INTRODUCTION TO

SPREADSHEETS :MS POWER POINT

Spreadsheet- Forms that are used to organize Form-. Form templates can be created to
business data into rows and columns are called handle
spreadsheets. inventory, evaluations,performance
reviews,quizzes, timesheets,patient
Electronic spreadsheet, orworksheet- is a information, and surveys.
computerized version of a manual spreadsheet.
School and Grades.-Teachers can use
Manual spreadsheets- are made with a pen on spreadsheets to track students, calculate
paper. grades,
and identifyrelevant data,
Electronic spreadsheets- are made with a
program on a computer. Such as high and low scores, missing tests, and
students who are struggling.
Spreadsheet- is a file made of rows and columns
that help sort data, arrange data easily, and Lists. -Managing a list in a spreadsheet is great
calculate numerical data. example of data that does not contain numbers,
but still can be used in a spreadsheet.Great
What makes a spreadsheet software ? examples of spreadsheet lists include
[program unique is its ability to calculate values telephone,
using mathematical formulas and the data in to-do, andgrocery lists.
cells.]
Sports. -Spreadsheets can keep track of your
Where and when do we usually use a favorite player stats or stats on the whole team.
spreadsheet software? With thecollected data, you can also find
, high scores, and other statistical data.
 Used with anything containing numbers Spreadsheets can even be used to create
tournament brackets.
REMEMBER :the uses of a spreadsheet are
almost endless. FEATURES OF SPREADSHEET SOFTWARE

Automatic recalculation:- The greatest labor-

SOME OTHER POPULAR USES OF SPREADSHEETS saving aspect of the electronic spreadsheet

Finance- Spreadsheets are ideal for financial Automatic recalculation:- “When one value or
data, such as your checking account calculation in a spreadsheet is changed, all
information, dependent values on the spreadsheet are
budgets,transactions, billing,invoices, automatically recalculated to reflect the
receipts,forecasts, and any payment system. change.”

“What-if” -analysis is the process of changing

One or more spreadsheet values and observing
the calculated effect
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The letter and number of the intersecting column and row is the cell address ,or cellreference.

In order to work with a cell, you have to select it to make it an active cell. You select a cell to enter data into
it, edit it, move or copy it, or perform an action on it.

Active cell, or current cell, is the cell in which you can The intersection of a row and column forms a cell.
type data.
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT

If you want to work with more than one cell at a time, you must first select the cells as a range.
A range is a group of selected cells.

 Each cell can contain one of three types of information:

 Label provides -descriptive information about entries in the spreadsheet;

 Value is an actual number entered into a cell;

3. Formula -is an instruction to the program to perform a calculation.

Functions- are built-in formulas in excel that you can use as a quick way of performing a task that would usually
take more time if a formula were used.
FUNCTION –
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
Formulas and functions do not appear in the cells; instead, the cell shows the result of the formula or function.
result is called the displayed value of the cell. The formula or function is the content of the cell, or the cell
content.

Spreadsheets have certainly aided the computer industry for

business purposes, with the most popular example being the
Microsoft Excel application.

EXCEL is more than just a grid in

which you enter numbers in columns or
rows. Yes, one of the most powerful
features in Excel is the ability to
calculate numerical information using
formulas.

Just like a calculator, Excel can

add, subtract, multiply, and divide.

For example, the following

Formula multiplies 2 by 3 and then adds 5 to
that result to come up with the answer of 11.
=2*3+5

All formulas in Excel must begin with an equals sign

(=). This is because the cell contains, or is equal to, the formula and the value it calculates.

While you can create simple formulas in Excel manually (for example, =2+2 or =5*5), most of the time you will use cell
addresses to create a formula. This is known as making a cell reference or cell referencing. Using cell references will
ensure that your formulas are always accurate because you can change the value of referenced cells without having to
rewrite the formula.
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT

COMPLEX FORMULAS

A simple formula is a mathematical expression with one operator, such as 7+9. A complex formula has more
than
one mathematical operator, such as =5+2*8. When there is more than one operation in a formula, the order of
operations tells Excel which operation to calculate first. In order to use Excel to calculate complex formulas, you
will need to understand the order of operations.

