FIRST-YEAR UNDERGRADUATE STUDENTS
(INCLUDING STUDENTS TRANSFERRING FROM ANOTHER INSTITUTION)
REGISTRATION INFORMATION 2025
Dear Prospective UJ Student
Well done on your successful completion of the 2024 academic year.
Please take note of the following important information and dates for the 2025 academic year.
1. FINAL ADMISSION
PLEASE NOTE: Receiving this registration information letter does not imply in any way that you have been
admitted/accepted or will be admitted/accepted for the 2025 academic year.
For more information on your CURRENT APPLICATION STATUS, you can view and download your most recent
letter(s) by clicking here.
1.1 UJ will receive all final Grade 12 results from the Department of Basic Education (DBE) in January. It is not
necessary to email or submit a hard copy of your results to the University, unless requested to do so.
1.2 Once selections have been finalised, the Student Enrolment Centre (SEC) will inform you of your admission
status by SMS and/or email.
1.3 No notice regarding your application status is official and binding on the University unless it has been sent by
email to you from the University’s official email server.
1.4 If you have not received an email regarding your application status by 20 January 2025, you can verify your
application status online by clicking here or contact our Call Centre on 011 559 4555.
1.5 SCAM ALERT
The University of Johannesburg would like to warn all applicants and/or prospective students not to fall victim
to people trying to scam them by promising admission and/or a study space at the University of Johannesburg.
Do not trust anyone promising to assist you in return for a fee. If you encounter any such suspicious activity,
immediately report the incident to the UJ ethics hotline at [email protected].
2. REGISTRATION DETAILS
Registration opens on Thursday, 16 January 2025 and closes on 7 February 2025 (only online off-campus
registrations will be allowed). Register as early as possible due to programmes being filled during the first few
days of registration. Spaces cannot be guaranteed.
2.1 Note that the registration dates may be adjusted. Any such changes will be published on the UJ website.
2.2 No on-campus facilities will be available for registration. All registrations are done online and off-campus.
Registrations can be done using a smart phone/tablet or any other computer facility at your disposal.
2.3 Follow this link https://www.uj.ac.za/admission-aid/registration/ to access registration information and follow the
step-by-step guide.
2.3.1 Log onto the registration portal via ulink.uj.ac.za using your STUDENT NUMBER and PASSWORD. If you
do not have a password, click on CREATE A PASSWORD to continue.
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2.3.2 All new students who create their Ulink password for the first time, will receive an SMS to follow a
personalised link to do a facial recognition verification. Click here to see sample of the SMS that you will
receive.
2.4 After completing your registration, remember to review your Proof of Registration to ensure that you have
registered for the correct qualification and all of the relevant modules for the qualification for the entire year.
Please note that you should register for your FULL ACADEMIC LOAD per year in order to complete your
qualification in the allowed time; failure to do so may result in your taking longer to complete your qualification.
2.5 PLEASE NOTE: Any previous studies (at any higher education institution) MUST be declared to UJ when you
apply. UJ reserves the right to cancel your registration if you have not disclosed your previous studies (please
refer to the Returning student registration information letter published on the registration website)
https://www.uj.ac.za/admission-aid/registration/
Only REGISTERED STUDENTS may participate in academic activities.
3. PAYMENTS
All students, including students whose fees are paid by sponsors or employers, are required to pay the following
minimum amounts to register:
3.1 Day students (tuition fees) – All students not residing in the residences: R5 560
3.2 Residence students (tuition fees and residence deposit)
3.2.1 Students with acceptance letters from residences: R9 270
3.2.2 Residence students who are provisionally selected/waiting for a space in residence: R5 560
3.3 International registering students with temporary residence visas must make an upfront payment of 40% of the
fees due to the University.
Payment methods:
3.4 Credit cards (E-payments) will reflect on your UJ student account immediately.
PLEASE NOTE: Alternative payment methods used will not reflect immediately and may impact on securing a
place.
3.5 For online E-payments please use the following link: https://ulink.uj.ac.za Please refer to point 2.3.1 above.
3.6 PLEASE NOTE: You must cancel your registration at the University if you decide to discontinue or withdraw
from your qualification or study programme or register at another institution. Failure to do so may mean that
your will be liable for fees.
