ACCESSING

INFORMATION
USING
COMPUTER
Rospin R.
Realubit
Discussant
Learning
Objectives:
Learners are expected to; • Identify locations of
files
• Recall keyboard short cut
keys
• Discuss ways of managing files and
folders
• Explain how to save files

• Identify different application

programs
 Searching for
Files
Searching from
Computer
Click Start>Computer. In the
top corner is the search box.
You can enter the name of
the file or the partial name
and Windows will search for
the file. Once you have
found the file, double click
and the program will launch
and open the file for editing
or searching.
 File Name
Most Conventions
businesses have filename
conventions to help and assist
people to find files that have
been created by other
people. Under Windows a A filename should be descriptive of the
filename can be a maximum contents. Some businesses do not allow
of 256 characters and may the use of space in the filename and
instead use _, such as ‘Sales_July’. It
include most characters from may be required that the version of
the keyboard with the exception the file be included in the filename,
of the following: / \ * ? % * : | ; “ such as Sales_July_Ver_2-3. You should
< > and the last ‘.’ which check with your organisation as to their
rules.
identifies the start of the
Folders
Files are generally stored in
folders or sub-directories. This
is an area that users can create
to store files to assist in
locating them. Folder names
follow the same rules as for
filenames. Folders can hold files
or other folders to allow files to
be stored in a meaningful and
useful manner.
Files
Each program creates a file so Click on Start and then click on
the data can be recalled and All programs. Find the
edited as needed. Each Microsoft® Office group.
program stores the data of the
file in a different method or Click on Microsoft Office Word
location in the file. For example and this will launch Word.
a word file will store the
language of the file within the
file but a different program will
store the same data but in a
different place within the file. It
is therefore important to know
which program created the file.
To be able to edit a file it must As an alternative to the File>Open
be loaded into Word. approach there are two other
options. One of these is the use of a
Click File>Open and the Open shortcut key. Rather than use the
Dialogue box will appear. mouse by simultaneously pressing
a combination of keys the same
Click on the file that is result can be achieved. The keys for
required and it will open in Open File are Ctrl-O. This key
Word for editing in the corner combination works in many of the
of the dialogue box that filters Office suite of programs.
the type of files that are
shown.

