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Excel Basics

Spreadsheets are made up of a grid of columns and rows with cells at each intersection where different types of data can be entered. Columns are vertical spaces labeled with letters and rows are horizontal spaces labeled with numbers. Cells are referenced by the intersecting column letter and row number. Data entered can be text labels, numeric constants, or formulas using mathematical equations preceded by an equal sign. Formulas calculate values displayed in cells rather than displaying fixed values like constants.

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Anit Jacob Philip
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28 views12 pages

Excel Basics

Spreadsheets are made up of a grid of columns and rows with cells at each intersection where different types of data can be entered. Columns are vertical spaces labeled with letters and rows are horizontal spaces labeled with numbers. Cells are referenced by the intersecting column letter and row number. Data entered can be text labels, numeric constants, or formulas using mathematical equations preceded by an equal sign. Formulas calculate values displayed in cells rather than displaying fixed values like constants.

Uploaded by

Anit Jacob Philip
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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MS-EXCEL BASICS

A spreadsheet is the computer equivalent


of a paper ledger sheet. It consists of a
grid made from columns and rows. It is
an environment that can make number
manipulation easy and somewhat
painless.
                                       
                           
• Spreadsheets are made up of
• 1.Columns
• 2.Rows
• and their intersections are called cells
• In each cell there may be the following
types of data
• Text (labels)
• Number data (constants)
• Formulas (mathematical equations that
do all the work)
• In a spreadsheet the COLUMN is defined as
the vertical space that is going up and down the
window. Letters are used to designate each
COLUMN'S location.
•

In the above diagram the COLUMN labeled C is highlighted


• In a spreadsheet the ROW is defined as
the horizontal space that is going across
the window. Numbers are used to
designate each ROW'S location.
•

• In the above diagram the ROW labeled 4


is highlighted.
• In a spreadsheet the CELL is defined as the
space where a specified row and column
intersect. Each CELL is assigned a name
according to its COLUMN letter and ROW
number.

In the above diagram the CELL labeled B6 is highlighted.


When referencing a cell, you should put the column first and the row
second.
• In a spreadsheet there are three basic
types of data that can be entered.
• labels - (text with no numerical value)
• constants - (just a number -- constant
value)
• formulas* - (a mathematical equation used
to calculate)
NOTE: ALL formulas MUST begin with an equal sign (=).
data types examples descriptions

Name or Wage anything that is just


LABEL
or Days text

CONSTANT 5 or 3.75 or -7.4 any number

FORMULA =5+3 or = 8*5+3 math equation


• Constants are entries that have a specific
fixed value

                                

$12,000
9.6% Constants are used to enter FIXED number data. In the
60 above example 60 is a constant
• Formulae are entries that have an
equation that calculates the value to
display

                  In our first example, the solution was $252.61


This was NOT typed into the keyboard. The formula that was typed into the
spreadsheet was:
PMT(C4/12,C5,-C3)
• Formulas OR Functions MUST BEGIN
with an equal sign (=).
• Again, we use formulas to CALCULATE a
value to be displayed
If you work for 23 hours and make $5.36 an hour, how much do you make?
We can set up this situation using
three labels
two constants
one equation
• Let's look at this equation in B4:
• = B1 * B2
• = 23 * 5.36
                           :
A B
Consta Referenc
Operatio Symb nt ed Answ
5 3 n ol Data Data er

Multiplic
1 ation * =5*6 =A1*B3 30

7 4 Division / =8/4 =A3/B2 2

Addition + =4+7 =B2+A2 11


2
Subtracti
8 6 on - =8-3 =A3-B1 5

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