTER- [T/C:AS01]

-->ASSET CLASS : SELECT RIL2000 DEPTA
-->COMPANY CODE : RIL
-->ENTER
-->DESCRIPTION: MACHINE NO.4
-->CAPITALIZED ON : 01.04.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER:SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB

AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY

KEY DEPRECIATION
START DATE
01 RIL1 15 6 01.04.2020
15 RIL1 15 6 01.04.2020
30 RIL4 15 0 01.04.2020
-->SAVE
-->IGNORE THE MESSAGE AND PRESS ENTER

2.MAIN ASSET PURCHASE POSTING ON 01.04.2020[ T/C : F-90 ]

-->DOC.DATE & POSTING DATE: 01.04.2020

-->TYPE: KR
--> COMPANY CODE:RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 2700001 TATA INDUSTRIES LIMITED
--> ENTER
-->IGNORE THE MESSAGE
-->ENTER
--> AMOUNT 200000
--> TEXT : MAIN ASSET PURCHASE POSTING
--> POSTING KEY : 70
-->ACCOUNT : 200005-0 (MACHINE NO.4)
-->TTYPE-100
-->ENTER
--> AMOUNT *
--> TEXT :+
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATEAND SAVE

3.DEPRECIATION RUN FOR APRIL 20 BY USING REPEAT-[T/C:AFAB ]

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--> COMPANY CODE : RIL
--> FISCAL YEAR: 2020
-->POSTING PERIOD:1
-->SELECT REPEAT RADIO BUTTON
-->SELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
-->IGNORE THE MESSAGE
-->SELECT YES BUTTON
-->SELECT BACK ARROW
-->DESELECT TEST RUN CHECK BOX [ -- ]
-->FROM THE MENU BAR SELECT PROGRAM--> EXECUTE IN BACKGROUND
-->OUTPUT DEVICE:LP01
-->ENTER
-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON

WE GET A MESSAGE BACKGROUND JOB WAS SCHEDULED FOR PROGRAM

RAPOST2000

--> FROM THE MENU BAR SELECT SYSTEM -->SERVICES --> JOBS -->JOBOVERVIEW
-->SELECT EXECUTE BUTTON
-->SEE THE STATUS OF THE JOB: FINISHED
4.TO VIEW DEPRECIATION POSTED ASSET REPORT- [T/C: S_P99_41000192 ]

-->COMPANY CODE-RIL
-->ASSET NUMBER-200005
-->AREA: SELECT 01 (BOOK DEPRECIATION)
--> SELECT EXECUTE
-->SELECT BACK ARROW
-->CHANGE THE AREA TO 30
--> SELECT EXECUTE BUTTON

5.ASSET SALE-[T/C : F-92 ]

0L-LEADING LEDGER R1-NON-LEADING

LEDGER
ACQUISITION VALUE 200000 200000
DEP UPTO 30.04.2020 -822@5% -1644@10%
NET BOOK VALUE ON 30.04.2020 199178 198356
ASSET SALE ON 01.05.2020 199000 199000
LOSS 178 GAIN -644
-->DOCUMENT DATE AND POSTING DATE -01.05.2020
--> TYPE: DR
--> COMPANY CODE :RIL
-->POSTING KEY:01
--> ACCOUNT: SELECT 3100001 BIRLA STEELS
--> ENTER
--> IGNORE THE MESSAGE AND PRESS ENTER
--> AMOUNT : 199000
-->TEXT: ASSET SALES
--> POSTING KEY : 50
-->ACCOUNT: SELECT 300102 ASSET SALE A/C
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-->ENTER
--> AMOUNT : *
-->PROFIT CENTER :STEEL
--> TEXT : +
-->SELECT ASSET RETIREMENT CHECK BOX
-->ENTER
-->ASSET –SELECT 200005- 0
-->TRANSACTION TYPE-210
-->ASSET VALUE DATE:01.05.2020
-->SELECT COMPLETE RETIREMENT CHECK BOX
--> ENTER
--> DOCUMENT SIMULATE
-->DOUBLE CLICK ON BLUE FONT LINE ITEM
-->PROFIT CENTER: SELECTSTEEL
-->SAVE
SEE THE ENTERY -->DOCUMENT -->DISPLAY
POSTED ENTRY IN SAP : -

POSTIN 0L-LEADING NON-

G KEY LEDGER LEADING
LEDGER
01 3100001 BIRLA STEELS LTD 199000 199000
50 300102 ASSET SALE 199000- 199000-
75 200010 PLANT&MACH- 200000- 200000-
200005-0
70 100205 ACC DEPRN P&M- 822 822
200005-0
40 300102 ASSET SALE 199000 199000
40 400302 LOSS ON ASSET 178 178
SALE

TO POST IN NON-LEADING LEDGER:

POSTIN POSTED IN TO POST IN DELTA

G KEY NON- NON- DEPRECIATIO
LEADING LEADING N
LEDGER LEDGER

01 3100001 BIRLA STEELS LTD 199000 199000

50 300102 ASSET SALE 199000- 199000-
75 200010 PLANT&MACH- 200000- 200000-
200005-0

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70 100205 ACC DEPRN P&M- 822 1644 822 DR
200005-0
40 300102 ASSET SALE 199000 199000
40 400302 LOSS ON ASSET 178 178 CR
SALE
50 300103 PROFIT ON ASSET 644- 644 CR
SALE

6.PERIODIC PROCESSING- [ ASKB ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING -->FIXED ASSETS -->PERIODIC

PROCESSING -->APC VALUES POSTING
-->COMPANY CODE- SELECT RIL
-->DESELECT TEST RUN CHECK BOX
-->DESELECT LIST ASSETS CHECK BOX
-->DESELECT LIST DIRECT ITEMS CHECK BOX
-->SELECT STANDARD POSTING RUN RADIO BUTTON
-->FROM THE MENU BAR SELECT PROGRAM -->EXECUTE IN BACK GROUND
-->OUTPUT DEVICE:LP01
-->ENTER
-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON
-->FROM THE MENU BAR SELECT SYSTEM-->SERVICES-->JOBS-->JOBOVERIVIEW
-->SELECT EXECUTE BUTTON
--> SEE THE JOB STATUS: FINISHED

7.TO VIEW THE DOCUMENT POSTED[ T/C : FB03 ]

-->SELECT DOCUMENT LIST BUTTON

-->COMANY CODE: RIL
-->LEDGER: [ -- ] BLANK
-->DOCUMENT TYPE: AE
--> SELECT EXECUTE BUTTON
-->DOUBLE CLICK ON DOCUMENT NO.
ENTRY:
POSTIN DELTA
G KEY DEPRECIATIO
N

70 100205 ACC DEPRN P&M- 822 DR

200005-0
50 400302 LOSS ON ASSET 178 CR
SALE
50 300103 PROFIT ON ASSET 644 CR
SALE

4.6 PARALLEL CURRENCIES IN ASSET ACCOUNTING

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IN FI APART FROM LOCAL CURRENCY WE CAN USE 2 ADDITIONAL CURRENCIES FOR
COMPANY CODE. WE CAN USE GROUP CURRENCY/ HARD CURRENCY OR INDEX
BASED CURRENCY.

THE PURPOSE OF USING PARALLEL CURRENCIES IN ASSET ACCOUNTING IS TO

MAINTAIN THE FIXED ASSETS VALUES i.e., ,ACQUISTION VALUE AND DEPRECIATION
IN DEFFERENT CURRENCIES

1.DEFINE CURRENCIES FOR LEADING LEDGER- [T/C: - OB22 ]

-->SELECT COMPANY CODE: RIL

-->UNDER 2ND LOCAL CURRENCY:

--> CURRENCY TYPE : SELECT 30

--> EXCHANGE RATE TYPE : B
--> SOURCE CURRENCY : SELECT 1
--> TRANSLATION DATE TYPE : SELECT 2

-->UNDER 3RD LOCAL CURRENCY:

--> CURRENCY TYPE : SELECT 40

--> EXCHANGE RAGE TYPE : B
--> SOURCE CURRENCY: SELECT 1
--> TRANSLATION DATE TYPE: SELECT : 2
--> SAVE - IGNORE THE MESSAGE AND PRESS ENTER TO SAVE IN YOUR REQUEST

2.DEFINE DEPRECIATION AREAS

PATH:- SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING --

>VALUATION--> DEPRECIATIONA AREAS --> DEFINE DEPRECIATION AREAS

--> DOUBLE CLICK ON DEFINE DEPRECIATION AREAS

--> SELECT AREA: 1
--> SELECT COPY AS BUTTON
--> CHANGE THE DEPRECIATION AREA TO 2
--> CHANGE THE DESCRIPTION TO PARALLEL CURRENCIES- EUR
--> SORT TEXT : PARALLEL EUR
-->POSTING IN G/L : AREA DOES NOT POST
--> TARAGET LEDGER GROUP : [ -- ] BLANK
--> ENTER
--> SAVE
--> IGNORE THE MESSAGES ENTER
--> SELECT AREA- 2
--> SELECT COPY AS BUTTON
--> CHANGE THE DEPRECIATION AREA TO 3
--> CHANGE THE DESCRIPTION TO PARALLEL CURRENCIES USD
--> SORT TEXT : PARALLEL USD
--> TARAGET LEDGER GROUP : [ -- ] BLANK
--> ENTER
--> SAVE
--> IGNORE THE MESSAGES ENTER

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3.SPECIFY AREA TYPE

PATH: SAME PATH

-->DOUBLE CLICK ON SPECIFY AREA TYPE
-->FOR AREA-02 AND 03 -->TYPE SELECT 06 (GROUP VALUATION)
-->SAVE
-->PRESS ENTER TO SAVE IN YOUR REQUEST

4.SPECIFY TRANSFER OF APC VALUES T/C [ OABC ]

PATH : - SAME PATH

-->FOR AREA 02&03-->SELECT IDENTICAL TRANSFER CHECK BOX
-->SAVE
-->PRESS ENTER TO SAVE IN YOUR REQUEST

5.SPECIFY TRANSFER OF DEPRECIATION TERMS T/C [ OABD ]

PATH : - SAME PATH

-->FOR AREA 02&03
-->TRANSFER OF DEP TERMS SELECT :01
--> SELECT IDENTICAL CHECK BOX
--> SAVE
-->PRESS ENTER TO SAVE IN YOUR REQUEST
6.DEFINE DEPRECIATION AREAS FOR FOREIGN CURRENCIES T/C : [ OAYH ]

-->UPTO ASSET ACCOUNTING THE PATH IS SAME

--> VALUATION -->CURRENCIES -->DEFINE DEPRECIATION AREAS FOR FOREIGN
CURRENCIES
--> SELECT COMPANY CODE :RIL
-->DOUBLE CLICK ON DEP AREA CURRENCY FOLDER
FOR AREA 02: SELECT CURRENCY EUR
03 : SELECT CURRENCY USD
--> SAVE
-->PRESS ENER TO SAVE IN YOUR REQUEST

7.SPECIFY THE USE OF PARALLEL CURRENCIES

PATH : - SAME PATH

-->FOR AREA :02 PARALLEL CURRENCIES EUR - CURRENCIES TYPE -->SELECT 30

(GROUP CURRENCY)
-->FOR AREA 03-PARALLEL USD- CURRENCY TYPE--> SELECT 40 (HARD CURRENCY)
--> SAVE
-->PRESS ENER TO SAVE IN YOUR REQUEST

8.DETERMINE DEPRECIATION AREAS IN ASSET CLASS- [T/C : OAYZ ]

--> SELECT ASSET CLASS :RIL2000DEPT A

--> DOUBLE CLICK ON DEP AREAS FOLDER
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-->DESELECT DEACTIVATION CHECK BOX FOR AREA 02 AND 03
--> FOR AREA 01,02,03AND 30 DEPRECIATION KEY : SELECT RIL1
--> SAVE AND SAVE IN YOUR REQUEST

END USER AREA

1.CREATION OF ASSET MASTER- T/C : [ AS01 ]

-->ASSET CLASS : SELECT RIL2000 DEPT A

-->COMPANY CODE:RIL
-->ENTER
-->DESCRIPTION: MACHINE NO.5
-->CAPITALIZED ON 01.04.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER : SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB

AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY

KEY DEPRECIATION
START DATE
01 RIL1 15 0 01.04.2020
15 RIL1 15 0 01.04.2020
30 RIL1 15 0 01.04.2020

-->SAVE
WE GET A MESSAGE ASSET NO.200006-0 IS CREATED.

2.POSTING OF MACHINERY PURCHASE WITH 01.04.2020- T/C : -[ F-90 ]

--> DOCUMENT DATE: 01.04.2020

-->POSTING DATE:01.04.2020
-->TYPE:KR
--> COMPANY CODE:RIL
-->POSTING KEY:31
-->ACCOUNT :SELECT 2700001TATA INDUSTRIES LIMITED
-->ENTER
-->AMOUNT:400000
-->TEXT:ASSET PURCHASE POSTING
-->POSTING KEY :70
-->ACCOUNT:200006-0
--> TTYPE:100
-->ENTER
--> AMOUNT *
--> TEXT : +
-->FROM THE MENU BAR SELECT DOCUMENT--> SIMULATE AND SAVE

3. TO VIEW ASSET BALANCE [T/C : AW01N ]

--> COMPANY CODE:RIL

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-->ASSET : SELECT 200006- 0
-->FISCAL YEAR: 2020
--> ENTER
-->KEEP THE CURSOR ON 01 BOOK DEPRECIATION
-->KEEP THE CURSOR ON 02 PARALLEL CURRENCIES EUR
-->KEEP THE CURSOR ON 03 PARALLEL CURRENCIES USD

4.7 REVALUATION OF ASSETS

1.PURCHASE OF ASSET 01.04.2018

MACHINE A/C DR 200000 5% SLM=10000 DEPRECIATION AMNT

TO VENDOR A/C 200000
2.REVALUATION OF ASSET BY 50000

MACHINE A/C DR 50000 5% SLM=2500 DEP AMNT

TO REVALUATION RESERVE A/C 50000

3.CALCULATION OF DEPRECIATION

OLD COMPANIES ACT , 1956

DEPRECIATION A/C DR 10000

REVALUATION RESERVE A/C DR 2500
TO ACCUMULATED DEPRECIATION A/C 12500

IN SAP

DEPRECIATION A/C DR 12500

TO ACC DEP A/C 12500

EARLIER PASS A MANUAL ENTRY ON SAP:

EARLIER AS PER OLD COMPANIES ACT-

REVALUATION RESERVE A/C DR 2500

TO DEPRECIATION A/C 2500

NEW COMPANIES ACT 2013-

DEPRECIATION A/C DR 12500

TO ACCUMULATED DEPRECIATION A/C 12500

MANUAL ENTRY IN SAP IS NOT REQUIRED AS PER NEW COMPANIES ACT

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1.CREATION OF GL MASTERS T/C : [ FS00 ]

I) PLANT & MACHINERY REVALUATION A/C - RECONCLIATION A/C

II)REVALUATION RESERVE - NORAML A/C

I) PLANT & MACHINERY REVALUATION A/C - RECONCLIATION A/C

--> GL ACCOUNT : 200011

-->SELECT WITH TEMPLATE BUTTON
-->GL ACCOUNT 200010 PLANT &MACHINERY
-->ENTER
-->CHANGE SHORT TEXT AND G/L LONG TEXT TO: P&M REVALUATION
--> SAVE

II) REVALUATION RESERVE NORMAL A/C

-->GL ACCOUNT : 100101
-->SELECT WITH TEMPLATE BUTTON
-->GL ACCOUNT :SELECT 100100 (SURPLUS IN P&L A/C)
-->ENTER
-->CHANGE SHORT TEXT AND G/L LONG TEXT TO :REVALUATION RESERVE
-->SAVE

2.DETERMINE DEPRECIATION AREAS

PATH : -

SPRO --> FINANCIAL ACCOUNTING (NEW) --> ASSET ACCOUNTING --> SPECIAL
VALUATION
--> REVALUATION OF FIXED ASSETS -->REVALUATION FOR THE BALANCE SHEET
-->DETERMINE DEPRECIATION AREAS
-->CHART OF DEPRECIATION: RIL
-->ENTER
-->FOR AREAS 01,02 AND 03-->SELECT REVALUATION APC CHECK BOX
-->SELECT REVALUATION DEPRECIATION CHECK BOX
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

3.DEFINE MULTI-LEVEL METHOD- [T/C : AFAMS ]

-->SELECT MULTI LEVEL METHOD R1

-->DOUBLE CLICK ON LEVELS FOLDER
-->BASE VALUE : SELECT 03 REPLACEMENT VALUE
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

4.SPECIFY INTERVALS AND POSTING RULES-[T/C : OAYR ]

-->SELECT COMPANY CODE:RIL

-->DOUBLE CLICK ON POSTING RULES FOLDER
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-->SELECT AREA :01
-->SELECT DETAILS BUTTON
-->SELECT POST REVALUATION CHECK BOX
--> SAVE
-->SAVE IN YOUR REQUEST

5.ASSIGNMENT OF ACCOUNTS-[ T/C : A090 ]

--> SELECT CHART OF ACCOUNT :RIL

-->DOUBLE CLICK ON ACCOUNT DETERMINATION FOLDER
-->SELECT ACCOUNT DETERMINATION : RIL20000
-->DOUBLE CLICK ON BALANCE SHEET ACCOUNTS FOLDER
-->SELECT AREA : 01(BOOK DEPRECIATION)
-->SELECT DETAILS BUTTON
-->REVALUATION ACQUISITION AND PRODUCTION COSTS: SELECT 200011(P&M
REVALUATION )
-->OFFSETTING ACCOUNT:REVALUATION APC:SELECT 100101 (REVALUATION
RESERVE A/C)
-->SELECT SAVE BUTTON -IGNORE THE MESSAGE AND PRESS ENTER
-->PRESS ENTER TO SAVE IN YOUR REQUEST

6.TO OPEN POSTING PERIODS FOR NEXT YEAR - T/C : [ OB52 ]

LEADING LEDGER :APR,20 TO MARCH 21 PERIOD 12,2020

WE USE UNPLANNED POSTING RUN UPTO MARCH, 21
NON-LEADING LEDGER :MARCH,21 PERIOD 3,2021

-->FOR VARIANT :RIL

-->TO PERIOD 12
--> YEAR 2021
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

7. DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS[ T/C : AO21 ]

--> SELECT LAYOUT 2000

-->DOUBLE CLICK FIELD GROUP RULES FOLDER
--> FOR NEGATIVE VALUES SELECT OPTIONAL RADIO BUTTON
--> SELECT CLASS CHECK BOX
--> SELECT MAIN NUMBER CHECK BOX
--> SELECT SUB NUMBER CHECK BOX
--> SELECT COPY CHECK BOX
-->SAVE AND SAVE IN YOUR REQUEST

END USER AREA

1.CREATION OF ASSET MASTER -[T/C AS01]

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-->ASSET CLASS :SELECT RIL2000
-->COMPANY CODE:RIL
-->ENTER
-->DESCRIPTION:MACHINE NO.08
-->CAPITALITED ON :01.04.2020
-->SELECT TIME-DEPENDENT TAB
-->COST CENTER:SELECT DEPTA
-->SELECT DEPRECIATION AREAS TAB

AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY

KEY DEPRECIATION
START DATE
01 RIL1 15 0 01.04.2020
15 RIL1 15 0 01.04.2020
30 RIL1 15 0 01.04.2020
-->DOUBLE CLICK ON BOOK DEPRECIATION
-->SELECT NEGATIVE VALUES ALLOWED CHECK BOX
-->SAVE
WE GET A MESSAGE ASSET-200007-0 IS CREATED.

2.ASSET PURCHASE POSTING WITH 01.04.2020 T/C : [ F-90 ]

-->DOCUMENT DATE AND POSTING DATE :01.04.2020

-->TYPE :KR
-->COMPANY CODE:RIL
--> POSTING KEY:31
-->ACCOUNT:SELECT 2700001TATA INDUSTRIES LIMITED
--> ENTER - IGNORE THE MESSAGE PRESS ENTER
-->AMOUNT:200000
--> TEXT : PURCHASE INVOICE POSTING
-->POSTING KEY:70
--> ACCOUNT: SELECT 200007-0
--> TTYPE: 100
-->ENTER
-->AMOUNT:*
-->TEXT:+
--> FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

3.ASSET REVALUATION[T/C : ABAW ]

PATH: ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS --> POSTING --
>BALANCE SHEET REVALUATION
-->COMPANY CODE:SELECT RIL
-->ASSET:200007-->SUB NUMBER -0
-->DOCUMENT DATE AND POSTING DATE:01.04.2020
-->TRANSACTION TYPE:SELECT :800 (POST REVALUATION GROSS)
-->ENTER
--> AMOUNT : 50000
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 --> SAVE --> IGNORE THE MESSAGE
-->ENTER

NOTE: NO FI DOCUMENT WILL BE POSTED. WHEN WE RUN DEPRECIATION ASSET

REVALUATION ENTRIES WILL BE POSTED IN FI

4.RUN DEPRECIATION [T/C : AFAB ]

-->COMPANY CODE:RIL
--> FISCAL YEAR : 2020
-->POSTING PERIOD : 12
-->SELECT UNPLANNED POSTING RUN RADIO BUTTON
-->SELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
-->IGNORE THE MESSAGE SELECT YES BUTTON
-->IGNORE THE MESSAGE AND ENTER
-->SELECT ERROR LIST BUTTON
-->ENTER
-->SELECT BACK ARROW
-->DESELECT TEST RUN CHECK BOX
-->FROM THE MENU BAR SELECT PROGRAM-->EXECUTE IN BACKGROUND IGNORE
THE MESSAGE ENTER
-->OUTPUT DEVICE: LP01 ENTER
-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON,
WE GET A MESSAGE BACKGROUND JOB WAS SCHEDULED FOR PROGRAM
RAPOST2000

➢ TO CHECK WHETHER JOB IS PROCEESSED OR NOT

-->FROM MENU BAR SELECT SYSTEM --> SERVICES --> JOBS -->JOB OVERVIEW
-->SELECT EXECUTE BUTTON
IT SHOWS THE JOB STATUS IS FINISHED

5.TO VIEW ASSET BALANCES[T/C : AW01N ]

-->COMPANY CODE: RIL
--> ASSET : 200007-0
-->FISCAL YEAR 2020

6. TO VIEW THE DOCUMENT POSTED [T/C : -FB03 ]

-->SELECT DOCUMENT LIST BUTTON

-->COMPANY CODE:RIL
-->ENTRY DATE: TODAY’S DATE
-->SELECT EXECUTE BUTTON

4.8 INDIAN INCOME TAX ACT DEPRECIATION CUSTOMIZATION

1.AS PER INCOME TAX ACT, DEPRECIATION TO CALCULATE ON WRITTEN DOWN

VALUE METHOD BASIS.

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2.IN INCOME TAX WE HAVE BLOCK CONCEPT:
BUILDINGS
PLANT & MACHINERY
FURNITURE & FIXTURES

3.INCOME TAX DEPRECIATION RATES

BUILDING FACTORY 10%
NON-FACTORY 5%
PLANT & MACHINERY 15%
FURNITURE & FIXTURES-
4.ADDITIONAL DEPRECIATION IN CASE OF NEW PLANT & MACHINERY IN THE FIRST
YEAR -DEPRECIATION RATE-20%
Eg:- NEW MACHINERY PURCHASED SAY ON 01.04.2020
PURCHASE COST 100000

NORMAL DEPRECIATION -15% 15000

ADDITIONAL DEP-20% 20000
TOTAL DEPRECIATION FOR CURRENT YEAR 35000

DEPRECIATION FOR NEXT YEAR 100000-35000=65000

5.IF THE ASSET IS CAPITALISED FOR MORE THAN 180 DAYS IN THE YEAR -100%
INCOME TAX DEPRECIATION RATE WILL BE ALLOWED

Eg:
IN CASE OF P&M NORMAL DEPRECIATION i.e., 15%
ADDITIONAL DEPRECIATION i.e., 20%

IF IT IS CAPITALISED IN LESS THAN 180 DAYS -50% INCOMETAX DEPRECIATION

RATE WILL BE ALLOWED

Eg:-
IN CASE OF PLANT &MACHINERY NORMAL DEPRECIATION i.e.,, 50% OF 15% =7.5%
ADDITIONAL DEPRECIATION i.e., 50% OF 20=10%

6. IF ASSET IS SOLD IN THE CURRENT YEAR -THE SALE PRICE IS REDUCED FROM
THE BLOCK OF ASSETS AND DEPRECIATION WILL BE CALCULATED ON THE NET
VALUE OF THE BLOCK
Eg:- ASSET PLANT & MACHINERY BLOCK-

ACQUISITION VALUE 1000000

LESS:- INCOMETAX DEPRECIATION IN PREVIOUS YEAR 19-20 350000
NET BLOCK OF PLANT &MACHINERY 650000
MACHINE NO.1 SOLD IN 2020-21SALE PRICE 200000
NET BLOCK OF P&M ON 31.03.2021 450000

CALCULATE INCOME TAX DEPECIATION ON Rs.450000 TO CURRENT YEAR 2020-21

FOR P&M

1. ACTIVATE COUNTRY SPECIFIC DATA

PATH:-SPRO -->FINANCIAL ACCOUNTING (NEW) -->ASSET ACCOUNTING -->MASTER

DATA
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--> SCREEN LAYOUT -->ACTIVATE COUNTRIES SPECIFIC DATA
--> COUNTRY KEY: IN
-->ENTER SELECT ACTIVE CHECK BOX
-->SAVE

2.DEFINE TAB LAYOUT FOR ASSET MASTER DATA-AOLA

PATH:-UPTO MASTER DATA THE PATH IS SAME --> SCREEN LAYOUT -->SPECIFY TAB
LAYOUT FOR ASSET MASTER RECORD-->DOUBLE CLICK ON DEFINE TAB LAYOUT
FOR ASSET MASTER DATA--> SELECT LAYOUT ZGIN " (LAYOUT FOR INDIA)
-->DOUBLE CLICK ON TAB PAGE TITILES FOLDER
-->SELECT TAB PAGE 5 (INDIA SPECIFIC DATA)
-->DOUBLE CLICK ON POSITION OF GROUPS ON THE TAB PAGES FOLDER
-->CHECK FOR GROUP FOR :S0400
-->SAVE IN REQUEST
--> SELECT BACK ARROW
--> SELECT TAB PAGE 1 GENERAL
-->DUBUL CLICK ON POSITION OF GROUPS ON THE TABPAGES
-->SELECT NEW ENTRIES BUTTON
-->POSITION 1 -->GROUP BOX S0001
--> POSITION 2 --> GROUP BOX S0002 POSTING INFORMATION
--> SAVE AND SAVE IN YOUR REQUEST
--> SELECT BACK ARROW 3 TIMES
-->DOUBLE CLICK ON ASSIGN TAB LAYOUTS TO ASSET CLASSES
-->SELECT ASSET CLASS RIL2000 DEPT A
-->DOUBLE CLICK ON GENERAL ASIGNMENT OF LAYOUT FOLDER
--> FOR TRANSACTION GROUP OTHER TAB LAYOUT : SELECT [ ZGIN] (LAYOUT FOR
INDIA)
-->SAVE
-->SAVE IN YOUR REQUEST

3.ASSIGN TRANSACTION TYPES TO TRANSACTION TYPES GROUP

-->UP TO ASSET ACCOUNTING THE PATH IS SAME --> INFORMATION SYSTEM-->
COUNTRY SPECIFIC FUNCTIONS -->INDIA --> DEPRECIATION CALCULATION--
>ASSIGN TRANSACTION TYPES TO TRANSACTION TYPES GROUP
NOTE: TO CHECK ONLY

4.MAINTAIN TAX DEPRECIATION AREAS

--> SAME PATH
--> SELECT NEW ENTRIES BUTTON
-->CHART OF DEPRECIATION:RIL
-->DEPRECIATION AREA SELECT 15(DEPRECIATION AS PER INCOME TAX ACT 1961)
--> SAVE
-->SAVE IN YOUR REQUEST

5.MAINTAIN ASSET BLOCK DETAILS

-->UP ASSET ACCOUNTING THE PATH IS SAME --> MASTER DATA --> COUNTRY
SPECIFIC FUNCTIONS --> INDIA -->MAINTAIN ASSETT BLOCK DETAILS
-->SELECT NEW ENTRIES BUTTON

COMP BLOC START END BLOCK DEPRECA SELECT PUT TO

ANY K KEY DATE DATE DESCR TION ADDITIONAL USE
CODE IPTION PERCENT DEPRECIATIO CHECK
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 AGE N CHECK BOX
BOX
RIL RIL5 01.04.20 31.3.9999 PLANT 15% DESELECT SELECT
&
MACHI-
NERY
RIL RIL6 01.04.20 31.3.9999 PLANT 20% SELECT SELECT
&
MACHI-
NERY

--> SAVE
-->SAVE IN YOUR REQUEST

END USER AREA : -

1.MAIN ASSET MASTER CREATION [T/C : AS01 ]

-->ASSET CLASS :RIL2000
-->COMPANY CODE:RIL
-->ENTER
-->DESCRIPTION:MACHINE NO.12
-->CAPITALISED ON : 28.04.2020
-->SELECT TIME DEPENDENT TAB
-->COST CENTER :DEPT A
-->SELECT INDIA SPECIFIC DATA TAB
-->BLOCK KEYS :SELECT RIL5
-->ADDITIONAL BLOCK KEY :SELECT RIL6
-->PUT TO USE :28.04.2020
-->SELECT DEPRECIATION AREAS TAB

AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY

KEY DEPRECIATION
START DATE
01 RIL1 15 0 28.04.2020
15 RIL1 15 0 28.04.2020
30 RIL1 15 0 28.04.2020
-->SAVE
--> WE GET A MESSAGE ASSET NO-200008 -0 IS CREATED

ONE MORE ASSET MASTER CREATION:

-->ASSET CLASS :RIL2000

-->COMPANY CODE:RIL
-->ENTER
-->DESCRIPTION:MACHINE NO-30
-->CAPITALISED ON 10.10.2020
--> SELECT TIME DEPENDENT TAB
-->COST CENTER:SELECT DEPTA
-->SELECT INDIA SPECIFIC DATA TAB
-->BLOCK KEYS SELECT :RIL5
-->ADDITIONAL BLOCK KEY :SELECT RIL6
--> PUT TO USE DATE : 10.10.2020
-->SELECT DEPRECIATION AREAS TAB
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AREA DEPRECIATION USEFUL LIFE PERIOD ORDINARY
KEY DEPRECIATION
START DATE
01 RIL1 15 0 10.10.2020
15 RIL1 15 0 10.10.2020
30 RIL1 15 0 10.10.2020
--> WE GET A MESSAGE ASSET NO-200009 - 0 IS CREATED

