LAB NO.

02
Insert Tab in MS WORD

Get familiar with Insert Tab in MS WORD

Items Description
Course Title ICT
Lab Title Introduction to Insert Tab in MS WORD
Duration 3 Hours
Operating System Microsoft Office/MS WORD
/Tool/Language
Objective Get familiar with Insert Tab in MS WORD

Module 3: The Insert Tab in MS Word –

Detailed Overview
Welcome to the Insert Tab module, where you’ll learn how to add various elements to your MS
Word documents, such as tables, images, charts, and other objects. This section will give you an
in-depth understanding of each feature in the Insert Tab, along with how and when to use them.

1. Overview of the Insert Tab Layout

The Insert Tab is divided into the following main groups:

1. Pages
2. Tables
3. Illustrations
4. Add-ins
5. Media
6. Links
7. Comments
8. Header & Footer
9. Text
10. Symbols
Each group contains several tools that help you enhance the content and appearance of your
document.

2. Pages Group
The Pages Group allows you to insert various types of pages into your document.

 Cover Page: Adds a professionally designed cover page at the beginning of your
document.
o Pre-designed templates are available for different purposes.
 Blank Page: Inserts a new blank page into your document at the cursor’s current
location.
 Page Break: Adds a page break to control the flow of text between pages.
o Helps you start new sections on a fresh page.

3. Tables Group
The Tables Group helps organize data into rows and columns, offering several ways to insert
tables.

 Insert Table: Choose the number of rows and columns to create a custom table.
 Draw Table: Manually draw the table with different shapes and sizes.
 Quick Tables: Use pre-designed table formats, ideal for calendars or data templates.

Use Case: Tables are useful for comparing information, presenting structured data, and
organizing content in a visually clear format.

4. Illustrations Group
The Illustrations Group lets you insert a variety of visual elements into your document to make
it more engaging.

 Pictures: Insert images from your computer.

 Online Pictures: Search and insert images directly from the web.
 Shapes: Add pre-designed shapes such as rectangles, circles, arrows, and more.
o Use shapes for diagrams, flowcharts, or to highlight important content.
 Icons: Insert professional icons into your document to emphasize key points.
 3D Models: Add 3D models for visual impact and dynamic views.
 SmartArt: Insert diagrams that can visually communicate processes or relationships.
  Chart: Create a visual representation of data, like bar graphs, line charts, and pie charts.

Use Case: Visual elements like images, shapes, and charts help convey information more clearly
and make your document more professional and interactive.

5. Media Group
The Media Group allows you to add multimedia content.

 Online Video: Insert videos from the web directly into your document.
o Videos enhance presentations or reports by providing additional context and
engagement.

6. Links Group
The Links Group lets you connect your document to external resources or navigate within the
document.

 Hyperlink: Create a clickable link to a website, another document, or an email address.

 Bookmark: Mark a location in your document that you can quickly return to later.
o Bookmarks are great for navigation within large documents.
 Cross-reference: Refer to other parts of the document, such as headings or figure
captions.

7. Comments Group
The Comments Group allows you to leave feedback or notes within the document for review or
collaboration.

 New Comment: Add a comment anywhere in the document.

o Helpful in collaborative environments where multiple people are editing a
document.

8. Header & Footer Group

The Header & Footer Group allows you to add content that appears at the top or bottom of
every page.

 Header: Add content such as titles or document information at the top of each page.
 Footer: Insert content like page numbers or dates at the bottom of the page.
 Page Number: Automatically number the pages of your document.

9. Text Group
The Text Group provides tools for inserting additional text elements.

 Text Box: Add a box of text that can be moved anywhere in the document.
 Quick Parts: Insert reusable pieces of content, such as a signature line or frequently used
information.
 WordArt: Create stylized text with special effects.
 Drop Cap: Add a large capital letter at the beginning of a paragraph for a formal look.
 Signature Line: Add a digital signature to finalize your document.

10. Symbols Group

The Symbols Group provides options for inserting special characters and equations.

 Equation: Add mathematical equations to your document.

o Word offers pre-designed equations or lets you create your own.
 Symbol: Insert special characters not found on the keyboard, such as copyright or
trademark symbols.

Summary
In this detailed overview, we’ve covered the key features of the Insert Tab in MS Word. From
inserting tables and images to adding links and multimedia, these tools allow you to create well-
structured, visually appealing, and dynamic documents.
Discussion Questions
1. Why is it important to use tables in documents that contain data?
2. How can using a combination of text and visual elements (such as images or charts)
improve document readability?
3. When would you use hyperlinks or cross-references in a document, and what are their
benefits?
4. How do headers and footers contribute to the overall professionalism of a document?
5. In what scenarios would adding comments be useful, especially in collaborative projects?
This section provides a detailed explanation of some frequently use groups in Insert tab,
followed by simple, step-by-step practice exercises to help students learn efficiently.

1. Page Group
The Page Group in MS Word allows you to control the layout and appearance of your
document. It includes options for setting margins, page orientation, size, and other layout
elements.

