Pr.

4- OFFICE AUTOMATION LAB

Total Period 60 Examination 3hr
Lab. periods 4P/Week Term Work 25
Maximum Marks 50 End Semester Examination 25

List of Assignments (MS Word)

1. Create a news-paper document with at least 200 words,

a. Use margins as, top:1.5, bottom:2, left:2, right:1 inches.
b. Use heading “Gandhi Jayanti”, font size: 16, font color: red, font face:
Arial Black.
c. With first letter “dropped” (use drop cap option) of the first paragraph
containing a picture at the right side
d. Use three columns from the second paragraph onwards till the half of the
page.
e. Then use heading “Computer basics”
f. Create paragraph using two columns till the end of the page.
2. Create a Mathematical question paper using, at least five equations
a. With fractions, exponents, summation function
b. With at least one „m*n‟ matrix
c. Basic mathematical and geometric operators.
d. Use proper text formatting, page color and page border.
3. Create a flowchart using,
a. Proper shapes like ellipse, arrows, rectangle, and parallelogram.
b. Use grouping to group all the parts of the flowchart into one single object.
4. Create a table using table menu with,
a. At least 5 columns and 10 rows.
b. Merge the first row into one cell.
c. Merge the second row into one cell, then split the second row into three
cells.
d. Use proper table border and color.
e. Insert proper content into the table with proper text formatting.
5. Create a table using two columns,
a. The left column contains all the short-cut keys and right side column
contains the function of the short-cut keys.
b. Insert a left column using layout option. Name the heading as Serial No.
6. Create two letters with the following conditions in Ms Word and find the
difference.
a. Write a personal letter to your friend using at least 100 words and two
paragraphs. The date must be in top-right corner. Use „justify‟ text-
alignment and 1.5 line spacing for the body of the letter. Letter must
contain proper salutation and closing.
b. Use step by step mail-merge wizard to design a letter. (Mailing  step by
step mail merge wizardlettersstart from a templateselect
template lettersselect proper template create new documentOK)
7. Create a letter, which must be sent to multiple recipients.
a. Use Mail-Merge to create the recipient list.

22
 b. Use excel sheet to enter the recipient.
c. Start the mail merge using letter and directory format. State the
difference.

List of Assignments (MS Excel)

1. Create a table “Student result” with following conditions.

a. The heading must contain, Sl. No., Name, Mark1, Mark2, Mark3, Total,
average and result with manual entry.
b. Use formulas for total and average.
c. Find the name of the students who has secured the highest and lowest
marks.
d. Round the average to the nearest highest integer and lowest integer (use
ceiling and floor function respectively).
2. Do as directed
a. Create a notepad file as per the following fields
Slno name th1 th2 th3 th4 th5 total % grade
b. Import this notepad file into excel sheet using „datafrom text‟ option.
c. Grade is calculated as,
i. If %>=90, then grade A
ii. If %>=80 and <90, then grade B
iii. If %>=70 and <80, then grade C
iv. If %>=60 and <70, then grade D
v. If %<60, then grade F
3. Create a sales table using the following data,
Item Year1 Year2 Year3 Year4
Item1 1000 1050 1100 1200
Item2 950 1050 1150 1200
Item3 1100 1200 1200 1300
a. Draw the bar-graph to compare the sales of the three items for four years
using insert option.
b. Draw a line-graph to compare the sales of three items for four years
using insert option.
c. Draw different pie-charts for the given data using insert option.
d. Use condition, to highlight all the cells having value >=1000 with red
color (use conditional formatting).

List of Assignments (MS PowerPoint)

1. Create a power-point presentation with minimum 5 slides.

a. The first slide must contain the topic of the presentation and name of the
presentation.
b. Must contain at least one table.
c. Must contain at least 5 bullets, 5 numbers.
d. The heading must be, font size:32, font-face: Arial Rounded MT Bold,
font-color: blue.
e. The body must be, font size: 24, font-face: Comic Sans MS, font-color:
green.
f. Last slide must contain „thank you‟.
2. Create a power-point presentation with minimum 10 slides

23
 a. Use word art to write the heading for each slides.
b. Insert at least one clip-art, one picture
c. Insert at least one audio and one video
d. Hide at least two slides
3. Create a power-point presentation with minimum 5 slides
a. Use custom animation option to animate the text; the text must move left
to right one line at a time.
b. Use proper transition for the slides.