2.ASSET PURCHASE POSTING WITH 28.04.2020 DATE-[T/C : F-90 ]

-->DOCUMENT DATE AND POSTING DATE:28.04.2020
-->TYPE :KR
-->COMPANY CODE:RIL
-->POSTING KEY :31
--> ACCOUNT NO: SELECT 2700001TATA INDUSTRIES LIMITED
-->ENTER
--> IGNORE THE MESSAGE PRESS ENTER
-->AMOUNT:100000
-->TEXT:ASSET PURCHASE POSTING
-->POSTING KEY:70
-->ACCOUNT:SELECT200008-0
-->TRANSACTION TYPE:100
-->ENTER
-->AMOUNT:*
-->TEXT:+
--> FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE
ONE MORE PURCHASE : -
--> DOCUMENT DATE AND POSTING DATE: 10.10.2020
--> TYPE : KR
--> COMPANY CODE : RIL
--> POSTING KEY : 31
--> ACCOUNT NO: SELECT 2700001TATA INDUSTRIES LIMITED
--> ENTER
--> IGNORE THE MESSAGE PRESS ENTER
--> AMOUNT: 500000
--> TEXT : ASSET PURCHASE POSTING
-->POSTING KEY : 70
--> ACCOUNT : SELECT200009 -0
--> TRANSACTION TYPE:100
--> ENTER
--> AMOUNT : *
--> TEXT : +
--> FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

3.UPDATE TRANSACTION DETAILS OF BLOCK LEVEL

PATH:ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->

INFORMATION SYSTEM--> REPORTS ON ASSET ACCOUNTING --> TAXES -->
COUNTRY SPECIFICS -->INDIA-->UPDATE ASSET TRANSACTION DETAILS AT BLOCK
LEVEL
-->COMPANY CODE :RIL
-->FISCAL YEAR :2020
-->PERIOD:12
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321
--> DESELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
-->SELECT RIL FOLDER
-->SELECT SUMMARY BLOCK FOLDER

4.UPDATE OPENING WRITTEN DOWN VALUE

PATH:UPTO REPORTS ON ASSET ACCOUNTING THE PATH IS SAME--> SPECIAL

VALUATIONS -->COUNTRY SPECIFICS --> INDIA --> DEPRECIATION CALCULATION --
>ASSIGN OPENING WDV TO THE ASSET BLOCKS
-->COMPANY CODE:RIL
--> FISCAL YEAR :2020
-->SELECT NEW ENTRIES BUTTON
-->BLOCK KEY RIL5
-->OPENING WDV 0
-->SAVE -IGNORE THE MESSAGE PRESS ENTER

5.RUN DEPRECIATION AS PER INCOME TAX

-->UPTO REPORTS ON ASSET ACCOUNTING THE PATH IS SAME -->TAXES-->

COUNTRY SPECIFICS --> INDIA -->INCOME TAX DEPRECIATION CALCULATION
REPORT
-->COMPANY CODE :RIL
-->FISCAL YEAR :2020
-->POSTING PERIOD :12
-->SELECT EXECUTE BUTTON
-->SELECT RIL FOLDER
-->SELECT SUMMARY BLOCK FOLDER

RESULT:
COST NORMAL ADDITIONAL
DEPRECIATI DEPRECIATION
ON
MACHINE 28.04.2020 15% 100000 15000
NO.12
20% 20000
MACHINE 10.10.2020 7.5%(50% 500000 37500
NO.30 ON 15%)
10%(50% 50000
ON 20%)
TOTAL 600000 52500 70000

CLOSING WDV IN THE YEAR END IS =477500 (600000-122500)

4.11 ASSETS REPORTS

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1.DEPRECIATION FORECAST
PATH : - ACCOUNTING -->FINANCIAL ACCOUNTING -->FIXED ASSETS --
>INFORMATION SYSTEM -->REPORTS ON ASSET ACCOUNTING -->DEPRECIATION
FORECAST-->DEPRECIATION ON CAPITALIZED ASSETS (DEPRECATION SIMULATION
)
-->COMPANY CODE : RIL
-->REPORT DATE : 31.03.2023
-->SELECT EXECUTE BUTTON

2.FIXED ASSETS SCHEDULE AS PER INDIAN COMPANIES ACT

2.GROSS 3.ADDITION 4.SALES 5.GRO 6.ACCUMULAT
1.DETAILS BLOCK IN THE S DURING /TRANSFE SS ED
BEGINNING OF THE YEAR RS BLOCK DEPRECIATION
YEAR DURING IN THE IN THE
THE YEAR BEGINNING OF
YEAR END YEAR

7.DEPRECIATI 8.DEPRECIATIO 9.ACCUMUL- 11.NET

ON FOR THE N ON ATED 10.NET BLOCK
YEAR SALE/TRANSFE DEPRECIATI BLOCK IN IN THE
R ON IN THE THE PREVI
YEAR END YEAR OUS
END YEAR
END

PATH : - INFORMATION SYSTEMS-->ACCOUNTING -->FINANCIAL ACCOUNTING

-->FIXED ASSETS -->ASSETS HISTORY SHEET (T/C : AR02)
-->COMPANY CODE :RIL
-->REPORT DATE : 31.03.2021
-->SELECT OR GROUP TOTALS ONLY RADIO BUTTON
-->SELECT EXECUTE BUTTON
-->SELECT CHANGE LAYOUT BUTTON
-->SELECT HIDE ALL FILEDS BUTTION
-->SELECT LINE 2 TAB - SELECT HIDE ALL FIELDS BUTTON
-->SELECT LINE 3 TAB - SELECT HIDE ALL FIELDS BUTTON
-->SELECT LINE 4 TAB - SELECT HIDE ALL FIELDS BUTTON
-->SELECT LINE 1TAB
-->ACTIVATE BALANCE SHEET ACCOUNT APC
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-->ACTIVATE APC FY START
-->ACTIVATE ACQUISITION
-->ACTIVATE RETIREMENT
-->ACTIVATE TRANSFER
-->ACTIVATE CURRENT APC
-->ACTIVATE DEPRECIATION FY START
-- >ACTIVATE DEPRECIATION FOR YEAR
-->ACTIVATE DEPRECIATION RETIREMENT
-->ACTIVATE DEPRECIATION TRANSFER
-->ACTIVATE ACCUMULATED DEPRECIATION
-->ACTIVATE CURRENT BOOK VALUE
-->ACTIVATE BOOK VALUE FY START
-->SELECT COPY BUTTON
-->SELECT BACK ARROW
-->SELECT LIST ASSETS RADIO BUTTON
-->SELECT EXECUTE BUTTON

-->SELECT ASSETS BUTTON

-->DOUBLE CLICK ON ASSET RETIREMENTS
RESULT: IT SHOWS ASSETS SOLD/SCRAPPED DURING THE YEAR, PURCHASE COST,
DEPRECIATION UPTO THE DATE OF SALE/SCRAPPING, NET BLOCK, SALE PRICE AND
PROFIT OR LOSS ON SALE.

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 68

325
Classes by Mr .Satyanarayana
Contact : 9491015995

S/4 HANA FINANCE (SIMPLE FINANCE) & GST

FINANCIAL ACCOUNTING & CONTROLLING
Course Contents ( Fico)

Introduction

▪ Introduction to HANA
▪ Introduction to S4HANA
▪ Introduction to Simple Finance
▪ Introduction to Simple Finance Add-on
▪ Introduction to S/4 Hana (Finance)
▪ Introduction to Fiori
▪ Introduction to Net Weaver Business Client
▪ Introduction to Universal Journal
▪ Introduction to New Ledger concept

Enterprise Structure

▪ Organizational Units
▪ Creation of Company, Company Code, Segment, Profit Center, Plant,
Purchase Organization,
▪ Storage Location, Shipping Points, Sales Organization, Distribution
Channels, Divisions
▪ Assignment of organizations units

Basic settings for Financials

▪ Creation of Chart of Accounts

▪ Assignment of chart of accounts to company code
▪ Accounts Groups and screen layout
▪ Define Retained Earnings Account,
▪ Creation of General Ledger master records
▪ Creation of Fiscal Year, Posting period, Field Status Variant and Field
Status Groups, Document Types and Number ranges, Tolerance
groups, Tax Procedure

326
General Ledger Accounting

▪ General Ledger Postings

▪ Document display and account display
▪ Park Document, Hold Document and Account Assignment Model
▪ Sample document
▪ Month end Provisions-Accrual/Deferral Documents and Open Item
Management
▪ Standard(full) Payment, Partial and Residual items method
▪ Define void reason codes
▪ Reversal of documents-types of reversals
▪ Foreign Currency Exchange rate types Creation
▪ Foreign Currency translation ratios creation
▪ Maintenance of Exchange rates in Forex table
▪ Foreign Currency postings
▪ Revaluation of Foreign currency Balances
▪ Interest Calculations
▪ Cash Journal
▪ Financial Statement Version (FSV) creation-Balance Sheet and Profit &
Loss Account Format Creation as per Schedule III of new Companies
Act, 2013.
▪ Differences between Balance Sheet and Profit & Loss Account Format
Creation as per old Companies Act, 1956 and new Companies Act,
2013.

Accounts Payable
Basic Settings for Accounts payable:

▪ Define Account Groups with Screen Layout

▪ Create Number Ranges
▪ Assign No. Ranges to Vendor Account Groups
▪ Define Tolerance Groups for vendors
▪ Purchase Invoice Posting
▪ Display Vendor Account Balances
▪ Outgoing Payment with Clearing
▪ Advance Payment Postings
▪ Clearing of Advances against Purchases
▪ Terms of Payment creation
▪ Automatic Payment Program (APP)
▪ Cash Discounts
▪ Credit Memo Postings

Accounts Receivable

Basic Settings for Accounts Receivable:

▪ Define Account Groups with Screen Layout

▪ Create Number Ranges for Customer Accounts
▪ Assign No. Ranges to Customer Account Groups
▪ Dunning procedure
▪ Bill Discounting transactions
▪ Sales Invoice Posting
▪ Display Customer Account Balances

327
 ▪ Clearing of transactions where Vendor also is a Customer
▪ Incoming Receipt with Clearing
▪ Advance Receipt Postings
▪ Clearing of Advances against Sales

Bank Accounts

▪ Creation of House Banks

▪ Creation of Bank Accounts
▪ Creation of check number ranges
▪ Manual Check creation
▪ Check Register Display
▪ Issued Checks Cancellation
▪ Bank Reconciliation
▪ Electronic Bank Statement (EBS) uploading and reconciliation
▪ Data Medium Exchange (DME) creation
▪ ALE (Application Linking and Enabling), EDI (Electronic Data
Interchange) and IDOC (Intermediate Document)
▪ Automatic Payment Program processing using IDOCs

Asset Accounting

▪ Creation of Chart of Depreciation

▪ Account determination
▪ Screen layouts
▪ Number ranges
▪ Asset classes
▪ Integration With general ledger
▪ Posting rules
▪ Determination of depreciation area for asset Class
▪ Depreciation Calculation Methods
▪ Depreciation Keys, Screen layout change
▪ Depreciation Keys creation on Useful Life method
▪ Creation of Asset Master Records
▪ Acquisition of Assets & Retirement
▪ Asset transfers & Asset Scrapping
▪ Depreciation run
▪ Settlements of Capital work in progress to Assets
▪ Asset History Sheet

Integration with Material Management and Sales and Distribution

Material Management

▪ Define attributes of Material master

▪ Define company code for material management
▪ Purchase order Tolerance
▪ Goods receipt tolerance
▪ Vendor specific tolerances
▪ Plant parameters
▪ Define default tax code
▪ Invoice verification background
▪ Valuation grouping code
▪ Account grouping code

328
 ▪ Account determination
▪ Treatment of Price Differences in Invoice verification
▪ Creation of Material master records
▪ Vendor master data for material management
▪ Creation of purchase order
▪ Enter Goods receipts
▪ Enter Invoice Verification
▪ To View Stock Ledger
▪ GR/IR Clearing

Sales and distribution

▪ Pricing & Tax procedure

▪ Define condition types for taxes
▪ Specify condition types in the pricing
▪ Procedures
▪ Define and assign pricing procedure
▪ Assign tax conditions to country
▪ Define tax relevancy indicators for customer and materials
▪ Define and assign account keys
▪ Account determination
▪ Partner determination
▪ Creation of Material Master for Finished goods
▪ Specify sales area data for customer master Data
▪ Assign shipping point
▪ Create Condition records for prices and tax Rates
▪ Creation of Sales orders
▪ Goods receipts without production orders
▪ Display of material and accounting document
▪ Outbound delivery preparation
▪ Display of accounting document
▪ Sales Billing
▪ Accounting document for invoice display

Other Areas:
▪ Data takeover—Masters uploading and Transactional data uploading
▪ Closing Procedure-Year end activities
▪ Reports view-How to attach reports to favorites and How to attach
reports on desktop
▪ Cross Company Code transactions

ECC 6 Features
▪ New General Ledger concept (multiple ledgers)
▪ Segments creation
▪ Online Fi/co Reconciliation ledger
▪ Document splitting
▪ Foreign Currency Revaluation-Valuation Areawise

S/4 HANA FINANCE

▪ Changes in Basic Customization

▪ Changes in General Ledger Accounting
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329
 ▪ Changes in Accounts payable
▪ Changes in Bank Master Data Creation
▪ Changes in accounts receivable
▪ Changes in Asset Accounting
▪ Changes in Controlling
▪ New Functionalities in General Ledger Accounting
▪ New Functionalities in Accounts Payable
▪ New Functionalities in Accounts Receivable
▪ New Functionalities in Asset Accounting
▪ New Functionalities in Controlling
▪ Tables in ECC6 and Simple Finance
▪ Release notes on Simple Finance
▪ Overview of Cash Management
▪ Overview of Integrated Business Planning

MIGRATION TO S/4 HANA FINANCE

▪ Prerequisites for migration

▪ Migration Methodology from Classical GL
▪ Migration Methodology from New GL
▪ Preparations and Migration of Customizing
▪ a) Settings for Journal Entry ledger
▪ b) Settings for General Ledger
▪ c) Settings for Controlling
▪ d) Settings for Asset Accounting
▪ e) Settings for House Banks
▪ Activities after Migration
Configuring New Functionalities in S/4 Hana
▪ Universal Journal
▪ Convergence of GL account and Cost Element
▪ New Data structures and Obsolete Data Structures
▪ Improvements in CO-PA
▪ Improvements in Period End Closing
▪ Overview of New Cash Management Solution
▪ Overview of Integrated Business Planning
▪ New Ledger Concept
▪ Central Finance/Central Journal
▪ New Asset Accounting
▪ Various restrictions and limitations
▪ Key release notes
▪ Key reports delivered by Simple Finance
▪ New Fiori reports delivered by Simple Finance
▪ Key Changes in Logistics (MM, SD AND PP)
▪ Changes in Simple Finance 1610

330
GOODS & SERVICES TAX AND TDS (CIN):
▪ Overview of GST
▪ Comparison with GST existing Indirect Taxes
▪ Tax components-INTRA-STATE SUPPLY AND INTER STATE
SUPPLY (CGST/SGST AND IGST)
▪ Define Business Places
▪ Assign Business Place to Plants
▪ Define HSN/SAC codes
▪ Creation of Condition Table
▪ Creation of Access Sequence
▪ Creation of Condition Types
▪ Define Tax Procedure
▪ Creation of Tax Codes
▪ Creation of Accounts and Assignment of Accounts
▪ Maintain Default condition type
▪ Assign Tax Indicator in Vendor and Customer Master
▪ Testing of Intra State purchases (within State)
▪ Testing of Inter State Purchases (Outside State Purchases)
▪ Testing of Inter State Sales (within State)
▪ Testing of Inter State Sales (outside state)
▪ Testing of Stock Transfers
▪ Reverse Charge Mechanism
▪ Reports for Input Tax and Output Tax
▪ Withholding Tax(TDS)

CONTROLLING

Basic Settings

▪ Maintain Controlling area

▪ Define document number range for controlling Documents
▪ Maintain Versions

Cost and Revenue Element Accounting

▪ Definition of cost elements-Primary Cost Elements and Secondary
Cost Elements
▪ Cost element categories; Cost element groups
▪ Creation of Cost elements at Financials Area, Controlling Area and
Automatic Creation of Cost Element

Cost center Accounting

▪ Introduction to Cost Center Accounting Master Data
▪ Cost centers, Cost center groups,
▪ Activity type categories
▪ Definition of Activity types, Activity prices,
▪ Creation Statistical key figures.
▪ Posting to Cost centers
▪ To view cost center report
▪ Repost cost
▪ Repost Co line items

331
 ▪ To View variance report cost centerwise
▪ Statistical key figures
▪ Accrual calculation(imputed cost calculations)
▪ Period end closing activities in cost center accounting:
o Assignment
o Distribution
o Periodic Reposting
o Indirect activity allocation

Internal orders

▪ Use of Internal Orders

▪ Settlement profile
▪ Planning profile
▪ Budget profile
▪ Tolerance for budgeting and availability control
▪ Order types
▪ Real orders and Statistical Orders
▪ Creation of secondary cost elements for Internal and External
settlements
▪ Planning of internal orders
▪ Entering budget information
▪ Actual data processing
▪ Displaying internal order information
▪ Displaying budget control availability
▪ Information Reports
▪ Settlement of Real internal orders cost centers

Classic Profit center Accounting

▪ Basic settings
▪ Creation of dummy profit center
▪ Creation of profit centers
▪ Creation of Account groups
▪ Assignment of Profit center in cost centers
▪ Derivation rules creation for revenue elements
▪ Derivation rules creation for Balance Sheet accounts
▪ Planning Profit centerwise for P&L items and Balance Sheet items
▪ Posting of transactions in FI
▪ Profit Center Reports

PRODUCT COSTING:

Product Cost Planning

▪ Maintain Overhead Cost Elements
▪ Define Overhead Keys
▪ Define Overhead Groups
▪ Define Calculation Bases
▪ Define Percentage Overhead Rate
▪ Define Quantity Overhead Rate
▪ Define Costing Sheets
▪ Assign Costing Sheet to Plants
▪ Define Cost Component Structure

332
Create Cost Estimate with Quantity Structure

Create Cost Estimate without Quantity Structure

Product Cost by Order

▪ Define Costing Variant

▪ Check Costing Variant to Manufacturing Orders (PP)
▪ Define Goods Received Valuation for Order Delivery

Work In Process Calculation:

▪ Define Results Analysis Keys

▪ Define Cost Elements for WIP Calculation
▪ Define Results Analysis Versions
▪ Define Valuation Methods (Actual Costs)
▪ Define Line IDs
▪ Define Assignment
▪ Define Update
▪ Define Posting Rules for Settling Work in process

Variance Calculation:

▪ Define Variance Keys

▪ Define Default Variance Keys for Plants
▪ Define Target Cost Version
▪ Assign Variance Key in Material Master

Settlement:

▪ Create Settlement Profile

▪ Create PA Transfer Structure
▪ Maintain Number Ranges for Settlement Documents

Product Cost by Period

3 Scenarios

1.Product Cost by Period with Work in Process

2.Product Cost by Period without Work in Process
3.Product Cost by Period with Production Order

▪ Check Costing Variant for Product Cost Collectors

▪ Check Order Types
▪ Define Costing Accounting relevant default values for order types
and plants
▪ Activate and Generate cost log in Repetitive Manufacturing
▪ Define Goods Received valuation for order delivery

Work In Process Calculation:

333
 ▪ Define Results Analysis Keys
▪ Define Cost Elements for WIP Calculation
▪ Define Results Analysis Versions
▪ Define Valuation Methods (Actual Costs)
▪ Define Line IDs
▪ Define Assignment
▪ Define Update
▪ Define Posting Rules for Settling Work in process

Variance Calculation:

▪ Define Variance Keys

▪ Define Default Variance Keys for Plants
▪ Define Target Cost Version
▪ Assign Variance Key in Material Master

Settlement:

▪ Create Settlement Profile

▪ Create PA Transfer Structure
▪ Maintain Number Ranges for Settlement Documents

Product Cost by Sales Order

3 Scenarios:

1. Product Cost by Sales Order with Valuated Stock where Sales order
is a Cost Object
2. Product Cost by Sales Order with Valuated Stock where Sales order
is not a Cost Object

3. Product Cost by Sales order with Non Valuated Stock where Sales
order is a Cost Object

▪ Check Account Assignment Categories

▪ Check Requirement Classes
▪ Check Requirement Types
▪ Check Control of requirements type determination
▪ Check Costing Type
▪ Check Costing Variants for Product Costing
▪ Define Results Analysis Keys
▪ Define Cost Elements for Results Analysis Keys
▪ Define Results Analysis Versions
▪ Define Valuation Methods for Results Analysis Versions
▪ Define Line IDs
▪ Define Assignment for Results Analysis
▪ Define Update for Results Analysis
▪ Define Posting Rules for Settling to Financial Accounting
▪ Create Settlement Profile
▪ Create PA Transfer Structure

334
Scrap in Product Costing

▪ Scrap Basics
Assembly Scrap-

▪ Definition
▪ Assembly Scrap effect on quantities
▪ Assembly Scrap Master Data
▪ Planned Assembly Scrap Costs
▪ Actual Assembly Scrap Costs
▪ Variance Calculation

Component Scrap-

▪ Definition
▪ Component Scrap effect on quantities
▪ Component Scrap Master Data
▪ Planned Component Scrap Costs
▪ Actual Component Scrap Costs
▪ Variance Calculation

Operation Scrap-

▪ Definition
▪ Operation Scrap effect on quantities
▪ Operation Scrap Master Data
▪ Planned Operation Scrap Costs
▪ Actual Operation Scrap Costs
▪ Variance Calculation

Combined Scrap-

▪ Component and Assembly Scrap

▪ Component and Operation Scrap
▪ Operation and Assembly Scrap
▪ Component, Operation and Assembly Scrap

Actual Costing and Material Ledger

▪ Activate Valuation Areas for Material Ledger

▪ Assign Currency types to Material Ledger Type
▪ Assign Material Ledger Types to Valuation Area
▪ Maintain Number Ranges for Material Ledger Documents
▪ Activate Actual Costing
▪ Assignment of Accounts for Automatic Postings

PROFITABILITY ANALYSIS:

▪ Maintain Characteristics
▪ Maintain Value Fields
▪ Maintain Operating Concern
▪ Set Operating Concern
▪ Assign Controlling Area to Operating Concern

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335
 ▪ Define Profitability Segment Characteristics
▪ Maintain Characteristics Values
▪ Define Characteristics Derivation
▪ Define and Assign Valuation Strategy
▪ Define Keys for accessing material cost estimates
▪ Assign Costing Keys to any characteristics
▪ Assign Value Fields
▪ Define Number Ranges for Planning Data
▪ Maintain Versions
▪ Assign Quantity Fields
▪ Setup Planning Framework
▪ Define Number Ranges for Actual Postings
▪ Transfer of Billing Documents
▪ Assign quantity Fields
▪ Maintain PA transfer Structure for Direct Postings
▪ Automatic Account Assignment
▪ Define PA transfer structure for Variance Settlement
▪ Define PA transfer structure to Settlement Profile
▪ Activate Profitability Analysis
▪ Define Forms for Profitability Reports
▪ Create Profitability Report
▪ Account Based Profitability analysis in S/4 Hana Finance

SPECIAL SCENARIOS IN CONTROLLING:

▪ Activity dependent planning

▪ Activity independent planning
▪ Activity input planning
▪ Activity output planning
▪ Direct Activity Allocation
▪ Indirect Activity Allocation
▪ Cost center planning by copying plan/actual values
▪ Plan revaluation
▪ Mixed Costing
▪ Joint Product Costing-Main Product, Co-Product and By-Product
Costing
▪ Overhead key and overhead group
▪ CO-PA Characteristics Derivation rules
▪ CO-PA Tables

11

336
 FI/CO PROJECT

COURSE CONTENTS:
Project implementation flow System Landscape
Project Creation and allocation of areas to Issues in implementation
different consultants Issues in Upgradation
Business Process Reengineering Issues in Support-Tickets
ASAP Methodology Terms used in Projects and their
a)Project Preparation Meaning-cutover strategy
b)Business Blue Print Rollouts/Kickoff meeting
c)Realization Customization documents preparation
d)Final Preparation User documents preparation
e)Go Live and Support User manual
GAP Analysis
Case Study

FI Tables ABAP query

CO Tables User Exits
How to view tables Transport requests and their
How to view transactional data Transportation process
How to create USER IDS How to make a request as a default
How to create own transaction codes request
Online Support System(OSS) Authorization check
User parameter maintenance
Functional and technical specs

Schedule Manager FI interview questions and answers

Report Painter CO interview questions and answers
Validations Tips for Resume preparation
Substitutions Fi/Co important websites
Consulting companies and Implemented
Companies

Classes By Mr. Satyanarayana

23 + yrs of Experiance Faculty

Contact : 9491015995

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337
 CASH JOURNAL

NORMAL CASH G/L ACCOUNT ACCEPTS NEGATIVE CASH BALANCES. CASH

JOURNAL WILL NOT ACCEPT NEGATIVE CASH BALANCES. IN LIVE
ENVIRONMENT, ACCOUNTS DEPARTMENT WANT TO SEE DAILY CASH POSITION
i.e., OPENING CASH BALANCE, RECEIPTS FOR THE DAY, PAYMENTS FOR THE DAY
AND CLOSING CASH BALANCE. CASH JOURNAL PROVIDES THIS STATEMENT. IN
SOME ORGANISATIONS THEY USE CASH JOURNAL FOR PETTY CASH PURPOSE.

1. CREATION OF G/L MASTER RIL HYD CASH ACCOUNT [T/C :- FS00 ]

-->G/L ACCOUNT :200101
-->SELECT WITH TEMPLATE BUTTON
-->G/L ACCOUNT :SELECT 200100 CASH ACCOUNT
-->ENTER
-->CHANGE SHORT TEXT AND G/L ACCOUNT LONG TEXT : RIL HYD CASH
ACCOUNT
-->SELECT CREATE/BANK/INTEREST TAB
-->SELECT POST AUTOMATICALLY ONLY CHECK BOX
-->SAVE

2. DEFINE NUMBER RANGE INTERVAL FOR CASH JOURNAL DOCUMENTS T/C

[ FBCJC1 ]

PATH-SPRO --> FINANCIAL ACCOUNTING (NEW) --> BANK ACCOUNTING -->

BUSINESS TRANSACTIONS --> CASH JOURNAL -->DEFINE NUMBER RANGE
INTERVALS FOR CASH JOURNAL DOCUMENT
--> COMPANY CODE: RIL
-->SELECT CHANGE INTERVALS BUTTON
--> NUMBER RANGE :01
--> FROM NO : 500001--> TO NO 600000
-->SELECT SAVE BUTTON
-->IGNORE THE MESSAGE
-->ENTER

3. SET UP CASH JOURNAL [T/C FBCJC0]

PATH : - SAME PATH
-->SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : RIL
-->CASH JOURNAL NO. 0001
--> G/L ACCOUNT:200101 RIL HYD CASH ACCOUNT
-->CURRENCY:INR
-->DOCUMENT TYPE FOR G/L ACCOUNT:SA
--> DOCUMENT TYPE FOR DISBURSEMENT: [--- ]
-->DOCUMENT TYPE FOR VENDOR PAYMENT :KZ
-->DOCUMENT TYPE FROM VENDOR PAYMENT : KZ
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338
-->DOCUMENT TYPE FOR CUSTOMER PAYMENT:DZ
-->DOCUMENT TYPE TO CUSTOMER PAYMENT:DZ
--> CASH JOURNAL NAME:RIL HYDERABAD CASH BOOK
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

4. CREATE,CHANGE, DELETE BUSINESS TRANSACTIONS[T/C FBCJC2]

PATH:-SAME PATH
-->SELECT NEW ENTRIES BUTTON
--> COMPANY CODE:RIL
-->BUSINESS TRANSACTIONS TYPE:SELECT R REVENUE
--> G/L ACCOUNT : 300000 SALES A/C
-->CASH JOURNAL BUSINESS TRANSACTIONS: REVENUE
--> SELECT ACCOUNT MODIFIABLE CHECK BOX
--> COMPANY CODE:RIL
--> BUSINESS TRANSACTIONS TYPE : SELECT E EXPENSE
-->G/L ACCOUNT : 400100 SALARIES A/C
--> CASH JOURNAL BUSINESS TRANSACTIONS: EXPENSE
-->SELECT ACCOUNT MODIFIABLE CHECK BOX
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

5. SET UP PRINT PARAMETERS FOR CASH JOURNAL [T/C : FBCJC3 ]

PATH:-SAME PATH
-->SELECT NEW ENTRIES BUTTON
--> COMPANY CODE: RIL
-->CASH JOURNAL PRINT PROGRAM: RFCASH00
-->REPORT VARIANT:DEMOEN
-->CORRESPONDENCE:SELECT SAP18(CASH DOCUMENT)
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

6. TO MAKE PROFIT CENTER FIELD OPTIONAL FOR FIELD STATUS GROUP

G005 [T/C : OBC4 ]
--> SELECT FIELD STATUS VARIANT :RIL
--> DOUBLE CLICK ON FIELD STSTUS GROUPS FOLDER
-->DOUBLE CLICK ON G005
-->DOUBLE CLICK ON ADDITIONAL ACCOUNT ASSIGNMENTS
-->SELECT NEXT PAGE (PAGE DOWN BUTTON) 2 TIMES
-->PROFIT CENTER SELECT OPTIONAL ENTRY RADIO BUTTON
--> SELECT SAVE BUTTON
--> PRESS ENTER TO SAVE IN YOUR REQUEST

339
END USER AREA

I . POSTING TO CASH JOURNAL [T/C : FBCJ]

PATH :- ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --
>DOCUMENT ENTRY -->CASH JOURNAL POSTING
-->SELECT CHANGE CASH JOURNAL BUTTON
-->COMPANY CODE:RIL
-->CASH JOURNAL :0001
-->ENTER
-->SELECT TODAY BUTTON
-->SELECT CASH RECEIPTS TAB
-->BUSINESS TRANSACTION :REVENUE
-->AMOUNT : 15000
-->G/L ACCOUNT :300000 (SALES A/C)
--> TEXT : CASH SALES
-->PROFIT CENTER:SELECT STEEL
--> SELECT POST BUTTON
--> IGNORE THE MESSAGE - PRESS ENTER
-->SELECT CASH PAYMENTS TAB
-->BUSINESS TRANSACTION:EXPENSE
--> AMOUNT : 5000
-->G/L ACCOUNT:400100 (SALARIES A/C)
-->TEXT:SALARIES POSTING
-->PROFIT CENTER:SELECT STEEL
-->SELECT POST BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER
--> SELECT PRINT CASH JOURNAL BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER

RESULT: WE WILL GET DAILY CASH POSITION STATEMENT

4.10 CLOSING PROCEDURE

IN THE YEAR END WHAT STEPS WE HAVE TO DO.