3.7 The following cancellation rules will apply:
3.7.1 Total cancellation of studies
Cancellation on or before 25 February 2025: In this case, a total refund of the paid tuition fees and/or residence fees
(where applicable) may be processed, except for the registration levy (R1,150) which are non-refundable.
Cancellation after 25 February 2025 (see point 3.7.2 below).
3.7.2 Cancellation of modules
First Semester Modules Second Semester Modules
Cancellation on or before 25 February 2025: No fees Cancellation on or before 29 July 2025: No fees payable
payable (except for the registration levy (R1,150). (except for the registration levy (R1,150).
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Cancellation on or before 8 April 2025: 50% credit is Cancellation on or before 2 September 2025: 50% credit is
granted (except for the registration levy (R1,150). granted (except for the registration levy (R1,150).
Cancellation after 8 April 2025: No credit is granted. Cancellation after 2 September 2025: No credit is granted.
Year Modules
Cancellation on or before 25 February 2025: No fees payable (except for the registration levy (R1,150).
Cancellation on or before 08 April 2025: 75% credit is granted (except for the registration levy (R1,150).
Cancellation on or before 29 July 2025: 50% credit is granted (except for the registration levy (R1,150).
Cancellation after 29 July 2025: No credit is granted.
4. CHANGES TO REGISTRATION AND CANCELLATION OF STUDIES
4.1 Cancellation can be done online during the registration period 16 January 2025 until 7 February 2025. Requests
for cancellation or change of studies from 10 February 2025 should be submitted to the relevant Faculty/College
where you are registered. Faculty/College officer details as well as the cancellation form can be obtained at
https://www.uj.ac.za/admission-aid/registration/ Failure to do so will result in students being liable for the
fees for the relevant year.
4.2 Addition of modules can only be done during the registration period (applicable only to qualifications not
following a pre setup structure). No further addition of modules will be permitted without approval of the Vice
Dean, Teaching and Learning.
4.3 Telephonic cancellations will not be accepted.
4.4 Students who fail to notify the University officially before the prescribed dates will forfeit any claim to the
reimbursement.
5. STUDENT ACCESS CARDS
Student access cards may be collected on-campus (after you have registered) from 16 January 2025 until 7 February
2025 between 08:00 to 15:30 at the following venues:
CAMPUS VENUE
APB - Bunting Road Campus Con Cowan Building, B-Ring your own device venue, 2nd floor
APK - Kingsway Campus D1 Lab 208
DFC - Doornfontein Campus Samsung Venue, 2nd Floor, QK Building
SWC - Soweto Campus GNA09, Robert Sobukwe Building
Please ensure that you have your proof of registration and ID with you when collecting your student card. In the
event you have lost your student card and need a replacement, the replacement fee of R200 for a new card must be
paid on campus at the cashiers (card transaction only, no cash accepted).
6. FIRST YEAR SEMINAR (FYS)
The First Year Seminar will be conducted on-campus. Participation in the online orientation will require access to a
computer, tablet, or smartphone with internet capabilities. Attendance is Compulsory for all first years.
For more information visit https://www.uj.ac.za/teachinglearning/teaching-and-learning/academic-development-and-
support/first-year-seminar/. The purpose is to welcome and introduce students to the University environment, the
expectations of the qualification enrolled for, various resources available to them, and meeting lecturers.
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7. HANDHELD DEVICES
For minimum specifications and information about handheld devices, please use the following link: Electronic Devices
8. ACADEMIC REGULATIONS
The Academic Regulations for 2025 are available on the following link https://www.uj.ac.za/about/academic-calendar-
and-regulations/ and provide essential guidance to administrative issues you might encounter. It is vital that each
student reads and familiarises themself with the Academic Regulations.