Excel calculates formulas based on the following order of operations:

 -Operations enclosed in parentheses

 -Exponential calculations (3^2, forexample)
 -Multiplication and division, whichever comes first
 -Addition and subtraction, whichever comes first

P – Parenthesis
E – Exponential

M – Multiplication
D – Division

A – Addition

S – Subtraction

G – Group

E – Exponential
M – Multiplication
D – Division

A – Addition
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
S – Subtraction

Arguments can refer to both individual cells and cell

ranges and must be enclosed within parentheses.

You can include one argument or multiple

arguments, depending on the syntax required
for the function.

Excel has a variety of functions available. Following are some of the most common functions you'll use:

1. SUM: This function adds all of the values of the cell in the
argument.

AVERAGE-This function determines the argument. It calculates the sum

of the cells and then divides that value by the number of cells in the
argument.

3. COUNT:
This function counts the number of cells with numerical data in
the argument. This function is useful for quicklycounting items in a
cell range.

4. MAX: This function determines the highest cell value

 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
included in the argument.

5. MIN: This function determines the lowest

cell value included in the argument.

The AutoSum command allows you to automatically

insert the most common functions into your formula,
including SUM,AVERAGE, COUNT, MIN, and MAX.

THE FUNCTION LIBRARY

-While there are hundreds of functions in
Excel, the ones you use most frequently
will depend on the type of data your
workbooks contains. There is no need to
learn every single function, but exploring
some of the different types of functions
will be helpful as you create new projects.

-You can search for functions by category, such

as Financial, Logical, Text, Date & Time, and
more from the Function Library on the Formulas > Hover the mouse over
the cell that contains the
function, then click, hold,

>and drag the fill handle over

the cells you want to fill.

>The function will be copied,

and values for those cells
will be calculated relative to
their rows or
columns.
The COUNT Function
-The COUNT function counts the number
of cells that contain numbers, and counts
numbers within the list of arguments. Use
the COUNT function to get the number of
entries in a number field that is in a range
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
or array of numbers.

COUNTBLANK.

Counts the number of empty cells in a specified range

of cells

COUNTIF
>Counts the number of
cells within a range
that meet a given
condition.

VLOOKUP- is one the most widely used functions in

Excel. In a big data sheet, it lets you look up a value
in a column on the left, then returns information
in another column to the right if it finds a match.
The formula for VLOOP is as follows

VLOOKUP Function

1.
First, you need data on your
Excel. In this example, you follow this
data to look up for fruits.

2.
In cell B7, enter=VLOOKUP(A7,A2:B5,2,FALSE). The
correct answer for Apples is 50. VLOOKUP looked for
- Apples, found it, then went over one column to
The right, and returned the amount.
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT

PRESENTATION
SOFTWARE
POWERPOINT -Presentation software that allows you to
Presentation software, or a presentation program, is a create slides, handouts, notes, and outlines. Slide shows
desktop- or cloud-based application that allows the can include text, graphics, video,animation, sound and
user to present information to an audience using a much more.
sequence of multimedia formats, such as images, video,
audio and text. This visual presentation can be used to
accompany a live talk or speech or as a standalone slide
deck.

POWERPOINT
INTERFACE The Slide Pane allows you to view and edit the selected
slide.
The Quick Access Toolbar lets you access common
commands like Save, Undo and Redo. You can The Ruler is located at the top and to the left of your
customize the commands current slide. It makes it easy to align text and objects
depending on your preference. on your slide.
The Ribbon contains all of the commands you will need
to perform common tasks in PowerPoint. It has multiple In Slide Number Indicator you can quickly see the total
tabs, each number of slides in your presentation, as well as which
with several groups of commands. slide you are viewing.

The Slide Navigation Pane allows you to view and

organize the slides in your presentation.
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
In Slide View Options there are four ways to view a
presentation. Simply click a command to select the 1. SELECT THE FILE TAB
desired
view. 2. SELECT NEW ON THE LEFT SIDE OF THE WINDOW,
THEN CLICK BLANK PRESENTATION.
Click and drag the slider to use the Zoom Control. The
number to the right of the slider reflects the zoom 3. A NEW PRESENTATION WILL APPEAR
percentage.

HOW TO CREATE A NEW PRESENTATION?

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HOW TO CREATE A NEW PRESENTATION FROM A TEMPLATE?

1. CLICK THE FILE TAB TO ACCESS BACKSTAGE VIEW, THEN SELECT NEW.
2. SELECT A TEMPLATE
3. A PREVIEW OF THE TEMPLATE WILL APPEAR, ALONG WITH ADDITIONAL INFORMATION AND CLICK CREATE TO USE
THE SELECTED TEMPLATE.
4. A NEW PRESENTATION WILL APPEAR WITH THE SELECTED TEMPLATE.

