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Unit - 5 (MS Excle)

The document provides an overview of Microsoft Excel features, including data management, productivity tools, calculations, and advanced functionalities like macros and data visualization. It covers essential tasks such as conditional formatting, creating charts, and using formulas for data analysis. Additionally, it explains the structure of spreadsheets, cell addressing, and the importance of organizing worksheets effectively.

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saurabh14102004
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9 views

Unit - 5 (MS Excle)

The document provides an overview of Microsoft Excel features, including data management, productivity tools, calculations, and advanced functionalities like macros and data visualization. It covers essential tasks such as conditional formatting, creating charts, and using formulas for data analysis. Additionally, it explains the structure of spreadsheets, cell addressing, and the importance of organizing worksheets effectively.

Uploaded by

saurabh14102004
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Topic :-

Overview of Excel Features


Conditional formatting, Renaming and Inserting worksheets,
Charts, Hyper linking,
Excel formulae & Functions,
Data Analysis functions.

Creating a Scheduler (Features: - Gridlines, Format Cells, Summation, auto fill, Formatting)
Calculating GPA (Features: - Cell Referencing, Formulae and functions in excel.
MS Excel :-
MS Excel is a commonly used Microsoft Office application.
It is a spreadsheet program which is used to save and analyze numerical data.
Home
Comprises options like font size, font styles, font color, background color, alignment, formatting options and
styles, insertion and deletion of cells and editing options
Insert
Comprises options like table format and style, inserting images and figures, adding graphs, charts and
sparklines, header and footer option, equation and symbols
Page Layout
Themes, orientation and page setup options are available under the page layout option
Formulas
Since tables with a large amount of data can be created in MS excel, under this feature, you can add formulas
to your table and get quicker solutions
Data
Adding external data (from the web), filtering options and data tools are available under this category
Review
Proofreading can be done for an excel sheet (like spell check) in the review category and a reader can add
comments in this part
View
Different views in which we want the spreadsheet to be displayed can be edited here. Options to zoom in and
out and pane arrangement are available under this category
What is a cell?
A spreadsheet is in the form of a table comprising rows and columns. The
rectangular box at the intersection point between rows and columns forms a
cell. Given below is an image of a cell:

What is Cell Address?


The cell address is the name by which is cell can be addressed. For example,
if row 7 is interested in column G, then the cell address is G7.
Feature of MS Excel
Data Management Productivity Tools
1. Spreadsheet creation and editing 1. AutoFill and Flash Fill
2. Data sorting and filtering 2. Quick Analysis and Recommendations
3. Data validation and formatting 3. Formula AutoComplete
4. Pivot tables and charts 4. Automatic saving and recovery
5. Data import/export (CSV, XML, etc.) 5. Collaboration and commenting

Calculations and Formulas Security and Protection


1. Arithmetic operations (+, -, *, /) 1. Password protection and encryption
2. Functions (SUM, AVERAGE, COUNT, etc.) 2. Data validation and restrictions
3. Logical functions (IF, AND, OR, etc.) 3. Access control and permissions
4. Conditional formatting 4. Workbook and worksheet protection
5. Formula auditing and debugging 5. Digital signatures
Integration and Collaboration Data Analysis
1. Integration with other Microsoft Office apps 1. Statistical analysis (mean, median, mode, etc.)
2. Real-time co-authoring and collaboration 2. Data visualization (charts, graphs, etc.)
3. Cloud-based sharing and storage (OneDrive, etc.) 3. Trend analysis and forecasting
4. Import/export data from external sources 4. What-if analysis and scenario planning
5. API connectivity for automation 5. Data mining and business intelligence

Advanced Features Visualizations and Reporting


1. Macros and VBA programming 1. Charts and graphs
2. Power Query and Power Pivot 2. Tables and pivot tables
3. Advanced data modelling and analysis 3. Conditional formatting
4. Business Intelligence and data visualization 4. Data visualization tools (Power View, etc.)
5. Machine learning and AI integration 5. Reporting and dashboard creation
File Tab
Home Tab
Conditional formatting
Conditional formatting is a feature in Excel that allows you to highlight cells based on specific
conditions, making it easier to analyse and visualize data.

Types of Conditional Formatting:


1. Highlight Cells Rules:- Greater Than, Less Than , Between , Equal To , Not Equal To

2. Top/Bottom Rules:- Top 10% , Top 10 Items , Bottom 10% , Bottom 10 Items

3. Data Bars:- Gradient fill , Solid fill

4. Colour Scales:- 2-color scale , 3-color scale

5. Icon Sets:- Traffic lights , Arrows , Flags ,Ratings

6. Formula-based Rules:- Custom formulas


Renaming Worksheets
Renaming worksheets in Excel involves assigning a new
name to an existing worksheet. This helps organize and
identify worksheets more efficiently.
Inserting Worksheets
Inserting worksheets in Excel involves adding new
worksheets to an existing workbook.
Insert Tab
Charts
A visual representation of data in a spreadsheet, used to
illustrate trends, patterns, and relationships.

Types of Charts:
1.Column Chart
2. Line Chart
3. Pie Chart
4. Bar Chart
5. Area Chart
6. Scatter Plot
7. Bubble Chart
8. Stock Chart
9. Radar Chart
10. Combo Chart
Hyper linking
A clickable link that connects to:
1. Web pages (HTTP/HTTPS)
2. Email addresses (MAILTO)
3. Files (local or network)
4. Other Excel workbooks or worksheets
5. Specific cell or range within the workbook
Page Layout Tab
Formulas Tab
Formulas in Excel
A mathematical expression that calculates a value based on the values in specific
cells.

Types of Formulas:
1. Arithmetic Formulas (e.g., =2+2)
2. Logical Formulas (e.g., =IF(A1>10,"True","False"))
3. Text Formulas (e.g., =CONCATENATE("Hello","World"))
4. Date and Time Formulas (e.g., =TODAY())
5. Financial Formulas (e.g., =PMT(0.05,60,10000))
6. Statistical Formulas (e.g., =AVERAGE(A1:A10))
7. Lookup and Reference Formulas (e.g., =VLOOKUP(A2,B:C,2,FALSE))
Data Tab

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