List of Assignments (MS Access)

1. Create a database “Student” with,

a. At least one table named “mark sheet” with field name “student name, roll
number, mark1, mark2, mark3, mark4, total”
b. The data types are, student name: text, roll number: number, mark1 to
mark4: number, total: number. Roll number must be the primary key.
c. Enter data in the table. The total must be calculated using update query.
d. Use query for sorting the table according to the descending/ascending
order of the total marks.
2. With addition to the table above,
a. Add an additional field “result” to the “mark sheet” table.
b. Enter data for at least 10 students
c. Calculate the result for all the students using update queries, if
total>=200, then pass, else fail.
d. Search the students, whose name starts with “sh”.
e. Show the names and total marks of the students who have passed the
examination.

Book Recommended:-

Sl.No Name of Authors Title of the Book Name of

Publisher
Comdex 14-1in-1
1 Vikas Gupta Computer course Kit Dream Tech

2 Bittu Kumar Master in Ms-Office

24
OFFICE AUTOMATION LAB MANUAL
BRANCH: COMPUTER SC & ENGG.
SEMESTER : 3RD SEM.
 MS-WORD
Assignment -1
1.AIM OF THE ACTIVITY
This activity is to create a newspaper document with heading along
with set of margins.
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-word basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4.PROCEDURE
a. First set the margin as given there.
b. Type heading Gandhi jayanti with its font size. Then type contents
of it.
c. Use drop command.
d. Select the picture of Gandhi and paste it.
e. Then set the size of the picture.
f. Then drag the picture to the right portion of parahraph.
g. By right click at picture option go to text wrapping & then click at
square option.
h. Now type computer basics at the center of next line & paste its
content below it.
i. BY using page layout option now you can make three columns.
5.OBSERVATIONS
A newspaper document is created along with paragraph & column.
6.WHAT WE HAVE LEARNT ?/CONCLUSION
From this activity we learnt about to create newspaper document as
we see various newspapers in our daily life.
SAMPLE OUTPUT:
 Assignment -2
1. AIM OF THE ACTIVITY
This activity is to create a mathematical question paper with some
equations.
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-word basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4.PROCEDURE
Step 1: start → program→MS-Office2007 → MS-Word.
Step 2: Go to office button → New.
Step 3: Type the name of the equation.
Step 4: Go to insert → Equation → insert new equation.
Step 5: Go to insert → object .
Step 6: From object submenu, select Microsoft equation 3.0 and
click ok.
Step 7: Then by using the equation tool, type the following
mathematical equations.
Step 8: Save the document
5.OBSERVATIONS
Different mathematical equations are created.
6.WHAT WE HAVE LEARNT/CONCLUSION
From this activity we have learnt how to create mathematical
equations or Question paper with some equations
SAMPLE OUTPUT:
 Assignment -3

1. AIM OF THE ACTIVITY

Creating a flowchart using shapes like ellipse, arrows,rectangle &
parallelogram & grouping them
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge
3. MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4. PROCEDURE
a. Insert various shapes as given above one below another using
insert tab
b. Then use arrow shape to connect various shapes.
c. Now we can group various shapes by selecting them into one
single object
5. OBSERVATIONS
Flowcharts of various shapes & making all shapes into a single object
6. WHAT WE HAVE LEARNT/CONCLUSION
From this activity we learnt about various shapes, drawing flowcharts
as per our requirement.
SAMPLE OUTPUT:
 Assignment – 4
1. AIM OF THE ACTIVITY
To create a table using table menu with a given no of rows &
columns
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge
3. MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4. PROCEDURE
a. First create a table using table menu with a given no rows &
columns
b. Then fill the cells of table using data provided.
c. Then apply merge the first row into one cell.
d. Then merge the second row into one cell.
e. Apply border to the table.
5.OBSERVATIONS
A table is created with the specified no of rows & columns. Applying
merge we observe the second row into one cell.
6.WHAT WE HAVE LEARNT/CONCLUSION
From this activity we know how to create table & apply various
operation to it.
SAMPLE OUTPUT:
 Assignment -5
1. AIM OF THE ACTIVITY
To create a table using table menu with two columns & inserting a
left column.
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge
3. MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4. PROCEDURE
a. First create a table using table menu with two columns
b. Fill the left columns with all short-cut keys & right hand side with
its functions
c. Create a left column using layout option & name its heading as
serial no.
5. OBSERVATIONS
A table is created with three columns serial no, short-cut keys &
functions respectively.
6. WHAT WE HAVE LEARNT/CONCLUSION
From the above, we have learnt creating table with two columns &
inserting a column at the left hand side. We also learnt about the
filling of data to cells.
SAMPLE OUTPUT:

