Skip to content

docs: enhance organization roles documentation with role behaviors an… #621

New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Open
wants to merge 1 commit into
base: master
Choose a base branch
from
Open
Changes from all commits
Commits
File filter

Filter by extension

Filter by extension

Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
49 changes: 49 additions & 0 deletions content/en/cloud/security/roles/organization-roles.md
Original file line number Diff line number Diff line change
Expand Up @@ -74,3 +74,52 @@ tags: [orgs, roles]

{{% /card %}}
{{< /cardpane >}}



## Additional Role Behaviors and Management

### What happens if the Users role is removed?

If a user’s user role is removed from an organization, they lose access to:
- organizations dashhboards and data
- Any features restricted to authenticated org members
- Workspace collaboration for that org

The user will still exist on the platform, but will appear unassigned for that organization.


### Role Assignments Across Multiple Organizations

Roles are organizations-specific in Layer5 Cloud. This means:
- A user can have different roles in different orgs (e.g.,admin in one,viewer in another)
- Changes to roles in Org A have no impact on Org B

### Assigning Keychains to Roles

To securely enable access for automations:
1. Navigate to Security → Keychains
2. Choose a keychain from the list
3. Use the asssign role dropdown to select which roles can use it

This lets roles use tokens or credentials for deployments or API usage.


### Creating Custom Roles

Admins can define new roles tailored to their team’s needs:
- Go to Organization Settings → Roles
- Click create role
- Select desired permissions from a checklist
- Save and assign to users
Custom roles allow more control than the default Admin/Billing Manager.

### Updating, Deleting, and Exporting Roles ,

-Update: Open a role, edit permissions, and save.
- Delete: Available only for custom roles not currently in use.
- Export: Download your role definitions (JSON/YAML) for backup or import.