CURRENT YEAR:APR,20-MARCH,21- FISCAL YEAR 2020
NEXT YEAR:APR,21- MAR, 22 -FISCAL YEAR 2021

WE DO CLOSING PROCEDURE IN LAST WEEK OF MARCH 21

1. TO CARRY FORWARD VENDOR AND CUSTOMER BALANCES TO NEXT YEAR

AS OPENING BALANCE [ T/ C : F.07 ]

WE HAVE TO RUN THIS PROGRAM EVERY YEAR ONCE

340
PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE
--> PERIODIC PROCESSING --> CLOSING --> CARRY FORWARD -->BALANCE CARRY
FORWARD

--> COMPANY CODE :RIL

--> CARRY FORWARD TO FISCAL YEAR : 2021
-->SELECT SELECT CUSTOMERS CHECK BOX
-->SELECT SELECT VENDORS CHECK BOX
-->DESELECT TEST RUN CHECK BOX
-->SELECT DETAIL LOG CHECK BOX
-->SELECT EXECUTE BUTTON
-->IGNORE THE MESSAGE ENTER

2. TO VIEW VENDOR ACCOUNT TRANSACTIONS T/C : - [ FK10N ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE -->

ACCOUNT -->DISPLAY BALANCES
--> VENDOR: SELECT 3700001DLF STEELS LIMITED
-->COMPANY CODE : RIL
-->FISCAL YEAR:2020
-->SELECT EXECUTE BUTTON
-->SELECT BACK ARROW
-->CHANGE THE FISCAL YEAR TO : 2021
-->SELECT EXECUTE BUTTON

3. TO CARRY FORWARD ASSET BALANCES

WE CAN OPEN ASSET ACCOUNTING YEARS 2 YEARS AT A TIME

FISCAL YEAR 2019 2020 2021

TO OPEN FISCAL YEAR 2021 FOR ASSET ACCOUNTING,WE HAVE TO CLOSE FISCAL
YEAR 2019 FIRST

I . TO CHECK WHICH FISCAL YEAR IS CLOSED FOR ASSET ACCOUNTING T/C : [

OAAQ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> FIXED ASSETS -->

PERIODIC PROCESSING -->YEAR END CLOSING --> UNDO -->ENTIRE COMPANY
CODE
-->SELECTION POSITION BUTTON
-->COMPANY CODE : RIL
-->ENTER

341
WE HAVE TAKEN FIRST PURCHASE OF ASSET ON 01.04.2020 (WHICH COMES IN
FISCAL YEAR 2020). SYSTEM TAKES CLOSED FISCAL YEAR 2019 AUTOMATICALLY

II . TO CLOSE FISCAL YEAR 2020 FOR ASSET ACCOUNTING (THIS STEP IS

OPTIONAL)

PATH : -UPTO YEAR END CLOSING SAME PATH -->EXECUTE [ AJAB ]

-->COMPANY CODE:RIL
-->FISCAL YEAR TO BE CLOSED :2020
-->DESELECT TEST RUN CHECK BOX
--> FROM THE MENU BAR SELECT PROGRAM-->EXECUTE IN BACKGROUND
-->OUTPUT DEVICE :LP01
-->ENTER
-->ENTER ONCE AGAIN
-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON

WE GET A MESSAGE BACKGROUND JOB WAS SCHEDULED FOR PROGRAM

RAJABS00

 TO CHECK WHETHER JOB IS PROCESSED OR NOT

--> FROM THE MENU BAR SELECT SYSTEM--> SERVICES -->JOB -->JOB OVERVIEW
-->SELECT EXECUTE BUTTON

 TO VIEW THE RESULT OF THE JOB

-->SELECT JOB NAME : RAJABS00 CHECK BOX

-->SELECT SPOOL BUTTON
-->SELECT SPOOL NO. CHECK BOX
-->SELECT DISPLAY CONTENTS BUTTON
WE GET A MESSAGE: CLOSE CARRIED OUT -NO

TO CLOSE ANY YEAR FOR ASSET ACCOUNTING WE HAVE TO POST DEPRECIATION

FOR ALL ASSETS AND FOR ALL PERIODS.

III . TO OPEN FISCAL YEAR 2021 FOR ASSET ACCOUNTING

PATH :- UPTO PERIODIC PROCESSING THE PATH IS SAME-->FISCAL YEAR

CHANGE :[ AJRW ]
-->COMPANY CODE:RIL
-->NEW FISCAL YEAR:2021
5

342
-->DESELECT TEST RUN CHECK BOX
--> FROM THE MENU BAR SELECT PROGRAM-->EXECUTE IN BACKGROUND
-->OUT PUT DEVICE:LP01
-->ENTER
-->ENTER ONCE AGAIN
-->SELECT IMMEDIATE BUTTON
-->SELECT SAVE BUTTON

WE GET A MESSAGE BACKGROUND JOB WAS SCHEDULED FOR PROGRAM

:RAJAWE00

 TO CHECK WHETHER JOB IS PROCESSED OR NOT

--> FROM THE MENU BAR SELECT SYSTEM--> SERVICES-->JOBS-->JOB OVERVIEW

-->SELECT EXECUTE BUTTON

 TO VIEW THE RESULT OF JOB

-->SELECT JOB NAME: RAJAWE00 CHECK BOX
-->SELECT SPOOL BUTTON
-->SELECT SPOOL NO.CHECK BOX
-->SELECT DISPLAY CONTENTS BUTTON

4. TO CARRRY FORWARD G/L BALANCES [T/C: FAGLGVTR ]

PATH : - ACCOUNTING --> FINANCIAL ACCOUNTING --> GENERAL LEDGER --

>PERIODIC PROCESSING --> CLOSING --> CARRYING FORWARD -->BALANCE
CARRY FORWARD (NEW)
-->LEDGER:0L
-->COMPANY CODE :RIL
-->CARRY FORWARD TO FISCAL YEAR: 2021
-->DESELECT TEST RUN CHECK BOX
-->SELECT OUTPUT LIST OF RESULTS CHECK BOX
-->SELECT BALANCES IN RETAINED EARNINGS ACCOUNT CHECK BOX
-->SELECT EXECUTE BUTTON
--> IGNORE THE MESSAGE AND PRESS ENTER
-->SELECT RETAINED EARNINGS ACCOUNTS BUTTON
-->SELECT BACK ARROW
-->SELECT BALANCES SHEET ACCOUNTS BUTTON

343
5. TO COPY NUMBER RANGE INTERVAL FOR NEXT YEAR 2021 [T/C OBH2 ]

PATH : - SPRO --> FINANCIAL ACCOUNTING (NEW) -->FINANCIAL ACCOUNTING

GLOBLE SETTINGS (NEW) --> DOCUMENT --> DOCUENT NUMBER RANGES -->
DOCUMENTS IN ENTRY VIEW -->COPY TO FISCAL YEAR
--> IGNORE THE MESSAGE AND PRESS ENTER
-->COMPANY CODE:RIL
--> TO FISCAL YEAR UNDERSOURCE FISCAL YEAR DETAILS: 2020
--> TO FISCAL YEAR UNDER TARGET FISCAL YEAR DETAILS: 2021
-->SELECT EXECUTE BUTTON
-->IGNORE THE MESSAGEAND SELECT YES BUTTON

6. TO OPEN POSTING PERIODS FOR NEXT YEAR [T/C : OB52 ]

WE DO THE CLOSING PROCEDURE IN LAST WEEK OF MARCH , 21

NEXT YEAR :APRIL,21- MARCH , 22- FISCAL YEAR 2021
TO OPEN PERIODS FROM APRIL21 TO APRIL 21
FROM PERIOD 1- MANDATORY 1 , 2021- 1 , 2021

CURRENT YEAR -APR,2020-MARCH 2021-FISCAL YEAR 2020

ACCOUNTS DEPARTMENT RELEASED PROFITABILITY UPTO FEB 21 TO

MANAGEMENT.
TO OPEN PERIODS FROM MARCH,21 MARCH21

FROM PERIOD 2: OPTIONAL 12,2020-12,2020

USERS CAN POST ENTERIES FOR MARCH,21 AND APRIL,21

-->GO TO OPEN POSTING PERIODS-[T/C: OB52 ]

-->SELECT POSITION BUTTON
--> POSTING PERIOD VARIANT : SELECT RIL
-->ENTER
-->FOR VARIANT : RIL
-->FROM PERIOD1 : 1 - YEAR 2021
-->TO PERIOD : 1 - YEAR 2021
--> FROM PERIODS 2 : 12- YEAR 2020
--> TO PERIOD :12 -YEAR 2020
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

344
7 . HOW TO OPEN SPECIAL PERIODS [T/C : OB52 ]

1.WHY SPECIAL PERIODS ARE REQUIRED:

FOR YEAR END ADJUSTMENTS PURPOSE SAP HAS GIVEN 4 EXTRA PERIODS i.e.,
SPECIAL PERIODS.
USAGE OF SPECIAL PERIODS OPTONAL.
TO GET PROFITABILITY AT DIFFERENT STAGES SAP HAS GIVEN 4 SPECIAL
PERIODS.
MARCH WILL HAVE 4 EXTRA PERIODS.
ACCOUNTING YEAR -APR,2020 -MARCH2021- FISCAL YEAR 2020

IN SAP WE PRESENT -1,2020-12,2020

1 12 13 14 15 16
NORMAL PERIODSSPECIAL PERIODS

ACCOUNTS DEPARTMENT RELEASE PROFITABILITY UPTO FEB,21.

OPEN PERIODS IN SAP FROM MARCH21 TO MARCH 21.
IN SAP WE PRESENT 12,2020-12,2020
10.04.2021 -ACCOUNTS DEPARTMENT RELEASE PROFITABLITY TO
MANAGEMENT FOR THE YEAR ENDED 31.03.2021. MANAGEMENT IS ASKING
THEM TO PASS SOME ADJUSTMENT ENTRIES. MANAGEMENT ADJUSTMENT
ENTRIES POSTED BY ACCOUNTS DEPT ON 15.04.2021.
AT THE TIME OF POSTING-
POSTING DATE : 31.03.2021 TO UPDATE LAST YEAR
ENTRY DATE : 15.04.2021
WE GET PROFITABILITY FINALISED BY MANAGEMENT
AUDIT BY AUDITORS IN MARCH 21. AUDITORS ARE ASKING ACCOUNTS DEPT TO
PASS NUMBER OF RECTIFICATION ENTRIES. AUDITORS RECTIFICATIONS ENTRIES
POSTED BY ACCOUNT DEPARTMENT ON 20.05.2021
AT THE TIME OF POSTING-
POSTING DATE : 31.03.2021 TO UPDATE LAST YEAR
ENTRY DATE : 20.05.2021
WE GET PROFITABILITY FINALISED BY AUDITORS.

REQUIREMENT ON : 01.06.21

WE WANT TO SEE ACCOUNTS DEPARTMENT PROFITABILITY.

WE CAN NOT GET. AFTERWARDS WE HAVE POSTED MANAGEMENT ADJUSTMENT
ENTRIES AND AUDITORS RECTIFICATION ENTRIES WITH 31.03.2021 DATE.
OR
AUDITORS ARE ASKING US TO SHOW RECTIFICATION ENTRIES LIST SEPARATELY.
WE CANNOT GET THE LIST SEPARATELY. MARCH 2021 TRANSACTIONS INCLUDE

345
NORMAL POSTINGS, MANAGEMENT ADJUSTMENT ENTRIES AND AUDITORS
RECTIFICATIONS ENTRIES.

TO SEE ACCOUNTS DEPT PROFITABILITY SEPARATELY OR TO GET AUDITORS

RECTIFICATION ENTRIES LIST SEPARATELY SAP HAS GIVEN SPECIAL PERIODS.

II . HOW SPECIAL PERIODS WILL BE USED

ON 10.04.2021 ACCOUNTS DEPARTMENT RELEASE PROFITABILITY TO

MANAGEMENT FOR THE YEAR ENDED 31.03.2021. MANAGEMENT IS ASKING
THEM TO PASS SOME ADJUSTMENT ENTRIES. MANAGEMENT ADJUSTMENT
ENTRIES POSTED BY ACCOUNTS DEPT ON 15.04.21.
AT THE TIME OF POSTING:
POSTING DATE :31.03.2021 TO UPDATE LAST YEAR LEDGER
PERIOD:13
ENTRY DATE:15.04.2021

AUDIT BY AUDITORS IN MARCH 21. AUDITORS ARE ASKING ACCOUNTS DEPT TO

PASS NUMBER OF RECTIFICATION ENTRIES. AUDITORS RECTIFICATIONS ENTRIES
POSTED BY ACCOUNTS DEPARTMENT ON 20.05.2021.

AT THE TIME OF POSTING:

POSTING DATE :31.03.2021 TO UPDATE LAST YEAR LEDGER
PERIOD:14
ENTRY DATE:20.05.2021

IN REPORTS IF WE GIVE:
PERIOD YEAR
1-12 2020 ACCOUNTS DEPARTMENT PROFITABILITY
1-13 2020 MANAGEMENT PROFITABILITY
1-14 2020AUDITORS FINALISED PROFITABILITY
14-14 2020 AUDITORS RECTIFICATION ENTRIES LIST

WE CAN GET 5 STAGES PROFITABILITY i.e., 12/13/14/15/16

IN OUR EXAMPLE 1-12 ACCOUNTS DEPT PROFITABILITY
1-13 MANAGEMENT PROFITABILITY
1-14 AUDITORS PROFITABILITY

THE STAGE CAN COME AT ANY TIME.

ACCOUNTS DEPT PROFITABILITY RELEASED ON 10.4.2021 IN APRIL,2021
MANAGEMENT PROFITABILITY ON 15.4.2021 IN APRIL 2021
AUDITORS PROFITABILITY ON 20.5.2021 IN MAY2021

PATH : - USE TRANSACTIONS CODE :OB52 i.e., OPEN POSTING PERIODS

346
-->SELECT POSITION BUTTON
-->POSTING PERIOD VARIANT : RIL
-->ENTER
-->FOR VARIANT : RIL
--> FROM PERIOD 2 : 13 - YEAR 2020--> TO PERIOD : 13- YEAR 2020
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST

8. HOW TO POST TO SPECIAL PERIODS [T/C : FB01L ]

--> DOCUMENT DATE : 30.03.2021

--> POSTING DATE : 30.03.2021
-->TYPE:SA
-->COMPANY CODE: RIL
--> POSTING KEY: 40
-->ACCOUNT:400100 (SALARIES A/C)
-->ENTER
-->PERIOD :13
--> ENTER
-->IGNORE THE MESSAGE
-->ENTER
-->AMOUNT :500000
-->PROFIT CENTER:SELECT STEEL
-->TEXT:SALARIES POSTING
-->POSTING KEY:50
-->ACCOUNT :SELECT 100500 OUTSTANDING EXPENSES
-->ENTER
-->AMOUNT : *
-->PROFIT CENTER :SELECT STEEL
-->TEXT:+
-->FROM THE MENU BAR SELECT DOCUMENT-->SIMULATE AND SAVE

9 . TO VIEW G/L ACCOUNT BALANCES[T/C : FAGLB03 ]

-->ACCOUNT:SELECT 400100 SALARIES A/C

-->COMPANY CODE:RIL
-->FISCAL YEAR:2020
-->SELECT EXECUTE BUTTON

10. TO OPEN PERIODS [T/C : OB52]

--> FOR VARIANT RIL-->CHANGE FROM PERIOD 2 : 1

10

347
-->SELECT SAVE BUTTON
-->PRESS ENTER TO SAVE IN YOUR REQUEST
4.12 FINANCIAL STATEMENT VERSION (FSV) CREATION [T/C OB58 ]

BALANCE SHEET AND PROFIT & LOSS ACCOUNT FORMAT CREATION.

IN INDIA -EARLIER WE USED TO PREPARE AS PER COMPANIES ACT,1956
SCHEDULE VI FORMAT. AFTERWARDS IT IS CHANGED TO REVISED SHECHEDULE
VI FORMAT. NOW REVISED SCHEDULE VI FORMAT IS CHANGED AS SCHEDULE III
FORMAT AS PER NEW COMPANIES ACT,2013. SAP HAS GIVEN SAMPLE BALANCE
SHEET AND PROFIT &LOSS ACCOUNT FORMAT FOR INDIA IN CLIENT 000 i.e.,
BAIN.
WE CREATE OUR OWN FORMAT

SUMMARY SCHEDULES ACCOUNTS

LIABILITES
SIDE :
SHARE
CAPITAL EQUITY SHARE CAPITAL 100000 EQUITY SHARE
CAPITAL
PREFERENCE SHARE CAPITAL 100001 PREFERENCE
SHARE CAPITAL
RESERVES &
SURPLUS
GENERAL RESERVE 100101 GENERAL
RESERVE
CAPITAL RESERVE 100102 CAPITAL
RESERVE
SURPLUS IN P&L ACCOUNT 100103 SURPLUS IN P&L
ACCOUNT
SECURED
LOANS TERM LOANS FROM FINANCIAL 100310 EXIM BANK TERM
INSTITUTION LOAN
TERM LOANS FROM BANKS 100300 SBI TERM LOAN
WORKING CAPITAL LOANS FROM 100320 SBI CASH CREDIT
BANKS 100321 SBI PACKING
CREDIT
UNSECURED
LOANS FIXED DEPOSITS (FD) FROM 100400 FD FROM
DIRECTORS DIRECTORS
FROM OTHERS 100401 FD FROM OTHERS
INTER CORPORATE LOAN 100450 LOAN FROM X
LTD

11

348
BY USING 0 TO 9 LEVELS WE CAN GET ALL VERSIONS.IT IS TIME CONSUMING JOB
IN LIVE ENVIRONMENT WE CREAT 2 VERSIONS: I) SUMMARY II) SCHEDULES

PATH : -SPRO -->FINANCIAL ACCOUNTING (NEW) -->GENERAL LEDGER

ACCOUNTING (NEW) -->PERIODIC PROCESSING -->DOCUMENT -->DEFINE
FINANCIAL STATEMENT VERSIONS
-->SELECT NEW ENTRIES BUTTON
-->FINANCIAL STATEMENT VERSION : RIL
-->NAME : BALANCE SHEET AND PROFIT & LOSSACCOUNT
--> MAINTENANCE LANGUAGE: EN
-->SELECT ITEM KEYS AUTOMATIC CHECK BOX
--> CHART OF ACCOUNTS : RIL
-->SELECT SAVE BUTTON
-->SAVE IN G/L CUSTOMIZATION REQUEST
--> SELECT FINANCIAL STATEMENT ITEMS BUTTON
--> SELECT CREATE ITEMS BUTTON
-->BALANCE SHEET
-->PROFIT AND LOSS ACCOUNT
-->SURPLUS /LOSS CARRIED TO BALANCE SHEET
--> ENTER
-->DOUBLE CLICK ON NO TEXT EXISTS FOR ITEM ASSETS
--> GIVE THE ITEM ---- ASSETS
--> ENTER
--> KEEP THE CURSOR ON ASSETS
--> PRESS SELECT BUTTON
--> KEEP THE CURSOR ON BALANCE SHEET
--> SELECT REASSIGN BUTTON
-->SELECT SUBORDINATE RADIO BUTTON
--> ENTER
-->DOUBLE CLICK ON NO TEXT EXISTS FOR ITEM LIABILITIES AND EQUITY
-->GIVE THEITEM ----- --LIABILITIES
--> ENTER
--> KEEP THE CURSOR ON LIABILITIES
--> PRESS SELECT BUTTON
-->KEEP THE CURSOR ON BALANCE SHEET
--> SELECT REASSIGN BUTTON
--> SELECT SUBORDINATE RADIO BUTTON

12

349
-->ENTER
-->KEEP THE CURSOR ON PROFIT & LOSS ACCOUNT
-->SELECT CREATE ITEMS BUTTON
--> INCOME
-->EXPENDITURE
--> ENTER
--> SAVE
--> SAVE IN YOUR REQUEST
--> KEEP THE CURSOR ON LIABILITIES
--> SELECT CREATE ITEMS BUTTON
--> SHARE CAPITAL
-->RESERVES&SURPLUS
--> SECURED LOANS
--> UNSECURED LOANS
--> ENTER
--> KEEP THE CURSOR ON RESERVES & SURPLUS
--> SELECT CREATE ITEMS BUTTON
--> RESERVES &SURPLUS
--> ENTER
-->KEEP THE CURSOR ON ASSETS
--> SELECT CREATE ITEMS BUTTON
--> FIXED ASSETS LESS ACCUMULATED DEPRECIATION
-->CURRENT ASSETS LESS CURRENT LIABILITIES
--> MISCELLANEOUS EXPENDITURE (TO THE EXTENT NOT WRITTEN OFF )
--> ENTER
--> KEEP THE CURSOR ON INCOME
--> SELECT CREATE ITEMS BUTTON
--> SALES
--> OTHER INCOME
--> INCREASE /DECREASE IN STOCKS
--> ENTER
--> KEEP THE CURSOR ON EXPENDITURE
--> SELECT CREATE ITEMS BUTTON
--> RAW MATERIAL CONSUMPTION
--> PERSONNEL COST (STAFF COST )
--> MANUFACTURING COST
--> ADMINISTRATION COST
--> INTEREST
-->DEPRECIATION
13

350
--> ENTER
--> SAVE

 ASSIGNMENT OF ACCOUNTS T/C [ FSE2 ]

WE HAVE TO ASSIGN ACCOUNTS TO THE LAST NOTE.

--> KEEP THE CURSOR ON SHARE CAPITAL

--> SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
100000 100099 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON RESERVES& SURPLUS SUB-ITEM
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
100101 100199 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON SECURED LOANS
--> SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
100300 100399 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON UNSECURED LOANS
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
100400 100499 SELECT SELECT
--> ENTER
-->KEEP THE CUSOR ON FIXED ASSETS LESS ACCUMULATED DEPRECIATION
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
200000 200099 SELECT SELECT
100200 100299 SELECT SELECT
-->ENTER
--> KEEP THE CURSOR ON CURRENT ASSETS LESS CURRENT LIABILITIES
--> SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
200100 200199 SELECT SELECT
100500 100599 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON SALES
--> SELECT ASSIGN ACCOUNTS BUTTON
14

351
 FROM A/C TO A/C DEBIT CREDIT
300000 300099 SELECT SELECT
--> ENTER
-->KEEP THE CURSOR ON OTHER INCOME
--> SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
300100 300199 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON INCREASE /DECREASE IN STOCKS
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
300200 300299 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON RAW MATERIAL COSUMPTION
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
400000 400099 SELECT SELECT
-->ENTER
--> KEEP THE CURSOR ON PERSONNEL COST
--> SELECT ASSIGN ACCOUNTS BUTTION
FROM A/C TO A/C DEBIT CREDIT
400100 400199 SELECT SELECT
-->ENTER
-->KEEP THE CURSOR ON MANUFACTURING COST
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
400200 400299 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON ADMINISTRATION COST
-->SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
400300 400399 SELECT SELECT
--> ENTER
--> KEEP THE CURSOR ON INTEREST
--> SELECT ASSIGN ACCOUNTS BUTTON
FROM A/C TO A/C DEBIT CREDIT
400400 400499 SELECT SELECT
-->ENTER
--> KEEP THE CURSOR ON DEPRECIATION
--> SELECT ASSIGN ACCOUNTS BUTTON
15

352
 FROM A/C TO A/C DEBIT CREDIT
400500 400599 SELECT SELECT
-->ENTER
-->KEEP THE CURSOR ON SURPLUS /LOSS CARRIED TO BALANCE SHEET
-->SELECT ASSIGN ACCOUNTS BUTTON

FROM A/C TO A/C DEBIT CREDIT

100100 (Automatically SELECT SELECT
100100 COMES)
-->ENTER
--> SAVE
 TO CHECK WHETHER ALL ACCOUNTS HAVE BEEN ASSIGNED OR NOT
--> SELECT CHECK BUTTON
--> SELECT ONLY NON ASSIGNED ACCOUNTS CHECK BOX
--> ENTER : TO VIEW ANY ACCOUNTS ASSIGNMENT IS MISSING
--> ENTER
-->DOUBLE CLICK ON NO TEXT EXISTS FOR NET RESULT : PROFIT
--> ITEM :NET PROFIT TRANSFERRED FROM P&L ACCOUNT
--> ENTER
--> KEEP THE CURSOR ON NET PROFIT TRANSFERRED FROM P&L ACCOUNT
-->PRESS SELECT BUTTON
--> KEEP THE CURSOR ON RESERVE AND SURPLUS MAIN ITEM
--> SELECT REASSIGN BUTTON
--> SELECT SUBORDINATE RADIO BUTTON
--> ENTER
-->DOUBLE CLICK ON NO TEXT EXISTS FOR NET RESULT : LOSS
--> ITEM : NET LOSS TRNSFERRED FROM PROFIT & LOSS ACCOUNT
--> ENTER
-->KEEP THE CURSOR ON NET LOSS TRANSFERRED FROM PROFIT &LOSS
ACCOUNT
-->PRESS SELECT BUTTON
--> KEEP THE CURSOR ON MISC EXPENDITURE TO THE EXTENT NOT WRITTEN
OFF
--> SELECT REASSIGN BUTTON
-->SELECT SUBORDINATE RADIO BUTTON
--> ENTER
-->SAVE

16

353
LIABILITIES

SOURCES OF
FUNDS :

SHARE CAPITAL 100000 EQUITY SHARE CAPITAL X

100001 PRE SHARE CAPITAL X X
RESERVES 100101 GENERAL RESERVE X
&SURPLUS 100102 CAPITAL RESERVE X
100100 SURPLUS IN P&L A/C X X
SECURED LOANS 100310 EXIM BANK TERM LOAN X
100300 SBI TERM LOAN X
100320 SBI CASH CREDIT X
100321 SBI PACKING CREDIT X X
UNSECURED 100400 FIXED DEPOSITS
LOANS FROM DIRECTORS X
100401 FIXED DEPOSITS
FROM OTHERS X
100450 LOAN FROM X LIMITED X X

TOTAL LIABILITIES X

--> DOUBLE CLICK ON LIABILITES

--> START OF GROUP: LIABILITES
--> END OF GROUP: TOTAL LIABILITES
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON SHARE CAPITAL
--> START OF GROUP : SOURCES OF FUNDS :
--> END OF GROUP : SHARE CAPITAL
--> SELECT DISPLAY TOTAL CHECK BOX
-->ENTER
-->DOUBLE CLICK ON RESERVES & SURPLUS
--> END OF GROUP : RESERVES & SURPLUS
--> SELECT DISPLAY TOTAL CHECK BOX
-->ENTER
--> DOUBLE CLICK ON SECURED LOANS
--> END OF GROUP : SECURED LOANS
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON UNSECURED LOANS

17

354
--> END OF GROUP: UNSECURED LOANS
-->SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON ASSETS
--> START OF GROUP: ASSETS
--> END OF GROUP : TOTAL ASSETS
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON FIXED ASSETS LESS ACCUMULATED DEPRECATION
--> START OF GROUP : APPLICATION OF FUNDS :
-->END OF GROUP : FIXED ASSETS LESS ACCUMULATED DEPRECATION
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICKON CURRENT ASSETS LESS CURRENT LIABILITIES
--> END OF GROUP : CURRENT ASSETS LESS CURRENT LIABILITES
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON MISC EXPENDITURE (TO THE EXTENT NOT WRIITEN OFF )
--> END OF GROUP : MISC EXPENDITURE ( TO THE EXTENT NOT WRIITEN OFF )
-->SELECT DISPLAY TOTAL CHECK BOX
-->ENTER
--> DOUBLE CLICKON PROFIT & LOSS ACCOUNT
--> START OF GROUP: PROFIT &LOSS A/C
-->END OF GROUP : NET PROFIT /LOSS FOR THE YEAR
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON INCOME
--> START OF GROUP : INCOME
--> END OF GROUP : TOTAL INCOME
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON SALES
--> END OF GROUP : SALES
-->SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON OTHER INCOME
--> END OF GROUP : OTHER INCOME
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
18

355
--> DOUBLE CLICK ON INCREASE/DECREASE IN STOCKS
-->END OF GROUP : INCREASE/DECREASE IN STOCKS
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON EXPENDITURE
--> START OF GROUP : EXPENDITURE
--> END OF GROUP TOTAL EXPENDITURE
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON RAW MATERIAL CONSUMPTION
--> END OF GROUP : RAW MATERIAL CONSUMPTION
-->SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
-->DOUBLE CLICK ON PERSONNEL COST
--> END OF GROUP : PERSONNEL COST
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
-->DOUBLE CLICK ON MANUFACTURING COST
--> END OF GROUP : MANUFACTURING COST
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON ADMINSTRATION COST
--> END OF GROUP: ADMINSTRATION COST
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON INTEREST
--> END OF GROUP :INTEREST
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> DOUBLE CLICK ON DEPRECIATION
--> END OF GROUP : DEPRECATION
--> SELECT DISPLAY TOTAL CHECK BOX
-->ENTER
-->DOUBLE CLICK ON INTEREST
-->END OF GROUP : INTEREST
-->SELECT DISPLAY TOTAL CHECK BOX
-->ENTER
--> DOUBLE CLICK ON SURPLUS /LOSS CARRIED TO BALANCE SHEET
-->START GROUP OF GROUP: SURPLUS /LOSS CARRIED TO BALANCE SHEET
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--> ENTER
--> DOUBLE CLICK ON NO TEXT EXISTS FOR P&L RESULT
--> ITEM : SURPLUS /LOSS CARRIED TO BALANCE SHEET
--> END OF GROUP : SURPLUS /LOSS CARRIED TO BALANCE SHEET
--> SELECT DISPLAY TOTAL CHECK BOX
--> ENTER
--> SAVE
OPEN ONE MORE SESSION
PATH :-
ACCOUNTING -->FINANCIAL ACCOUNTING -->GENERAL LEDGER -->
INFORMATION SYSTEM --> GENERAL LEDGER REPORTS (NEW) --> FINANCIAL
STATEMENT/CASH FLOW-->GENERAL -->ACTUAL /ACTUAL COMPARISONS--
>FINANCIAL STATEMENT
T/C: S_ALR _87012284 ( OR ) F.01

