Best Archiving Software
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What is Archiving Software?
Archiving software is designed to securely store and manage digital data and documents over the long term, ensuring easy retrieval and compliance with legal or regulatory requirements. It automates the process of capturing, indexing, and preserving information from various sources such as emails, files, databases, and applications. The software often includes compression and encryption features to optimize storage space and protect sensitive data. By implementing retention policies and audit trails, archiving software helps organizations meet data governance standards and reduce risk. It supports efficient search and access, making historical data available for business intelligence and legal discovery. Compare and read user reviews of the best Archiving software currently available using the table below. This list is updated regularly.
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1
UnForm
Synergetic Data Systems, Inc.
UnForm is a powerful enterprise document management and process automation solution that seamlessly integrates with any application. Our platform-independent, fully browser-based solutions provide the ability to create, deliver, capture, index, route, and store documents from start to finish so that a transaction’s entire life cycle can be accessed with one easy search. Our data extraction and workflow capabilities enable the automation of data entry-intensive processes. UnForm.Cloud, a hosting service for UnForm Document Management, is a perfect fit for those who are running cloud-based ERP systems or looking for a solution with no hardware to purchase, manage, or maintain. Implementing UnForm has never been easier. Backed by a proven hosting vendor, Oracle, you have the peace of mind knowing your data is safe and secure with well-managed data centers and cross-region backups, ensuring reliable and continues access to your data when you need it.Starting Price: $500/month -
2
Intradyn
Intradyn
Capture and archive emails, social media messages, and text messages in real-time, empowering your organization to manage its digital footprint effectively. Intradyn's email archiving solutions have a proven track record of protecting organizations against potential litigation, eDiscovery requests, and Right to Know inquiries. Our text message archiving solution captures, saves, categorizes, and indexes all mobile content to facilitate quick retrieval when needed. Our archiving process retains all content in evidentiary quality, ensuring compliance with regulations and legal requirements. Experience the full scope of social media archiving across all channels with Intradyn's solution. Efficiently search one or multiple social media accounts using a single user-friendly interface. Our products are designed to cater to any industry, and with multiple deployment options available, they can be fully customized to suit your unique environment.Starting Price: $4 per user per month -
3
PinPoint Document Management System
LSSP Corporation
PinPoint DMS allows you and your staff to access files and data from anywhere in the world. Running on all platforms including MAC and mobile devices, PinPoint includes built-in tools for Workflow Management, Records Management, Onboarding, Publishing, Versioning, and full Content Search. The system can also automatically file documents without any human intervention. For over 19 years, PinPoint DMS has been enhancing our features that our competitors are just beginning to add. Find out how our document management software can help your organization go completely paperless!Starting Price: Ranges from $1 to $20 a month per user -
4
Aid4Mail
Fookes Software Ltd
Aid4Mail is a fast, reliable, and highly accurate tool to collect, recover, search, and convert emails. It supports most mailbox file formats (e.g. PST, OST, OLM, mbox), IMAP accounts (e.g. Yahoo! Mail, AOL) and popular mail service providers (e.g. Microsoft 365, Exchange, Gmail). Aid4Mail can recover double-deleted messages and corrupted emails, and extract MIME data from certain types of unknown file formats through file carving. Aid4Mail provides a large array of tools to search and filter out unwanted emails during conversion. Save time by using native pre-acquisition filters to download a subset of your mail from Exchange, Office 365, Gmail and other webmail services. Use Aid4Mail’s integrated search engine to cull-down your email collection. Its search operators are very similar to Gmail and Office 365. Aid4Mail is used by Fortune 500 companies, government agencies and legal professionals around the world. It is made in Switzerland by perfectionists.Starting Price: $59.95 -
5
BluVault
Parablu
Complete backup on the cloud with 100% security. Parablu's got your back(up). Safer and more secure than ever. BluVault ensures safe backup to cloud storage environments by securing data both while in transit and at rest. It protects the privacy and integrity of an organization’s data traveling between the enterprise and the cloud, by way of robust encryption and clear segregation of duties. Data secured by BluVault is encrypted with modules that meet the most stringent regulatory requirements, including GDPR. What’s more, YOU (the organization), retains control over the encryption keys and have complete flexibility and control over how and where your data is secured. Apart from protecting and safeguarding data from loss, misuse, and unauthorized alteration, BluVault is built to deliver complete control over the data protection process with detailed reporting, alerting and audit logs. -
6
ArcTitan
TitanHQ
