Claiming an extension of time (EOT) for road works due to rainfall requires a
well-documented submission to the client or employer (usually a government
agency or contractor). Below is a step-by-step guide on how to justify your
claim using rainfall data:
1. Review the Contract Terms
Check the contract for force majeure, compensation events,
or excusable delays related to adverse weather.
Identify the threshold for rainfall (e.g., "X mm in Y days") that
qualifies as a delay event.
Confirm the notice period for submitting an EOT claim.
2. Gather Rainfall Data
Obtain official rainfall records from a reliable source, such as:
National Meteorological Department
Local weather stations
Project-site weather logs (if recorded)
Third-party weather reports (e.g., AccuWeather, NOAA)
3. Correlate Rainfall with Work Delays
Prepare a daily rainfall log showing dates and rainfall amounts.
Highlight days where rainfall exceeded the contract-specified
threshold.
Match these dates with the affected construction activities (e.g.,
earthworks, paving, drainage).
4. Calculate Impact on Schedule
Use a delay analysis method (e.g., Time Impact Analysis, As-Planned
vs As-Built) to show how rainfall caused critical path delays.
Provide a revised work schedule showing the new timeline.
5. Submit a Formal EOT Claim
Include the following documents:
Letter of Notification (sent within the contract-specified time)
Detailed EOT Claim Report with:
o Executive summary of the delay
o Contract clauses supporting the claim
o Rainfall data (charts, tables, weather reports)
o Records of work stoppages (site diaries, photos, daily reports)
o Updated project schedule (Primavera P6/MS Project file)
Supporting Evidence (e.g., emails, meeting minutes, inspector’s
reports)
6. Follow Up
Track the claim status and respond to any queries.
If rejected, consider dispute resolution (negotiation, mediation,
arbitration).
Sample Justification Format
"Between [Date] and [Date], the project site received [X] mm of rainfall,
exceeding the contractual threshold of [Y] mm per [day/week]. This
prevented [specific activities] due to [waterlogging, safety risks, etc.]. As per
Clause [Z] of the contract, we request an EOT of [N] days."
Key Tips
✅ Act promptly – Submit notices as soon as delays occur.
✅ Be precise – Use exact dates, rainfall measurements, and contract
clauses.
✅ Maintain records – Site diaries, photos, and inspector logs strengthen
your claim.
Certainly! Below is a professional template for an Extension of Time
(EOT) Claim Letter due to rainfall delays in road works. Customize it with
your project details, contractual clauses, and supporting evidence.
[Your Company’s Letterhead]
[Date]
To:
[Client/Employer’s Name]
[Company/Organization Name]
[Address]
Subject: Request for Extension of Time (EOT) Due to Adverse
Weather Conditions – [Project Name/Contract No.]
Dear [Recipient’s Name],
We hereby formally submit a claim for an Extension of Time
(EOT) under Clause [X] of the Contract Agreement due to excessive
rainfall, which has significantly impacted the progress of the [Project
Name/Contract No.].
1. Details of Delay
Between [Start Date] and [End Date], the project site
experienced unusually heavy rainfall, recorded as follows:
Rainfall
Date Contractual Threshold (if applicable) Work Affected
(mm)
[DD/MM/YYYY] [XX] mm [YY] mm [Activity]
[DD/MM/YYYY] [XX] mm [YY] mm [Activity]
(Attached: Official rainfall records from [Source, e.g., Meteorological
Department].)
2. Impact on Construction Activities
The adverse weather conditions caused:
Work stoppages due to waterlogging, unsafe site conditions, and inability
to execute [specific tasks, e.g., earthworks, asphalt laying].
Delays in the critical path, as evidenced in the revised schedule
(attached).
3. Contractual Basis for EOT
This claim is submitted under:
Clause [X] – Force Majeure / Adverse Weather
Clause [Y] – Compensation Events / Excusable Delays
Any other relevant provisions
4. Requested Extension
Based on the delay analysis, we request an EOT of [Z] days, revising the
completion date from [Old Date] to [New Date].
5. Supporting Documents
The following evidence is attached for your review:
Certified rainfall data from [Source]
Site diary entries & photographs
Revised project schedule (Primavera P6/MS Project)
Daily progress reports
We kindly request your prompt review and approval of this EOT claim.
Should you require additional information, please let us know.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
[Contact Information]
Attachments:
1. Rainfall Data Report
2. Updated Construction Schedule
3. Site Records & Photographs
Key Notes for Submission:
✔ Submit early – Follow the contract’s notice period (e.g., within 7–14
days of the delay).
✔ Be factual – Use verified rainfall data and link delays directly to the
weather.
✔ Follow up – If no response, send reminders and escalate if necessary.