9. FACULTY RULES AND REGULATIONS (YEARBOOKS) 2025
2025 Faculty Rules and Regulations (Yearbooks) are available on College/Faculty web pages.
https://www.uj.ac.za/faculties/
10. AFRICAN INSIGHTS AND ARTIFICIAL INTELLIGENCE IN THE 4IR
All undergraduate students will be expected to complete ONE of the following Short Learning Programmes: (1)
‘African Insights’ an introduction to the intellectual traditions and debates in Africa, or (2) ‘Artificial Intelligence in the
4IR’. The programmes are online and are available on https://ulink.uj.ac.za/. On successful completion, you will receive
an electronic certificate, and this achievement will reflect on your academic record. Both programmes are stimulating
and relevant. You are encouraged to complete both programmes, although completion of only one is compulsory.
You may choose which one to complete.
11. TIMETABLES
The 2025 undergraduate lecturing and exam (final assessment) timetables, plus semester test dates (if applicable),
are available at the following link: https://www.uj.ac.za/study-uj-and-aid/timetables/. Other timetable-related
documents (e.g., the 2025 timetable formats, faculty contact details, and information regarding lecturing timetable
switches) are included.
Personalised lecturing timetables are also accessible via uLink after registration. Personalised exam timetables for
the main exams in Jun and Nov, will be accessible via uLink some 4 weeks before the start of the relevant exam.
12. MERIT BURSARIES
Merit and Orange Carpet bursaries will be granted based on final Grade 12 results and will automatically be allocated
to your student account. For more information, please follow this link https://www.uj.ac.za/admission-aid/student-
finance/bursaries/merit-bursaries/
13. TRANSFER STUDENTS
A Transfer student as defined by the University Policy is an applicant who had previously registered for any
programme at the University other than the one to which admission is sought, or an applicant who had previously
registered at another institution for any programme at the same level.
Spaces for transferring students are limited. An official academic record is required together with the syllabus outline
for the module for which credit is requested. Credit transfer requests must be approved by the relevant department
where the qualification is registered. Please contact the College/Faculty Office for assistance.
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14. INTERNATIONAL STUDENTS
Students who are abroad and will still be in their home countries awaiting immigration documents during the
registration period may be allowed to register conditionally under the conditions explained in point 15.
14.1 International students who are in South Africa at the time of registration are not eligible for conditional
registration.
14.2 The Faculty of Science as well as the Faculty of Engineering and the Built Environment do not allow conditional
registrations.
14.3 The Division for Internationalisation will be assisting with off-campus clearance from Tuesday, 2 January
2025 and would like to encourage students to make use of the off-campus clearance and registration process.
Temporary Residence Visa holders (i.e., Study, Work, Critical Skills Visa, and Relative with an endorsement
to study at the University of Johannesburg or Diplomatic Permit), Special Dispensation (i.e., ZEP) need to
submit proof of valid medical aid cover, registered, and administered in South Africa according to the Medical
Schemes Act.
14.4 First-time registering students with a Temporary Resident Visa (i.e., Study, Work), with an endorsement to
study at the University of Johannesburg or Diplomatic Permit need to submit certified copies of passport
and/or a valid visa.
14.5 Permanent Residence Permit holders, Asylum Seekers, and Refugees with valid permits are required to submit
a certified copy of the permit or barcoded ID.
Compliance clearance documents i.e., medical aid, Visa must be uploaded via the registration platform.
https://ulink.uj.ac.za
Follow the links below for more information pertaining to document categories to be uploaded:
Visa Full Time Studies Visa Part Time Studies Refugee Status
Asylum Seeker Diplomatic Visa Holders Permanent Residence
Out Of Seat Clearance
Should you require any additional assistance, feel free to contact our Internationalisation staff members
https://www.uj.ac.za/admission-aid/registration/ or visit https://www.uj.ac.za/about/internationalisation/international-
students/.
15. CONDITIONAL REGISTRATION FOR ACADEMIC PURPOSES
Requests for conditional registration are approved by the relevant College/Faculty.
Conditions:
15.1 Registration must take place during the formal registration period.
15.2 Payment must be received for the applicable registration amount, which includes the non-refundable
registration levy.
15.3 The conditional registration agreement must be signed (in addition to the standard registration agreement).
The document is available on the registration page of the UJ website.