--> COMPANY CODE :RIL

--> FINANCIAL STATEMENT VERSION :RIL
--> REPORTING YEAR 2020
--> REPORTING PERIODS : 1 TO 16
-->COMPARISON YEAR : 2019
--> COMPARISON PERIODS : 1 TO 16
--> SELECT CLASSICAL LIST RADIO BUTTON
--> SELECT SPECIAL EVALUATIONS TAB
--> BALANCE SHEET TYPE : SELECT 1 STANDARD FINANCIAL STATEMENT
-->SELECT OUTPUT CONTROL TAB
--> COMPANY CODE SUMMARIZATION : SELECT 1 BALANCE SHEET PER
COMPANY CODE
--> BUSINESS AREA SUMMARIZATION : SELECT 1 BALANCE SHEET PER
BUSINESS AREA
--> SUMMARY REPORT : 30
--> COMPARISON TYPE: SELECT 1

i) COMPARISON TYPE : - 2020 2019

SALES 200000 50000

IF WE SELECT 1: PERCENTAGE OF INCREASE

CURRENT YEAR - PREVIOUS YEAR *100 = 200000 -50000 * 100 = 300
PREVIOUS YEAR 50000
IF WE SELECT 2: PERCENTAGE OF GROWTH
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CURRENT YEAR * 100 = 200000 *100 = 400
PREVIOUS YEAR 50000
--> SCALING 5 / 2

ii) SCALING

WE WANT TO SEE
FULL RUPEE WITH PAISE 0/2
ONLY RUPEE WITHOUT PAISE 0.0
RUPEES IN LAKSHS WITHOUT DECIMALS 5/0
RUPEES IN MILLION WITHOUT DECIMALS 6/0
RUPEES IN CRORES WITHOUT DECIMALS 7/0
RUPEES IN LAKHS - THOUSANDS IN 2 5/2
DECIMALS

Eg: - SALES FOR WHOLE YEAR 987654321.12

RUPEES IN LAKSHS 5 = 100000
= 9876.5432112
THOUSANDS IN 2 DECIMALS 2 = 9876.54

--> SELECT EXECUTE BUTTON

--> SELECT BACK ARROW

 TO VIEW BALANCE SHEET AND PROFIT & LOSS ACCOUNT

PROFIT CENTER WISE /SEGMENT WISE : -

--> FROM THE MENUBAR SELECT EDIT --> DYNAMIC SELECTIONS

--> PROFIT CENTER STEEL
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
--> LEDGER SELECT: R1 NON LEADING LEDGER
--> SELECT SPECIAL EVALUATIONS TAB
-->DISPLY CURRENY :USD
--> KEY DATE FOR TRANSLATION : 31.03.2021
-->EXCHANGE RATE TYPE FOR TRANSLATION : M i.e., AVERAGE RATE
--> SELECT EXECUTE BUTTON

 TO VIEW DRILL - DOWN BALANCE SHEET [T/C S_PL0_86000028]

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PATH : UPTO ACTUAL /ACTUAL COMPARISON THE PATH IS SAME --> FINANCIAL
STATEMENT : ACTUAL /ACTUAL COMPARISON

-->CURRENCY TYPE : SELECT 10 COMPANY CODE CURRENCY

--> COMPANY CODE :RIL
--> LEDGER 0L LEADING LEDGER
-->FIS ANNUALREPORTING STRUCTURE : SELECT RIL
--> REPORTING YEAR : 2020
-->REPORTING PERIOD FROM : 1
--> REPORTING PERIOD TO: 16
--> COMPARISON YEAR : 2019
-->COMPARISON PERIOD FROM : 1
--> COMPARISON PERIOD TO :16
-->SELECT CLASSIC DRILLDOWN REPORT RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> ENTER
--> SELECT BALANCE SHEET FOLDER
-->SELECT LIABILITES FOLDER
--> SELECT SHARE CAPITAL FOLDER
--> KEEP THE CURSOR ON EQUITY SHARE CAPITAL
--> SELECT CALL UP REPORT BUTTON
--> DOUBLE CLICK ON LINE ITEMS
-->SELECT DOCUMENT NO. 1 CHECK BOX
-->SELECT DISPLY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENT OVERVIEW BUTTON
--> SELECT BACK ARROW 2 TIMES
--> KEEP THE CURSOR ON FISCAL YEAR 2020
--> SELECT NUMBER FORMAT BUTTON
--> FACTOR: SELECT 100000 RADIO BUTTON
--> DECIMAL PLACE: SELECT 0.00 RADIO BUTTON
--> ENTER

BALANCE SHEET PLANNING:

1. BEFORE CREATING PLANNER PROFILE – GL TABLES NEEDS TO BE

ACTIVATED AS BELOW:
USE TCODE: GLPLINSTALL IN COMMAND FIELD THEN PRESS ENTER

WE GET THE MESSAGE:

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359
Programm RG_PP_INSTALL_ALL

Installation of summary tables for planning

COFIT were installed

ECMCT were installed
FAGLFLEXT were installed
FBICRC001T were installed
FBICRC002T were installed
FBICRC003T were installed
FILCT were installed
FMAVCT were installed
FMBDT were installed
FMCCAVCT were installed
FMGLFLEXT were installed
FMIT were installed
FMRBT were installed
FMUSFGFACTS1T were installed
FMUSFGFACTS2T were installed
FMUSFGT were installed
GLFUNCT were installed
GLPCT were installed
GLT0 were installed
GLT1 were installed
GLT2 were installed
GLT3 were installed
GMAVCT were installed
GMIT were installed
JVPSC01T were installed
JVTO1 were installed
JVTO2 were installed
TRACTSLT were installed
ZSAWT were installed
ZSEMBPST were installed
ZSPLITT were installed
ZZ001T were installed
ZZLINET were installed
ZZSL01T were installed
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ZZSPECT were installed
2.DEFINE PLANNER PROFILES

SPRO –> ENTERPRISE STRUCTURE –> FINANCIAL ACCOUNTING

(NEW) –> GENERAL LEDGER ACCOUNTING (NEW)–>PLANNING–
>DEFINE PLANNER PROFILE -->DOUBLE CLICK ON DISPLAY PLANNER
PROFILE (GLPLANZ)

USED SAP GIVEN SAPFAGL

3.DEFINE PLAN VERSIONS-

SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER

ACCOUNTING (NEW)-> PLANNING-> PLAN VERSIONS->DEFINE PLAN
VERSIONS (GLPV)

SELECT NEW ENTRIES BUTTON

LEDGER VERSION MANUAL INTEGRATED VERSION

PLANNING PLANNING DESCRIPTION
0L 0 SELECT SELECT RIL PLANNING

SAVE

4.ASSIGN FISCAL YEAR TO VERSION

SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER

ACCOUNTING (NEW)-> PLANNING-> PLAN VERSIONS->FISCAL YEAR
DEPENDENT VERSION PARAMETERS->ASSIGN PLAN VERSION TO FISCAL
YEAR AND ACTIVATE

SELECT NEW ENTRIES BUTTON

LINE ITEM CHECK BOX CAN NOT BE SELECTED. WHEN WE DO NEXT

STEP IT SELECTS AUTOMATICALLY.

LEDGER VERSION COMPANY YEAR LOCKED LINE OPENING

CODE ITEM BALANCE
0L 0 RIL 2020

SAVE

5.ACTIVATE LINE ITEMS FOR PLANNING

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SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER
ACCOUNTING (NEW)-> PLANNING-> PLAN VERSIONS->FISCAL YEAR
DEPENDENT VERSION PARAMETERS->ACTIVATE LINE ITEMS FOR
PLANNING

LEDGER: 0L
VERSION:0
COMPANY CODE: RIL
FISCAL YEAR: 2020
SELECT EXECUTE BUTTON

6.DEFINE PLAN PERIODS-GCP5

SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER

ACCOUNTING (NEW)-> PLANNING-> DEFINE PLAN PERIODS (GCP5)

SELECT NEW ENTRIES BUTTON

PERIOD 1 PERIOD 2
VARIANT FROM YEAR TO YEAR FROM YEAR TO YEAR
RIL 1 2020 12 2020 1 2019 12 2019

SAVE

7.DEFINE DOCUMENT TYPES FOR PLANNING

SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER

ACCOUNTING (NEW)-> PLANNING-> DEFINE DOCUMENT TYPES FOR
PLANNING

SELECT NEW ENTRIES BUTTON

DOCUMENT TYPE: P0

DESCRIPTION:PLANNING FOR RIL

NUMBER RANGE: 01

SAVE

8.DEFINE NUMBER RANGES FOR PLAN DOCUMENTS

SPRO->FINANCIAL ACCOUNTING (NEW)->GENERAL LEDGER

ACCOUNTING (NEW)-> PLANNING-> DEFINE NUMBER RANGES FOR
PLANNED DOCUMENTS

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362
SELECT MAINTAIN GROUPS BUTTON

FROM THE MENU BAR SELECT INTERVAL->MAINTAIN

SELECT CREATE BUTTON

COMPANY CODE: RIL ENTER

GROUP:PLANNING NUMBERS FOR RIL

SELECT INTERVAL BUTTON

YEAR:2020

FROM NO. 1

TO NO. 100000

SAVE

SELECT P0 CHECK BOX

SELECT ELEMENT/GROUP BUTTON

KEEP THE CURSOR ON 01

SAVE

END USER AREA:

1.SET PLANNER PROFILE

ACCOUNTING->FINANCIAL ACCOUNTING->GENERAL LEDGER->PERIODIC

PROCESSING->PLANNING->SET PLANNER PROFILE

PLANNER PROFILE: SELECT SAPFAGL

ENTER

SUMMARY TABLE:SELECT FAGLFLEXT

ENTER

2.ENTER PLANNING DATA-GP12N

ACCOUNTING->FINANCIAL ACCOUNTING->GENERAL LEDGER->PERIODIC

PROCESSING->PLANNING->PLANNED VALUES->ENTER (NEW)
26

363
3.DISPLAY VARIANCE REPORT F.01

CHANGES IN NEW COMPANIES ACT, 2013-SCHEDULE III AS COMPARED TO

SCHEDULE VI OF OLD COMPANIES ACT, 1956

i)CURRENT LIABILITIES AND PROVISIONS ARE TO BE SHOWN UNDER LIABILITES

INSTEAD OF REDUCING FROM CURRENT ASSETS .
ii) EARLIER WE USED TO SHOW ON LIABILITIES SIDE SECURED LOANS AND
UNSECURED LOANS. NOW WE HAVE TO SHOW ON LIABILITIES SIDE LONG TERM
LIABILITIES (PAYABLE AFTER 1 YEAR ) AND SHORT TERM LIABILITES (PAYABLE
WITHIN 1 YEAR).
iii) EARLIER WE USED TO SHOW NET PROFIT CARRIED TO BALANCE SHEET
UNDER RESERVES & SURPLUS AND NET LOSS CARRIED TO BALANCE SHEET
UNDER MISCELLANEOUS EXPENDITURE. NOW WE HAVE TO SHOW NET PROFIT
/LOSS CARRIED TO BALANCE SHEET UNDER RESERVES & SURPLUS
IV) EARLIER WE USED TO SHOW INC/DEC IN STOCKS UNDER INCOME
GROUP.NOW IT IS TO BE SHOWN UNDER EXPENDITURE GROUP.
V)APPROPRIATIONS TO P&L A/C USED TO BE SHOWN IN P&L ACCOUNT BELOW
THE LINE -LIKE PROVISION FOR DIVIDEND /PROVISION FOR DIVIEND TAX /
TRANSFER TO GENERAL RESERVE.
NOW APPROPRIATIONS ARE TO BE SHOWN IN BALANCE SHEET UNDER RESERVES
&SURPLUS - UNDER P&L A/C BALANCE.
VI) EARLIER FOR 2ND LEVEL STATEMENTS WE USED TO SPECIFY AS SCHEDULES .
NOW WE HAVE TO SPECIFY AS NOTES
VII) IN BALANCE SHEET -ON ASSETS SIDE EARLIER WE USED TO SHOW FIXED
ASSETS LESSACCUMULATED DEPRECIATION AND CAPITAL WORK IN PROGRESS .
NOW WE HAVE TO SHOW
FIXED ASSETS LESS ACCUMULATED DEPRECIATION
INTANGIBLE ASSETS (SOFTWARE /GOODWILL ) ACQUISITION VALUE LESS
AMORTIZATION
CAPITAL WORK IN PROGRESS

BANK RECONCILIATION

2 STAGES

1ST STAGE: 2ND STAGE:

CHECK DEPOST BANK STATEMENT
27

364
(i ) MANUAL (ii) INCOMING (i) MANUAL BANK (ii) ELECTRONIC
CHECK DEPOSIT PAYMENT (F-28) STATEMENT BANK STATEMENT

FOR EACH BANK CURRENT ACCOUNT WE HAVE TO CREATE 4 ACCOUNTS

ACCOUNT NO.SHOULD END WITH

I) MAIN BANK ACCOUNT ---- 0

II)CHECK ISSUE A/C OPEN ITEM 1
III)CHECK DEPOSIT A/C OPEN ITEM 2
IV) BANK CLEARING A/C OPEN ITEM 3

ALSO WE HAVE TO CREAT BANK CHARGES ACCOUNT.

SAY WE HAVE 50 BANK CURRENT ACCOUNTS. WE HAVE TO ASSIGN ACCOUNTS 50

TIMES FOR AUTOMATIC POSTINGS. BY USING THE UNIQUE NUMBERS ONE TIME
ASSIGNMENT IS ENOUGH.

Eg: WE CREATE ACCOUNTS:

IDBI ICICI SBI

MAIN BANK 200130 IDBI MAIN 200140 ICICI MAIN 200150 SBI MAIN
ACCOUNT BANK BANK BANK
CHECK ISSUE 200131 IDBI 200141 ICICI 200151 SBI
ACCOUNT CHECK ISSUE CHECK ISSUE CHECK ISSUE
ACCOUNT ACCOUNT ACCOUNT
CHCECK DEPSOIT 200132 IDBI 200142 ICICI 200152 SBI CHECK
CHECK DEPOSIT CHECK DEPOSIT DEPOSIT ACCOUNT
ACCOUNT ACCOUNT
BANK CLEARING 200133 IDBI 200143 ICICI 200153 SBI BANK
BANK CLEARING BANK CLEARING CLEARING
WE ASSIGN ACCOUNTS FOR AUTOMATIC POSTING :

FOR ALL MAIN BANK ACCOUNTS ASSIGN +++++++++0

FOR ALL CHECK ISSUE ACCOUNTS ASSIGN +++++++++1
FOR ALL CHECK DEPOSIT ACCOUNTS ASSIGN +++++++++2
FOR ALL BANK CLEARING ACCOUNTS ASSIGN +++++++++3

ALWAYS MAIN BANK ACCOUNT BALANCE AND BANK STATEMENT BALANCE WILL
BE SAME .

OPEN ITEMS IN CHECK ISSUE ACCOUNT, CHECK DEPOSIT ACCOUNT AND BANK
CLEARING ACCOUNT ARE BANK RECONCILIATION ENTRIES .
28

365
FLOW :-

1. SALES INVOICE POSTING [T/C : - F-22 ]

CUSTOMER A/C DR 500000

TO SALES A/C 500000
2.MANUAL CHECK DEPOSIT [T/ C : - FF68 ]

i) BANK KEY
ii) BANK ACCOUNT NUMBER
iii) GROUP PAY- IN- SLIP NUMBER
iv) TRANSACTION
v) AMOUNT
vi) REFERENCE DOCUMENT NUMBER : CUSTOMER BILL NO
vii) CUSTOMER
viii) CHECK NUMBER
ix) PROFIT CENTER
x) LINE ITEM TEXT

--> SAVE
AUTOMATIC ENTRY : -
IDBI BANK CHECK DEPOSIT DR 500000
TO CUSTOMER A/C WITH CLEARING 500000

3.ENTER MANUAL BANK STATEMENT [T/C : - FF67 ]

A. IF CHECK DEPOSIT CREDIT DOES NOT APPEAR IN BANK STATEMENT .

OPEN ITEMS IN CHECK DEPOSIT A/C -CHECKS DEPOSITED BUT NOT CREDITED

B. IF CHECK DEPOSIT CREDIT APPEARS IN BANK STATEMENT

i. BANK KEY
ii. BANK ACCOUNT NUMBER
iii. STATEMENT NUMBER
iv. TRANSACTION
v. AMOUNT
vi. REFERENCE DOCUMENT NUMBER : PAY - IN - SLIP NUMBER
vii. BANK REFERENCE
viii. PROFIT CENTER
ix. LINE ITEM TEXT
--> SAVE
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366
AUTOMATIC ENTRY : -
IDBI MAIN BANK A/C DR 500000
TO IDBI CHECK DEPOSIT WITH CLRG 500000

4.PURCHASE INVOICE POSTING [T/C : - F-43 ]

INVENTORY RM DR 150000
TO VENDOR A/C 150000

5. OUTGOING PAYMENT WITH CLRG [ T/C : - F-53 ]

VENDOR A/C DR WITH CLERING 150000
TO IDBI CHECK ISSUE ACCOUNT 150000

6.MANUAL CHECK CREATION [T/C : - FCH5 ]

ASSIGN CHECK NO. TO PAYMENT DOCUMENT NO.

7.ENTER MANUAL BANK STATEMENT [T/C : - FF67 ]

A. IF CHECK ISSUE DEBIT DOES NOT APPEAR IN BANK STATEMENT

OPEN ITEMS IN CHECK ISSUE A/C -CHECKS ISSUED BUT NOT PRESENTED

B.IF CHECK ISSUE DEBIT APPEARS IN BANK STATEMENT

i. BANK KEY
ii. BANK ACCOUNT NUMBER
iii. STATEMENT NUMBER
iv. TRANSACTION
v. AMOUNT
vi. REFERENCE DOCUMENT NUMBER
vii. BANK REFERENCE CHECK NUMBER 400010
viii. PROFIT CENTER
ix. LINE ITEM TEXT
--> SAVE

AUTOMATIC ENTRY : -
IDBI CHECK ISSUE DR WITH CLRG 150000
TO IDBI MAIN BANK 150000

8.BANK CHARGES DIRECT DEBIT BY BANK .

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367
ENTER MANUAL BANK STATEMENT T/C : - FF67
i. BANK KEY
ii. BANK ACCOUNT NUMBER
iii. STATEMENT NUMBER
iv .TRANSACTION
v. AMOUNT
vi. REFERENCE DOCUMENT NUMBER
vii. BANK REFERENCE
viii. PROFIT CENTER
ix. LINE ITEM TEXT
-- > SAVE
AUTOMATIC ENTRY : -
BANK CHARGES DR 2000
TO IDBI MAIN BANK 2000
SAP : -

IDBI MAIN BANK

3B 500000 DR 7B 150000 CR
8 2000 CR

IDBI CHECK ISSUE

OI:
7B 150000 DR 5 150000 CR
CI:
5 150000 CR
7B 150000 DR
0

IDBI CHECK DEPOSIT

OI:
2 500000 DR 3B 500000 CR

CI:
2 500000 DR
3B 500000 CR
0

IDBI BANK STATEMENT

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368
 DEBIT CREDIT BALANCE
CHECK DEPOSIT 500000 500000CR
CHECK ISSUE 150000 350000CR
400010
BANK CHARGES 2000 348000CR

1. CREATION OF G/L MASTERS [T/C : FS00 ]

i. IDBI MAIN BANK ACCOUNT - CURRENT ASSETS LOANS & ADVANCES ACCOUNT
GROUP
ii. IDBI CHECK ISSUE ACCOUNT --DO--
iii. IDBI CHECK DEPOSIT ACCOUNT --DO--
iv. IDBI BANK CLEARING ACCOUNT --DO--
v. BANK CHARGES ACCOUNT ADMINISTRATION COST

1ST ACCOUNT: IDBI MAIN BANK ACCOUNT

-->G/L ACCOUNT : 200130
--> SELECT WITH TEMPLATE BUTTON
--> G/L A/C : 200105 SBI CURRENT ACCOUNT
-->ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : IDBI MAIN BANK
--> SAVE
2ND ACCOUNT: IDBI CHECK ISSUE ACCOUNT
-->G/L ACCOUNT : 200131
--> SELECT WITH TEMPLATE BUTTON
--> G/L A/C : 200105 SBI CURRENT ACCOUNT
-->ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : IDBI CHECK ISSUE
--> SELECT CONTROL DATA TAB
--> SELECT OPEN ITEM MANAGEMENT CHECK BOX
--> SAVE

3RD ACCOUNT: IDBI CHECK DEPOSIT ACCOUNT

-->G/L ACCOUNT : 200132
--> SELECT WITH TEMPLATE BUTTON
--> G/L A/C : 200131 IDBI CHECK ISSUE
-->ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : IDBI CHECK DEPOSIT
--> SELECT CONTROL DATA TAB
--> SELECT OPEN ITEM MANAGEMENT CHECK BOX

32

369
--> SAVE
4TH ACCOUNT: IDBI BANK CLEARING ACCOUNT
-->G/L ACCOUNT : 200133
--> SELECT WITH TEMPLATE BUTTON
--> G/L A/C : 200131IDBI CHECK ISSUE
-->ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : IDBI BANK CLEARING
--> SELECT CONTROL DATA TAB
--> SELECT OPEN ITEM MANAGEMENT CHECK BOX
--> SAVE
5TH ACCOUNT: BANK CHARGES ACCOUNT
-->G/L ACCOUNT : 400304
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT : SELECT 400300 RENT ACCOUNT
-->ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO : BANK CHARGES
--> SAVE

2. CREATION OF HOUSE BANK T/C : - FI12

--> COMPANY CODE : RIL
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> HOUSE BANK : IDBI
--> BANK COUNTRY : IN
--> BANK KEY : RIL1
--> SAVE
--> BANK NAME IDBI BANK LIMITED
--> STREET : S.R. NAGAR
--> CITY : HYDERABAD
--> BANK BRANCH : MAIN BRANCH
--> ENTER
--> SAVE IN YOUR REQUEST
--> DOUBLE CLICK ON BANK ACCOUNTS FOLDER
--> SELECT NEW ENTRIES BUTTON
--> ACCOUNT ID : IDBI1
--> DESCRIPTION : IDBI CURRENT ACCOUNT NO.1
--> BANK ACCOUNT NUMBER : RIL12
--> CURRENCY: INR
--> G/L ACCOUNT: 200130 IDBI MAIN BANK
33

370
--> SAVE
--> SELECT NO BUTTON

3.CREATION OF CHECK LOTS (T/C : - FCHI)

-->PAYING COMPANY CODE :RIL
--> HOUSE BANK : IDBI
--> ACCOUNT ID : IDBI1
--> SELECT CHANGE BUTTON
--> SELECT CREATE BUTTON
--> LOT NUMBER 1
--> CHECK NUMBER 400001 --> TO 400100
--> SELECT NON-SEQUENTIAL CHECK BOX
--> SHORT INFORMATION : IDBI BANK
--> PURCHASE DATE : TODAY ‘S DATE
-->ENTER
-->SAVE

4.DEFINE POSTING KEYS AND POSTING RULES FOR CHECK DEPOSIT

SPRO --> FINANCIAL ACCOUNTING (NEW ) -->BANK ACCOUNTING--> BUSINESS

TRANSACTIONS--> CHECK DEPOSIT --> DEFINE POSTING KEYS AND POSTING
RULES FOR CHECK DEPOSIT
--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT NEW ENTRIES BUTTON
ACCOUNT TEXT
RILA MAIN BANK
RILB CHECK ISSUE
RILC CHECK DEPOSIT
RILD BANK CLEARING
RILE BANK CHARGES

--> SAVE
--> SAVE IN YOUR REQUEST
--> DOUBLE CLICK ON ASSIGN ACCOUNTS TO ACCOUNT SYMBOL FOLDER
--> SELECT NEW ENTRIES BUTTON
ACCOUNT SYMBOL CURRENCY G/L ACCOUNTS
RILA INR +++++++++0
RILB INR +++++++++1
RILC INR +++++++++2
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 RILD INR +++++++++3
RILE INR 400304

--> SAVE
--> DOUBLE CLICK ON CREATE KEYS FOR POSTING RULES FOLDER
--> SELECT NEW ENTRIES BUTTON
POSTING RULE TEXT
RIL1 CHECK DEPOSIT CLEAR CUSTOMER
RIL2 CHECK DEPOSIT CLEARING IN BANK
RIL3 CHECK ISSUE CLEARING IN BANK
RIL4 UNKNOWN CREDITS IN BANK STATEMENT
RIL5 BANK CHARGES DIRECT DEBIT BY BANK

--> SAVE
--> DOUBLE CLICK ON DEFINE POSTING RULES FOLDER
--> SELECT NEW ENTRIES BUTTON
--> POSTING RULE: SELECT RIL1 CHECK DEPOSIT CLEAR CUSTOMER

ENTRY TO PASS:
BANK A/ CHECK DEPOSIT C DR GENERAL LEDGER
TO CUSTOMER A/C WITH CLEARING SUB - LEDGER
DOCUMENT TYPE : DZ
--> POSTING AREA : SELECT 2 SUBLEDGER ACCOUNTING
--> DEBIT POSTING KEY :40
-->DEBIT ACCOUNT SYMBOL : RILC
--> DOCUMENT TYPE : DZ
--> POSTING TYPE : SELECT 8 CLEAR CREDIT SUB LEDGER ACCOUNT
--> SELECT NEXT ENTRY BUTTON OR [F8]
--> POSTING RULE :SELECT RIL2 CHECK DEPOSIT CLEARING IN BANK
ENTRY TO PASS:
MAIN BANK A/C DR GENERAL LEDGER
TO BANK CHECK DEPOSIT WITH CLRG GENERAL LEDGER
DOCUMENT TYPE :SA

--> POSTING AREA : SELECT 1 BANK ACCOUNTING

--> DEBIT POSTING KEY 40
--> ACCOUNT SYMBOL : SELECT RILA i.e., MAIN BANK
--> DOCUMENT TYPE : SA
--> POSTING TYPE : 5 CLEAR CREDIT G/L ACCOUNT
--> SELECT NEXT ENTRY BUTTON OR [F8]
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 --> POSTING RULE : SELECT RIL3 CHECK ISSUE CLEARING IN BANK
ENTRY TO PASS:
CHECK ISSUE DR WITH CLRG GENERAL LEDGER
TO MAIN BANK ACCOUNT GENERAL LEDGER
DOCUMENT TYPE : SA
--> POSTING AREA : SELECT 1 BANK ACCOUNTING
--> DEBIT POSTING KEY : [--] BLANK
--> ACCOUNT SYMBOL: SELECT RILB i.e., CHECK ISSUE
--> CREDIT POSTING KEY : 50
--> CREDIT ACCOUNT SYMBOL : SELECT RILA i.e., MAIN BANK
--> DOCUMENT TYPE : SA
--> POSTING TYPE : 4 CLEAR DEBIT G/L ACCOUNT
NOTE : - LINE ITEM WHICH IS TO BE CLEARED CAN NOT BE GIVEN THE
POSTING KEY .IT TAKES POSTING KEY AUTOMATICALLY

--> SELECT NEXT ENTRY BUTTON OR [F8]

--> POSTING RULE : SELECT RIL4 UNKNOWN CREDITS IN BANK STATEMENT
ENTRY TO PASS:
MAIN BANK A/C DR GENERAL LEDGER
TO BANK CLEARING A/C GENERAL LEDGER
DOCUMENT TYPE : SA
--> POSTING AREA : SELECT 1 BANK ACCOUNTING
--> DEBIT POSTING KEY : 40
--> ACCOUNT SYMBOL : SELECT RILA MAIN BANK
--> CREDIT POSTING KEY :50
--> CREDIT ACCOUNT SYMBOL : SELECT RILD BANK CLEARING
--> DOCUMENT TYPE : SA
--> POSTING TYPE : 1 POST TO G/L ACCOUNT
--> SELECT NEXT ENTRY BUTTON OR [F8]
--> POSTING RULE : SELECT RIL5 BANK CHARGES DIRECT DEBIT BY BANK

ENTRY TO PASS:
BANK CHARGES DR GENERAL LEDGER
TO MAIN BANK A/C GENERAL LEDGER
DOCUMENT TYPE [ SA ]

--> POSTING AREA : SELECT 1 BANK ACCOUNTING

--> DEBIT POSTING KEY : 40
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373
--> ACCOUNT SYMBOL: SELECT RILE BANK CHARGES
--> CREDIT POSTING KEY :50
--> CREDIT ACCOUNT SYMBOL : SELECT RILA MAIN BANK
--> DOCUMENT TYPE : SA
--> POSTING TYPE : SELECT : 1 POST TO G/L ACCOUNT
--> SAVE

RULE :RIL4 UNKNOWN CREDITS IN BANK STATEMENT

A. WE HAVE RECEIVED IDBI BANK STATEMENT -IN THE STATEMENT BANK HAS
SHOWN
CREDIT OF Rs. 5000 WITHOUT DETAILS
B. CREATION OF G/L MASTER -200133 - IDBI BANK CLEARING A/C
C. CREATE ACCOUNT SYMBOL - RILD-BANK CLEARING
D. ASSIGN ACCOUNTS TO ACCOUNT SYMBOL
FOR RILD - ACCOUNT SYMBOL ASSIGN +++++++++3
E. CREATE KEYS FOR POSTING RULES.
RIL4 - UNKNOWN CREDITS IN BANK STATEMENT
ENTRY SHOULD BE .
MAIN BANK A/C DR G/L
TO BANK CLEARING A/C G/L
DOCUMENT TYPE : SA
FOR POSTING KEY 40 - ASSIGN RILA - MAIN BANK
50 -ASSIGN RILD - BANK CLEARING
DOCUMENT TYPE [ SA ]
F. BANK INFORMS -THE AMOUNT IS INTEREST INCOME PASS A MANUAL ENTRY
BANK CLEARING A/C DR WITH CLEARING 5000
TO INTEREST INCOME 5000

5. CREATE AND ASSIGN BUSINESS TRANSACTIONS

--> SAME PATH
--> SELECT NEW ENTRIES BUTTON
TRANSACTION +/- POSTING RULE TEXT
RIL1 + RIL1 CHECK DEPOSIT CLEAR CUSTOMER

--> SAVE
--> SAVE IN YOUR REQUEST

6.DEFINE VARIANTS FOR CHECK DEPOSIT [T/C OT45 ]

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374
--> SAME PATH
--> SELECT CREATE BUTTON
--> VARIANT : RIL1
--> NAME : CHECK DEPOSIT VARIANT FOR RIL
--> NO. OF LINES : 2
--> ENTER
--> FROM POSSIBLE FIELDS COLUMN- DOUBLE CLICK ON REFERENCE
DOCUMENT NO. (SELECTION )
--> ENTER
-->FOR 2ND COLUMN OFFSET ENTER 20
--> DOUBLE CLICK ON CUSTOMER NUMBER NO (SELECTION )
--> ENTER
-->DOUBLE CLICK ON 10-DIGIT CHECK NUMBER
--> ENTER
-->DOUBLE CLICK ON PROFIT CENTER
-->ENTER
--> SELECT LINE + BUTTON
--> FROM POSSIBLE FILEDS COLUMN- DOUBLE CLICK ON LINE ITEM TEXT
--> ENTER
--> SAVE
--> SELECT CREATE REQUEST BUTTON
--> SHORT DESCRIPTION : WORKBENCH REQUEST FOR RIL
-->ENTER
--> SAVE IN YOUR REQUEST
--> KEEP THE CURSOR RIL1
--> SELECT ACTIVATE BUTTON

