Best Free Onboarding Software
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Compare the Top Free Onboarding Software as of November 2025
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What is Free Onboarding Software?
Onboarding software is software used to facilitate and streamline the process of bringing new employees into a business. It helps employers collect, store, and process employee information quickly and efficiently. It can help with generating onboarding plans for each individual hire, setting up training sessions or tasks to complete, ensuring compliance with legally-required documents such as tax forms, allowing access to relevant company resources like company policies and procedures documents, and providing ongoing support after the onboarding process has been completed. Onboarding software also helps businesses save time by automating much of the detail work involved with hiring new staff members. These tools are used across various industries to ensure that each employee's onboarding experience is as smooth as possible. Compare and read user reviews of the best Free Onboarding software currently available using the table below. This list is updated regularly.
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1
Newired
Newired
Newired empowers companies to guide users to resources and answers on virtually any web application, by making the user learn and perform on the go. We shall not forget that digital is, first and foremost, for people. -Newired makes technology and software more accessible, replacing any disconnected documentation, tutorial, or training with contextual in-place guidance and support. -Newired guides users with in-place help so they can learn by doing until they comprehend it and are comfortable with challenging content, with support that ensures process compliance in complex internal applications. -Newired can be deployed on any web-based application or website without touching the code and can be adapted to meet customers' needs.Starting Price: $ 6,480 per year -
2
Empxtrack
Empxtrack
Empxtrack is a people centric software that focusses on workforce productivity. It offers easy to use self configurable HR solutions with powerful interface for all your HR needs. Comprehensive, yet easy to use platform that offers Performance Management, Recruitment, Employee Scheduling, Database, Self services and more. Trusted by over 10,000+ SMBs, Empxtrack offers ready to start products for FREE Free HR offerings include Appraisal, 360 Feedback, HR portal, Payroll and Exit, Attendance, Leave etc. at no cost. The software helps in establishing a culture of continuous performance improvement for employees. The highly customizable and configurable software encourages top performers and gets the most out of your marginal contributors. Empxtrack also offers Enterprise Solutions that are Easy-to-use, highly Configurable and Affordable, Numerous customization options, Multiple workflows, Reports & Analytics, Ready to use templates, Integrations with HR tools and more.Starting Price: Free -
3
TimeTrex
TimeTrex
Rules can be automatically applied to specific employees or situations to automate all calculations, including overtime, premiums and multiple pay rates! Managers can remotely monitor and get up to the second reports regarding employee time and attendance, from anywhere at anytime. Eliminate waiting until the end of the pay period to review attendance records. Setup an unlimited number of accruals to automatically track employee vacations, sick days or banked time. Employees can also see their own accrual balances, eliminating time-consuming requests to human resources to lookup that information. Management has fine-grained control and tracking over where employees are able to punch in/out from, including down to the device and GEO fence level. Allocate time to jobs / tasks and track employee expenses while in the field. Handle employee skills / qualifications and process payroll with just a few clicks.Starting Price: $2.90 per month -
4
TalentHR
Epignosis LTD
TalentHR is a fresh take on HRIS, an all-in-one tool built for people management success. It’s fully customizable and features time-off tracking, employee onboarding via self-managed user profiles with custom fields, performance reviews, and people analytics that’ll alleviate all your HR management worries. Leave complex HR tools behind and focus on what matters most, your people. No IT skills are required, all at a reasonable price. TalentHR is a product of Epignosis, the company that 11,000+ businesses worldwide trust for their HR and L&D needs. Also, as a web-based service, TalentHR supports Windows, Mac, iOS, Android, and Linux.TalentHR currently features native integration with TalentLMS, with further integrations in active development. Lastly, TalentHR features our professional customer support team, an expansive, regularly-updated Knowledge Base with how-to articles, as well as a dedicated YouTube channel with even more helpful tutorials.Starting Price: $2/month/user -
5
Factorial
Factorial
Factorial is a cloud-based business management software built specifically to empower small and medium-sized businesses. It’s not just an HR tool—it’s a comprehensive employee management software that combines automation, data, and a people-first approach to help companies scale with confidence. Track employee working hours, manage shifts, approve time off, and visualize workloads. Our cloud business management software integrates time tracking directly with payroll and project management to eliminate manual entry and errors. From sick leave to unlimited PTO policies, Factorial simplifies leave tracking through automated approval workflows, custom policy creation, and team-wide calendar visibility. It’s no surprise we were ranked the #1 PTO Tracker of 2025. From applicant tracking to onboarding, from performance reviews to training plans—Factorial supports the full employee lifecycle. Build strong, engaged teams and scale faster without needing multiple disconnected tools.Starting Price: $8/month/user
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