APPLYING TRANSITION AND ANIMATION?

Animations control how objects move onto, off of, and around your slides. You can animate the objects on your
PowerPoint slides.

PowerPoint provides four types of animations:

-Entrance
-Emphasis
-Exit
-Motion Paths

ANIMATIONS
:To choose an effect:

-Click the Animations tab.

-Select the object you want to animate.
-Choose the type of effect you want. A submenu appears.
-Click the effect you want. PowerPoint applies the effect.

NOTE :you can also modify your animation by increasing/decreasing

the duration

Transitions -determine how your presentations move up onto the screen and replace the previous slide.
from one slide to the next. For example, a slide can PowerPoint provides several transition methods. You
move can
add sound to a transition and you can control its speed.
You can apply a transition to selected slides or to all of
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
the slides in your presentation.

TRANSITIONS
To apply a transition to selected slides

1. On the Slides tab, hold down the Ctrl key and then click the slides to which you want to apply the transition.
2.Choose the Animations tab.
3.Click the transition you want to apply.
4.PowerPoint applies the transition. As you roll your pointer over each transition, PowerPoint provides you with a live
preview of the transition.

TRANSITIONS

To apply a transition to all slides:

1.Choose the Animations tab.

2.Click the More button in the Transition to this Slide group. A menu of transitions appears.

3.Click the transition you want to apply. As you roll your pointer over each transition, PowerPoint provides you with a
live preview of the transition.

4.Click the Apply to All button in the Transition to This Slide group.

POWERPOINT VIEWS

NORMAL VIEW

 This view displays the Outline pane, Slide pane, and Notes Pane on the same screen. It enables the User to work
on all aspects of the presentation one slide at a time.

SLIDE SORTER VIEW

 This view displays all the slides in Thumbnail sizes on the screen. This gives the user a holistic view of all the
slides in the presentation. With this view, users can easily add, delete, or move slides to the desired locations.

SLIDE SHOW VIEW

 This view is the end goal of any presentation. This is the view that is usually chosen when presenting the slides
to an audience. Full screen views of all slides are displayed onscreen one after another in a designed order and
timing.

READING VIEW

 This view can be used to view one’s own presentation on a computer other than in full-screen Slide Showview. It
offers simple controls to help make it easy to review the presentation.
 INTRODUCTION TO
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SLIDES IN A PRESENTATION

 Slides in a presentation contain all the text, pictures, movies, sounds, and other types of information that will be
displayed to the audience.
 Thus, it is very important that users know how to manipulate slides because this is the building block of any
presentation.
 When PowerPoint starts up, it automatically opens a new presentation with one blank slide.
 Users can start with this slide and then add more slides as needed.

ADDING SLIDES

 Select the slide you want your new slide to follow.

 Select Home > New Slide.
 Select a layout.
 Select the text box and type.

DELETING SLIDES

 For a single slide: Right-click the slide in the thumbnail pane on the left, andselect Delete Slide.
 For multiple slides: Press and hold Ctrl, and in the thumbnail pane on the left, select the slides. Release the Ctrl
key. Then right-click the selection and choose Delete Slide.
 For a sequence of slides: Press and hold Shift, and in the thumbnail pane on the left, select the first and last
slides in the sequence. Release the Shift key. Then right-click the selection and choose Delete Slide.

DUPLICATING A SLIDE

 In the thumbnail pane on the left, right-click the slide thumbnail that you want to duplicate, and then click
Duplicate Slide. The duplicate is inserted immediately after the original

REARRANGING THE ORDER OF SLIDES

 In the pane on the left, click the thumbnail of the slide that you want to move, and then drag it to the location.
 To select multiple slides: Press and hold Ctrl, and in the pane on the left, click each slide that you want to move.
Release the Ctrl key, and then drag the selected slides as a group to the new

Creating and Editing Formulas

A formula is simply a calculation involving any

combination of values, celln references, and/or
built-in functions

REMEMBER :All formulas must begin with an equals (=) sign

-Data without this sign is considered a cell referencing

value
 Examples of a simple formula:
-Including a cell address is referred to
as =A10
 INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
=(100+5%)-(100*0.7)  B:C (Columns)
=B15*6.2%  3:3 (Row)
=B15*C15/100