ArcTitan is an email archiving and email data protection (EDP) solution allowing users to securely archive emails and simply retrieve them. ArcTitan is compliant, fast, secure, and M365 friendly. You can Save up to 75% of email storage space and costs with lightning fast search and retrieval. Significantly enhances Microsoft 365 email Search and Storage functionality with cost and time savings. With ArcTitan, our Cloud-Based Archiving Solution, users can fully offload their email storage requirements to the cloud. Email Archiving provides businesses with unlimited archiving of both inbound and outbound mail, as well as attachments, folders, calendar entries and contacts. The main features of our business email archiving solution include lightning fast search and retrieval, ultimate scalability, and full compliance with GDPR, eDiscovery, Sarbanes–Oxley, HIPPA, and other legislation for e-discovery, retention and audit. Book a demo today. -
7
FileHold
FileHold Document Management Software
The FileHold Azure cloud deployment provides a secure, backed up cloud environment. All IT services are included as part of the program. FileHold is an enterprise grade document management and document workflow solution that helps large organizations transition to a paperless work environment. When requested, FileHOld can be deployed on-premises or in a secure private or public cloud. FileHold offers a suite of features for document scanning, indexing, versioning, searching, document linking, and more. FileHold supports all browser types, a rich desktop environment and is mobile ready. Out of the box integration with MS Office, SharePoint, Teams and Active Directory. Free fully documented API.Starting Price: $15.00 / user / month -
8
Sharp Archive
Sharp Archive
Sharp Archive is a leading provider for archiving communication for regulated organizations. Most of our users are required to archive in industries such as finance, insurance, government, education, healthcare, and pharma. Sharp Archive was founded by financial professionals who are also under mandatory archiving rules. When we were looking for software solutions, we were surprised by how expensive and out-of-date the options were. In some cases, the software had not been updated to meet the latest regulations. Take a look at our open access Live Demo on our website - you won't be bothered to set an appointment or give us your information.Starting Price: $100/Month -
9
MailStore Server
MailStore Software
MailStore Server is one of the world’s leading solutions for email archiving. Easy to install, reliable and low-maintenance. Businesses can benefit from all advantages of modern, secure email archiving with MailStore Server. The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of large amounts of data over a period of years. Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed. Advantages for your company. Assistance with regulatory compliance. Help with fulfilling GDPR obligation. Fast full-text searching for emails and attachments. Protection against data loss. Reduce the workload of email servers. Save up to 70% storage space. Simplify backup and restore. Independence of cumbersome PST file. Eliminate mailbox quotas.Starting Price: $259 for 5 users -
10
SISCIN
Waterford Technologies
SISCIN is a File Analysis, Archiving and Compliance solution hosted in Azure. It’s a single dashboard for full visibility of your entire file server data. Allowing the creation of policies based on data profile for retention, deduplication or archiving, enabling full control in managing your file data. With flexible storage control to archive directly to the Cloud or locally. Giving organizations the performance and scalability of the Cloud with their existing server infrastructure. Available in SISCIN is our advanced Vue-X Search which provides advanced content indexing and search capabilities to analyze, identify, locate, retrieve and delete data for DSAR or e-Discovery management.Starting Price: $125 per month -
11
SuiteCRM
SuiteCRM
SuiteCRM is the award winning Customer Relationship Management application brought to you by SuiteCRM Ltd who are the authors and maintainers. The application is enterprise ready and completely scalable to suit any business size or business requirement. The application is fully customisable and can be tailor made to fit your current or future business processes. Most importantly the application is Open Source, so it’s completely FREE to use, with no limitations on users.Starting Price: Free -
12
GRAX
GRAX
GRAX is the leader in Salesforce Data Protection throughout its lifecycle, where you can own and control 100% of your Salesforce data. GRAX is disrupting the Salesforce data protection industry by combining Salesforce data backup, recovery, and archiving with scalable data operations (Data Management - DataOps) for a true Salesforce Data Lifecycle Management solution. The same tool that lets you backup, archive, and recover your Salesforce historical data is also the best way to capture, ingest, and pipe those historical versions of your data into your DataOps ecosystem. Reuse and consume your CRM data in industry tools, such as AWS SageMaker, Power BI by Azure, AWS Redshift, Tableau, AWS QuickSight, Snowflake, Google BigQuery, and many others.Starting Price: $9,000/mo per Salesforce Org -
13
Jatheon
Jatheon Technologies
With Jatheon Cloud, you’ll be up and running in a day and get unparalleled simplicity of deployment and everyday use. The new interface of our email archiving software will make your archiving experience smooth and easy. Our processing speed and advanced search remain the best in the archiving industry. With our simple, per-mailbox fee, you’ll get everything you need in an archive without the upfront expenses and simplify the management of email archiving. Organizations in regulated industries handle a lot of sensitive information, so we made security and privacy of your archived data our highest priority. Our security certifications, breach detection alerts and 24/7 support and monitoring will make sure your cloud vault is impenetrable. Jatheon Cloud archive offers unmatched flexibility and can adapt to your unique needs, no matter how big or small your business is.Starting Price: $2.5/month/user -