Close Word by selecting File

and then Exit Word.
Other Keyboard Short Cut Keys
Short-Cut Functio
Keys n
Managing Files and Folders with File Explorer
When using your Windows 10 In the case of Windows, it’s File
system to create information, over Explorer. Over the years, this
time, we accumulate a lot of files essential part of the Windows
that store on our hard disk. A critical experience has evolved from its
part of how Windows 10 (and roots as File Manager in early
Windows in general) organizes this is releases, then Windows Explorer,
by using a File System that manages and now called File Explorer, first
how files are stored and accessed on introduced in Windows 8. Since a
your computer. The part you see lot of you are coming from
when we interact with the records Windows 7 and skipped Windows
that we create on our computers, 8.x altogether, we thought you’d
such as documents, audio files, like to take a look at using File
pictures, and videos is the File Explorer in Windows 10.
To see into your computer's storage vault, click File Explorer icon
located on your Taskbar or click Start> File Explorer
When you launch File Explorer in Windows 10, you get the Quick
access window. Formally called Favorites in previous versions of
windows; here you will see your most frequently accessed
folders and files you created.
The Ribbon Toolbar command is used to manage your files and
often reveals hidden commands quickly. When you select a folder
or file, this will display a contextual tab with additional options.
You can copy, move delete, rename, and a host of other tasks
using the Ribbon.
Quick Access Toolbar can be used to pin your most frequently
accessed commands. This automatically pins your most
frequently accessed folders.
Navigation and Address Bar are used to navigate smoothly
through a folder's hierarchy or back and forward between folders.
The address bar also has a breadcrumb menu that makes it easy
to navigate to a different folder path.
One Drive synced folders is an online storage service synced
with your computer. You will need to have a Microsoft account
set up before use.
Search command is used to find files stored in the computer. You
will need to type the file name or part of the file name. The
computer will give you all the files related to your search.
Status Bar displays information about the contents stored in the
window, such as the amount of files, size, file selection and quick
access to folder
If you rather see your computer environment now call This PC,
click it in the left pane, or you can change it to the default Folder
Options dialogue. To do so, select the View tab on the Ribbon
and click Options under the Show/Hide group.
Click in the Open File
Explorer to list box and
choose This PC then click
Apply and OK. If you don't
like to see your most
frequently accessed folders
and recently accessed files,
you can adjust those
settings from the same
dialog. Under Privacy,
uncheck the following: -
Show recently used files in
Quick access - Show
frequently used folders in
Quick access Or you can
User Folder- In Windows 7 and
earlier version, you had a User
Folder directory which was used to
store and organize your files in
folders by content, such as
Documents, Audio Files, Pictures,
videos, and other types of data.
Some of these folders will still be
available from This PC. Other
folders that might be part of your
User Folder created by third-party
applications are accessible from
within your user directory from the
Bread Crumb menu. To do that,
click the arrow on the address bar
and click you user folder
represented by your account name;
You can change how files
display in Windows 10 File
Explorer by using the View tab.
When you activate this tab, you
will see various groups for
changing the layout of the
windows, files, current view, or
hide certain things you see
onscreen. Within the Layout
group, click one of the available
options to change how your
files displays onscreen. You can
also preview the layout before
confirming by hovering over
To go back to the previous folder, you
may either use Recent Locations
button or the Bread Crumb menu.
When you click the Recent Locations
menu, you can go back to a
previously working directory quickly
without going through multiple
directories along the way. The Bread
Crumb menu introduced in Windows
Vista provides similar capabilities; for
instance, you can easily navigate to a
folder with a folder path. So, if there
are subfolders within a folder, ou can
quickly jump to any folder within the
oath. Tip: You can also use the
backspace to go back one step too.
To organize files and folders, look for recent files created or
older files, or archive certain files elsewhere. The View tab
provides options for sorting how files are displayed.
Copying is the replication of
the original file. To copy a
file, select the file you want
to copy and click Copy under
the Home tab. You can just
as easily copy or move a file
without leaving your current
location. Under the Home
tab within the Organize
group, click Copy to or Move
to button, and choose the
location if it's listed, or click
the Choose Location button
 Saving
Files
One of the most useful features of a computer is that you
can create and store files; and later retrieve it if needed.
These files, when saved, can be shared in hard copy (ex.
printed forms) or in soft copy (ex. as an attachment in
emails). Also, you can save files in different devices as
back up or as copy.
Click File on the top menu. If you’re saving something for the
first time, Windows asks you to name your document. Type
something descriptive using only letters, numbers, and spaces
between the words. Windows gives you 255 characters to work
with.
Choose the location where Type the name of the file is
you want to save a file the field provided
Click the dropdown menu for
the save as type and choose the
form or program in the that you
want your documents to be Then click Save
saved
However, if you have opened up a saved file and wish to save
the changes you made in the file, you can just click save icon
or press and hold Control button in the key board then press
"S"
 Application
An Programs
application program is a comprehensive, self-contained program
that performs a particular function directly for the user. Among many
others, application programs include:
• Email
• Web browsers
• Games
• Word processors
• Enterprise software
• Accounting software
• Graphics software
• Media players
• Database management
 Reference
s
https://edu.gcfglobal.org/en/computerbasics/what-is-a-computer/1/

https://www.siyavula.com/read/cat/grade-11-cat/storage-memory-and-
processing-devices/03-storage-memory-and-processing-devices

https://community.webroot.com/tech-talk-7/why-are-computers-so-
important - 4952#:~:text=Computer%20has%20become%20very
%20important,amount%20of%20data%20in%20it.

https://kb.mc3.edu/article/saving-files-in-windows-10-991.html

https://www.academia.edu/34890204/_CBLM_Perform_Computer?
auto=download
Thank you for
listening!