 Using Absolute and Relative Cell

Creating and Editing Formulas References

 To enter a formula: Using Absolute Cell References

-Click in the cell where you want to see -Refers to a fixed (non-moving) location on
the results worksheet

-Type the formula or type and use the -To change a relative cell address to an absolute
point method to select cells cell address:

 Formulas can be copied to other cells  Type a dollar sign before the row
number and/or column letter ($E$5); or
 displays when a formula is different Press F4
from others in same column or row
 Press once to make both the column
 Click the smart tag to display a pop-up and row reference absolute
menu to view the  Press twice to make only the row
perceived error and see options for reference absolute
correcting or ignoring it  Press three times to make only the
column reference absolute
 Press four times to remove the absolute
references on both the column and row

Mathematical Operators

Using Mixed Absolute and Relative Cell

References

 Cell addresses do not need both

absolute column and row references
Cell References
 Keep the $ with the column or row that
 To use cell referencing: must stay “fixed”
-Type the cell reference (cell address); or
-Click the cells you want to reference; or  if you intend to copy the formula to
-Create a formula that uses a function to operate other cells in the same row and keep
on a range of cells the
column reference locked, place the $ in
 Reference a range of cells using this form: front of the column letter
<starting cell address>:<ending cell address>
=Examples  if you intend to copy the formula to
other cells in the same column and
 C11:E18 keep the row reference locked, place
 E18:C11 the $ in front of the row number
INTRODUCTION TO
SPREADSHEETS :MS POWER POINT
Using Math and Statistical Functions

 Arguments can be values (numeric, text

Referencing Other Worksheets or date, depending on the type of
function) or cell reference
 Formulas can reference cells in other -Most common type of argument is a
-worksheets in the same workbook cell
 -‘<worksheet name>’!<cell reference>  Many functions allow you to enter a
 -! (bang) symbol indicates that the variable number of argument
referenced cell is  You can enter a cell range either by
located in a different worksheet typing the cell reference(s) directly, or
 -You must use single quotes if the by
worksheet name using the pointing method
includes blank spaces -To use the pointing method, click the
first cell and drag to the last cell to
select a cell range
Displaying Formulas  Excel visually identifies the cell range,
applying color to each cell included in
 To view the formula in a selected cell: the cell range
-Look in the Formula Bar to see the
formula; or
-Press F2 Using the SUM Function

 To display all formulas in a worksheet at  The SUM Function

once:
-On the Formulas tab, in the Formula  You can manually type the SUM
Auditing group, click Show Formulas; or function into a cell
-On the File tab, click Options to open
the Excel Options dialog box, click  Examples:
Advanced, then in the Display options
for this worksheet area, select Show =SUM(15,25,62,73,63,10,23)
formulas in cells instead of their =SUM(B6:B13)
calculated results, and click OK =SUM(B6:B7)-SUM(B12:B15)

 You can also use the AutoSum button in

the Ribbon
Using Math and Statistical Functions
 To use the AutoSum button:
 Excel provides a built-in library of
functions, which enables the calculation o Click the Formulas tab, then in the
of long and complex formulas Function Library group, click AutoSum

 The format is: FUNCTION(arguments) o Click the Home tab, then in the Editing
group, click AutoSum

Using Statistical Functions

INTRODUCTION TO
SPREADSHEETS :MS POWER POINT

Using the IF Function

o The IF function evaluates a logical test

and performs one of two different
calculations based on the result
=IF(logical test,value if true,value if
false)

"Warning: Unauthorized Access to Reviewers is

Strictly Prohibited! As the owner, I do not
permit
anyone to steal, capture, copy, or duplicate any
reviewer content or information in any way,
including methods like Xerox or digital copying.
Using the IF Function Any attempts to misuse, replicate, or take
ownership of reviewer resources will result in
o Some comparison operators you can immediate action. Respect intellectual property
use are: rights—don't risk serious consequences!"

= Equal to
> Greater than ---------ROMEO--------------------------------------------
< Less than
>= Greater than or equal to
<= Less than or equal to
<> Not equal to

 Qualifiers are punctuation marks used

to identify or define different types of
data

-Example: text used in a formula requires

double quotes as qualifiers

=IF(A1=10, “text A”,IF(A1=20, “text B”,

“text C”))

Using Text Functions