14
OneVault
Donoma Software
Secure Multi-Data Archiving from a Single Interface OneVault archives email AND all the new data types your organization uses today. Email, Instant Messaging, Teams, Zoom, Webex & more. With OneVault you get a single interface to archive from many systems. Important data is centralized in a secure cloud platform that makes it easy to orchestrate consistent policies that also supports your business continuity plans. The single pane of glass for managing and working with records makes e-Discovery process secure, accountable, and best of all, intuitive to use. OneVault incorporates the powerful features of our stand-alone archiving solutions under a single pane of glass in an intuitive, secure, and scalable system. Start with email, expand as new systems are adopted where retention will either be required for compliance or just for ensuring access to de-facto operational commitments.Starting Price: $2.50/month/user -
15
GFI Archiver
GFI Software
GFI Archiver makes it easy to secure, store and retrieve your electronic communications. The solution lets you archive and manage your email, calendar and file history in one place and provides easy access when it’s needed. Meet compliance requirements, reduce server space, improve email performance, lower costs and more. Messages, attachments and files are automatically indexed before they’re archived, enabling faster search and retrieval. Quickly retrieve email history and files, using either desktop or mobile. Archives electronic communications separately from applications to save server space and improve performance. Uses single-instance storage (SIS) to store one copy of a multi-recipient email, instead of multiple copies of the same email. Compresses (and decompresses) email attachments to optimize use of your storage resources. Use message auditing to validate that stored emails and files are genuine.Starting Price: $29 per year -
16
DocuXplorer
Archive Power Systems, Inc.
Today’s workplace exists beyond traditional office walls. DocuXplorer ensures your team has fast and secure access to the files and information they need at any time from any place. Embrace a more productive, paperless office. See immediate results with a fast setup. Our organizational experts ensure your document management system is tailored to your needs and your team is set up for success. Even if your paper trails are miles long, DocuXplorer is priced for a quick ROI. Deploy DocuXplorer as a traditional on-premises solution, in the cloud, or as a hybrid model, and get your team the access they need wherever they are. DX speaks your language. It finds your file’s most critical information and translates it to searchable and reportable data. DocuXplorer converts scanned images of text (available in 110+ languages) to electronic text that can be searched, indexed, and retrieved.Starting Price: $1,200 per year -
17
HubStor
HubStor
Manage and protect your apps and data more efficiently without adding any new hardware. The HubStor platform is software, at your service. Data is the life-blood of your business. It’s how you innovate, how you grow, and how you serve customers day-to-day. The HubStor platform provides a unique approach to enjoying the convenience of Software-as-a-Service. You get the benefits of a fully-managed solution without sacrificing performance, security, data ownership, and control over your data. Data sprawl is real. And so is product sprawl. They are messy, inefficient, and hampering compliance and security. With HubStor, you can manage all your backup and archival on a unified platform, in a cloud location of your choice, giving you the power to store, access, and protect the information you need. HubStor is engineered to reverse sprawl.Starting Price: $50 per month -
18
Amazon S3 Glacier
Amazon
Amazon S3 Glacier and S3 Glacier Deep Archive are a secure, durable, and extremely low-cost Amazon S3 cloud storage classes for data archiving and long-term backup. They are designed to deliver 99.999999999% durability, and provide comprehensive security and compliance capabilities that can help meet even the most stringent regulatory requirements. Customers can store data for as little as $1 per terabyte per month, a significant savings compared to on-premises solutions. To keep costs low yet suitable for varying retrieval needs, Amazon S3 Glacier provides three options for access to archives, from a few minutes to several hours, and S3 Glacier Deep Archive provides two access options ranging from 12 to 48 hours. The S3 Glacier storage classes offer sophisticated integration with AWS CloudTrail to log, monitor, and retain storage API call activities for auditing, and they support three different forms of encryption.Starting Price: $1 per terabyte per month -
19
Redstor
Redstor
Smarter cloud backup, with zero hardware required, delivering the broadest coverage of data sources from a single app and lightning-quick recovery of any files on demand. The only cloud-first backup with on-demand recovery of files and databases, in an instant. Redstor’s proprietary InstantData™ technology enables recovering entire systems in moments, with a seamless user experience that allows users to get back to work almost instantly, streaming what they need, when they need it. Smarter backup, including the broadest coverage of data sources, through a single app, able to be set up in under 60 seconds. Save time, hassle and costs with no hardware requirement and the ability to manage everything centrally, from anywhere. Redstor’s proprietary, AI-powered, malware detection technology neutralizes threats before they become attacks. Scanning all existing backup data, it isolates, quarantines and flags any suspicious files for review, and thanks to community insights, the -