15.4 Submission of all required documents.
15.5 Where required, the attendance of in-person classes from when classes commence.
Conditional registration will expire, and registration will be cancelled by 31 March 2025, or an earlier date as
determined by the Faculty/College. The standard cancellation rules in respect of fees will apply. Conditionally
registered students are not eligible for placement in UJ residences. Upon full registration, students may be
considered for placement in UJ residence, should there be space available.
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16. AGREEMENT BETWEEN UNDERAGED STUDENTS (YOUNGER THAN 18 YEARS) AND THE UNIVERSITY
All underaged applicants are required to enter into an agreement with the University before registration can take place.
If you are under the age of 18 on the day you register, you and your parent/guardian must accept the online agreement.
17. ACADEMIC CALENDAR
The University of Johannesburg Academic Calendar may be accessed at the following link
https://www.uj.ac.za/about/Pages/Academic-Calendar-and-Regulations.aspx
18. FACULTY / COLLEGE, INTERNATIONALISATION AND GENERAL REGISTRATION SUPPORT
The following registration support is available during weekdays 07:30 – 16:00
18.1 Call Centre on 011 559 4555,Online chat or WhatsApp platform www.uj.ac.za
18.2 Contact details for each Faculty/College/Division can be viewed at
https://www.uj.ac.za/admission-aid/registration/
LECTURES WILL COMMENCE ON MONDAY 10 FEBRUARY 2025.
We wish you success with your studies.
Yours sincerely
Bettine van Vuuren (Prof)
Registrar
University of Johannesburg
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Welcome to the University of Johannesburg (UJ), and welcome to CAT @ UJ! We are here to help and guide you in
connecting to UJ's online resources so that you can make the most of your academic journey.
Click on the CAT image to watch the First Year Orientation 2025 video, where you will be shown
links to all the resources mentioned below.
First things first: uLink is your go-to online hub for everything related to your studies. You need to log in
with a password, which you'll set up during registration.
If you have missed doing this or need to change your password, you can do it as follows: Access uLink via
https://ulink.uj.ac.za/Default.aspx; below the Login tile, click on Create a password; enter your student and ID/password
number, click Continue, and follow the steps. Make sure to create a safe password that follows the UJ criteria.
Once you're in uLink, you'll find:
• Moodle Learning Modules: This is where your course materials are. You can also interact with your lecturers and
fellow students here.
• Personal Timetable and Registration Info: Stay organised with your class schedule and registration details.
• Test and Exam Results: Easily keep track of your academic progress.
• Financial Statements: Keep an eye on your fees and payments.
• Inter-Campus Bus Schedule: Useful if you need to move between campuses.
• Free Software: Get access to tools such as Microsoft Office.
• UJ Services: Explore the library and other services available to you.
• Free Short Learning Programmes (SLPs): Take a course in your spare time and earn a certificate.
Please explore uLink and its features. It's your all-in-one toolkit.
A good chunk of your learning will happen online, so get familiar with UJ Moodle, our Learning Management System (LMS).
When you log in to uLink, you'll see a tile for UJ Moodle. After clicking on the tile, you will see your modules, where you'll find
announcements, module info, study material, and links to tests and assignments.
It is critical that you download the UJ Moodle App on your phone or tablet for easy access and Moodle notifications.
To help you make the most of Moodle, we've created a self-paced module called "Discovering UJ Moodle." You can find it by
logging into uLink and clicking on the module in the Moodle tile. Also, look for the "Discovering UJ Moodle" module. In the
same way, find the "UJ 101" module, which can be a great help for you settling in at UJ.
We invite you through the "First Year Orientation: Learning with Technology" to join live, guided online sessions from January
22nd to January 31st, 2025. These sessions will prepare you for classes starting on February 10th. There are three sessions daily;
you can attend as many as you like. The session links are active only during their scheduled times. See the schedule with links
for joining these online sessions here.
Don't forget to visit your faculty's orientation module on Moodle (accessible via uLink) for faculty-specific and general UJ
support info to help you settle in and succeed. Lastly, don't rush to buy textbooks. Wait for your lecturers to recommend
specific titles. You'll also have options to obtain a laptop.
Don't hesitate to contact us at [email protected] for help and support. You can also visit us on
APK at D Ring 3.
Once again, a hearty welcome to UJ! We wish you success in your studies.