7. CREATE AND ASSIGN BUSINESS TRANSACTIONS (FOR MANUAL BANK

STATEMENT)
-->UPTO BUSINESS TRANSACTIONS THE PATH IS SAME --> PAYMENT
TRANSACTIONS--> MANUAL BANK SATATEMENT --> CREATE AND ASSIGN
BUSINESS TRANSACTIONS
--> SELECT NEW ENTRIES BUTTON

TRANSACTION +/ - POSTING INTERPRETATION TEXT

TYPE RULE ALGORITHM
RIL2 + RIL2 CHECK DEPOSIT CLEARING
IN BANK
RIL3 - RIL3 011 CHECK ISSUE CLEARING IN
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375
 BANK
RIL4 + RIL4 UNKNOWN CREDITS IN BANK
STATEMENT
RIL5 - RIL5 BANK CHARGES DIRECT
DEBIT BY BANK
--> SAVE
--> SAVE IN YOUR REQUEST
NOTE:
011 - OUTGOING CHECK : CHECK NO . DIFFERENT FROM PAYMENT DOCUMENT
NUMBER
A. PURCHASE INVOICE POSTING [T/C F -43 ]
INVENTORY RM DR 150000
TO VENDOR A/C 150000 DOC NO.100001
B. OUTGOING PAYMENT WITH CLEARING [T/C [ F - 53 ]
VENDOR A/C DR WITH CLEARING 150000
TO IDBI CHECK ISSUE A/C 150000 DOC NO. 200001
C. MANUAL CHECK CREATION [ T / C : - FCH5]
ASSIGN CHECK NO.TO PAYMENT DOCUMENT NO .
PAYMENT DOUMENT NO 200001
CHECK NO . 400010

8. DEFINE VARIANTS FOR MANUAL BANK STSTEMENT

--> SAME PATH
--> SELECT CREATE BUTTON
--> VARIANT : RIL2
--> NAME : BANK STATEMENT VARIANT FOR RIL
-->NO.OF LINES : 2
--> ENTER
-->SELECT PAGE DOWN BUTTON OR NEXT PAGE BUTTON
--> FROM POSSIBLE FIELDS COLUMN-->DOUBLE CLICK ON REFERENCE
DOCUMENT NO. ( SELECTION )
--> ENTER
-->FOR 4TH COLUMN OFFSET : ENTER 36
-->DOUBLE CLICK ON BANK REFERENCE
--> ENTER
-->DOUBLE CLICK ON PROFIT CENTER
--> ENTER
--> SELECT LINE + BUTTON
--> FROM POSSIBLE FIELDS COLUMN --> DOUBLE CLICK ON LINE ITEM TEXT

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--> ENTER
-->SAVE
--> SAVE IN THE WORKBENCH REQUEST
--> KEEP THE CURSOR ON RIL2
--> SELECT ACTIVATE BUTTON

END USER AREA :

1. SALES INVOICE POSTING [T/C : - F-22 OR FB70 ]

--> DOCUMENT DATE : TODAY’S DATE
-> TYPE : DR
--> COMPANY CODE : RIL
--> REFERENCE : 123
--> POSTING KEY : 01
--> ACCOUNT : SELECT 5200001 ABC STEELS LIMITED
--> ENTER
--> AMOUNT : 500000
--> TEXT : SALES INVOICE POSTING
--> POSTING KEY : 50
--> ACCOUNT : SELECT 300000 SALES A/C
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEL
-->TEXT +
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULSATE AND SAVE

2.MANUAL CHECK DEPOSIT [T/C : FF68 ]

PATH : -
ACCOUNTING -->FINANCIAL ACCOUNTING--> BANKS --> INCOMINGS --> CHECK
DEPOSIT --> MANUAL ENTRY
--> FROM THE MENU BAR SELECT SETTINGS --> SPECIFICATIONS
--> START VARIANT : SELECT RIL1 -CHECK DEPOSIT VAR FOR RIL
--> PROCESSING TYPE : SELECT 1
--> ENTER
--> BANK KEY :RIL1
--> BANK ACCOUNT:RIL12
--> CURRENCY : INR
-->GROUP : 1
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 --> TRANSACTION : SELECT RIL1 –CHECK DEPOSIT CLEAR CUSTOMER
--> POSTINGDATE : TODAY’S DATE
--> VALUE DATE : TODAY ‘S DATE
--> CURRENCY : INR
--> ENTER
AMOUNT REFERENCE CUSTOMER CHECK PROFIT LINE ITEM TEXT
DOC.NO NO. NO CENTER

500000 (customer 5200001 600015 STEEL CHECK DEPOSIT

bill no.) CLEAR CUSTOMER
123
-->ENTER
--> SAVE
--> ONCE AGAIN SAVE
-->FROME THE MENU BAR SELECT SYSTEM -->SERVICES-->BATCH INPUT-->
SESSION
--> SELECT SESSION NAME : /IDBI - IDBI1
--> SELECT PROCESS BUTTON
--> SELECT DISPLAY ERRORS ONLY RADIO BUTTON
--> SELECT PROCESS BUTTON
--> IGNORE THE MESSAGE
--> SELECT EXIT BATCH INPUT BUTTON

3.TO VIEW CUSTOMER ACCOUNT TRANSACTIONS [ T/ C : - FBL5N ]

-->CUSTOMER A/C : SELECT 5200001 ABC STEELS LIMITED

--> COMPANY CODE :RIL
--> SELECT CLEARID ITEMS RADIO BUTTON
--> CLEARING DATE : TODAY ‘S DATE
--> SELECT EXECUTE BUTTOM
--> SELECT TYPE DZ CHECK BOX
--> SELECT DISPLAY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENT OVERVIEW BUTTON

4.TO VIEW IDBI CHECK DEPOSIT ACCOUNT TRANSACTIONS [T/C : - FAGLL03 ]

--> G/L ACCOUNT: SELECT 200132 IDBI CHECK DEPOSIT

-->COMPANY CODE : RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
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NOTE : - OPEN ITEMS IN CHECK DEPOSIT ACCOUNT- CHECKS DEPOSITED BUT NOT
CREDITED

5. ENTER MANUAL BANK STATEMENT [ T/C : - FF67]

ACCOUNTING -->FINANCIAL ACCOUNTING-->BANKS --> INCOMINGS --> BANK

STATEMENT --> MANUAL ENTRY
-->FROM THE MENU BAR SELECT SETTINGS --> SPECIFICATIONS
-->SORT VARIANT: SELECT RIL2 BANK STATEMENT FOR RIL
--> PROCESSING TYPE : 1
--> ENTER
--> BANK KEY : RIL1
--> BANK ACCOUNT:RIL12
-->STATEMENT NUMBER : 1
--> STATEMENT DATE : TODAY’S DATE
--> OPENING BALNCE : 0
--> CLOSING BALANCE: 500000
--> POSTING DATE : TODAY’S DATE
--> ENTER
--> IGNORE THE MESSAGE
--> ENTER
TRANSACTION VALUE AMOUNT REFERENCE PROFIT LINE ITEM TEXT
DATE DOC CENTER
RIL2(check TODAY'S 500000 1(pay-in- STEEL CHECK DEPOSIT
deposit DATE slip no ) CLEARING IN
clearing bank) BANK
--> ENTER
-->SAVE
--> ONCE AGAIN SAVE
--> FROM THE MENU BAR SELECT SYSTEM -->SERVICES --> BATCH INPUT -->
SESSIONS
--> SELECT SESSION NAME : IDBI - IDBI1
--> SELECT PROCESS BUTTON
--> SELECT DISPLAY ERRORS ONLY RADIO BUTTON
--> SELECT PROCESS BUTTON
--> IGNORE THE MESSAGE - SELECT EXIT BATCH INPUT BUTTON

6.TO VIEW IDBI CHECK DEPOSIT ACCOUNT TRANSACTIONS[T/C : - FAGLL03]

-->G/L ACCOUNT: SELECT 200132 IDBI CHECK DEPOSIT

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--> COMPANY CODE : RIL
--> SELECT CLEARED ITEMS RADIO BUTTON
-->SELECT EXECUTE BUTTON
--> SELECT CREDIT AMOUNT DOCUMENT NUMBER CHECK BOX
--> SELECT DISPLAY DOCUMENT BUTTON
--> SELECT CALL UP DOCUMENT OVERVIEW BUTTON

7. TO VIEW IDBI MAIN BANK ACCOUNT [T/C : - FAGLB03 ]

-->ACCOUNT NUMBER : SELECT 200130 IDBI MAIN BANK
--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
-->SELECT EXECUTE BUTTON

8. PURCHASE INVOICE POSTING [T/C : - F-43 OR FB60 ]

--> DOCUMENT DATE : TODAY’S DATE
--> TYPE : KR
--> COMPANY CODE : RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 3700001 DLF STEELS LIMITED
--> ENTER
--> AMOUNT : 150000
--> TEXT : PURCHASE INVOICE POSTING
--> POSTING KEY : 40
--> ACCOUNT : SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER: SELECT STEEL
-->TEXT: +
-->SELECT DOCUMENT -->SIMULATE AND SAVE

9. OUTGOING PAYMENT WITH CLEARING [T/C : - F-53 ]

--> DOCUMENT DATE: TODAY’S DATE
--> TYPE : KZ
--> COMPANY CODE : RIL
--> CLEARING TEXT : OUTGOING PAYMENT
-->ACCOUNT UNDER BANK DATA : SELECT 200131 IDBI CHECK ISSUE A/C
-->AMOUNT : 150000
--> PROFIT CENTER : SELECT STEEL
--> TEXT : OUTGOING PAYMENT
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--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 3700001 DLF STEELS
LTD
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON PAYABLE AMOUNT : 150000
-->SELECT DOCUMENT -->SIMULATE AND SAVE
10.MANUAL CHECK CREATION [T/C : - FCH5 ]
-->CHECK NO. : 400010
--> SAVE

11.TO VIEW CHECK ISSUE ACCOUNT TRANSACTIONS [T/C : - FAGLL03 ]

--> G/L ACCOUNT: SELECT 200131 IDBI CHECK ISSUE
--> COMPANY CODE : RIL
--> SELECT OPEN ITEMS RADIO BUTTON
--> SELECT EXECUTE BUTTON
NOTE : - OPEN ITEM IN CHECK ISSUE ACCOUNT --CHECKS ISSUED BUT NOT
PRESENTED

12. ENTER MANUAL BANK STATEMENT [T/C : - FF67 ]

IDBI BANK STATEMENT
DEBIT CREDIT BALANCE
OPENING BALANCE - - 500000CR
CHECK ISSUE 400010 150000 - 350000CR
BANK CHARGES 1000 - 349000CR
CLEARING - 5000 354000CR

--> SELECT OVERVIEW BUTTON

--> KEEP THE CURSOR ON RIL IDBI BANK LIMITED
--> SELECT NEW STATEMENT BUTTON
--> CLOSING BALANCE : 354000
--> POSTING DATE : TODAY’S DATE
--> ENTER

TRANSACTION VALUE AMOUNT BANK PROFIT LINE ITEM TEXT

DATE REFERENCE CENTER
RIL3 TODAY’S 150000 - 400010 STEEL CHECK ISSUE
DATE CLEARING IN BANK
RIL5 TODAY’S 1000 - STEEL BANK CHARGES
DATE DIRECT DEBIT BY
BANK
RIL4 TODAY’S 5000 STEEL UNKNOWN CREDITS
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 DATE IN BANK
STATEMENT
--> ENTER
--> SELECT SAVE BUTTON
--> ONCE AGAIN SAVE
--> FROM THE MENU BAR SELECT SYSTEM -->SERVICES --> BATCHINPUT -->
SESSIONS
-->SELECT SESSION NAME: IDBI - IDBI1
--> SELECT PROCESS BUTTON
--> SELECT DISPLAY ERRORS ONLY RADIO BUTTON
--> SELECT PROCESS BUTTON
-->IGNORE THE MESSAGE SELECT EXIT BATCH INPUT BUTTON

13.TO VIEW IDBI CHECK ISSUE ACCOUNT TRANSACTIONS [ T/C : - FAGLL03]

--> G/L ACCOUNT : SELECT 200131 IDBI CHECK ISSUE
-->SELECT CLEARED ITEMS RADIO BUTTON
-->SELECT EXECUTE BUTTON

14.TO VIEW IDBI MAIN BANK ACCOUNT TRANSACTIONS [T/C : - FAGLB03]

--> ACCOUNT NUMBER : SELECT 200130 IDBI MAIN BANK
--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> SELECT EXECUTE BUTTON

15.TO VIEW BANK STATEMENTS IN SAP [T/C : - FF67 ]

--> SELECT OVERVIEW BUTTON
--> DOUBLE CLICK ON RIL IDBI BANK LIMITED
-->DOUBLE CLICK ON STATEMENT 2

DIFFERENCE BETWEEN NORMAL ACCOUNTING AND SAP FOR BANK

RECONCILIATION:

NORMAL ACCOUNTING : -

BALANCE AS PER CASH BOOK 349000

ADD:

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 UNKNOWN CREDITS IN BANK STATEMENT 5000

BALANCE AS PER PASS BOOK ( BANK STATEMENT ) 354000

SAP : -

BALANCE AS PER BANK STATEMENT 354000

BALANCE AS PER CASH BOOK ( MAIN BANK ) 354000
( FAGLB03) A/C : 200130

OPEN ITEMS IN 200131 , 200132, AND 200133 BANK RECONCILIATION ENTRIES

( FAGLL03)
UNKNOWN CREDITS IN BANK STATEMENT - 5000
SUMMARY : -

1.CREATION OF BANK G/L ACCOUNTS WITH UNIQUE NUMBERS ENDING WITH

0 MAIN BANK
1 CHECK ISSUE
2 CHECK DEPOSIT
3 BANK CLEARING
ONE TIME ACCOUNT ASSIGNMENT IS ENOUGH
2.CREATED ACCOUNT SYMBOLS AND ASSIGNED ACCOUNTS
3.CREATED POSTING RULES AND ASSIGNED ACCOUNT SYMBOLS
4.FOR BUSINESS TRANSACTION ASSIGN POSTING RULE
5.AT END USER AREA -GIVEN BUSINESS TRANSACTION, BANK KEY AND BANK
ACCOUNT NUMBER. IT TAKES THE BANK CREATED IN FI12
FF68 - CHECK DEPOSIT
FF67 - BANK STATEMENT

ELECTRONIC BANK STATEMENT (EBS )

FROM BANK WE GET THE STATEMENT (MT940/BAI FORMAT ).

STATEMENT WILL BE UPLOADED IN SAP.
IN CUSTOMIZATION WE GIVE LINK BETWEEN BANK TRANSACTION AND SAP
POSTING RULE .
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 IT VERIFIES THE TRANSACTIONS IN SAP AND CLEARS THE TRANSACTION.

FOR CHECK DEPOSIT - COMPANIES USE INCOMING PAYMENT ( F - 28 )

1.MAKE GLOBAL SETTINGS FOR ELECTRONIC BANK STATEMENT

PATH : -

SPRO -->FINANCIAL ACCOUNTING (NEW) --> BANK ACCOUNTING -->BUSINESS

TRANSACTIONS --> PAYMENT TRANSACTIONS --> ELECTRONIC BANK
STATEMENT -->MAKE GLOBAL SETTINGS FOR ELECTRONIC BANK STATEMENT

--> CHART OF ACCOUNTS :RIL

--> ENTER
--> DOUBLE CLICK ON CREATE TRANSACTION TYPE FOLDER
--> SELECT NEW ENTRIES BUTTON

TRANSACTION NAME
TYPE
MT940 SWIFT MT940(STANDARD -
GERMANY)
-->SAVE
--> SAVE IN A/P CUSTOMIZATION REQUEST
--> SELECT MT940
--> DOUBLE CLICK ON ASSIGN EXTERNAL TRANSACTION TYPE TO POSTING
RULES FOLDER
--> SELECT NEW ENTRIES BUTTON
EXTERNAL +/- POSTING RULE
TRANSACTION
FCHI + RIL2 ( CHECK DEPOSIT CLEARING
BANK )
NCHK - RIL3 ( CHECK ISSUE CLEARING BANK )
-->SAVE
-->SAVE IN YOUR REQUEST
--> DOUBLE CLICK ON ASSIGN BANK ACCOUNTS TO TRANSACTION TYPES
FOLDER
--> SELECT NEW ENTRIES BUTTON
BANK KEY BANK ACCOUNT TRANSACTION TYPE
RIL1 RIL12 MT940
--> SAVE

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2.TO MAKE PROFIT CENTER FIELD OPTIONAL FOR FIELD STSTUS GROUP G005
i.e., BANK ACCOUNTS [ T/C : OBC4 ]

--> SELECT FIELD STATUS VARIANT RIL

--> DOUBLE CLICK ON FIELD STATUS GROUPS FOLDER
--> DOUBLE CLICK ON G005
-->DOUBLE CLICK ON ADDITIONAL ACCOUNT ASSIGNMENTS
--> SELECT NEXT PAGE (PAGE DOWN )BUTTON
--> PROFIT CENTER: SELECT OPTIONAL ENTRY RADIO BUTTON
-->SAVE

END USER AREA : -

1.SALES INVOICE POSTING [T/C : - F-22 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : DR
--> COMPANY CODE :RIL
--> REFERENCE : 12345
--> POSTING KEY : 01
--> ACCOUNT : SELECT 5200001 ABC STEELS LIMITED
--> ENTER
--> AMOUNT : 1000
--> TEXT : SALES INVOICE POSTING
--> POSTING KEY : 50
--> ACCOUNT : SELECT 300000 SALES A/C
--> ENTER
-->AMOUNT : *
--> PROFIT CENTER : STEEL
--> TEXT : +
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

2. INCOMING PAYMENT T/C : - [ F-28 ]

-->DOCUMENT DATE : TODAY’S DATE

--> TYPE : DZ
--> COMPANY CODE : RIL
-->REFERENCE 12345
--> CLEARING TEXT : INCOMING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200132 IDBI CHECK DEPOSIT A/C
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-->AMOUNT 1000
-->PROFIT CENTER : SELECT STEEL
--> TEXT : INCOMING PAYMENT
--> ACCOUNT UNDER OPEN ITEM SELECTION : SELECT 5200001 ABC STEELS
LIMITED
--> SELECT PROCESS OPEN ITEMS BUTTON
--> DOUBLE CLICK ON RECEIVABLE AMOUNT 1000
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

3. PURCHASE INVOICE POSTING T/C : - [ F-43 ]OR [ FB60 ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : KR
--> COMPANY CODE : RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 3700001 DLF STEELS LIMITED
--> ENTER
--> AMOUNT : 500
--> TEXT : PURCHASE INVOICE POSTING
--> POSTING KEY : 40
--> ACCOUNT: SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
--> PROFIT CENTER : SELECT STEEL
--> TEXT : +
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

4. OUTGOING PAYMENT WITH CLEARING T/C : - [ F-53 ]

--> DOCUMENT DATE: TODAY’S DATE

-->TYPE : SELECT KZ
--> COMPANY CODE : RIL
--> CLEARING TEXT : OUTGOING PAYMENT
--> ACCOUNT UNDER BANK DATA : SELECT 200131 IDBI CHECK ISSUE A/C
--> AMOUNT : 500
--> PROFIT CENTER : SELECT STEEL
-->TEXT : OUTGOING PAYMENT
-->ACCOUNT UNDER OPEN ITEMS SELECTION: SELECT 3700001 DLF STEELS LTD
--> SELECT PROCESS OPEN ITEMS BUTTON
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--> DOUBLE CLICK ON PAYABLE AMOUNT 500
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

5. MANUAL CHECK CREATION [T/C : - FCH5 ]

--> HOUSE BANK : SELECT IDBI

--> ACCOUNT ID: SELECT IDBI1
-->CHECK NO : 400020
--> SAVE
6. ELECTRONIC BANK STATEMENT RECEIPT

DETAILS OF DESCRIPTION ( MT940 FORMAT )

:20: STATEMENT DATE
:25: ACCOUNT IDENTIFICATION- BANK ID/ ACCOUNT NUMBER
:28C: STATEMENT AND /OR SEQUENCE NUMBER
:60F: OPENING BALANCE
:61: STATEMENT LINE FIELD
:86 : INFORMATION TO ACCOUNT HOLDER
:62F: CLOSING BALANCE

FORMAT RECEIVED (TO PREPARE IN NOTEPAD FORMAT): -

:20:20201021 ( YEAR, MONTH AND DATE )

:25:RIL12 ( BANK A/C ID)
:28C: 03 ( BANK STATEMENT NUMBER )
:60F: C201021INR354000,00 (OPENING BALANCE )
:61:2010211021D500,00NCHKNONREF//
:86:999/400020
:61:2010211021C1000,00FCHINONREF//
:86:999/111111 (CUSTOMER CHECK NUMBER )
:62F: C201021INR354500,00 (CLOSING BALANCE)

7.IMPORT BANK STATEMENT [T/C : - FF_5 ]

PATH: ACCOUNTING--> FINANCIAL ACCOUNTING --> BANKS --> INCOMINGS -->

BANK STATEMENT --> IMPORT
-->SELECT IMPORT DATA CHECK BOX
--> ELECTRONIC BANK STATEMENT FORMAT : SELECT SWIFT MT940 WITH
FIELD 86 STRUCTURED
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-->STATEMENT FILE : SELECT THE NOTEPAD FILE
--> SELECT POST IMMEDIATELY RADIO BUTTON
--> SELECT PRINT BANK STATEMENT CHECK BOX
--> SELECT PRINT POSTING LOG CHECK BOX
-->SELECT PRINT STATISTICS CHECK BOX
--> SELECT SEPARATE LIST CHECK BOX
--> SELECT EXECUTE BUTTON
-->SELECT ALLOW

TO RECTIFY ERRORS: -
-->UPTO BANK STATEMENT THE PATH IS SAME
-->POST PROCESS
-->IGNORE THE MESSAGE
-->SELECT VARIANT ENTER
-->SELECT WORKLIST AGAIN BUTTON
--> ENTER
-->COMPANY CODE :RIL
--> HOUSE BANK : IDBI
-->STATEMENT NO : 3
--> ACCOUNT ID : IDBI1
-->SUBLEDGER ACCOUNTING STATUS: SELECT ALL LINE ITEMS
--> SELECT EXECUTE BUTTON
--> SELECT ERROR MESSAGE ITEM
-->KEEP THE CURSOR ON ERROR MESSAGE
--> TRANSACTIONS : SELECT CASHED CHECKS
--> IGNORE THE MESSAGE
--> SELECT YES BUTTON
--> SELECT ASSIGNMENT TAB
--> SELECT READ MORE ITEMS BUTTON
--> SELECT G/L ACCOUNT --> GIVE THE G/L ACCOUNT NO. 200132 IDBI CHECK
DEPOSIT
-->SELECT START SEARCH BUTTON
-->SELECT THE ITEM WHICH IS TO BE CLEARED
--> SELECT ASSIGN ITEMS BUTTOM
--> SELECT POST BUTTON

8. TO VIEW BANK STATEMENT [T/C : - FF67 ]

-->SELECT OVERVIEW BUTTON

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--> DOUBLE CLICK ON RIL i.e., IDBI BANK LIMITED
--> DOUBLE CLICK ON STATEMENT NUMBER 3

9. TO DELETE BANK STATEMENT [T/C :- SE38 ]

--> PROGRAM : SELECT RFEBKA96

--> SELECT EXECUTE BUTTON
--> APPLICATION : 0001 ELECTRONIC AND MANUAL BANK STATEMENT
--> SELECT EXECUTE BUTTON
-->DESELECT ALL BUTTON
-->SELECT STATEMENT ID : 20200003 CHECK BOX
--> SELECT DELETE STATEMENTS BUTTON
--> YES BUTTON
DATA MEDIUM EXCHANGE (DME OR DMEE)

IN DATA MEDIUM EXCHANGE (DME) , YOU CREATE A FILE THAT CONTAINS

PAYMENT INSTRUCTIONS. YOU SEND IT TO YOUR BANK AND THE BANK
TRANSFERS THE MONEY FROM YOUR ACCOUNT TO A THIRD PARTY'S ACCOUNT.

DEFFERENT FILE FORMATS CAN BE CREATED FOR DIFFERENT COUNTRIES AND

DIFFERENT BANKS BASED ON THEIR OWN NORM WHICH REPLACES
CONVENTONAL ABAP PROGRAMS. BY DOING SO,YOU MODEL AN EXTERNALLY
DEFINED BANK FORMAT IN THE R/3 SYSTEM, WHICH ALLOWS YOU TO SEND OR
RECEIVE DATA IN THE FORM OF DME FILES IN THIS FORMAT.

THIS FILE CAN BE TWO TYPES

i) FLAT FILE FORMAT (NOTE PAD)

ii) XML FILE FORMAT (IDOC)

1. CHANGE OR CREATE DME PROGRAM [ T/C : -DMEE ]

--> TREE TYPE : SELECT PAYM i.e., DATA MEDIUM EXCHANGE FOR PAYMENT
PROGRAM
--> FORMAT TREE: SELECT BTL91 DUTCH FOREIGN BANK TRANSFERS
--> SELECT CHANGE BUTTON
--> SELECT ACTIVATE BUTTON
--> SAVE IN YOUR WORK BENCH REQUEST

2.CREATE VARIANT FOR DME PROGRAM [T /C : - SE38 ]

--> PROGRAM: SELECT SAPFPAYM
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389
--> SELECT EXECUTE BUTTON
--> PAYMENT MEDUIM FORMAT : SELECT BTL91
--> ENTER
--> SELECT PRINT PARAMETERS FOR DATA MEDIUM EXCHANGE
--> OUTPUT DEVICE : LP01
--> SELECT OK BUTTON
--> SELECT PRINT PARAMETERS FOR PAYMENT SUMMARY
--> OUTPUT DEVICE : LP01
--> ENTER
--> SELECT PRINT PARAMETERS FOR ERROR LOG
--> OUTPUT DEVICE LP01
--> ENTER
--> OPEN ONE MORE SESSION WITH TRANSACTION CODE [AL11 ]
--> KEEP THE CURSOR ON DIR_DATA FOR DIRECTORY: D:/USR/SAP/Y01/DVEBMG
S41/DATA
(CTRL +Y AND CTRL+C)
--> COME TO FIRST SESSION
-->FOR FILE NAME USE : CTRL + V
--> SAVE
--> VARIANT NAME : RIL
--> DESCRIPTION RIL VARIANT
--> SAVE
3.SET UP PAYMENT METHODS IN COUNTRY [T/C : FBZP]

--> SELCT PAYMENT METHODS IN COUNTRY BUTTON

--> SELECT NEW ENTRIES BUTTON
--> COUNTRY : IN
--> PAYMENT METHOD : N
--> DESCRIPTION : BANK TRANSFER
-->SELECT OUTGOING PAYMENTS RADIO BUTTON
--> SELECT BANK TRANSFER RADIO BUTTON
--> SELECT BANK DETAILS CHECK BOX
--> DOCUMENT TYPE FOR PAYMENT : KZ
--> CLEARING DOCUMENT TYPE: KZ
--> SELECT USE PAYMENT MEDUIM WORKBENCH RADIO BUTTON
--> FORMAT : BTL91
-->SAVE
--> SAVE IN YOUR REQUEST

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4. SET UP PAYMENT METHODS IN COMPANY CODE [T/C : FBZP ]

-->SELECT PAYMENT METHODS IN COMPANY CODE BUTTON

--> SELECT COMPANY CODE RIL
--> SELECT COMPANY CODE - PAYMENT METHOD R
--> SELECT COPY AS BUTTON
--> CHANGE THE PAYMENT METHOD TO N: BANK TRANSFER
--> ENTER
--> SAVE
--> SAVE IN YOUR REQUEST

5. SET UP BANK DETERMINATION [T/C : FBZP ]

-->SELECT BANK DETERMINTION BUTTON

--> SELECT PAYING COMPANY CODE RIL
-->DOUBLE CLICK ON RANKING ORDER FOLDER
--> SELECT PAYMENT METHOD R WITH RANK ORDER 1
-->SELECT COPY AS BUTTON
-->CHANGE THE PAYMENT METHOD TO : N
--> ENTER
-->SELECT PAYMENT METHOD : R
-->SELECT DELETE BUTTON
--> DOUBLE CLICK ON BANK ACCOUNTS FOLDER
--> SELECT HOUSE BANK WITH PAYMENT METHOD R
--> SELECT COPY AS BUTTON
-->CHANGE THE PAYMENT METHOD: N
--> ENTER
-->SELECT HOUSE BANK SBI WITH PAYMENT METHOD R
--> SELECT DELETE BUTTON
--> SAVE
--> SAVE IN YOUR REQUEST

6. ASSIGN PAYMENT METHOD IN VENDOR MASTER [T/C : XK02 ]

--> VENDOR NUMBER : SELECT 3700001 DLF STEELS LIMITED

--> COMPANY CODE : SELECT RIL
--> SELECT PAYMENT TRANSACTION CHECK BOX UNDER GENERAL DATA AND
COMNPANY CODE DATA
--> ENTER
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 COUNTRY BANK KEY BANK ACCOUNT
IN ICICI1 ICICI1234
--> ENTER
--> BANK NAME : ICICI BANK LIMITED
--> STREET: S.R. NAGAR
--> CITY : HYDERBAD
--> BANK BRANCH : MAIN BRANCH
--> ENTER
--> SELECT NEXT SCREEN BUTTON
--> PAYMENT METHODS : N
--> SAVE

7.ASSIGN VARIANT TO DME PROGRAM [T/C : - OBPM4 ]

--> DOUBLE CLICK ON BTL91

--> HOUSE BANK : SBI
--> SELECT VARIANT :RIL
--> SELECT TRANSPORT FORMATTING BUTTON (OR) F8
--> SELECT YES BUTTON
-->SAVE IN WORKBENCH REQUEST
--> SELECT THE ITEM RIL
-->SELECT INCLUDE IN REQUEST BUTTON
--> ENTER
--> SELECT BACK ARROW
--> SELECT YES BUTTON
--> SELECT VARIANTS BUTTON
-->GIVE THE VARIANT NAME : RIL
--> SELECT EXECUTE BUTTON
--> SELECT CONTINUE BUTTON
--> PRESS ENTER TO SAVE WORK BANCH REQUEST
--> IGNORE THE MESSAGE
--> ENTER

END USE AREA : -

1 .PURCHASE INVOICE POSTING [T/C : - F-43 OR FB60]

--> DOCUMENT DATE : TODAY’S DATE

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--> TYPE : KR
--> COMPANY CODE :RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 3700001 DLF STEELS LIMITED
-->ENTER
--> AMOUNT 85000
--> PAYMENT METHOD : N
--> TEXT : PURCHASE INVOICE POSTING
--> POSTING KEY : 40
--> ACCOUNT : SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
-->PROFIT CENTER : SELECT STEEL
--> TEXT +
-->FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE

2. AUTOMATIC PAYMENT PROGRAM RUN [T/C : F110 ]

-->RUN DATE: TODAY’S DATE
--> IDENTIFICATION : RIL5
-->SELECT PARAMETER TAB
COMPANY CODE PAYMENT METHOD NEXT PAYMENT DATE
RIL N 29.10.2020
-->VENDOR FROM: 3700001 TO 3700100
--> SAVE
--> SELECT BACK ARROW
--> SELECT PROPOSAL BUTTON
-->SELECT START IMMEDIATELY CHECK BOX
--> ENTER
--> GO ON PRESS ENTER TILL WE GET THE MESSAGE " PAYMENT PROPOSAL HAS
BEEN CREATED "
--> SELECT PAYMENT RUN BUTTON
--> SELECT CREATE PAYMENT MEDIUM CHECK BOX THEN ENTER
--> GO ON PRESS ENTER TILL WE GET THE MESSAGE "PAYMENT RUN HAS BEEN
CARRIED OUT"
--> FROM THE MENU BAR SELECT ENVIRONMENT --> PAYMENT MEDIUM--> DME
ADMINISTRATION
--> SELECT THE LINE ITEM
--> SELECT DOWNLOAD BUTTON
--> FILE NAME:RILDME
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-->ENTER
--> KEEP THE CURSOR ON RILDME ON DESK TOP
--> PRESS RIGHT MOUSE BUTTON
--> SELECT OPEN
--> SELECT NOTE PAD
--> SELECT OK BUTTON

DIFFERENCE BETWEEN ALE AND EDI

--> ALE STANDS FOR APPLICATION LINKING AND ENABLING

--> EDI STANDS FOR ELECTRONIC DATA INTERCHANGE

ALE IS TECHNOLOGY FOR SAP MAINLY USED TO TRANSFER DATA BETWEEN SAP
SYSTEMS.
EDI IS THE INDEPENDENT TECHNOLOGY USED TO TRANSFER DATA BETWEEN
TWO SYSTEMS. THEY CAN BE SAP SYSTEMS OR NON SAP SYSTEMS.
THE BASIC DIFFERENCE WITH ALE AND EDI IS ALE USED FOR INTERNAL
COMMUNICATIONS AND EDI IS MEANT FOR EXTERNAL COMMUNICATIONS.
SINCE ALE USES AN IDOC FORMAT TO EXCHANGE DATA BETWEEN SYSTEMS
BOTH PARTICIPATING SYSTEMS SHOULD UNDERSTAND THE IDOC FORTMAT.
IN CASE OF EDI OUTBOUND FLOW,IDOC IS TRIGGERED IN SAP THROUGH
DOCUMENT MESSAGE CONTROL WHICH IS THEN SENT TO EDI SUB-SYSTEM. EDI
CONVERTS THE DATA FROM IDOC INTO XML OR EQUIVALENT FORMAT AND
THEN SENDS THE DATA TO PARTNER SYSTEM THOUGH INTERNET.