20
Retain Mobile Archiving
OpenText
Retain Mobile Archiving delivers secure, encrypted messaging and archiving for iOS and Android devices. Generate and consume data to meet regulatory and compliance requirements—regardless of who owns the device. Retain Mobile also features carrier-level archiving of text messages. This gives you oversight on mobile communication data for your iOS, Android, and other mobile devices on the mobile carrier network. This solution is ideal for environments with corporate-owned devices, BYOD, or a hybrid environment of both. With Retain Mobile, you don’t lose valuable information and your organization stays compliant. Your sensitive data stays securely within your organization. Allow administrators, human resources, compliance officers, eDiscovery, and legal teams to review and audit smartphone user data. Users can access and search their personal archives, and administrators and other named users can access and search archived messages for all users. -
21
Soutron
Soutron
We are a cloud-based Library, Archive and Information Management Solutions provider dedicated to Managing Transformation. Soutron partners with special libraries and information centres worldwide to transition them from analog to digital technologies with innovative, fast, flexible, easy-to-use solutions. See our site for details. -
22
Seascape for Notes
SWING Software
Seascape for Notes helps you preserve historical data outside of IBM Lotus Notes and Domino. It exports Lotus Notes databases as stand-alone PDF/XML/JSON archives, retaining documents, views, links, and metadata. Plus, Seascape enables the easy uploading of archived documents to Microsoft SharePoint or Office 365. -
23
EMC SourceOne Archiving
Dell EMC
Dell EMC SourceOne Archiving is advanced archiving software, available for both on-premise and the cloud, which archives email and information from messaging systems, file servers, collaboration systems, and social media content.SourceOne provides robust information management to help you reduce storage costs by reclaiming valuable primary storage space. It also helps reduce litigation risks by accelerating data search processes. SourceOne helps to reduce the overall cost of data ownership in two ways. It reduces primary storage cost by archiving aged email and information content to the less costly storage tiers and reduces the costs associated with data and information discovery during legal and eDiscovery processes. SourceOne provides users unlimited mailboxes and improves server performance by eliminating duplicated, scattered PST files. Properly managing PST files minimizes the chance of critical business data loss and organizational compliance failures. -
24
Data Archive Manager™
Data443 Risk Mitigation, Inc.
Data Archive Manager™ is the best solution for enterprise information and email archiving. Secure solutions for compliance, E-discovery, and more. You won’t break a sweat getting it up and running in less than 1 day. The alleviation of archive-related stress will be immediate! It does not require any special training whatsoever. Delivering perfect archives for your organization is a breeze! You won’t waste time conducting basic or advanced searches. Even the most complicated searches can be done in speed mode. Conduct advanced searches of the archives with unlimited parameters. Our proprietary algorithms for indexing and searching lead us to be a leader in Search speed and quality – exactly what an Archiving solution depends on. Automated indexing of every piece of information in the Archives, advanced but easy to set retention rules & legal holds, and storage management in real-time – it is designed to completely organize and set your archives up for success. -
25
OpenArchive
GRAU DATA
OpenArchive is the ideal solution for companies that want to securely and efficiently store growing amounts of data. Being an open-source version of ArchiveManager, it offers all its benefits, except for compliance conformity and certification – while still allowing maximum flexibility and control of your data. For you as the user, there are no changes. OpenArchive adopts your directory structure so that you can access all data as you used to. There is also no need to worry about the security of your data, as data copies on different storage devices offer multi-layered safety nets. GRAU DATA guarantees service and support for the product. A maintenance contract replaces a license agreement. Are you looking for an archive solution that fits perfectly into your IT system? With the open-source software you have full control over your data. OpenArchive is compatible with other archive products and runs independently of hardware with components from all manufacturers. -
26
MirrorWeb
MirrorWeb
We help firms manage and evidence changes in their digital content. Through the MirrorWeb Insight platform we capture, archive and monitor web, SMS, email, instant messaging, mobile platforms and social media channels, ensuring digital communication regulations are met and content remains compliant. Our technology is unrivalled. Through cloud-archiving we provide data sovereignty and store archives in a legally admissible format (WORM). Once captured, your archives can be replayed and searched through our platform at any time.
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