Sl. No Shortcut keys function

1. Home Beginning of line

2. End End of line

3. Ctrl + Home Go to start of document

4. Ctrl + End Go to end of document

5. Right Arrow Right one character

6. Left Arrow Left one character

7. Ctrl+Right Arrow Right one word

8. Ctrl+Left Arrow Left one word

9. Up Arrow Up one line

10. Down Arrow Down one line

11. Ctrl+Up Arrow Up one paragraph

12. CTRL +Down Arrow Down one paragraph

13. F4 Repeat last command

14. Ctrl + A Select Whole Document

15. Ctrl+B Bold

 Assignment – 6
A.
1. AIM OF THE ACTIVITY
Writing a letter to a friend using at least 100 words two paragraphs.
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge as well as
topic to write.
3. MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4. PROCEDURE
a. Open a blank MS-word page.
b. Start writing a letter with proper salutation.
c. Complete first paragraph.
d. Start second paragraph & complete the letter with proper
closing.
5.OBSERVATIONS
We observe a complete letter is prepared to the friend.
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above, we have learnt how to write a letter to friend.
SAMPLE OUTPUT:

4 July, 2019 - 09:03

Dear Ava,

Thank you for writing me this letter. You were asking which day of the week is my favorite. So,
my favorite day of the week is Thursday because I could relax after school not worry about anything or
go out with my family to eat dinner but if we don’t have any plans. I would finish my homework so in
Friday it’s much smoother or study for a test that I’m having the following week or also make summaries
for the new lessons and file them in a folder. So, for me, Thursdays are the most memorable, amazing,
marvelous, spectacular day of the week. When Thursdays come near I feel all my worries and stress
have vanished until Sunday’s are near the stress, all the worries in the universe come back.

I go to bed at 11pm cause Friday is our holiday. So we have no school and I can stay awake till the
midnight. And the best thing is I watch movies at night with my family. I love Thursday......!!

Tell me your favorite meal of the day?

With best regards,

Lama
 Assignment-6
B.
1. AIM OF THE ACTIVITY
Writing a letter using mail merge wizard.
2. PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge as well as
topic to write.
2. MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
3. PROCEDURE
a.Go to mailing
b.Step by Step mail merge wizard
c.Go letters
d.Start from a template, select template
e.Go to letters
f. Select proper template, Create new document then click OK
4. OBSERVATIONS
Letter document is created using mail-merge.
5. WHAT WE HAVE LEARNT/CONCLUSION
From the above, we have learnt to design letter mail-merge.
SAMPLE OUTPUT:

mumbai

Phone: 7512485632
 Ava

bhopal

Phone:8425154225

Dear ava,

Thank you for writing me this letter. You were asking which day of the week is my
favorite. So, my favorite day of the week is Thursday because I could relax after school not
worry about anything or go out with my family to eat dinner but if we don’t have any plans. I
would finish my homework so in Friday it’s much smoother or study for a test that I’m having
the following week or also make summaries for the new lessons and file them in a folder. So,
for me, Thursdays are the most memorable, amazing, marvelous, spectacular day of the week.
When Thursdays come near I feel all my worries and stress have vanished until Sunday’s are
near the stress, all the worries in the universe come back.