AUTOMATIC PAYMENT PROGRAM THROUGH IDOC OR

ELECTRONIC PAYMENT PROCESSING

PAYMENT TO VENDOR CON BE MADE IN MULTIPLE MODES LIKE CHECK , WIRE

TRANSFER , DRAFTS AND CASH etc., FULL ELECTRONIC PAYMENT IS AN
IMPORTANT ASPECT OF ELECTRONIC COMMERCE. COMPANIES TODAY ARE
MOVING AWAY FROM PAPER CHECKS AND MANUAL PROCESSING OF WIRE AND
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ACH (AUTOMATIC CLEARING HOUSE) PAYMENT TO ELECTRONIC PAYMENT.
ALMOST ALL THE BANKS TODAY CAN ACCEPT ELECTRONIC PAYMENT
INSTRUCTIONS FROM CORPORATE CLIENTS. IN ADDITION TO THIS,BANKS ALSO
ALLOW FOR ELECTRONIC PAYMENT FOR MOST PAYMENT METHODS SUCH AS
WIRES ,CHECKCS AND ACH ,AS WELL AS LOCAL PAYMENT METHODS IN SOME
COUNTRIES .

ONE WAY TO ACHIEVE THIS INTEGRATION WITH BANKS WOULD BE TO

IMPLEMENT A CUSTOM SOLUATION BY WRITING CUSTOMIZED PROGRAMS TO
CREATE PAYMENT INSTRUCTIONS AND FILES WHICH NEED TO BE SENT TO THE
BANKS. HOWEVER,SAP HAS PROVIDED AN EASIER WAY TO IMPLEMENT THIS
FUNCTIONALITY BY USING AN SAP IDOC INTERFACE.MOST BANKS TODAY ALLOW
FOR EDI PAYMENT PROCESSING THROUGH PAYMENT IDOCS. SAP HAS
CAPABILITIES TO CONVERT IDOCS INTO EDI MESSAGE TYPES OR SEND THE IDOCS
DIRECTLY TO THE BANK THROUGH EDI MEDIUM ELECTRONICALLY. THUS THIS
OPTION IS GAINING PROMINENCE TODAY FOR SAP PAYMENT PROCESSING
IMPLEMENTATIONS .

WHAT IS AN IDOC : -

AN IDOC IS AN INTERMEDIATE DOCUMENT,WHICH IS USED TO EXCHANGE DATA

BETWEEN SAP R/3 AND NON-SAP SYSTEMS. IDOCS ARE CREATED THOUGH
MESSAGE TYPES.

IDOCS ARE OF 2 TYPES : -

i. INBOUND IDOC
ii. OUTBOUND IDOC
INBOUND MEANS DATA FROM EXTERNAL SYSTEM .
OUTBOUND MEANS FROM SAP TO OTHER SYSTEM

IDOCS CONSISTS OF THREE COMPONENTS : -

A) CONTROL RECORD
B) DATA SEGMENT
C) STATUS RECORD

A) CONTROL RECORDS CONSISTS OF A SENDER'S NAME , A RECIVER'S NAME,THE

IDOC TYPE , AND THE MEESGE TYPE .
B)THE DATA SEGMENT CONSISTS OF A SEQUENTIAL SEGMENT NUMBER, A
SEGMENTS TYPE DESCRIPTION,AND A FIELD CONTAINING THE ACTUAL DATA OF
THE SEGMENTS .
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C) THE STATUS RECORD SHOWS THE INFORMATION STATUS OF THE IDOC
i.e., WHETHER IT WAS PROCESSED OR IS TO BE PROCESSED.

1.DEFINE PAYMENT METHODS PER COUNTRY [T/C : - FBZP ]

--> SELECT PAYMENT METHODS IN COUNTRY BUTTON
-->SELECT COUNTRY IN - PAYEMENT METHOD N BANK TRANSFER
--> SELECT COPY AS BUTTON
-->CHANGE PAYMENT METHOD: E
--> DESCRIPTION : BANK TRANSFER THROUGH IDOC
--> SELECT USE CLASSIC PAYMENT MEDIUM PROGRAMS RADIO BUTTON
--> PAYMENT MEDIUM PROGRM : RFFOEDI1
--> ENTER
--> SAVE
--> SAVE IN YOUR REQUEST

2.DEFINE PAYMENT METHODS IN COMPANY CODE [T/C : - FBZP ]

-->SELECT PAYMENT METHODS IN COMPANY CODE BUTTON
-->SELECT COMPANY CODE RIL PAYMENT METHOD N
--> SELECT COPY AS BUTTON
--> CHANGE THE PAYMEMNT METHOD TO : E
--> ENTER
--> SAVE
--> SAVE IN YOUR REQUEST

3.SETUP PAYING COMPANY CODES [T/C : - FBZP ]

--> SELECT PAYING COMPANY CODES BUTTON

--> SELECT COMPANY CODE RIL
--> SELECT DETAILS BUTTON
--> SELECT FORMS BUTTON
--> EDI ACCOMPANYING SHEET FORM : F110 _EDI _ 01
--> SAVE
--> SAVE IN YOUR REQUEST

4. DEFINE HOUSE BANK [T/C : - FBZP ]

-->SELECT HOUSE BANKS BUTTON
--> COMPANY CODE :RIL
--> ENTER
--> SELECT SBI
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-->SELECT DETAILS BUTTON
--> SELECT EDI PARTNER PROFILES BUTTON
-->EDI PARTNER NUMBER : 11111111 ( 8 TIMES 1-GIVEN BY SAP)
-->SAVE
--> SAVE IN YOUR REQUEST
--> SELECT EDI COMPATIBLE PAYMENT METHODS BUTTON
--> SELECT NEW ENTRIES BUTTON
--> SELECT PAYMENT METHOD : E
--> SAVE
--> SAVE IN YOUR REQUEST
--> SELECT BACK ARROW
--> SELECT PARTNER PROFILES BUTTON
-->SELECT PARTNER TYPE B i.e., BANK FOLDER
-->DOUBLE CLICK ON 11111111
--> SELECT MESSAGE TYPE EUPEXR
-->SELECT DETAILS BUTTON
-->SAVE
--> SELECT BACK ARROW
--> SELECT MESSAGE TYPE : PAYEXT
-->SELECT DETAILS BUTTON
--> SAVE

5.DEFINE BANK DETAILS IN VENDOR MASTER [T/C : - XK02 ]

--> VENDOR : SELECT 3700001 DLF STEELS LIMITED
-->COMPANY CODE : RIL
--> SELECT PAYMENT TRANSACTIONS CHECK BOX UNDER COMPANY CODE DATA
--> ENTER
-->PAYMENT METHOD: SELECT E
--> SELECT SAVE BUTTON

6. VENDOR INVOICE POSTING [T/C :- F-43 ]

--> DOCUMENT DATE : TODAY’S DATE

-->TYPE : KR
--> COMPANY CODE :RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 3700001
--> ENTER
--> AMOUNT : 75000
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--> PAYMENT METHOD : E
--> TEXT : PURCHASE INVOICE POSTING
--> POSTING KEY : 40
--> ACCOUNT : SELECT 200120 INVENTORY RAW MATERIAL
--> ENTER
--> AMOUNT : *
--> PROFITER CENTER : SELECT STEEL
--> TEXT +
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE AND SAVE

7.SETUP BANK DETERMINATION [T/C : - FBZP ]

--> SELECT BANK DETERMINATION BUTTON
--> SELECT COMPANY CODE : RIL
-->DOUBLE CLICK ON RANKING ORDER FOLDER
--> SELECT PAYMENT METHOD : N
--> SELECT COPY AS BUTTON
--> CHANGE THE PAYMENT METHOD TO E
--> ENTER
--> SELECT PAYMENT METHOD N
--> SELECT DELETE BUTTON
--> DOUBLE CLICK ON BANK ACCOUNTS FOLDER
--> SELECT HOUSE BANK SBI PAYMENT METHOD N
--> SELECT COPY AS BUTTON
--> CHANGE THE PAYMENT METHOD TO E
--> ENTER
--> SELECT HOUSE BANK SBI PAYMENT METHOD N
--> SELECT DELETE BUTTON
--> SELECT SAVE BUTTON
-->SAVE IN YOUR REQUEST

8.AUTOMATIC PAYMENT PROGRAM RUN [T/C : - F110 ]

--> RUN DATE : TODAY’S DATE
--> IDENTIFICATION :RIL6
-->SELECT PARAMETER TAB
COMPANY PAYMENT NEXT POSTING
CODES METHODS DATE
RIL E 30.10.2020
--> VENDOR : FROM 3700001 TO 3700100
--> SAVE
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--> SELECT BACK ARROW
--> SELECT PROPOSAL BUTTON
--> SELECT START IMMEDIATELY CHECK BOX
--> ENTER
-->GO ON PRESS ENTER - TILL WE GET THE MESSAGE "PAYMENT PROPOSAL HAS
BEEN CREATED"
--> SELECT PAYMENT RUN BUTTON
--> ENTER
-->GO ON PRESS ENTER --TILL WE GET THE MESSAGE" PAYMENT RUN HAS BEEN
CARRIED OUT "
--> SELECT PRINTOUT /DATA MEDIUM TAB
--> FOR PROGRAM RFFOEDI1 : VARINT RI5
-->SELECT MAINTAIN VARIANTS BUTTON
--> SELECT FOR ALL SELECTION SCREENS RADIO BUTTON
--> SELECT CONTINUE BUTTON
--> PAYING COMPANY CODE RIL
--> PAYMENT METHODS : E
-->SELECT GENERATE SAP IDOC CHECK BOX -->PRINTER : LP01
-->SELECT PRINT IMMEDIATELY CHECK BOX
--> SELECT ATTRIBUTES BUTTON
--> DESCRIPTION : VARIANT FOR RIL
--> SAVE
-->ONCE AGAIN SAVE
--> SELECT BACK ARROW
--> SELECT SAVE BUTTON
--> SELECT PRINT OUT BUTTON
-->JOB NAME F110 - 20200515-RIL5 - ? IN PLACE OF QUESTION MARK ENTER
RI5
--> PRESS ENTER

9.TO VIEW IDOCS T/C [ WE02 ]

PATH : -
--> TOOLS --> ALE --> ALE ADMINISTRATION --> MONITORING --> IDOC
DISPLAY --> DISPLAY
--> SELECT EXECUTE BUTTON
--> DOUBLE CLICK ON IDOC NUMBER
-->FROM THE MENU BAR SELECT IDOC --> PRINT IDOC

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 4.18 WITHHOLDING TAX ( TDS )

TDS STANDS FOR TAX DEDUCTED AT SOURCE- THIS IS USED FOR VENDOR
SERVICE TRANSACTIONS i.e., LEGAL AND PROFESSIONAL CHARGES /
CONVERSION ( JOB WORK ) CHARGES .
TCS STANDS FOR TAX COLLECTED AT SOURCE - THIS IS USED FOR CUSTOMER
SCRAP SALE/WASTE SALE
TDS IS PART OF CIN -CIN STANDS FOR COUNTRY INDIA VERSION. IN CIN WE HAVE
CENTRAL EXCISE/SALES TAX /GST AND TDS .
UPTO 4.6C VERSION -WHEN COMPANIES PURCHASED SAP FROM SAP INDIA ,
BANGALORE -THEY USED TO GET 2 PACKAGES
SAP PACKAGE +CIN PACKAGE –
BASIS CONSULTANT USED TO ATTACH CIN PACKAGE TO SAP PACKAGE.

FROM 4.7EE ONWARDS - CIN IS PART OF SAP .

2 TYPES

A. CLASSIC WITHHOLDING TAX : - B. EXTENDED WITHHOLDING TAX : -

i. IN INDIA SAP WAS RELEASED IN 1995.

A COMPANY HAS GONE FOR SAP IN
1995 .

ii. FINANCE BDGET CHANGES IN 1996.

SAP RELEASED UPATCHES (PROGRAMS)

iii. FINANCE BUDGET CHANGES IN 1997.

SAP RELEASED PATCHES .

iv. FINANCE BUDGET CHANGES IN 1998.

SAP RELEASED PATCHES.

v. FINANCE BUDGET CHANGES IN 1999.

SAP RELEASED PATCHES.
IN 2000 SAP RELEASED EXTENDED
WITHHOLDING TAX. MODIFIED
EXISTING PROGRAMS BY INCLUDING
CHANGES FROM 1996 TO 1999.

AFTERWARDS ALSO NUMBER OF

CHANGES:
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 -EARLIER SURCHARGE NOW NO
SURCHARGE .
-EARLIER EDUCATION CESS-NO ED CESS
-EARLIER SECONDARY AND HIGHER
EDUCATION CESS -NOW NO SHEC
- NOW E –TDS
EARLIER FOR TDS ON CONTRACTORS
ANNUAL RETURN FORM 26C. IN CASE
OF TDS ON PROFESSIONAL CHARGES
ANNUAL RETURN FROM 26J -
AFTERWARDS CHANGED
TO UNIFORM ANNUAL RETURN 26.
NOW CHANGED TO QUARTERLY
RETURN FROM 26Q.
-WE CAN GENERATE TDS CERTIFICATES
IN FORM 16A FROM INCOME TAX SITE
-WHEN COMPANIES FILE QUARTERLY
RETURN BY GIVING VENDOR PAN
NUMBER, IT UPDATES TDS AMOUNT IN
VENDORS 26AS STATEMENT

THE PROVISIONS ARE SAME FOR TDS

ON CONTRACTORS /PROFESSIONAL
CHARGES/ RENT /INTEREST AND TCS
ON SCRAP SALE /WASTE SALE
( EXCEPT TDS ON SALARIES )

TDS ON CONTRACTORS (INCOME TAX SECTION 194C)

i. STATUS OF THE CONTRACTOR :

THE CONTRACTOR MAY BE AN INDIVIDUAL /PARTNERSHIP FIRM /COMPANY /
HUF ( HINDU UNDIVIDED FAMILY )

ii. TDS RATES .

INDIVIDUAL / HUF COMPANY /PARTNERSHIP FIRM
1% 2%

iii. TDS IS TO BE DEDUCTED AT THE TIME OF ADVANCE PAYMENT POSTING OR

INVOICE POSTING WHICHEVER IS EARLIER .
iv . IF THE CONTRACTOR DOES NOT PROVIDE PAN NUMBER TDS TO DEDUCT
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@ 20 %
v. IF THE BILL AMOUNT IS LESS THAN Rs. 30000 AND WHOLE YEAR CONTRACTS
VALUE WITH THE SAME CONTRACTOR IS LESS THAN Rs . 100000 - NO NEED TO
DEDUCT TDS.
vi. IF THE BILL AMOUNT INCLUDES MATERIAL COST AND CONVERSION CHARGES
( COMPOSITE CONTRACT ) SOME COMPANIES DEDUCT TDS ONLY ON
CONVERSION CHARGES. SAP HAS GIVEN THE FACILITY TO DEDUCT TDS ON FULL
BILL AMOUNT OR ONLY ON CONVERSION CHARGES .

vii. TDS DEDUCTED SHOULD BE DEPOSITED WITHIN 7 DAYS FROM THE MONTH
END. IF 7TH DAY COMES ON HOLIDAY CHOICE TO MAKE PAYMENT ONE DAY
BEFORE OR AFTER .
viii.IN CASE OF TDS DEDUCTIONS FOR MAR, TO DEPOSIT TDS IN BANK BEFORE
30 TH OF APRIL

ix. IF THE CONTRACTOR DOES NOT HAVE TAXABLE INCOME HE CAN GET
EXEMPTION CERTIFICATE FROM INCOME TAX DEPARTMENT FOR LOWER RATE
OF DEDUCTION OR NIL RATE OF DEDUCTION. IN SUCH CASE COMPANY RIL HAS
TO DEDUCT AT LOWER RATE OR NIL RATE . INCOME TAX DEPT ISSUES
EXEMPTION CERTIFICATE FOR EACH YEAR.

x. FILE QUARTERLY RETURN IN FROM 26Q.

xi. ISSUE TDS CERTIFICATE IN FORM 16A ( GENERATED FROM INCOME TAX SITE )
xii. USE SECTION CODE WHERE WE SPECIFY INCOME TAX OFFICE ADDRESS ( TDS
INCOME TAX OFFICE)

xiii. PERMANENT ACCOUNT NUMBER TO OBTAIN AT COMPANY CODE LEVEL .TDS

NO OR TAN NO .(TAX DEDUCTION AT SOURCE NUMBER ) CAN BE OBTAINED AT
COMPANY CODE LEVEL /SEGMENT LEVEL /PROFIT CENTER LEVEL. FOR THIS
PURPOSE SAP HAS GIVEN BUSINESS PLACE FIELD .

xiv . SECTION CODE AND BUSINESS PLACE CODE SHOULD BE SAME .

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1.MAINTAIN FACTORY CALENDAR

PATH :
SPRO --> SAP NETWEAVER--> GENERAL SETTINGS --> MAINTAIN CALENDAR
--> SELECT PUBLIC HOLIDAYS RADIO BUTTON
-->SELECT CHANGE BUTTON
--> SELECT CREATE BUTTON
--> SELECT WITH FIXED DATE RADIO BUTTON
--> ENTER
--> DAY 01
--> MONTH : 05
--> SHORT HOLIDAY NAME : MAY DAY
--> LONG HOLIDAY NAME : MAY DAY
--> ENTER
--> SELECT YES BUTTON
--> IGNORE THE MESSAGE PRESS ENTER
--> SELECT BACK ARROW
--> SELECT HOLIDAY CALENDAR RADIO BUTTON
--> SELECT CHANGE BUTTON
--> SELECT CREATE BUTTON
--> CALENDAR ID: R2 RIL HYD HOLIDAY CALENDAR --> SELECT ASSIGN HOLIDAY
BUTTON
-->SELECT MAY DAY CHECK BOX
--> SELECT ASSIGN PUBLIC HOLIDAY BUTTON
--> SAVE
--> IGNORE THE MESSAGE --> ENTER
-->SELECT BACK ARROW 2 TIMES
--> SELCT FACTORY CALENDAR RADIO BUTTON
--> SELECT CHANGE BUTTON
-->SELECT CREATE BUTTON
-->CALENDAR ID : R1 RIL HYD CALENDAR
--> HOLIDAY CALENDAR ID :R2
--> WORKDAYS : SELECT MONDAY TO SATURDAY CHECK BOXES
--> SAVE
--> IGNORE THE MESSAGE AND ENTER

2. DEFINE BUSINESS PLACES

SPRO --> CROSS -APPLICATION COMPONENTS --> GENERAL APPLICATION

FUNCTIONS --> NOTA FISCAL --> CNPJ BUSINESS PLACES --> DEFINE BUSINESS
PLACES
--> COMPANY CODE : RIL
--> ENTER
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-->SELECT NEW ENTRIES BUTTON
--> BUSINESS PLACE : RILF [ RIL HYD BUSINESS PLACE ]
--> SAVE
-->GIVE THE NAME : RIL HYD BUSINESS PLACE
--> COUNTRY : IN
--> ENTER
--> PRESS ENTER TO SAVE IN YOUR REQUEST

3. CHECK WITHHOLDING TAX COUNTRY

PATH : - SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> FINANCIAL ACCOUNTING

GLOBAL SETTINGS (NEW ) -->WITHHOLDING TAX --> EXTENDED
WITHHOLDING TAX --> BASIC SETTINGS --> CHECK WITHHOLDING TAX
COUNTRIES
--> SELECT NEW ENTRIES BUTTON

COUNTRY WITHHOLDING TAX DESCRIPTION

COUNTRY
IN IN INDIA

-->SELECT SAVE BUTTON

--> SAVE IN YOUR REQUEST

4.DEFINE WITHHOLDING TAX KEYS

--> SAME PATH

--> COUNTRY KEY: IN
--> ENTER
--> SELECT NEW ENTRIES BUTTON
OFFICIAL NAME
WITHHOLDING
KEY
194C PAYMENT TO
CONTRACTORS

--> SAVE
--> SAVE IN YOUR REQUEST

5. DEFINE SECTION CODE

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PATH: - UPTO BASIC SETTINGS THE PATH IS SAME--> INDIA -->DEFINE
BUSINESS PLACES

--> SELECT NEW ENTRIES BUTTON

COMPANY SECTION CODE NAME1

CODE
RIL RILF TDS OFFICE

--> SAVE
--> NAME TDS OFFICE
--> COUNTRY : IN
-->ENTER
--> PRESS ENTER SAVETO IN YOUR REQUEST

6.ASSIGN FACTORY CALENDARS TO BUSINESS PLACES

-->SAME PATH
--> SELECT NEW ENTRIES BUTTON
COMPANY BUSINESS FACTORY TAX DUE DATE RULE
CODE PLACE CALENDAR ID
RIL RILF R1 DAY BEFORE
--> SAVE
-->SAVE IN YOUR REQUEST

7.ASSIGN FACTORY CALENDARS TO SECTION CODES

--> SAME PATH

--> SELECT NEW ENTRIES BUTTON
COMPANY SECT.CODE FACTORY RULE
CODE CALENDAR
ID
RIL RILF R1 DAY BEFORE
--> SAVE
--> SAVE IN YOUR REQUEST

8. ASSIGN BUSINESS PLACE TO SECTION CODE

--> UPTO INDIA THE PATH IS SAME --> DEFINE SECTION CODES
--> COMPANY CODE : RIL
--> ENTER
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SECTION CODE BUSINESS PLACE
RILF RILF
-->SAVE
--> SAVE IN YOUR REQUEST

9.DEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTING

--> UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> CALCULATION
--> WITHHOLDING TAX TYPE --> DEFINE WITHHOLDING TAX TYPE FOR
INVOICE POSTING
--> COUNTRY : IN
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> WITH HOLDING TAX TYPE : R1 [ SEC194C CONTRACTORS - INVOICE POSTING ]
--> SELECT GROSS AMOUNT RADIO BUTTON
-->SELECT WITHHOLDING TAX COMM.ROUNDING RADIO BUTTON
--> SELECT POST WITHHOLDING TAX AMOUNT CHECK BOX
--> SELECT NO ACCUMULATION RADIO BUTTON
--> SAVE
--> SAVE IN YOUR REQUEST

10.DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING

-->SAME PATH
-->COUNTRY KEY : IN
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> WITHHOLD TAX TYPE :RA
--> DESCRIPTION : SEC 194C CONTRACTORS - ADV PAYMENT POSTING
--> SELECT GROSS AMOUNT RADIO BUTTON
-->SELECT WITHHOLDING TAX COMM.ROUNDING RADIO BUTTON
--> SELECT POST WITHHOLDING TAX AMOUNT CHECK BOX
--> SELECT NO ACCUMULATION RADIO BUTTON
--> SELECT CENTRAL INVOICE PROPORTIONATE RADIO BUTTON
-->SAVE
--> SAVE IN YOUR REQUEST

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INTERVIEW QUESTION : -
WHY TO SELECT CENTRAL INVOICE PROPORTIONATE OR HOW TDS ON ADVANCE
AMOUNT WILL BE ADJUSTED:

A. ADVANCE PAYMENT POSTING ON 22.05.2020 [T/C : -F-48 ]

VENDOR SPL G/L (A) DR 100000
TO BANK 98000
TO TDS 2000 TO DEPOSIT ON OR BEFORE 7.06.2020

B.COVERSION CHARGES INVOICE POSTING ON 02.06.2020 (F-43)

CONVERSION CHARGES DR 500000
TO VENDOR 490000
TO TDS 10000 TO DEPOSIT ON OR BEFORE 7.07.2020

C.TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING

SPECIAL G/L ITEMS ON 02.06.2020[T/C : - F-54 ]
VENDOR A/C DR 98000
TDS A/C DR 2000 ( AUTOMATIC DEBIT )
TO VENDOR SPL G/L (A) 100000

TDS PAYMENT
IN JUNE (RELATING TO MAY) = 2000
IN JULY (RELATING TO JUNE) =10000-2000 = 8000
TOTAL 10000

11.DEFINE WITHHOLDING TAX CODES

-->UPTO CALCULATION SAME PATH -->WITHHOLDING TAX CODE --> DEFINE

WITHHOLDING TAX CODES
--> COUNTRY KEY : IN
--> ENTER
--> SELECT NEW ENTRIES BUTTON
--> WITHHOLDTAX TYPE : R1
--> WITHHOLDTAX CODE : R1
--> DESCRIPTION : SEC194C CONTRACTORS INVOICE POSTING
-->OFF. WITHHOLD TAX KEY : 194C
-->UNDER BASE AMOUNT : PERCENTAGE SUBJECT TO TAX : 100
--> WITHHOLD TAX RATE : 2
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--> POSTING INDICATOR : 1 STANDARD POSTING : BANK / VENDOR /CUSTOMER
LINE ITEM REDUCED
--> SAVE
--> SAVE IN YOUR REQUEST
-->SELECT BACK ARROW
-->SELECT : R1
--> SELECT COPY AS BUTTON
--> CHANGE WITHHOLDING TAX TYPE : SELECT RA
-->WITHHOLD TAX CODE : RA
--> DESCRIPTION : SEC 194C CONTRACTORS ADV PAYMENT POSTING
--> ENTER
-->SAVE

12. CHECK RECIPIENT TYPES

-->UPTO BASIC SETTINGS SAME PATH --> CHECK RECIPIENT TYPES

--> COUNTRY KEY : IN
--> ENTER
--> SELECT NEW ENTRIES BUTTON
WITHHOLDING REC.TY TEXT
TAX TYPE
R1 CO COMPANY
RA CO COMPANY

-->SAVE
--> SAVE IN YOUR REQUEST

13.MAINTAIN TAX DUE DATES

-->UPTO BASIC SETTINGS THE PATH IS SAME --> INDIA --> MAINTAIN TAX
DUE DATES
--> SELECT NEW ENTRIES BUTTON
COUNTRY OFFICIAL WITH RECIPIENT TYPE NO.DAYS UNTIL
HOLD TAX KEY TAX DUE DATE
IN 194C CO 777
NOTE: -KEEP THE CURSOR ON 777 AND PRESS F1
--> SELECT SAVE BUTTON

14.ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES

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-->UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> COMPANY
CODE --> ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODES
--> SELECT NEW ENTRIES BUTTON
-->COMPANY CODE :RIL
--> WITHHOLDING TAX TYPE :R1
--> RECIPIENT TYPE : CO
--> SELECT WITHHOLDING TAX AGENT CHECK BOX
--> WITHHOLDING TAX OBLIGATED FROM 01.04.2020
-->OBLIGATED TO WITHHOLDING TAX UNTIL 31.03.2021
--> SAVE
--> SAVE IN YOUR REQUEST
--> SELECT BACK ARROW
--> SELECT COMPANY CODE RIL
-->SELECT COPY AS BUTTON
-->CHANGE THE WITHHOLDING TAX TYPE :RA
-->ENTER
--> SAVE

15.ACTIVATE EXTENDED WITHHOLDING TAX

--> SAME PATH

--> SELECT POSITION BUTTON
--> COMPANY CODE :RIL
--> ENTER
--> COMPANY CODE :RIL
-->SELECT EXTENDEDWITHHOLDING TAX CHECK BOX
--> SAVE
--> IGNORE THE MESSAGE AND PRESS ENTER
--> ENTER SAVE IN YOUR REQUEST

