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MS Access SQL Commands

The document provides an overview of basic SQL commands used in MS-Access, including SELECT queries, WHERE clauses for filtering, aggregate functions, and sorting data with ORDER BY. It also covers the use of DISTINCT to select unique values from columns and demonstrates how to insert data into tables. Tutorials for additional SQL commands and data import processes are referenced throughout the document.

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16 views

MS Access SQL Commands

The document provides an overview of basic SQL commands used in MS-Access, including SELECT queries, WHERE clauses for filtering, aggregate functions, and sorting data with ORDER BY. It also covers the use of DISTINCT to select unique values from columns and demonstrates how to insert data into tables. Tutorials for additional SQL commands and data import processes are referenced throughout the document.

Uploaded by

AAM_34
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Basic MS- Access SQL Commands that we have studied so far:

Refer to the tutorial for basic SQL commands here


Refer to the tutorial for Relationships and Insert into commands here:
Importing a .csv and .xls file into MS- Access

How to change the data types of columns in MS-Access Tables.

Queries:
Lets say we import the following table into MS- Access:

Below are the type of queries we did in class along with description for each.

Query Explanation

SELECT * FROM InventorySchool; Displays all rows for all columns:

SELECT ITEM FROM InventorySchool; Displays all rows only for Item column

SELECT PRICE, CAMPUS, displays three columns from


CATEGORY FROM InventorySchool; InventorySchool table

SELECT PRICE AS COST FROM Displays all rows only for Price column
InventorySchool; from InventorySchool table. In the
output, Price column will be named as
COST

SOME OTHER QUERIES THAT WE HAVE DONE SO FAR ARE ON


WHERE CLAUSE (FILTERING ROWS)

Query Explanation

SELECT * FROM InventorySchool Displays all rows and all columns but
WHERE PRICE>3; only with price values more than 3

SELECT ITEM FROM InventorySchool Displays only rows for Item column
WHERE QuantityInStock <50; where the quantityInStock is less than
50

SELECT ITEM, CATEGORY FROM Displays only item and category column
InventorySchool with rows that only are in Southeast or
WHERE CAMPUS=’Southeast’ or Sports campuses.
CAMPUS= ‘Sports’;

Please read tutorial for more

AGGREGATE FUNCTIONS

Query Explanation

SELECT SUM(Price) AS TotalPrice Displays the sum total of all the values
FROM InventorySchool; in the price column,. The result is
labeled as ‘TotalPrice’

SELECT MAX(QunatityInStock) AS Displays the maximum value of


MaxQuantity QuantityInStock, the result is labled as
FROM InventorySchool; MaxQuantity

SELECT MIN(Price) AS MinPrice Displays the minimum value of Price


FROM InventorySchool; column and the result is labled as
MinPrice

SELECT AVG(Price) AS AvgPrice Displays the Average value of the Price


FROM InventorySchool; column and the result is labled as
AvgPrice

SELECT COUNT(*) As Displays the total number of rows where


TotalPriceMoreThan20 the value of price column is more than
FROM InventorySchool 20
WHERE Price>20;

Using the orderBy


Order By is used to sort the data in a table.
Query Explanation

SELECT * Displays entire table but in descending


FROM InventorySchool order of the item names
ORDER BY Item;

SELECT Category, price Displays category and price columns


FROM InventorySchool only with rows that have price value
WHERE price<25 <25. Data is sorted in ascending order
ORDER BY category;; of the category column

Selecting unique names from a particular column


The DISTINCT keyword is used to show only unique and non repeated values from
a column.

Query Explanation

SELECT DISTINCT Campus Shows only the unique and non


FROM InventorySchool; repeated values from the campus
column of the InventorySchool table

SELECT DISTINCT StorageLocation Shows only the unique and non


FROM InventorySchool; repeated values from the
StorageLocation column of the
InventorySchool table

INSERTING INTO TABLE


Consider the following table in MS Access:
Query Explanation

INSERT INTO Colleges (ID,Name, Inserts a row of data into the table
Location) VALUES (‘9’, ‘Manipal Colleges.
University’, ‘Karnataka’);

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