With best regards,

Lama

Lama
adane
infosys
4/5/2020
 Assignment – 7
1. AIM OF THE ACTIVITY

Creating a letter document using mail merge to send multiple

recipients
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with MS-word basic knowledge as well as
topic to write
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with
power supply
4. PROCEDURE
a. Click at start mail merge & then step mail by mail wizard
b.Click at starting document in current letter
c.Now click at select recipients
d.Click new list to create a new one & save it at desktop
e.Then click at write your letter
f.By clicking more item add fields on the letter
g.Then we have to type the complete message
h.Click at preview your letter & then complete the merge
i.Now click at “edit individual letters & then click at ALL
5.OBSERVATIONS
The document is created using mail merge and verified
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above activity we have learnt how to create document
using mail merge
SAMPLE OUTPUT:

To,

RAVI

BGH

123456

Dear RAVI,

I am fine here. How are you? I will be there on holidays. We will meet there too.
Thank you for writing me this letter. You were asking which day of the week is my
favorite. So, my favorite day of the week is Thursday because I could relax after
school not worry about anything or go out with my family to eat dinner but if we
don’t have any plans. I would finish my homework so in Friday it’s much smoother
or study for a test that I’m having the following week or also make summaries for
the new lessons and file them in a folder. So, for me, Thursdays are the most
memorable, amazing, marvelous, spectacular day of the week. When Thursdays
come near I feel all my worries and stress have vanished until Sunday’s are near
the stress, all the worries in the universe come back.

Thanking you

Prasant
To,

AKASH

SBP

625478

Dear AKASH,

I am fine here. How are you? I will be there on holidays. We will meet there too.
Thank you for writing me this letter. You were asking which day of the week is my
favorite. So, my favorite day of the week is Thursday because I could relax after
school not worry about anything or go out with my family to eat dinner but if we
don’t have any plans. I would finish my homework so in Friday it’s much smoother
or study for a test that I’m having the following week or also make summaries for
the new lessons and file them in a folder. So, for me, Thursdays are the most
memorable, amazing, marvelous, spectacular day of the week. When Thursdays
come near I feel all my worries and stress have vanished until Sunday’s are near
the stress, all the worries in the universe come back.

Thanking you

Prasant
To,

MILAN

RGDA

954732

Dear MILAN,

I am fine here. How are you? I will be there on holidays. We will meet there too.
Thank you for writing me this letter. You were asking which day of the week is my
favorite. So, my favorite day of the week is Thursday because I could relax after
school not worry about anything or go out with my family to eat dinner but if we
don’t have any plans. I would finish my homework so in Friday it’s much smoother
or study for a test that I’m having the following week or also make summaries for
the new lessons and file them in a folder. So, for me, Thursdays are the most
memorable, amazing, marvelous, spectacular day of the week. When Thursdays
come near I feel all my worries and stress have vanished until Sunday’s are near
the stress, all the worries in the universe come back.

Thanking you

Prasant
 MS-EXCEL
Assignment -1

1.AIM OF THE ACTIVITY

This activity to create a table “Student Result” with some conditions
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-excel basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. First insert a table in the Excel Sheet by the insert tab so that you can
write the student’s information.
b.Now, give the headings – SL NO, Name, Mark 1, Mark 2, Mark 3, Total
etc.
c. Fill up the data in the columns you have to enter.
d.Calculate the sum of the marks of each student via ‘Auto sum’ option.
e.Highlight the highest total mark in green color and lowest one in red
color.
f.Find the average of the marks of each student in an individual cell.

5.OBSERVATIONS
A table is created using excel with some conditions
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to create table using excel.
SAMPLE OUTPUT:
 Assignment -2

1.AIM OF THE ACTIVITY

This activity to create a table “Sales” with some data provided
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-excel basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. Create a table using five columns & four rows.
b. Enter the data given as provided
c. Go to insert tab, in charts groups, you just have to select the specified
charts as given in no. a, b, and c.
d. Set a new rule for highlighting the sales which are greater than or
equal to 1000
e.To do so, go to conditional tab. There, click more rules option. There
you can change all the necessary options.
5.OBSERVATIONS
A table is created using excel with given data.
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to create sales table.
SAMPLE OUTPUT:
 MS-PowerPoint
Assignment -1

1.AIM OF THE ACTIVITY

This activity to create a power-point presentation with 5 slides with the given
data.
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-powerpoint basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a.First set the titles and subtitles based the topics with the suitable font style, size,
and color in first slide.
b. As given you must choose a topic of your own which must cover up 5 slides.
c. Write and design all your slides perfectly and make it ready to show.
d. At last place a ‘thank you’ slide so as to end your presentation.
5.OBSERVATIONS
A Presentation with 5 slides is created using power-point
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to create a power-point presentation of 5
slides.
SAMPLE OUTPUT:

AFFECTED PEOPLE STATE WISE:

STATES COUNTS

ODISHA 17

ANDHRA PRADESH 33

MAHARASTRA 24
 INTRODUCTION TO CORONA VIRUS:

• IT IS A VERY HARMFUL VIRUS.