Key Features of the Page Group

1. Margins:
o Adjust the space between the text and the edge of the paper.
o Options: Narrow, Moderate, Wide, or Custom margins.
2. Orientation:
o Portrait: The default layout, where the page is vertical.
o Landscape: The page is horizontal, often used for charts and tables.
3. Size:
o Select different paper sizes, such as A4, Letter, or custom sizes.
4. Columns:
o Split text into multiple columns (like newspapers).
5. Breaks:
o Add Page Breaks to start content on a new page or Section Breaks to control
formatting in different sections.
6. Line Numbers:
o Add line numbers for every line in your document (useful in legal or technical
documents).

2. Table Group
Tables help you organize and present data in rows and columns, making complex information
easier to read and understand.

Key Features of the Table Group:

1. Insert Table:
o You can manually select the number of rows and columns to insert a basic table.
2. Draw Table:
o Draw a custom table by dragging lines to create rows and columns of different
sizes.
3. Table Styles:
 o Apply pre-designed table formats to give a professional look to your table.
o You can also customize borders, shading, and gridlines.
4. Merge Cells:
o Combine multiple cells into one large cell.
5. Sort:
o Organize data in ascending or descending order based on the content of one
column.

3. Links Group
The Links Group allows you to create connections between your document and external
resources or internal elements within the same document.

Key Features of the Links Group:

1. Hyperlink:
o Link a part of your document to a website, another file, or an email address.
2. Bookmark:
o Mark a specific point in your document, allowing you to jump to it quickly.
o Useful for long documents with multiple sections.
3. Cross-reference:
o Insert references to other parts of the document, such as headings, tables, figures,
or page numbers.

4. Header & Footer Group

The Header & Footer Group allows you to add text, page numbers, and other information that
appears consistently at the top (header) or bottom (footer) of every page.

Key Features of the Header & Footer Group:

1. Header:
o Add titles, dates, or other information at the top of each page.
2. Footer:
o Insert content like page numbers, document title, or date at the bottom of the
page.
3. Page Number:
o Automatically add page numbers to your document.
o You can place the numbers in the header, footer, or margins.
4. Different First Page:
o If you don’t want a header or footer on the first page, use this option.
 5. Date & Time:
o Automatically insert the current date and time into the header or footer.

Summary
This guide has provided a comprehensive look at the Page Group, Table Group, Links Group,
and Header & Footer Group in MS Word. By following the practice exercises step by step,
students can develop a strong understanding of how to use these tools effectively in their
documents.

Additional Discussion Questions:

1. Why is it important to use "Page Breaks" when creating multi-section documents?
2. How can tables improve the readability of information in documents with large amounts
of data?
3. How does linking different sections within a document improve navigation?
4. When might you use a header or footer with different content on different pages (e.g.,
first page vs. remaining pages)?

By regularly practicing and applying these features, students will master the essential formatting
tools in MS Word, leading to better-organized, more professional-looking documents.
 LAB TASKS

1-Practice Exercises:

1. Exercise 1: Create a document that includes:

o A table with at least 5 rows and 3 columns.
o One image and one shape to emphasize key points.
o A header with the document title and a footer containing the page number.
2. Exercise 2: Insert a SmartArt graphic into your document and use it to outline a process
or workflow.
3. Exercise 3: Use hyperlinks to connect a section of text to a website and insert a
bookmark within the document for easier navigation.
4. Exercise 4: Add a video from the web to enhance a report or presentation, and
experiment with adjusting the header and footer to give the document a polished look.
5. Exercise 5: Create a professional cover page, followed by a structured document that
contains a chart, page breaks, and drop caps for the first paragraph.

By practicing these exercises, you’ll gain confidence in using the Insert Tab tools to improve
the quality and presentation of your documents.

2-Practice Exercises for the Page Group:

1. Exercise 1: Open a blank document and set the margins to "Narrow." Then, change the
orientation to "Landscape" and select A4 as the paper size.
2. Exercise 2: Create a document with two columns of text and insert a page break between
sections.
3. Exercise 3: Add line numbers to a document and practice customizing the margin for
specific sections.

3-Practice Exercises for the Table Group:

1. Exercise 1: Insert a table with 4 rows and 3 columns. Add some sample data, and then
apply a table style from the design options.
2. Exercise 2: Use the "Draw Table" option to create a table with cells of different sizes.
3. Exercise 3: Create a table with names and scores. Use the "Sort" feature to arrange the
data in descending order based on the scores.
4-Practice Exercises for the Links Group:

1. Exercise 1: Create a hyperlink that connects a part of your document to a website. Click
on the link to test it.
2. Exercise 2: Insert a bookmark at a specific section of your document. Use the bookmark
to jump to that section later.
3. Exercise 3: Use the cross-reference feature to link to another section heading in your
document.

5-Practice Exercises for the Header & Footer Group:

1. Exercise 1: Add a header that contains the title of the document and a footer that shows
the page number at the bottom.
2. Exercise 2: Insert a page number in the header, and then practice using the "Different
First Page" option to remove the header from the first page.
3. Exercise 3: Add both the date and time to the footer, and ensure that page numbers
appear starting from the second page.