16. CREATION OF G/L MASTER [T/C : - FS00 ]

1. CONVERSION CHARGES -MANUFACTURING COST ACCOUNT GROUP

2.TDS ON CONTRACTORS-CURRENT LIABILITIES & PROVISIONS ACCOUNT GROUP

1ST ACCOUNT: CONVERSION CHARGES

--> G/L ACCOUNT: 400200
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 400300 RENT ACCOUNT
--> ACCOUNT GROUP CHANGE TO: MANUFACTURING COST
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO CONVERSION CHARGES
--> SAVE
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 2ND ACCOUNT: TDS ON CONTRACTORS
--> G/L ACCOUNT: 100510
--> SELECT WITH TEMPLATE BUTTON
--> G/L ACCOUNT: SELECT 100500 OUTSTANDING EXPENSES
--> ENTER
--> CHANGE SHORT TEXT AND G/L LONG TEXT TO TDS ON CONTRACTORS
--> SAVE

17.ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC POSTINGS

UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> POSTING -->
ACCOUNTS FOR WITHHOLDING TAX--> DEFINE ACCOUNTS FOR WITHHOLDING
TAX TO BE PAID OVER
--> CHART OF ACCOUNTS : RIL
--> ENTER
--> SELECT WITHHOLDING TAX CODE CHECK BOX
--> SELECT WITHHOLDING TAX TYPE CHECK BOX
 SAVE

WITHHOLDING WITHHOLDING TAX ACCOUNT

TAX TYPE CODE
R1 R1 100510
RA RA 100510
--> SAVE
--> SAVE IN YOUR REQUEST
18.SPECIFY DOCUMENT TYPE FOR REMITTANCE CHALLAN
DURING THE MONTH WE HAVE DEDUCTED TDS FROM
CONTRACTORS
TDS ON CONTRACTORS
1 CO 1000
2 OT 2000
3 CO 3000
4 CO 4000
5 OT 5000
WHEN WE PAY TDS WE PREPARE SEPARATE CHALLANS FOR COMPANY
CONTRACTORS AND OTHERS.
AT THE TIME OF TDS PAYMENT FOR RECIPIENT TYPE : SELECT CO
ONLY TDS DEDUCTIONS FROM COMPANY CONTRACTORS WILL APPEAR
TDS ON CONTRACTORS
1 CO 1000
3 CO 3000
4 CO 4000
8000
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TDS ON CONTRACTORS DR 8000 DEBIT G/L
TO BANK CURRENT ACCOUNT 8000 CREDIT G/L
DOCUMENT TYPE : SA

PATH : -
UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> POSTING -->
INDIA --> REMITTANCE CHALLANS -->DOCUMENT TYPES --> SPECIFY
DOCUMENT TYPE (ACCOUNTS PAYABLE )

-->SELECT NEW ENTRIES BUTTON

COMPANY REMITTANCE CHALLAN
CODE DOCUMENT TYPE
RIL SA
--> SAVE
--> SAVE IN YOUR REQUEST

19.MAINTAIN NUMBER GROUPS

--> SAME PATH
--> SELECT NEW ENTRIES BUTTON
COMPANY SECTION CODE OFFICIAL NUMBER
CODE WITHHOLDING TAX GROUP
KEY
RIL RILF 194C 02
--> SAVE
-->SAVE IN YOUR REQUEST

20.ASSIGN NUMBER RANGES TO NUMBER GROUPS

--> SAME PATH
--> SELECT NEW ENTRIES BUTTON
NUMBER INTERNAL NUMBER
GROUP RANGE
02 01
--> SAVE
21.MAINTAIN NUMBER RANGES

--> SAME PATH

-> SELECT MAINTAIN GROUPS BUTTON
--> SELECT CREATE BUTTON
--> COMPANY CODE : RIL
--> ENTER
--> GROUP : REMITTANCE CHALLAN NOS. FOR RIL
YEAR FROM NO TO NO
2020 1 100000

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--> SAVE
--> IGNORE THE MESSAGE
--> ENTER
--> NUMBER RANGE : 03 (IT COMES AUTOMATICALLY)
-->SELECT BACK ARROW 2 TIMES
--> ONCE AGAIN SELECT MAINTAIN GROUPS BUTTON
--> KEEP THE CURSOR ON NUMBER RANGE 02
--> SELECT ELEMENT / GROUP BUTTON
--> KEEP THE CURSOR ON NUMBER RANGE 03
--> ENTER
--> SAVE

22.ASSIGN NUMBER RANGES TO BUSINESS PLACES T/C : [ SM30 ]

FROM THE MENU BAR SELECT SYSTEM --> SERVICES -->TABLE MAINTENANCE-
-> EXTENDED TABLE MAINTENANCE
--> TABLE / VIEW : J_1IEWTNUMGR
-->SELECT MAINTAIN BUTTON
-->SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : RIL
--> BUSINESS PLACE :RILF
-->OFFICIAL WITHHOLDING TAX KEY : 194C
-->NUMBER GROUP 03
--> SAVE

23. MAINTAIN NUMBER GROUPS AND SAP SCRIPT FORMS FOR TDS
CERTIFICATES:
TO GIVE NUMBER RANGE INTERVAL FOR CALENDAR YEAR
PATH : -
UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME -->POSTING -->INDIA
--> WITHHOLDING TAX CERTIFICATES FOR VENDORS AND CUSTOMERS ->
MAINTAIN NUMBER GROUPS AND SAP SCRIPT FORMS
-->SELECT NEW ENTRIES BUTTON
COMPANY SECTION OFFICIAL FROM NUMBER
CODE CODE WITHHOLDING GROUP
TAX KEY
RIL RILF 194C J_ 1IEWT_ CERT 02
--> SAVE
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--> SAVE IN YOUR REQUEST

24.ASSIGN NUMBER RANGES TO NUMBER GROUPS

--> SAME PATH

--> SELECT NEW ENTRIES BUTTON
NUMBER GROUP INTERNAL NUMBER RANGE
02 06 [ TEXT FIELD ]
--> SAVE
--> SAVE IN YOUR REQUEST

25. MAINTAIN NUMBER RANGES

--> SAME PATH

--> SELECT MAINTAIN GROUPS BUTTON
--> SELECT CREATE BUTTON
--> COMPANY CODE : RIL
--> ENTER
--> GROUP : TDS CERTIFICATE NO. RANGE INTERVAL FOR RIL
YEAR FROM NO TO NO
2020 100001 200000
2021 100001 200000
-->SAVE
--> IGNORE THE MESSAGE THEN PRESS ENTER
--> INTERNAL NUMBER RANGE : 01 (IT APPEARS AUTOMATICALLY)
--> SELECT BACK ARROW 2 TIMES
--> SELECT MAINTAIN GROUPS BUTTON
--> KEEP THE CURSOR ON 02
-->SELECT ELEMENT / GROUP BUTTON
--> KEEP THE CURSOR ON NO RANGE 01
--> ENTER
--> SAVE
26.MAINTAIN COMPANY CODE SETTINGS
SPRO --> LOGISTICS -GENERAL -->TAX ON GOODS MOVEMENTS --> INDIA
--> BASIC SETTINGS -->MAINTAIN COMPANY CODE SETTINGS
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : RIL
--> SAVE
--> SAVE IN YOUR REQUEST
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27.ASSIGN USERS TO CIN DETAILS BUTTON IN VENDOR MASTER
-->UPTO INDIA SAME PATH -->MASTER DATA --> ASSIGN USERS TO MATERIAL
MASTER SCREEN SEQUENCE FOR EXCISE DUTY
-->DOUBLE CLICK ON USER SCREEN REFERENCE FOLDER
-->SELECT NEW ENTRIES BUTTON
--> NAME : SAPUSER
--> SAVE
28. ASSIGN WITHHOLDING TAX CODES IN VENDOR MASTER [T / C : -
XK02 ]
-->VENDOR NUMBER : SELECT 3700001 DLF STEELS LIMITED
-->SELECT ADDRESS CHECK BOX
--> SELECT WITHHOLDING TAX CHECK BOX
-->ENTER
--> REGION SELECT : 36 TELANGANA
-->SELECT NEXT SCREEN BUTTON
--> WITHHOLDING TAX COUNTRY : IN
WITHHOLDING WITHHOLDING LIABLE RECIPTION
TAX TYPE TAX CODE TYPE
R1 R1 SELECT CO
RA RA SELECT CO
--> SELECT CIN DETAILS BUTTON
--> IGNORE THE MESSAGES
--> ENTER
--> SELECT WITHHOLDING TAX TAB
--> PAN NUMBER : AAACG8600B
--> SELECT BACK ARROW
--> SAVE

29. MAINTAIN STATE CODES [ T/C : - SM30 ]

--> TABLE /VIEW : J_1ISTATECD
--> SELECT MAINTAIN BUTTON
-->SELECT NEW ENTRIES BUTTON
COUNTRY STATE DESCRIPTION
CODE
IN 01 TELANGANA
--> SAVE
--> SAVE IN YOUR REQUEST

77

414
30. LINK STATE CODE TO REGION CODE [ T/C : -SM30 ]
--> TABLE / VIEW : J_1ISTATECDM
--> SELECT MAINTAIN BUTTON
-->SELECT NEW ENTRIES BUTTON
COUNTRY REGION STATE CODE
IN 36 01 [ TELANGANA ]
-->SAVE
--> SAVE IN YOUR REQUEST

END USER AREA : -

1.CONVERSION CHARGES POSTING [ T/C : - F -43 ]
--> DOCUMENT DATE : TODAY’S DATE
--> TYPE : KR
--> COMPANY CODE :RIL
--> POSTING KEY : 31
--> ACCOUNT : SELECT 3700001
--> ENTER
--> AMOUNT : 100000
--> BUSINESS PLACE / SECTION CODE :RILF | RILF
--> TEXT : CONVERSION CHARGES POSTING
--> POSTING KEY: 40
--> ACCOUNT : SELECT 400200 CONVERSION CHARGES ACCOUNT
--> ENTER
--> REMOVE WITHHOLDING TAX CODE: RA
--> ENTER
--> AMOUNT *
--> PROFIT CENTER : SELECT STEEL
--> TEXT +
-->FROM THE MENU BAR SELECT DOCUMENT --> SIMULATE
--> DOUBLE CLICK ON BLUE FONT LINE ITEM
-->PROFIT CENTER : SELECT STEEL
--> TEXT : TDS DEDUCTION FOR OCTOBER
--> SAVE
--> FROM THE MENU BAR SELECT DOCUMENT --> DISPLAY
--> DOUBLE CLICK ON TDS ON CONTRACTORS LINE ITEM
-->IN VALUE DATE FIELD IT SHOWS DUE DATE.

78

415
OPTION 1 OPTION 2 OPTION 3 OPTION 4

IF BILL AMOUNT IS IF BILL AMOUNT IF BILL AMOUNT IS -EARLIER POSTED

LESS THAN CONSISTS OF Rs. ONLY FOR CONVERSION
30,000/- AND 1,20,000/- CONVERSION CHARGES Rs.
WHOLE YEAR CONVERSION CHARGES 20,000/-. NO TDS
CONTRACTS CHARGES AND RS -REMOVE RA WAS DEDUCTED
VALUE WITH THE 20,000/- -NOW
SAME MATERIAL COST. NEW BILL FOR Rs
CONTRACTOR IS - RIL WANTS TO 1,00,000/-
LESS THAN DEDUCT TDS ONLY -TDS TO DEDUCT
1,00,000/- ON RS 1,20,000/- ON RS 1,20,000/-
--- NO TDS --FOR R1 - -FOR R1
---REMOVE R1 WITHHOLDING WITHHOLDING
AND RA TAX BASE ENTER TAX
1,20,000/ BASE ENTER
- REMOVE RA 1,20,000/
- REMOVE RA

2.CREATION OF REMITTANCE CHALLAN

PATH : ACCOUNTING--> FINANCIAL ACCOUNTING --> ACCOUNTS PAYABLE-->
WITHHOLDING TAX --> INDIA --> EXTENDED WITHHOLDING TAX -->
REMITTANCE OF WITHHOLDING TAX --> CREATE REMITTANCE CHALLAN
--> COMPANY CODE :RIL
--> FISCAL YEAR : 2020
--> BUSINESS PLACE /SECTION CODE : SELECT RILF
-->POSTING DATE : 01.10.2020 TO 31.10.2020
-->SECTION : 194C
--> RECIPIENT TYPE : CO
--> DOCUMENT DATE : 07.11.2020
--> POSTING DATE : 07.11.2020
--> BANK ACCOUNT: 200105 SBI CURRENT A/C
--> SELECT EXECUTE BUTTON
--> TEXT : TDS PAYMENT FOR OCTOBER
-->SELECT PROCESS OPEN ITEMS BUTTON
-->SELECT DOCUMENT OVERVIEW BUTTON
--> DOUBLE CLICK ON SBI CURRENT A/C WITH Re. 1
--> AMOUNT *
--> SELECT MORE DATA BUTTON
--> PROFIT CENTER : STEEL
79

416
--> ENTER
-->FROM THE MENU BAR SELECT DOCUMENT -->SIMULATE AND SAVE
--> SELECT CLEARING DOCUMENT NO : 47

3.ENTER BANK CHALLAN

--> SAME PATH

--> COMPANY CODE :RIL
--> FISCAL YEAR : 2020
--> CHALLAN CLEARING NUMBER : SELECT 47
--> ONCE WE SELECT CHALLAN CLEARING NUMBER - -->INTERNAL CHALLAN
NUMBER AND DATE WILL BE UPDATED AUTOMATICALLY
--> BANK CHALLAN NUMBER : 25
-->BANK CHALLAN DATE : 07.11.2020
-->BANK KEY : SBI
--> SELECT EXECUTE BUTTON

4.QUARTERLY TDS RETURN FILING

--> UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> REPORTING -->
QUARTERLY TDS RETURNS
--> FORM :SELECT FORM 26Q
--> COMPANY CODE :RIL
--> FISCAL YEAR : 2020
--> STATE : 01
-->PERIOD : Q3
--> FISCAL PERIOD : 01.10.2020 TO 31.12.2020
-->CLEARING DATE : 01.11.2020 TO 07.01.2021
--> DOCUMENT TYPE : SA
--> SECTION CODE :RILF
-->DESELECT TDS SCAN MANDATORY CHECK BOX
--> SELECT FILE OPTIONS BUTTON
--> SELECT CREATE FILE CHECK BOX
--> SELECT PRESENTATION SERVER RADIO BUTTON
-->SELECT ADDRESS DETAILS BUTTON
--> NAME OF THE DEDUCTOR / COLLECTOR :GODREJ INDUSTRIES LIMITED
--> FLAT/ DOOR / BLOCK NO. : S.R. NAGAR
--> POSTAL CODE : 500000 STATE : 36
--> SELECT RESPONSIBLE PERSON'S ADDRESS TAB
80

417
--> NAME OF THE PERSON RESPONSIBLE : MR.X
-->DESIGNATION : MANAGER ACCOUNTS
--> FLAT/ DOOR / BLOCK NO. : S.R. NAGAR
--> POSTAL CODE:500000 STATE :36
--> SELECT EXECUTE BUTTON

5.ENTER ACKNOWLEDGEMENT NUMBER OF QUARTERLY RETURN FILED

--> UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> CERTIFICATES
-->MAINTAIN ACKNOWLEDGEMENT NUMBERS
--> SELECT NEW ENTRIES BUTTON
COMPAN YEAR SECTION FORM PERIOD ACKNOWL
Y CODE CODE TYPE EDGEMEN
T NUMBER
RIL 2021 RILF FROM 26Q THIRD 555( TEXT
QUARTER FIELD )
NOTE : - IN INCOME TAX
CURRENT YEAR : APR, 20 TO MAR,21: FISCAL YEAR 2020 - PREVIOUS YEAR
APR,21 TO MAR,22 -FISCAL YEAR 2021 - ASSESSMENT YEAR
--> SAVE

6. PRINT TDS CERTIFICATE

PATH : UPTO CRETIFICATES THE PATH IS SAME -->PRINT

--> COMPANY CODE : RIL
--> FISCAL YEAR : 2020
--> BUSINESS PLACE /SECTION CODE :RILF
--> SECTION : 194C
--> POSTING DATES :01.10.2020 TO 31.12.2020
--> BANK CHALLAN DATES:01.11.2020 TO 07.01.2021
--> CERTIFICATE DATE : 15.01.2021
--> SIGNATORY : MR.X
--> FATHER'S NAME : MR.Y
-->DESIGNATION : MANAGER ACCOUNTS
--> PLACE OF PRINTING : HYDERABAD
-->SELECT CONSIDER PROVISIONS CHECK BOX
--> DESELECT TEST RUN CHECK BOX
-->SELECT EXECUTE BUTTON
--> OUTPUT DEVICE: LP01
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418
-->SELECT PRINT BUTTON

--> FROM THE MENUBAR SELECT SYSTEM --> SERVICES -->OUTPUT CONTROL
--> SELECT EXECUTE BUTTON
-->SELECT SPOOL NUMBER CHECK BOX
-->SELECT DISPLAY CONTENTS BUTTON

7. TO VIEW MIS REPORTS

-->UPTO EXTENDED WITHHOLDING TAX THE PATH IS SAME --> INFORMATION

SYSTEM --> WITHHOLDING TAX
--> COMPANY CODE :RIL
--> FISCAL YEAR : 2020
-->SECTION CODE :RILF
--> OFFICIAL WITHHOLDING TAX KEY : 194C
--> LEDGER : 0L LEADING LEDGER
--> QUARTER: SELECT Q3
-->VENDOR : SELECT 3700001 DLF STEELS LIMITED
--> SELECT CHALLAN DETAILS RADIO BUTTON
--> SELECT EXECUTE BUTTON
--> SELECT BACK ARROW
-->SELECT BANK CHALLAN DETAILS
-->SELECT EXECUTE BUTTON

ADVANCE PAYMENT POSTING : -

1 . ADVANCE PAYMENT POSTING ON 22.11.2020 [ F- 48 ]

2. CONVERSION CHARGES INVOICE POSTING WITH TODAY’S DATE [ F-43 ]
3. TRANSFER OF ADVANCE FROM SPECIAL G/L TO NORMAL BY CLEARING
SPECIAL G/L ITEMS WITH TODAY’S DATE [ F - 54 ]

82

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PROJECT

1. PROJECT IMPLEMENTATION FLOW

COST OF THE PACKAGE :-

DIFFERENCE
USERS 50 1000
PER USER COST 1.25 0.10
(IN LAKHS)
COST (IN LAKHS) 62.50 100 37.50
AMC(ANNUAL 13.75 22 8.25
MAINTENANCE
CONTRACT)
(22%)-(IN LAKHS)

GO LIVE DATE : - DATE ON WHICH WE ENTER ACTUAL DATA IN SAP

PRODUCTION SERVER CLIENT

ROLL -OUTS :- ACTIVATING THE SAME CUSTOMIZATION FOR DIFFERENT

LOCATIONS / FOR DIFFERENT COMPANIES

ASAP METHODOLOGY :- ALL ACTIVATIES OF IMPLEMENTATION SAP HAS

BROUGHT UNDER 5 PHASES . IT IS CALLED ASAP ( ACCELERATED SAP )
METHODOLOGY

PHASE 1 : PROJECT PREPARATION

PHASE 2 : BUSINESS BLUEPRINT

PHASE 3 : REALIZATION

PHASE 4 : FINAL PREPARATION

PHASE 5 : GO LIVE AND SUPPORT

WHAT IS SAP R/3 : -

" R " STANDS FOR REAL TIME PROCESSING ( ONLINE PROCESSING ).

SAP WORKS ON 3 TIER ARCHITECTURE

1st LAYER PRESENTATION FB01L

2nd LAYER APPLICATION BY USING SAP PROGRAM

3rd LAYER DATA BASE STORES IN DATABASE

1

420
CLIENT : -

CLIENT IS AN INDEPENDENT ORGANIZATIONAL UNIT IN SAP HAVING ITS OWN

MASTER DATA AND SET OF TABLES .

DEVELOPMENT SEVER

CLIENT 1 CLIENT 2 CLIENT 3

SAND BOX CLIENT CONFIGURATION / DEVELOPMENT

GOLDEN / TESTING CLIENT
(SAY CLIENT 200 )
CUSTOMIZING CLIENT
(SAY CLIENT 202 )
-CONFIGURE ( SAY CLIENT 201 )
DIFFERENT OPTIONS -DO UNIT TESTING -
-CONFIGURE THE
AVAILABLE IN SYSTEM ONLY FI TESTING -
OPTION SELECTED BY
ONLY MM TESTING
-CONFIGURE COMPANY CORE TEAM
THEORIES AND IDEAS MEMBERS.

-TRANSPORT REQUEST - TRANSPORT

WILL NOT BE REQUEST WILL BE
ACTIVATED ACTIVATED

QUALITY ASSURANCE ( Q/A ) TESTING SERVER

CLIENT 1 CLIENT 2

Q /A ( TESTING ) CLIENT TRAINING CLIENT

-DO INTEGRATION TESTING -BEFORE GOING LIVE IN

PRODUCTION SERVER CLIENT GIVE
-DO FINAL TESTING BEFORE
TRAINING TO COMPANY
GOING LIVE
EMPLOYEES
-USER ACCEPTANCE ( U/A )
TESTING

PRODUCTION SERVER

CLIENT 1

WHERE WE ENTER ACTUAL DATA

THE IS CALLED SAP LANDSCAPE - ARRANGEMENT OF SERVERS

2

421
DEVELOPMENT - QUALITY ASSURANCE - PRODUCTION

OR

DEVELOPMENT - PRODUCTION

ASAP ( ACCELERATED SAP ) METHODOLOGY

PHASE 1 : - PROJECT PREPARATION

BIG - BANG IMPLEMENTATION : - IMPLEMENTATION OF ALL MODULES AT A

TIME

PHASED IMPLEMENTATION : - IMPLEMENTATION OF FEW MODULES IN THE

BEGINNING. ONCE THE SYSTEM IS SET IMPLEMENT THE BALANCE MODULES .

PROJECT STEERING COMMITTEE : - DURING PROJECT IMPLEMENTATION

STAGE THEY CONSTITUTE PROJECT STEERING COMMITTEE .

IT CONSISTS OF SENIOR EMPLOYEES FROM CONSULTING COMPANY’S SIDE AS

WELL AS IMPLEMENTING COMPANY’S SIDE. THEY MEET AT REGULAR
INTERVALS DURING PROJECT IMPLEMENTATION. SAY WEEKLY / EVERY 10
DAYS / FORTNIGHTLY.

THEIR JOB IS TO SEE PROJECT IMPLEMENTATION IS GOING ON SMOOTHLY

AND AS PER SCHDULE . THEY GIVE SOLUTIONS FOR THE ISSUES ARISE IN
PROJECT.

THEY RESOLVE DIFFERENCES AMONG CONSULTANTS AND CORE TEAM

MEMBERS.

OSS : - ONLINE SUPPORT SERVICE www. service.sap.com

WHEN DRL PURCHASES SAP PACKAGE FROM SAP INDIA , BANGALORE

THEY GIVE OSS USER ID AND PASSWORD.
THROUGH OSS USER ID AND PASSWORD WE CAN DOWNLOAD PATCHES
( PROGRAMS )

WE CAN SEND ISSUES TO SAP - WHILE SENDING THE ISSUES WE HAVE TO

SPECIFY THE PRIORITY OF THE ISSUE

HIGH - PROJECT IMPLEMENTATION STOPPED

422
MEDIUM - CRITICAL TO PROJECT IMPLEMENTATION - NOT A PROJECT
STOPPER

LOW - NOT CRITICAL TO PROJECT IMPLEMENTATION

IN LIVE ENVIRONMENT OSS USER ID AND PASSWORD WILL BE GIVEN TO DRL

PROJECT MANAGER.

NOW SAP HAS RELEASED SOLUTION MANAGER i.e., SMALL SERVER . WE CAN
DIRECTLY DOWNLOAD PATCHES. WE CAN SEND ISSUES TO SAP DIRECTLY.

KICK - OFF MEETING :-

BEGINNING DAY OR FIRST DAY OF THE PROJECT. IN THIS MEETING PROJECT

STEERING COMMITTE INTRODUCE CONSULTANTS AND CORE TEAM MEMBERS.
THEY FIX THEIR ROLES AND ROLES AND RESPONSIBILITIES.

PHASE 2: - BUSINESS BLUEPRINT

CORE TEAM MEMBER- THEY PREPARE AS IS DOCUMENT - IN THIS DOCUMENT

THEY SPECIFY WHAT IS THE EXISTING PROCESS / WHAT ISSUES THEY HAVE IN
EXISTING PROCESS / WHAT IS REQUIRED FROM SAP .

CONSULTANTS -THEY PREPARE TO BE DOCUMENT. THEY GO THROUGH AS IS

DOCUMENT AND UNDERSTAND THE REQUIREMENTS AND PREPARE TO BE
DOCUMENT. IN THIS DOCUMENT THEY SPECIFY WHAT IS TO BE DONE IN SAP
TO MEET THE REQUIREMENTS OF COMPANY CORE TEAM MEMBERS.

IT IS CALLED BUSINESS BLUE PRINT

TESTING CYCLES :-

1. P TO P CYCLE ( PROCURE TO PAY CYCLE - PURCHASE CYCLE )

PURCHASE ORDER BY PURCHASE DEPT
|
GOODS RECEIPT BY STORES DEPT
|
INVOICE VERFICATION BY STORES / ACCOUNTS DEPT
|
PAYMENT BY ACCOUNTS

2. O TO C CYCLE ( ORDER TO CASH CYCLE - SALES CYCLE )

423
SALES ORDER CREATION BY SALES DEPT
|
PRODUCTION BY PRODUCTION DEPT
|
DELIVERY BY COMMERCIAL DEPT
|
SALES BY COMMERCIAL DEPT / SALES DEPT
|
RECEIPT FROM CUSTOMER BY ACCOUNTS DEPT

3. R TO R CYCLE ( RECORD TO REPORT CYCLE )

POSTING OF TRANSACTION - FB01L RECORD

DISPLAY ACCOUNT BALANCE - FAGLB03 REPORT

PHASE 3 : - REALIZATION

REPORTS :

STANDARD REPORTS - GIVEN BY SAP

SAP QUERY OR REPORT PAINTER - DEVELOPED BY FUNCTIONAL

CONSULTANTS

ABAP REPORTS - DEVELOPED BY ABAPERS. THE TRANSACTION CODE SHOULD

START WITH Y OR Z i.e., G OR Z REPORTS

INTERFACE : - TRANSFER OR DATA FROM OTHER PACKAGES TO SAP OR SAP

TO OTHER PACKAGES

Eg:

PAY - ROLL

IN HOUSE DEVELOPED IN THE MONTH END SAP

PACKAGE i.e., : DATA TO TRANSFER TO
INFOXPRO LANGUAGE

PHASE 4 : FINAL PREPARATION

424
1. CUT - OFF DATE : THE COMPANY IS WORKING AT PRESENT IN TALLY. NOW
THEY ARE GOING FOR SAP . TO ENTER DATA IN SAP FROM 01.05.2020. CUT -
OFF DATE IN TALLY WILL BE 30.04.2020.

2. CUT - OVER PLAN DATE : PLAN DATE ON WHICH CUT - OVER ACTIVITIES
WILL BE COMPLETED SAY 07.05.2020

3. CUT - OVER ACTIVITIES :

A . TRANSPORT REQUESTS TO MOVE FROM DEVELOPMENT SERVER CLIENT TO

PRODUCTION SERVER CLIENT .
B . GIVE NUMBER RANGE INTERVAL IN PRODUCTION SERVER CLIENT
C . UPLOADING OF G/L MASTERS
D . UPLOADING OF VENDOR MASTERS
E . UPLOADING OF CUSTOMER MASTERS
F . UPLOADING OF ASSET MASTERS
G . UPLOADING OF MATERIAL MASTERS
H . UPLOADING OF G/L BALANCES
I . UPLOADING OF VENDOR OPENITEMS AND ADVANCES
J . UPLOADING OF CUSTOMER OPEN ITEMS AND ADVANCES
K . UPLOADING OF ASSETS ACQUISITION VALUE AND ACCUMULATED
DEPRECIATION
L . UPLOADING OF QUANTITY / RATE OF MATERIALS

4. GO - LIVE DATE SAY 10.05.2020

ENTER ACTUAL DATA IN PRODUCTION SERVER CLIENT ON 10.05.2020 ( FROM

01.05.2020 )

PHASE : 5 GO- LIVE AND SUPPORT

425
PROJECT CREATION SAP
WE CAN CREATE PROJECT IN SAP AND ASSIGN ACTIVITIES TO BE COMPLETED
IN THE PROJECT. WE CAN SPECIFY PLAN DATE OF COMPLETION FOR EACH
ACTIVITY. ONCE WE COMPLETE THE ACTIVITY THE ACTUAL DATE WILL BE
UPDATED AUTOMATICALLY. AT ANY POINT OF TIME WE CAN SEE WHAT
ACTIVITIES ARE PENDING IN THE PROJECT AND WHAT ACTIVITY WE HAVE
COMPLETED.

WE WILL NOT FORGET ANY ACTIVITY CUSTOMIZATION. THIS IS OPTIONAL

PATH : -

--> SPRO
--> FROM THE MENU BAR SELECT GOTO --> PROJECT MANAGEMENT
--> SELECT CREATE PROJECT BUTTON
--> PROJECT NAME DRLFI
--> ENTER
--> TITLE : DLR FI PROJECT

UNDER PLAN DATA

--> START [ 01.05.2020 ]

--> END [ 31.10.2020] 6MONTHS PROJECT
ACTUAL DATA

--> START [ 01.05.2020]

--> END BLANK
--> SAVE
--> SELECT SCOPE TAB

--> SELECT SPECIFY PROJECT SCOPE BY MAKING MANUAL SELECTIONS IN

REFERENCE IMG RADIO BUTTON.

--> SELECT SPECIFY SCOPE BUTTON

--> SELECT ENTERPRISE STRUCTURE CHECK BOX [ IN LIVE WE SELECT EACH

PARTICALAR ACTIVITY ]

--> SELECT FINANCIAL ACCOUNTING (NEW) CHECK BOX

--> ENTER

426
--> SELECT GENERATE PROJECT IMG BUTTON

--> IGNORE THE MESSAGESS

--> ENTER

--> SELECT SPECIFY PROJECT SCOPE BY CHOOSING APPLICATION

COMPONENTS AND COUNTRIES RADIO BUTTON

-->SELECT INCLUDE ALL COUNTRIES IN PROJECT SCOPE RADIO BUTTON

--> SELECT GENERATE PROJECT IMGBUTTON

--> IGNORE THE MESSAGES PRESS ENTER

--> SAVE

--> SELECT BACK ARROW 2 TIMES

--> SELECT ADD TO WORKLIST BUTTON

--> SELECT DLRFI PROJECT CHECK BOX

--> ENTER

--> DOUBLE CLICK ON PROJECT DRLFI

--> SELECT ENTERPRISE STRUCTURE FOLDER

--> SELECT DEFINITION FOLDER

--> SELECT FINANCIAL ACCOUNTING FOLDER

--> KEEP THE CURSOR ON DEFINE COMPANY

PLAN DATA

--> START : YESTERDAY’S DATE

--> END : YESTERDAY’S DATE

--> SAVE

--> USE /N IN COMMAND FIELD THEN PRESS ENTER

--> USE T/C : SPRO IN COMMAND FIELD

--> ENTER

--> DOUBLE CLICK ON PROJECT DRLFI

8

427
--> SELECT ENTERPRISE STRUCTURE FOLDER

--> SELECT DEFINITION FOLDER

--> SELECT FINANCIAL ACCOUNTING FOLDER

--> SELECT DEFINE COMPANY FOLDER

--> SELECT IMG ACTIVITY BUTTON

-->IGNORE THE MESSAGE AND ENTER

--> SELECT NEW ENTRIES BUTTON

--> COMPANY : 2

--> COMPANY NAME : GROUP2

--> STREET : AMEERPET

--> POSTAL CODE : 500000

-->CITY : HYDERABAD

--> COUNTRY : IN

--> LANGUAGE KEY : EN

--> CURRENCY : INR

--> SAVE

--> CREATE YOUR OWN REQUEST

--> SHORT DESCRIPTION : FI BASIC SETTINGS FOR GROUP 2 THEN PRESS

ENTER

--> SELECT BACK ARROW 2 TIMES

--> SELECT MEMO TAB : FI CONSULTANT ON LEAVE ON YESTERDAY

--> SELECT GENERAL TAB

--> SELECT DATE ACTUAL DATA : TODAY ‘S DATE

--> STATUS : SELECT 3 i.e., FINISHED

--> END DATE : APPEARS AUTOMATICALLY i.e., TODAY’S DATE

--> SAVE
9

428
PROJECT ANALYSIS : -

--> SPRO --> FROM THE MENUBAR SELECT GOTO --> PROJECT ANALYSIS
--> PROJECT : SELECT DRLFI
--> SELECT EXECUTE BUTTON

TERMS USED IN PROJECT

i. END TO END PROJECT, UPGRADATION PROJECT , ROLL-OUT PROJECT AND
SUPPORT PROJECT

END TO END PROJECT : END TO END PROUECT IS A PROJECT WHERE SAP IS

IMPLEMENTED FOR THE FIRST TIME (GREEN FIELD IMPLEMENTATION )
( ON-SITE)

UPGRADATION PROJECT : UPGRADATION PROJECT IS APROJECT WHERE SAP

IS ALREADY IN PLACE -ONLY VERSION CHENGE. MOVING FROM OLD VERSION
TO NEW VERSION.

ROLL-OUT PROJECT : ROLL-OUT PROJECT IS A PROJECT WHERE WE

ACTIVATE SAME CUSTAMIZATION FOR DIFFERENT LOCATIONS OR COMPANY
CODES

SUPPORT PROJECT : IS A PROJECTWHERE WE SUPPORT THE COMPAY

(SOLVING USERS ISSUES ) AFTER IMPLEMENTAION FROM CONSULTING
COMPANY'S PLACE (OFF- SITE )

ii. BUSINESS PROCESS RE-ENGINEERING [ BPR ]

BEFORE GOING FOR SAP, SAP SUGGESTS TO GO FOR BUSINESS PROCESS RE-
ENGINEERING .

FOR BPR WE WILL HAVE SEPARATE CONSULTANTS . THEY ARE

FUNCTIONALLY STRONG IN THEIR AREAS .

THEY STUDY THE EXISTING BUSINESS PROCESS AND GIVE SUGGESTONS FOR :

A . STREAMLINING OF BUSINESS
B. FOLLOWING BEST PRACTIES
C. OPTIMIZATION OF BUSINESS PROCESS

10

429
D. REMOVAL OF UNNECESSARY TASKS /REDUNDANT TASKS SO THAT THERE
WILL BE TIME /COST SAVING .
Eg : -

STORES PERSON AT FACTORY -WHEN HE GETS INVOICE HE WILL VERIFY

DELIVERY TERMS .HE WILL SEND THE BILL TO ACCOUNTS PERSON.
ACCOUNTS PERSON WILL VERIFY PAYMENT TERMS .

SOLUTION : -

KEEP ACCOUNTS PERSON AT STORES. HE WILL VERIFY DELVIRY TERMS AS

WILL AS PAYMENT TERMS.

iii. TYPE OF TESTING

A. INTEGRATION TESTING :

THIS TEST MAKES SURE THAT ORGANIZATION BUSINESS PROCESSES

WORKING TO GETHER WITH OTHER BUSINESS PROCESSES .

Eg : - MM TO FI TESTING / SD TO FI TESTING / PP TO CO TESTING

B.FUNCTIONAL TESTING :

THIS TESTMAKES SURE THAT CONFIGURATION DATA WORKING AS PER THE

SPECIFICATIONS .

Eg: - ONLY FI TESTING /ONLY MM TESTING

C.UNIT TESTING :

THIS TEST MAKES SURE THAT INDIVIDUAL PARTS OF THE PROGRAM ARE
WORKING PROPERLY .

Eg: - LINE BY LINE TESTING BY ABAP PROGRAMMER ( DEBUGGING )

D. REGRESSION TESTING :

THIS TEST MAKES SURE THAT ANY NEW CODE ADDED TO EXISTING PROGRAM
DOES NOT HAVE ADVERSE IMPACT ON THE EXISTIG FUNCTIONALITY .

Eg : - USER EXITS ( FUNCTIONAL ENCHANEMENTS )

11

430
Eg:

EXISTING ACCOUNT ASSIGNMENT IN ASSET ACCOUNTING:

WHEN WE SELL THE ASSET TO OUTSIDE CUSTOMER / GROUP COMPANIES

ALSO ASSIGNED ACCOUNTS IN AO90:

IN CASE OF GAIN ON SALE OF ASSET 300103- PROFIT ON SALE OF ASSET

LOSS ON SALE OF ASSET 400302 - LOSS ON SALE OF ASSET

REQUIREMENT :-

WHEN WE SELL THE ASSET TO OUTSIDE CUSTOMERS IT HAS TO POST TO

ACCOUNTS:

GAIN ON SALE OF ASSET 300103- PROFIT ON SALE OF ASSET

LOSS ON SALE OF ASSET 400302 - LOSS ON SALE OF ASSET

WHEN WE SELL TO GROUP COMPANY CUSTOMERS IT HAS TO POST TO

ACCOUNTS

GAIN ON SALE OF ASSET 300104- PROFIT ON SALE OF ASSET

TO GROUP COMPANIES
LOSS ON SALE OF ASSET 400302 - LOSS ON SALE OF ASSET
TO GROUP COMPANIES
IN USER EXIT : - AINT0002 SPECIFY

TRANSACTION TYPE : 210 FOR OUTSIDE CUSTOMERS ACCOUNT ASSIGNMENT

TRANSACTION TYPE : 230 FOR GROUP COMPANY CUSTOMERS ACCOUNT

ASSIGNMENT

TRANSPORT REQUESTS

TRANSPORT REQUEST ARE USED TO TRANSPORT CUSTOMIZATION DATA

FROM DEVELOPMENT SERVER CLIENT TO PRODUCTION SEVER CLIENT.

FROM ONE SERVER CLIENT TO FROM ONE CLIENT TO ANOTHER

ANOTHER SERVER CLIENT CLIENT IN THE SAME SERVER

12

431
TRANSPORT REQUESTS ARE 2 TYPES

WORK BENCH TRANSPORT REQUEST CUSTOMIZING TRANSPORT REQUEST

i.IT RECORDS CLIENT INDEPENDENT i. IT RECORDS CLIENT DEPENDENT

OBJECTS LIKE REPORTS, FUNCTIONS OBJECTS LIKE TABLE ENTRIES,SPRO
TABLE CUSTOMIZATION

ii. IT IS AVAILABLE FOR ALL CLIENTS ii. IT IS AVAILABLE ONLY TO THE

IN THE SERVER . PARTICULAR CLIENT

Eg : - MANUAL CHECK DEPOSIT Eg : - SPRO CUSTOMIZATION

VARIANT [ OT45 ]/ MANUAL BANK
STATEMENT VARINT [ OT43 ]

PATH TO VIEW TRANSPORT REQUESTS AND TO SEE WHAT SETTINGS HAVE

BEEN SAVED :

PATH :TOOLS --> ABAP WORK BENCH --> OVERVIEW --> TRANSPORT
ORGANIZER [T/C : SE09 ]

--> ENTER
--> SELECT CUSTOMIZING FOLDER
--> SELECT LOCAL CHANGE REQUEST FOLDER
--> SELECT MODIFIABLE FOLDER
--> SELECT FI BASIC SETTING FOR DR. REDDY LABORATORIES LIMITED

ONE TRANSPORT REQUEST WILL HAVE 2 NUMBERS

--> REQUEST NUMBER AND CUSTOMIZATING TASK NUMBER

--> SELECT CUSTOMIZING TASK NUMBER FOLDER

HOW TO MAKE OUR REQUEST AS DEFAULT REQUEST

--> KEEP THE CURSOR AND TRANSPORT REQUEST NUMBER

--> FROM THE MENUBAR SELECT UTILITIES --> STANDARD REQUEST --> SET

HOW TO INCREASE / REDUCE THE DAYS

--> KEEP THE CURSOR DEFAULT REQUEST NUMBER

13

432
--> FROM THE MENU BAR SELECT UTILITIES --> STANDARD REQUEST
--> VALIDITY PERIOD --> CHANGE THE DATE :

HOW TO RESET DEFAULT REQUEST

--> KEEP THE CURSOR AND DEFAULT REQUEST NUMBER

--> FROM THE MENU BAR SELECT UTILITIES-->STANDARD REQUEST --> RESET

HOW TO CHANGE DESCRIPTION

--> DOUBLE CLICK ON TRANSPORT REQUEST NUMBER

--> SELECT PROPERTIES TAB
--> SELECT DISPLAY CHANGE BUTTON
--> CHANGE THE SHORT DESCRIPTION : FI BASIC SETTINS FOR DRL
--> SAVE
--> SELECT BACK ARROW

HOW TRANSPORTATION TAKES PLACE IN LIVE ENVIRONMENT

FI CONSULTANT JOB IN DEVELOPMENT SERVER CLIENT:

--> KEEP THE CURSOR ON CUSTOMIZING TASK NUMBER
--> SELECT RELEASE DIRECTLY BUTTON
--> KEEP THE CURSOR ON TRANSPORT REQUEST NUMBER
--> SELECT RELEASE DIRECTLY BUTTON

BASIS CONSULTANT JOB IN PRODUCTION SERVER CLIENT

PATH :

TOOLS --> ADMINISTRATION --> TRANSPORT --> TRANSPORT MANAGEMENT

SYSTEM [ STMS ]

--> FROM THE MENUBAR SELECT OVERVIEW  IMPORTS

--> DOUBLE CLICK ON QUEUE NUMBER
-->KEEP THE CURSOR ON TRANSPORT REQUEST NUMBER
--> SELECT IMPORT REQUEST BUTTON

14

433
FROM ONE CLIENT TO ANOTHER CLIENT IN THE SAME SERVER:

WE HAVE DONE SETTINGS IN DEVELOPMENT SERVER CLIENT 000.

WE WANT TO COPY THE SAME SETTINGS IN CLIENT 900-

I)OPEN DEVELOPMENT SERVER CLIENT 900

II)USE TRANSACTION CODE: SCC1

III) SOURCE CLIENT: 000

IV)TRANSPORT REQUEST: SELECT TRANSPORT REQUEST OF CLIENT 000

V)SELECT INLCLUDING REQUEST SUBTASKS

VI) SELECT START IMMEDIATELY BUTTON

SAP TABLES
WHEN WE DO CUSTOMIZATION OR WHEN WE ENTER THE DATA IT WILL BE
STORED IN TABLES. WHEN ABAPER CREATES AN ABAP REPORT WE HAVE TO
TELL HIM WHICH TABLE HE HAS TO SEE AND WHICH FIELD HE HAS TO TAKE .
( IN THE FUNCTIONAL SPECS PREPARATION WE HAVE TO SPECIFY THE
TABLE NAME AND FIELD NAME )

THIS IS AN ABAP AREA

Eg : - FOR AN ABAP REPORT PREPARATION ABAPER TO TAKE

COMPANY CODE FIELD : USE TRANSACTION CODE [ FB01L ]
 KEEP THE CURSUR ON COMPANY CODE
--> PRESS F1
--> SELECT TECHINCAL INFORMATION BUTTON
WE CAN SEE:
--> COMPANY CODE FIELD IS STORED IN TABLE : BKPF
--> THE TECHNICAL NAME OF COMPANY CODE IS : BUKRS

NOTE : -HEADER DATA WILL BE STORED IN ( BKPF ) TABLE IN ECC6 ( S/4

HANA FINANCE ALSO BKPF TABLE )

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SEGMENT DATA / LINE ITEM DATA WILL BE STORED IN BSEG TABLE ( S/4
HANA FINANCE ACDOCA i.e., UNIVERSAL JOURNAL TABLE )

TO CHECK THE FIELDS IN BKPF TABLE : -

--> TOOLS --> ABAP WORK BENCH --> DEVELOPMENT --> ABAP DICTIONARY
[SE11 ]
--> DATA BASE TABLE : BKPF
--> SELECT DISPLAY BUTTON ( ONLY HEADER DATA DISPLAY )

TO CHECK VALUES FOR OUR COMPANY CODE IN TABLE - BKPF

--> SELECT CONTENTS BUTTON

--> COMPANY CODE : DRL]
--> SELECT EXECUTE BUTTON
--> SELECT DOC NO .1 CHECK BOX
--> SELECT CHOOSE BUTTON OR F2
-->SELECT BACK ARROW 4 TIMES
--> DATABASE TABLE : TSTCT
--> SELECT DISPLAY BUTTON
--> SELECT CONTENTS BUTTON
--> LANGUAGE : EN
--> MAXIMUM NO .OF HITS : ENTER 100000
--> SELECT EXECUTE BUTTON
--> SELECT FIND BUTTON OR CTRL + F
--> TRANSACTION CODE : ( ANY CODE ) SAY FB01L
--> ENTER
--> SELECT FB01L
SPECS ( SPECIFICATIONS )
SPECS REPRESENT SPECIFICATIONS

THESE DOCUMENTS CONTAIN THE BUSINESS REQUIREMENTS SUCH AS

INPUTS, SOLUTIONS , PROCSSING LOGIC AND SO ON .

Eg : CASH PAYMENT / RECEIPT VOUCHER / JOURNAL VOUCHER / SALES BILL /

ANY ABAP REPORTS .

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2 TYPES OF SPECIFICATIONS

1. FUNCTIONAL SPECIFICATIONS 2. TECHNICAL SPECIFICATIONS

A . THIS DOCUMENT DESCRIBES A . THIS DOCUMENT DESCRIBES

WHAT IS NEEDED BY THE SYSTEM PROGRAMMING
USER AS WELL AS REQUESTED
PROPERTIES OF INPUTS AND
OUTPUTS

B . TECHNICAL SPECIFICATION IS
B. FUNCTIONAL SPECIFICATION IS
SYSTEM ORIENTED
BUSINESS ORIENTED

C . FUNCTIONAL CONSULTANT JOB C . TECHNICAL CONSULTANT JOB

Eg: FI CONSULTANT JOB Eg : ABAPER

CASH RECEIPT VOUCHER / CASH

PAYMENT VOUCHER / JOURNAL
VOUCHER / SALES INVOICE / ANY
ABAP REPORT / PURCHASE
REGISTER - UNIT WISE / SALES
REGISTER - UNIT WISE

VALIDATION
VALIDATION MEANS CHECKING AT THE TIME OF ENTRY ( POSTING). IT CAN
CHECK AT HEADER LEVEL / LINE ITEM LEVEL / AFTER COMPLETING THE
DOCUMENT .

IT CAN GIVE ERROR MESSAGE / WARNING / INFORMATION / CANCEL

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Eg: 1

COMPANY CODE DRL

SEGMENTS HYD BGL

PROFIT CENTER STEEL CEMENT STEEL CEMENT

DOCUMENT TYPE SA SA SA SA

DOCUMENT NUMBERS 1 3 2 4

DOCUMENT NUMBERS ARE GIVEN AT COMPANY CODE LEVEL.

REQUIREMENT: TO GET DOCUMENT NUMBERS SEPARATELY AT PROFIT

CENTER LEVEL .
COMPANY CODE DRL

SEGMENTS HYD BGL

PROFIT CENTER STEEL CEMENT STEEL CEMENT

DOCUMENT TYPE SA SB SC SD

DOCUMENT NUMBERS 1 2 3 4

NO . RANGE INTERVAL 1 - 100000 100001 - 200000 200001 - 300000 300001 - 400000

ISSUE :- IF PROFIT CENTERS STEEL ACCOUNTANT BY MISTAKE POSTS WITH

DOCUMENT TYPE SB - HIS DOCUMENT NUMBERS WILL BE 100001, 100002
ONWARDS.

IF PROFIT CENTER CEMENT ACCOUNTANT BY MISTAKE POSTS WITH

DOCUMENT TYPE SA HIS DOCUMENT NUMBERS WILL BE 1 ,2 ONWARDS .

CREATE A VALIDATION RULE : -

IT CEMENT PROFIT CENTER ACCOUNTANT BY MISTAKE POSTS WITH SA :GIVE

ERROR MESSAGE STATING THAT DOCUMENT TYPE SA TO BE USED ONLY BY
STEEL PROFIT CENTER.

IT STEEL PROFIT CENTER ACCOUNTING BY MISTAKE POSTS WITH SB : GIVE

ERROR MESSAGE STATING THAT DOCUMENT TYPE SB TO BE USED ONLY BY
CEMENT PROFIT CENTER.

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Eg : 2 : AS PER INCOME TAX ACT , CASH PAYMENTS IN EXCESS Rs., 10000 WILL
BE DISALLOWED WHILE COMPUTING TAXABLE INCOME.

CREATE A VALIDATION RULE : IF CREDIT 200100 CASH ACCOUNT ABOVE

10000 GIVE WARNING OR ERROR MESSAGE

1. MAINTAIN VALIDATION

PATH : SPRO --> FINANCIAL ACCOUNTING( NEW ) --> SPECIAL PURPOSE

LEDGER --> TOOLS --> MAINTAIN VALIDATION / SUBSTITUTION / RULES -->
MAINTAIN VALIDATION

--> SELECT FINANCIAL ACCOUNTING FOLDER

--> KEEP THE CURSOR LINE ITEM BUTTON

--> SELECT VALIDATION BUTTON

--> VALIDATION NAME : DRL

--> DESCRIPTION : PROFIT CENTER CHECKING

--> SAVE

--> KEEP THE CURSOR ON DRL

--> SELECT STEP BUTTON

--> VALIDTION STEP DESCRIPTION : STEEL PROFIT CENTER CHECKING

--> SAVE

--> KEEP THE CURSOR ON PREREQUISITE

--> DOUBLE CLICK ON ACCOUNTING DOCUMENT HEADER

--> DOUBLE CLICK ON DOCUMENT TYPE

--> SELECT = (IS EQUAL TO) BUTTON

--> SELECT CONSTANT BUTTON

--> DOCUMENT TYPE : SA

--> ENTER

--> KEEP THE CURSOR ON CHECK

--> DOUBLE CLICK ON ACCOUNTING DOCUMENT SEGMENT

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--> DOUBLE CLICK ON PROFIT CENTER

--> SELECT = (IS EQUAL TO) BUTTON

--> SELECT CONSTANT BUTTON

--> PROFIT CENTER STEEL

--> ENTER

--> KEEP THE CURSOR ON MESSAGE

--> SELECT MAINTAIN MESSAGE BUTTON

--> SELECT NEXT FREE NUMBER BUTTON

--> SELECT INDIVIDUAL MAINTENANCE BUTTON

NOTE : IF WE GET ERROR MESSAGE : -

--> SELECT CHANGE ORIGINAL LANGUAGE BUTTON

--> NEW ORIGINAL LANGUAGE :EN

--> SELECT CONTINUE BUTTON

--> IGNORE THE MESSAGE AND ENTER

--> SELECT TEXT PRUFEN BUTTON

--> DOUBLE CLICK ON RED MARK MESSAGE NUMBERS [ TOTAL 47 45

YELLOW 2 RED ]

--> GIVE SOME TEXT

--> SAVE

--> IGNORE THE MESSAGE SELECT YES BUTTON

--> SELECT BACK ARROW

--> DOUBLE CLICK ON 2 ND RED MARK

--> GIVE SOME TEXT

--> SAVE

--> SELECT YES BUTTON

--> SELECT SAVE BUTTON ONCE AGAIN

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--> SELECT BACK ARROW

--> SELECT CANCEL BUTTON

--> ONCE AGAIN CANCEL BUTTON

--> ONCE AGAIN CANCEL BUTTON

-->SELECT INDIVIDUL MAINTAINENACE BUTTON

--> SELECT NEXT FREE NUMBER BUTTON

--> FOR MESSAGE NUMBER ANY NUMBER

--> DOCUMENT TYPE SA TO BE USED ONLY BY STEEL PROFIT CENTER

--> SAVE

--> SELECT BACK ARROW

--> MESSAGE TYPE [ E ] ERROR

--> MESSAGE NUMBER :SELECT THE FREE NUMBER

--> MESSAGE VARIABLE FOR 1 : SELECT BKPF -- BLART i.e., DOCUMENT

TYPE

--> MESSAGE VARIABLE FOR 2 : SELECT BSEG -- PRCTR i.e., PROFIT CENTER
--> SAVE

--> KEEP THE CURSOR ON DRL

--> SELECT STEP BUTTON

--> VALIDATION STEP DESCRIPTION: CEMENT PROFIT CENTER CHECKING

--> SAVE

--> KEEP THE CURSOR ON PREREQUISITE

--> DOUBLE CLICK ON ACCOUNTING DOCUMENT HEADER

--> DOUBLE CLICK ON DOCUMENT TYPE

--> SELECT = (IS EQUAL TO) BUTTON

--> SELECT CONSTANT BUTTON

--> DOCUMENT TYPE : SB

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--> ENTER

--> KEEP THE CURSOR ON CHECK

--> DOUBLE CLICK ON ACCOUNTING DOCUMENT SEGMENT

--> DOUBLE CLICK ON PROFIT CENTER

--> SELECT = (IS EQUAL TO ) BUTTON

--> SELECT CONSTANT BUTTON

--> PROFIT CENTER : CEMENT

--> ENTER

--> KEEP THE CURSOR ON MESSAGE

--> SELECT MAINTAIN MESSAGE BUTTON

--> SELECT NEXT FREE NUMBER BUTTON

--> SELECT INDIVIDUAL MAINTENANCE BUTTON

--> FOR MESSAGE NUMBER : DOCUMENT TYPE SB TO BE USED ONLY BY

CEMENT PROFIT CENTER

--> SAVE

--> SELECT BACK ARROW

--> MESSAGE TYPE [ E ] ERROR

--> MESSAGE NUMBER :SELECT THE FREE NUMBER

--> ENTER

--> MESSAGE VARIABLE FOR 1 : SELECT BKPF -- BLART i.e., DOCUMENT

TYPE

--> MESSAGE VARIABLE FOR 2 : SELECT BSEG -- PRCTR i.e., PROFIT CENTER
--> SAVE

2. DEFINE VALIDATIONS FOR POSTING T/C [ OB28 ]

PATH : SPRO --> FINANCIAL ACCOUNTING --> FINANCIAL ACCOUNTING

GLOBAL SETTING S --> DOCUMENT --> LINE ITEM --> DEFINE VALIDATIONS
FOR POSTING
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--> SELECT NEW ENTRIES BUTTON

--> COMPANY CODE : DRL

--> CALL UP POINT: SELECT 0002 [ LINE ITEM ]

--> VALIDATION : SELECT DRL [ PROFIT CENTER CHECKING ]

--> ACTIVATION LEVEL SELECT : 1 ACTIVE

--> SAVE

--> SAVE IN G/L CUSTOMIZATION REQUEST

END USER AREA : -

1. POSTING OF TRANSACTION [ FB01L ]

--> DOCUMENT DATE : TODAY’S DATE
-->TYPE : SA
--> COMPANY CODE: DRL
--> POSTING KEY : 40
-->ACCOUNT : 200105 SBI CURRENT A/C
--> ENTER
--> AMOUNT : 200000
--> PROFIT CENTER : CEMENT
--> TEXT : EQUITY SHARE CAPITAL RECEIPT
--> POSTING KEY : 50
--> ACCOUNT : 100000 EQUITY SAHRE CAPITAL
-->ENTER
-->TESTING ONLY

NOTE : Z1 ALL ERROR MESSAGE VIEW

2. DEFINE VALIDATION FOR POSTING [T/C OB28 ]

--> FOR COMPANY CODE : DRL

--> ACTIVITION LEVEL :0 INACTIVE
--> SELECT SAVE BUTTON
--> SAVE IN YOUR REQUEST

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 SUBSTITUTION
REPLACE THE FIELD WITH SOME TEXT / VALUE

Eg : - 1
DATA TAKEOVER

200120 INVENTORY RM DR 100000

( BALANCE TAKEOVER )
400100 SALARIES DR 200000
( BALANCE TAKEOVER )
TO 300000 SALES A/C 225000
( BALANCE TAKEOVER )
TO 100000 EQUITY SHARE CAPITAL 75000
( BALANCE TAKEOVER )

CREATE SUBSTITUTION RULE - REPLACE TEXT FIELD WITH BALANCE

TAKEOVER

Eg: - 2
IN TDS TO CREATE REMITTANCE CHALLAN BUSINESS PLACE FIELD IS TO BE
FILLED IN . WE CAN NOT MAKE BUSINESS PLACE FIELD REQUIRED IN FIELD
STATUS GROUP. IF WE DO NOT FILL IN BUSINESS PLACE FIELD WE CAN NOT
CREATE REMITTANCE CHALLAN . CREATE SUBSTITUTION RULE - BUSINESS
PLACE FIELD TO SUBSTITUTE WITH DRLF - DRL HYDERABAD BUSINESS PLACE

1. MAINTAIN SUBSTITUTION

PATH : SPRO --> FINANCIAL ACCOUNTING ( NEW ) --> SPECIAL PURPOSE

LEDGER --> TOOLS --> MAINTAIN VALIDATION / SUBSTITUTION / RULES
--> MAINTAIN SUBSTITUTION
-->SELECT FINANCIAL ACCOUNTING FOLDER
--> KEEP THE CURSOR ON LINE ITEM
--> SELECT SUBSTITUTION BUTTON
--> SUBSTITUTION : DRL1 [ TEXT SUBSTITUTION ]
--> SAVE
--> KEEP THE CURSOR ON DRL1
--> SELECT STEP BUTTON
--> SELECT "BSEG - SGTEXT " CHECK BOX
--> ENTER
--> SELECT CONSTANT VALUE RADIO BUTTON
--> ENTER
--> STEP DESCRIPTION : TEXT SUBSTITUTION
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--> SAVE
--> KEEP THE CURSOR ON PREREQUISITE
--> DOUBLE CLICK ON ACCOUNTING DOCUMENT HEADER
--> DOUBLE CLICK ON COMPANY CODE
--> SELECT = (IS EQUAL TO) BUTTON
--> SELECT CONSTANT BUTTON
--> COMPANY CODE : DRL
--> ENTER
--> KEEP THE CURSOR ON SUBSTITUTIONS FOLDER
--> TEXT CONSTANT VALUE : BALANCE TAKE OVER
--> SAVE

2.DEFINE SUBSTITUTION IN ACCOUNTING DOCUMENT T/C [ OBBH ]

PATH : - SPRO --> FINANCIAL ACCOUNTING--> FINANCIAL ACCOUNTING

GLOBAL SETTINGS --> DOCUMENT --> LINE ITEM -->DEFINE SUBSTITUTION
IN ACCOUNTING DOCUMENTS
--> SELECT NEW ENTRIES BUTTON
--> COMPANY CODE : DRL
-->CALL POINT :SELECT 0002 LINE ITEM
--> SUBSTITUTION : DRL1 [ TEXTSUBSTITUTION ]
--> ACTIVATION LEVEL : SELECT 1 ACTIVE
--> SAVE
--> SAVE IN YOUR REQUEST

3. MAINTAIN FAST ENTRY SCREENS FOR G/ L A/C ITEMS

PATH : SAME PATH

--> KEEP THE CURSUR ON VARIANT : SAP01
--> SELECT COPY BUTTON
--> TO DRL5 VARIANT
--> ENTER
--> KEEP THE CURSOR ON TAX CODE - SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON BUSINESS AREA - SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON COST CENTER - SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON ORDER - SELECT DELETE FIELD BUTTON
--> KEEP THE CURSOR ON COMPANY CODE- SELECT DELETE FIELD BUTTON
--> FROM POSSIBLE FIELDS COLUMN DOUBLE CLICK ON PROFIT CENTER
--> ENTER
-->SELECT SAVE BUTTON
--> SAVE IN YOUR WORK BENCH REQUEST
--> KEEP THE CURSOR ON DRL5
--> SELECT ACTIVATE BUTTON

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4. TO MAKE TEXT FIELD OPTIONAL FOR FIELD STATUS GROUP G001
[T/C : OBC4 ]

--> SEELCT FIELD STSTUS VARIANT DRL

--> DOUBLE CLICK ON FIELD STATUS GROUP FOLDER
--> DOUBLE CLICK ON G001
--> DOUBLE CLICK ON GENERAL DATA
--> TEXT : SELECT OPTIONAL ENTRY RADIO BUTTON
--> SAVE
--> SAVE IN YOUR REQUEST

END USER AREA : -

1. DATA TAKE OVER [ FB01L ]

--> DOCUMENT DATE : TODAY’S DATE

--> TYPE : SA
--> COMPANY CODE: DRL
--> SELECT FAST DATA ENTRY BUTTON
--> FROM THE MENU BAR SELECT SETTINGS  INPUT TEMPLATE
--> DOUBLE CLICK ON VARIANT :DRL5

POSTING KEY ACCOUNT AMOUNT PROFIT CENTER

40 200120 100000 STEEL

40 400100 200000 STEEL

50 300000 225000 STEEL

50 100000 75000 STEEL

--> SAVE
-->IGNORE THE MESSAGE AND ENTER
--> FROM THE MENUBAR SELECT DOCUMENT  DISPLAY
--> DOUBLE CLICK ON 1 ST LINE ITEM
--> WE GET TEXT DESCRIPTION: BALANCE TAKE OVER
--> SEELCT DISPLAY NEXT ITEM BUTTON

2. DEFINE SUBSTITUTION IN ACCOUNTING DOCUMENTS T/C : [ OBBH ]

--> COMPANY CODE : DRL
--> ACTIVATION LEVEL : SELECT 0 INACTIVE
--> SAVE
--> SAVE IN YOUR REQUEST
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