• IT BECAME A MIND PRESSURE FOR THE W.H.O.
AND ALSO FOR THE WORLD.
• IT CAN SPREAD BY TOUCHING.
• THIS LEAD US TO LOCKUP OURSELVES IN
HOMES.
• IT COVERED ABOUT 80% OF THE EARTH.
• WE MUST FOLLOW THE PRECAUTIONS.

CORONA: HOW IT ARRIVED:

• CORONA VIRUS ACTUALLY HAVE NOT CAME

NATURALLY TO WORLD.
• IT WAS CHINA WHO CHEATED WITH THE
WHOLE WORLD FOR ITS OWN ECONOMIC
BENEFITS.
• IT STARTED SPREADING IN THE WORLD
AROUND 02.02.2020
• IT STARTED ITS OWN BUISNESS FROM WUHAN
IN CHINA.
 CORONA: IT’S SYMPTOMS

THE FOLLOWING ARE THE SYMPTOMS OF

CORONA VIRUS:
1. COUGHING.
2. SNEEZING.
3. TIREDNESS.
4. DIFFICULTY IN TAKING BREATH.
THESE ARE THE MAIN SYMPTOMS. IF SEEN,
PEOPLE SHOULD TAKE APPOINTMENT WITH
DOCTOR.
 Assignment -2

1.AIM OF THE ACTIVITY

This activity to create a power-point presentation with 10 slides using word art.
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-powerpoint basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. First set the titles and subtitles based on any topic
b. Set titles by ‘word art’ in insert tab
c. choose any topic to create 10 slides
d. insert one picture from ‘clip art’ option.
e. Similarly insert audio & videos as required
f. For hiding a slide, just right click it and click ‘hide slide’ option
g. Write and design all your slides to perfectly and make it ready to show
5.OBSERVATIONS
A Presentation with 10 slides is created using power-point
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to create a power-point presentation of 10
slides using word art
 Assignment -3

1.AIM OF THE ACTIVITY

This activity to create a power-point presentation with 5 slides using animations

2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-powerpoint basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. set the titles and subtitles based on your topic of 5 slides
b. Use ‘custom animation’ present in animation tab in the animations
tab. Give the instruction for moving the word from left to right.
c. Use proper transition for slides.
d. Write and design all your slides to perfectly and make it ready to show
5.OBSERVATIONS
A Presentation of animations with 5 slides is created using power-point
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to create animations in power-point
Presentation.
 MS-ACCESS
Assignment -1

1.AIM OF THE ACTIVITY

This activity to create a database “Student” & to create a mark sheet table by
entering records to it.
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-access basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. Go to design view and give all the data types as given for data types
b. Save and proceed towards datasheet view. Now enter the values
c. Now calculate the totals via update query
d. Now go to query wizard then select the total marks, roll no. and
student name to display
e. Now sort them in ascending or descending manner
5.OBSERVATIONS
A Database named “Student” with table along with its records.
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to a create database in ms-access.
SAMPLE OUTPUT:
 Assignment -2

1. AIM OF THE ACTIVITY

This activity to add additional field to the mark sheet table & to enter data to it.
2.PRE-REQUISITE KNOWLEDGE
Operation of computer with ms-access basic knowledge.
3.MATERIALS REQUIRED
A computer system installed with MS-OFFICE software along with power supply
4.PROCEDURE
a. Design the student database as we have done in previous.
b. Go to design view and write another field named ‘result’, Data type
‘text’. Description-‘validation rule: >=200’
c. Display the students who have passed in an individual sheet via query
5.OBSERVATIONS
A Database named “Student” & finding the student results.
6.WHAT WE HAVE LEARNT/CONCLUSION
From the above we have learnt how to a create database of student result
using table in ms-access.
SAMPLE OUTPUT: